CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702 ~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada 512-389-7458 Monday, September 26, 2016 12:08 PM Meeting Called To Order 12:00 PM 3:14 PM Meeting Adjourned I. Pledge of Allegiance II. Safety Briefing Donna Simmons, Vice President of Administration, gave the safety briefing for the month. We have partnered with APD to help identify distracted drivers who are texting while driving. Everyone was reminded to be safe around buses and on the road. III. Public Comment: Carlos Leon, citizen, had remarks regarding drivers telling him he's not allowed to ride the bus because "his picture is on the wall". He also spoke to the Board regarding a request he made under the Public Information Act that included a request for bus operators names and photographs. He is upset with the Attorney General's ruling which grants us the authority to withhold this information. IV. Advisory Committee Updates: 1. Update on the Customer Satisfaction Advisory Committee (CSAC) Sam Sargent, Community Involvement Team, provided an update on the CSAC meeting. Members of the committee heard reports on the following this month: Proposed January 2017 Service Changes FY2017 Proposed Budget Connections 2025 Community Outreach 2. Update on the Access Advisory Committee (AAC) Sam Sargent, Community Involvement Team, gave the update for the AAC meeting. Members of the committee heard reports on the following this month: Metro Access Monthly Statistics & Technology Update Connections 2025 Presentation Proposed January 2017 Service Changes Proposed FY2017 Budget V. Executive Session of Chapter 551 of the Texas Government Code: VI. Section 551.072 for real property issues - Real Estate Opportunities. Board Updates: 1. Finance, Audit and Administration Committee The F/A/A committee did not meet this month due to not having a quorum. 2. Operations, Planning and Safety Committee Board of Directors Page 1 Printed 10/19/2016
The Chair noted that Board Member Silas, Chair of the Operations, Planning and Safety Committee, is traveling. All of the items on today's consent agenda were heard by the committee and recommended for approval at today's Board meeting. 3. CAMPO update Board Member Mitchell gave an update from this month's CAMPO meeting. Discussions at the meeting included proposed amendments to the CAMPO 2040 plan. In addition, the committee discussed the proposed revisions to the by-laws presented by the Technical Assistance committee. Lastly, committee members heard an update on the HERO program and agreed to continue funding this program long-term. 4. Chairman's Update on board travel The Chair noted that Vice Chair Beverly Silas has been elected to serve on the APTA Executive Committee. This is a prestigious appointment for Capital Metro and for her, but these duties will require her to travel to as many as nine conferences/meetings next year. The Board s travel policy allows for travel funds to be budgeted annually for each Board Member with an additional amount budgeted that can be dispersed at the discretion of the Chair for travel beyond an individual member s allocation. Chair Cooper has asked staff to increase the $3,000 in discretionary funds to $10,000 for this year to cover Board member Silas expected additional travel costs. VII. Consent Items 1. Approval of minutes for the August 22, 2016 Board Meeting Prior to voting on the consent agenda President Watson recognized David Marsh, General Manager, CARTS and Nat Waggoner, Transportation Analyst, City of Georgetown, for the great partnership which allows for transportation services outside our service area. Chair Cooper also thanked CARTS and the City of Georgetown, as well as staff, for their hard work on the ILA that will enable rural transit services to the City of Georgetown and other areas outside our service area. 2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an interlocal agreement with the City of Georgetown to support continued public transportation service and implementation of the Georgetown Transit Development Plan for FY2017 for an amount not to exceed $542,540. 3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an addendum to the interlocal agreement with Capital Area Rural Transportation Services (CARTS) for the provision of rural transit services to the City of Georgetown for a period of one year in an amount not to exceed $422,000. 4. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract with Creative Bus Sales to purchase up to two (2) cutaway vans, in an amount not to exceed $334,526. 5. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Agreement for Services with Transco Livery Services, Inc. for services to the 2016 Austin City Limits (ACL) Music Festival in an amount not to exceed $400,000. 6. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Rosendin Electric to provide electrical services for a base period of two years with four, one-year options in an amount not to exceed $1,290,750. Capital Metropolitan Transportation Authority Page 2 Updated 10/19/2016 10:51 AM
VIII. Action Items: 1. Approval of a resolution authorizing the President/CEO, or her designee, to amend an existing interlocal agreement with Travis County for employee transit passes to extend the term of the agreement from October 1, 2016 to September 30, 2017 and increase the FY2017 contract term amount $5,610 form $81,390 to an amount not to exceed $87,000. Greg Buford, Marketing team, presented a brief presentation on the MetroWorks program, which included ridership data since inception of the program. The proposed amendment will allow county employees to continue to make use of our services and increase revenue for the agency. The Board suggested we survey MetroWorks clients and their employees for input regarding this program. Delia Garza, Board Member 2. Approval of a resolution authorizing the President/CEO, or her designee, to execute a contract modification with Gillig Bus to add ten (10) buses and increase the contract value for an amount not to exceed $4,826,860. Andrew Murphy, Vehicle Maintenance, Project Manager, presented this item. These vehicles are programmed in the Capital Improvement Plan to support anticipated growth and expansion. Capital Metro has a contract with Gillig Bus that has available options for 54 buses. This modification will increase that number by ten (10) buses. These will be a mix of 35-ft and 40-ft transit buses identical in configuration to the current Gillig buses being ordered. Board member Garza wanted to know if these vehicles are part of the Metro Rapid buses in the proposed budget. She also wanted to know if these buses will replace existing vehicles. These buses are additional buses and will increase our fleet. Terry Mitchell, Board Member 3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $580,000 and to extend the term through September 30, 2017. Kerri Butcher, Chief Counsel, presented this item to the Board. She asked for an extension of time and the addition of $60,000 to the contract with DuBois, Bryant & Campbell. Staff anticipates additional legal counsel through the completion of the transaction and commencement of construction. Board member Mitchell wanted to know if construction will commence next year. Staff indicated the project is in the zoning phase and the schedule has not changed. Capital Metropolitan Transportation Authority Page 3 Updated 10/19/2016 10:51 AM
4. Approval of a resolution authorizing the President/CEO, or her designee, to implement the January 2017 Service Changes described in the attached document beginning January 8, 2017. Caitlin D Alton, Planner, presented this item. The presentation included the following topics: Background on existing services - Current Northwest Express Routes - Mopac existing conditions MoPac express lane design opportunities and challenges Route redesign process - Analysis process and guiding principles Route change proposals Capital Investment Next steps The changes discussed are contingent upon completion of the toll lanes opening in early 2017. Chair Cooper offered complimentary comments and thanked staff for their hard work on this project. 5. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute contracts for marketing services with Blackboard Co., Concept Development & Planning LLC, PAVLOV Advertising LLC, PRR Inc., Pulsar Advertising Inc., Rindy Miller Media, Sensis Agency, and Sherry Matthews Advocacy Marketing in total amounts not to exceed $8,574,000. Cynthia Lucas, Manager, Marketing, presented this item for approval. This contract will assist Capital Metro in meeting its key strategic goals, impacting our current customers, potential new customers and the community at-large. The services that this contract will provide will focus on five primary objectives: mining customer information, creating strategies for new customer acquisition, building opportunities for community involvement, performing market research, and creating public/media relations strategies and tactics. Staff noted Board member Garza s suggestion to keep future marketing ads neutral and creative. Capital Metropolitan Transportation Authority Page 4 Updated 10/19/2016 10:51 AM
ADOPTED [4 TO 0] Delia Garza, Board Member Mitchell, Word, Garza, Jonse ABSTAIN: Cooper 6. Approval of the Fiscal Year 2017 Operating and Capital Budget and Five- Year Capital Improvement Plan. IX. Presentations: 1. Rocky Mountain Institute Update Todd Hemingson, Vice President, Planning and Development introduced Greg Rucks with Rocky Mountain Institute (RMI). Greg updated the Board on RMI s current efforts and spoke about the following: What transit riders want Future of Transit TNC Connectors (Uber/Lyft/Rideshare) Microtransit (Chariot and Bridj) Capital Metro s Next Steps 2. Project Connect Central Corridor Update and Outreach Strategy Presentation Javier Arguello, Long Range Planning, introduced Dan Myers, Senior Vice President & Senior Transportation Planner, with AECOM. Mr. Myers provided a presentation of where we are today with the Project Connect study. The following items were discussed; Phases of the project Public and Stakeholder Involvement Plan Building Partnerships for Transit Solutions Outcome of Preliminary Outreach Public Launch/Workshop and Goals - will integrate efforts with the Austin Strategic Mobility Plan into the workshop Phase 1 - Proposed Public/Stakeholder Outreach Schedule Chair Cooper commented that the downtown area needs to be integrated. Staff indicated that Connections 2025 has identified 2 locations downtown for transportation hubs which will address customer needs in between transfers. Chair Cooper also suggested that we change the name of Project Connect to Project Connect 2.0. X. Reports: 1. President/CEO Updates Linda Watson, President and CEO, presented the President's report. The report included the following updates: Capital Metropolitan Transportation Authority Page 5 Updated 10/19/2016 10:51 AM
XI. FTA & Bus Facilities Grant - $11.2 million to purchase buses for our Regional Mobility Bus Program. Capital Metro will receive $7 million and CARTS will receive $4 million COA recent recognition - US DOT recognizes SMART Trips Austin Program Staff recognitions: - Joe Iannello - named to the Board of Austin CityUP - Trymaine Hill, bus operator featured in Austin at Night article in Austin Monthly magazine. He was recognized for his great customer service. Thank you and farewell to Leslie Browder Items for Future Discussion: XII. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Juli Word, board secretary; Pio Renteria, Delia Garza, Ann Kitchen, Rita Jonse, and Terry Mitchell. Board Liaison: Gina Estrada (512)389-7458, email gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Capital Metropolitan Transportation Authority Page 6 Updated 10/19/2016 10:51 AM