VULCAN COUNTY MINUTES Vulcan County Council Meeting July 12, 2017 Council chambers Administration Building 102 Centre Street, Vulcan, Alberta Present: Absent: Reeve Jason Schneider Councillor Derrick Annable Councillor Shane Cockwill Councillor Roy Lucas Deputy Reeve Glen Gateman Councillor Michael Monner Councillor Murray McLean Also Present: Nels Petersen, Chief Administrative Officer Lansey Middleton, Executive Assistant Anne Erickson, Development Officer Ryan Dyck, ORRSC Planner Mark DeBoer, Director of Corporate Services Stuart Larson, Director of Protective Services Mike Kiemele, Director of Operations As per Procedure Bylaw 2013-026, as amended, all Resolutions of Council are recorded Votes, when resolutions are carried unanimously, names will not be recorded. Call to Order Reeve Schneider called the County Council meeting to order at 9:44 a.m. Adoption of Agenda and Emergent Issues CC 2017-07-12-01 MOVED BY DEPUTY REEVE GATEMAN that the July 12, 2017 County Council agenda be adopted with the following additions: 10(d): In-Camera: Joint Operations Fire Service Agreement: FOIPP Section 24(1)(a) 10(e): In-Camera: Personnel: FOIPP Section 24(1)(d) Councillor Annable left the meeting at 9:47 a.m. Adoption of Minutes For Minutes of the June 21, 2017 County Council Meeting CC 2017-07-12-02 MOVED BY COUNCILLOR MONNER that the minutes of the June 21, 2017 County Council meeting be adopted as presented. Councillor Annable returned to the meeting at 9:48 a.m. Page 1 of 6
Council Correspondence Council Action List CC 2017-07-12-03 MOVED BY COUNCILLOR McLEAN that the Council Action List be accepted for information. Administration Bylaw 2017-023 Land Use Bylaw Amendment - Rezone NE 32-18-21 W4 & Lot 1, Block 1, Plan 111 2803 CC 2017-07-12-04 MOVED BY COUNCILLOR MONNER that Council give first reading to Bylaw 2017-023, being a bylaw of Vulcan County in the Province of Alberta, to amend Bylaw no. 2010-010 being the municipality s Land Use Bylaw. Delegations Albertans Against Puppy Mills - Tracey Mahdi Ms. Mahdi presented Council with recommended changes to the current Animal Control Bylaw. Particularly, changes to: the definition of dog, limits to the number of breeding animals in kennels, the addition of an animal care duties provision, changes to the fine structure, addition of banning the retail sale of dogs, cats and rabbits to commercial business, and to add a standard of care for exotic animal species. Ms. Mahdi noted that animals from commercial breeding operations can suffer from behavioral, socialization, and health issues as a result of inhumane conditions. Ms. Mahdi offered the assistance of a lawyer to work on drafting a new bylaw, pro bono, if Vulcan County is interested. Council asked if the group had come across a grading scale for breeding operations based on performance and Ms. Mahdi responded that yes, they have seen some municipalities offer permission for additional animals if conditions are met. Invenergy Canada -Richard Deacon & Ryan Desrosiers (Maskwa Environmental) Mr. Deacon gave Council an overview of Invenergy Canada and their worldwide operations in wind, solar, natural gas and advanced energy storage. Invenergy has identified Vulcan County as an ideal municipality for a solar project and detailed the company's development approach with landowners, the community and with regard for the environment. Reeve Schneider recessed the meeting at 10:45 a.m. Reeve Schneider reconvened the meeting at 10:56 a.m. Administration - continued Director of Corporate Services Report CC 2017-07-12-05 MOVED BY COUNCILLOR MONNER that the Director of Corporate Services report be accepted as information. Page 2 of 6
Question Period Reeve Schneider called question period open at 11:06 a.m. No one was present to ask questions of Council. Reeve Schneider closed question period at 11:06 a.m Administration - continued Financial Reports CC 2017-07-12-06 MOVED BY COUNCILLOR COCKWILL that Council accept the Financial Reports as information. 2017 Annual Budget Report CC 2017-07-12-07 MOVED BY COUNCILLOR ANNABLE that Council accept the 2017 Annual Budget Report as information. Director of Protective Services Report CC 2017-07-12-08 MOVED BY COUNCILLOR McLEAN that the Director of Protective Services report be accepted as information. Fire Training Tower CC 2017-07-12-09 MOVED BY COUNCILLOR ANNABLE that Council approve the use of contingency funds for required maintenance of the fire training tower and mobile props to a maximum of $15,000 USD. Director of Operations Report CC 2017-07-12-10 MOVED BY COUNCILLOR McLEAN that the Director of Operations report be accepted as information. Reeve Schneider recessed the meeting at 12:09 p.m. Reeve Schneider reconvened the meeting at 1:14 p.m. TVRWC Water Supply & Membership Agreement CC 2017-07-12-11 MOVED BY COUNCILLOR COCKWILL that Council authorize the Reeve and CAO to sign the Water Supply Agreement with the Twin Valley Regional Water Commission. Page 3 of 6
CC 2017-07-12-12 MOVED BY COUNCILLOR ANNABLE that Council authorize the Reeve and CAO to sign the Membership Agreement with the Twin Valley Regional Water Commission. Council Reports Division 1: attended the Vulcan County Health & Wellness Foundation fundraiser at Aspen Crossing, very good turnout and lots of money raised received a few complaints on gravel roads, but recent rain helped no committee meetings to report on CC 2017-07-12-13 MOVED BY DEPUTY REEVE GATEMAN that the Division 1 report be accepted for information as presented. Division 2: attended the Vulcan County Health & Wellness Foundation fundraiser at Aspen Crossing received calls regarding concerns with excess traffic on Shouldice Road no committee meetings to report on CC 2017-07-12-14 MOVED BY COUNCILLOR COCKWILL that the Division 2 report be accepted for information as presented. Division 3: attended the Canada Day Celebrity Challenge, thanks to staff for participating; the entire Canada Day events went very well, good fundraising effort for the pool Claresholm Transportation Society - usage in Vulcan has been increasing; recent change with AHS no longer contracting non-emergent transports to the Society has impacted the financials and the Society is no longer able to subsidize services and had to raise prices FRESC update: still waiting for a response from the Health Minister attended the AER meeting in Vulcan: good update regarding Lexin properties; notice to ratepayers that applications to the Surface Rights Board will not be reviewed until November 2017 while they're wrapped up in legal matters CC 2017-07-12-15 MOVED BY REEVE SCHNEIDER that the Division 3 report be accepted for information as presented. Page 4 of 6
Division 4: the roads are in decent condition, the rain helped; addressed one complaint with the Director of Operations no committee meetings to report on CC 2017-07-12-16 MOVED BY COUNCILLOR ANNABLE that the Division 4 report be accepted for information as presented. Division 5: attended the AER meeting in Vulcan Vulcan Tourism update: working on VulCon VDWC: SAEWA update on EDF & Enbridge partnering on a recycling facility to tie in with the energy to waste facility, Olds is interested in the facility opening up there, but SAEWA is conducting a transportation study for the site location. Next SAEWA meeting is on July 31st in Coadale; VDWC is also reviewing the County's changes to funding requisition payments to determine when funding is required. Sent a mail-out to District ratepayers regarding the Milo Fire Associations new fire hall proposal and requested feedback. 77 replies were received and 87% supported the need for a new building but at a lower cost. The feedback was presented to the Milo Fire Assoc. and they are now going to look into other grants and fundraising efforts to raise the money. CC 2017-07-12-17 MOVED BY COUNCILLOR MONNER that the Division 5 report be accepted for information as presented. Division 6: attended the Vulcan County Health & Wellness Foundation fundraiser at Aspen Crossing, thanks to those on Council that attended; it went very well gravel roads are good, some wash-boarding due to dry weather Vulcan County Health & Wellness Foundation update: stakeholder meeting coming up to address the plans CC 2017-07-12-18 MOVED BY COUNCILLOR McLEAN that the Division 6 report be accepted for information as presented. In Camera CC 2017-07-12-19 MOVED BY DEPUTY REEVE GATEMAN that Council move to an in-camera session at 1:45 p.m. CC 2017-07-12-20 MOVED BY COUNCILLOR COCKWILL that Council move to an open session at 3:58 p.m. Page 5 of 6
Offer to Purchase Land: FOIPP Section 24(1)(c) CC 2017-07-12-21 MOVED BY COUNCILLOR MONNER that Council approve the Reeve and the CAO signing an Agreement for the sale of Plan 7780DL, Block 3, Lot 1-2 for $2,000.00 plus GST. Property Tax Payment Plan Agreement: FOIPP Section 24(1)(c) CC 2017-07-12-22 MOVED BY COUNCILLOR MONNER that Council authorize the Reeve and the CAO to execute the Tax Payment Plan Agreement on Tax Roll 261816110, as circulated in-camera. Animal Control Bylaw: FOIPP Section 24(1)(a) CC 2017-07-12-23 MOVED BY COUNCILLOR COCKWILL that the discussion on the Animal Control Bylaw be accepted as information. Joint Operations Fire Service Agreement: FOIPP Section 24(1)(a) CC 2017-07-12-24 MOVED BY COUNCILLOR COCKWILL that Council direct the CAO to inform the Town of Vulcan CAO that Vulcan County will be moving forward with the regionalization of the rural portion of District 18 and that Vulcan County will enter into a mutual aid agreement to assist the Town of Vulcan with their firefighting needs should the request be made. Personnel: FOIPP Section 24(1)(d) CC 2017-07-12-25 MOVED BY COUNCILLOR MONNER that Council direct the CAO to work with staff to come to a resolution on fire permit issuance for the burning of old buildings. Adjournment Reeve Schneider adjourned the County Council meeting at 4:00 p.m. Jason Schneider, Reeve Nels Petersen, CAO Page 6 of 6