MINUTES For the Regular Meeting of the Council of the Municipality of West Grey Held on Monday, May 4, 2009 at 9:30 a.m. At the Council Chambers West Grey Municipal Office Council Mayor Kevin Eccles, Deputy Mayor Dan Sullivan, Councillor John A. Bell (left meeting at 2:540 p.m.), Councillor John S. Black (left meeting at 12:25 p.m.), Councillor Bev Cutting (arrived at 11:40 a.m.), Councillor Carol Lawrence, Councillor Don Marshall, Councillor David Mollison, Councillor Bev Plume (left meeting at 1:53 p.m.) Staff Christine Robinson, CAO/Clerk, Mark Turner, Deputy Clerk. Kerri Mighton, Treasurer-Deputy Tax Collector; Ken Gould, Public Works Manager during reports Lord s Prayer/Moment of Reflection Declarations of Pecuniary Interest - None Closed Session MARSHALL-PLUME, WHEREAS, the Municipal Act, S.O. 2001, Section 239 (2), authorizes Councils of municipalities to close to the public a meeting or part of a meeting for dealing with certain subject matters, NOW THEREFORE BE IT RESOLVED, that the Municipality of West Grey, does now go into a closed session of Council at 9:38 a.m., with the CAO/Clerk, Deputy Clerk, and C.B.O./By-law Enforcement Officer, to discuss items which relate to personal matters about an identifiable individual, including municipal or local board employees; and a proposed or pending acquisition or disposition of land for municipal or local board purposes; relating to the Proposed Sale of Properties pursuant to resolution no. 388-08. #157-09 BLACK-MOLLISON, BE IT RESOLVED THAT, the Council of the Municipality of West Grey hereby returns to Open Session of Council at 10:17 a.m. #158-09 (Mayor Eccles confirmed that only closed session items identified were discussed in closed session). Matters Arising from the Closed Session n/a Public Meetings - None Part I - Consent Agenda PLUME-MARSHALL, BE IT RESOLVED THAT, Items A1 to D2 inclusive, contained in Part 1 Consent Agenda, be adopted;
(2) May 4, 2009 AND FURTHER THAT, authorization be given for the action to be taken as may be necessary to give effect to the recommendations contained therein. RECORDED VOTE FOR: Councillor Bell, Councillor Black, Mayor Eccles, Councillor Lawrence, Councillor Mollison, Councillor Plume AGAINST: Councillor Marshall, Deputy Mayor Sullivan (Councillor Cutting not present at meeting at time of voting) #159-09 Adoption of Minutes Council: A1 Minutes of Regular Council Meeting April 20, 2009 Minutes of Special Council Meeting April 28, 2009 Committees: A2 West Grey Fire Committee February 5, 2009 Normanby Recreation Advisory Committee February 11, 2009 West Grey Economic Development Committee March 12, 2009 Normanby Recreation Advisory Committee March 25, 2009 West Grey Economic Development Committee April 9, 2009 (draft) West Grey Fire Committee April 16, 2009 (draft) Other A3 West Grey Public Library Board March 19, 2009 Elmwood Community Centre Board March 24, 2009 Saugeen Country Tourism Association Board of Directors March 25, 2009 Source Protection Committee March 27, 2009 West Grey Public Library Board April 20, 2009 (draft) Saugeen Country Tourism Association April 28, 2009 (draft) resolution #160-09 MOLLISON-BLACK, BE IT RESOLVED THAT, the minutes of the Regular Meeting of the Council of the Municipality of West Grey, held on April 20, 2009, and the minutes of the Special Meeting of the Council of the Municipality of West Grey, held on April 28, 2009, be adopted as printed; AND FURTHER THAT, the Minutes of the West Grey Committees A2, be received, as circulated; FURTHER THAT, the Other Minutes A3, be received, as circulated. #160-09 Award of Tenders B1 None Routine Department Reports C1 C.A.O./Clerk - Report #CC 05-04-09 resolution #161-09
(3) May 4, 2009 BELL-MOLLISON, BE IT RESOLVED THAT, the Council of the Municipality of West Grey hereby approves the following payments for livestock claims: Dave Hartley suffered the loss of one Dorsett ram with an estimated live weight of 175-190 pounds, in the amount of $200.00, on or about the 17 th day of April, 2009. #161-09 By-Laws - 1 st & 2 nd Reading D1 27-2009 A By-law to authorize the sale of lands to Future Lawn Inc., described as Part Lots 19 & 20, Concession 3 NDR, Part 1, RP16R9632, former Township of Bentinck D2 28-2009 A By-law to adopt estimates of revenue and expenditures for 2009 resolution #162-09 MOLLISON-BELL, BE IT RESOLVED THAT, By-law Numbered 27-2009 & 28-2009 be introduced and read a first and second time. #162-09 Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) E1 Bruce-Grey Catholic District School Board Winter 2009 newsletter E2 County of Bruce re: Bruce County Official Plan Amendment No. 116 E3 Powerline Connections re: Hydro One Networks Inc., Bruce to Milton Reinforcement Project Future Committee Meetings F1 West Grey Planning Advisory Committee May 4, 2009, 12:05 p.m., West Grey Municipal Office F2 West Grey Planning Advisory Committee May 11, 2009, 1:00 p.m., West Grey Municipal Office F3 West Grey Waste Management & Environmental Committee May 12, 2009, 4:00 p.m., West Grey Municipal Office F4 West Grey Health & Safety Committee May 14, 2009, 9:00 a.m., West Grey Municipal Office F5 West Grey Economic Development Committee May 14, 2009, 4:00 p.m., West Grey Municipal Office Part II - Regular Agenda Communications from the Mayor and Council Mayor Sullivan, Deputy Mayor Sullivan, and Councillor Lawrence reported on past activities and events since the last regular meeting of Council, and on upcoming activities and events.
(4) May 4, 2009 Delegations Sandra Hanmer, CEO & Kathy Durst, Board Chair, Waterloo Wellington LHIN Sandra Hanmer, CEO & Kathy Durst, Board Chair, Waterloo Wellington LHIN, gave a presentation to Council on past and future activities relating to the Waterloo Wellington LHIN, and on the mandate of same. Council asked a number of questions concerning the Waterloo Wellington LHIN, and the Mayor subsequently thanked Ms. Hanmer and Ms. Durst for their delegation. Donald McDonald Don McDonald came before Council noting he had come before Council last year to discuss items relating to Ron Wilkin, questioning the legal status of the Wilkin dwelling, and taxation issues relating to Mr. Wilkin. Mr. McDonald requested West Grey to have the house demolished, and to have Mr. Wilkin pay for the costs of the demolition, and to ensure the property is no longer contaminated, citing the former grow-op on the property. Council requested staff to investigate these issues, and report back to Council. Mr. Wilkin also questioned speeding of police vehicles, and Mayor Eccles indicated he will bring this to the attention of the Chief of the West Grey Police Service. Business Arising from the Previous Meeting - None Managers Report/Question Period Treasurer - Report #TR 05-04-09 Approval of Accounts, Voucher #8-2009 resolution #163-09 2009 Budget Summary Information (received for information) PLUME-LAWRENCE, BE IT RESOLVED THAT, the Treasurer be authorized to pay the accounts presented as Voucher #8-2009 of the Municipality of West Grey, in the amount of $391,413.04. #163-09 Councillor Cutting arrived at 11:40 a.m. Public Works Manager - Report #PWMR 05-04-09 Botanical Designs Proposal resolution #164-09 (Council requested the Public Works Manager to provide quarterly written reports back to the West Grey Public Works Committee and/or Council on effectiveness of outdoor maintenance) Concession 12 Normanby resolution #165-09 Waste Management Agreement resolution #166-09
(5) May 4, 2009 Motion to Table Resolution #166-09 resolution #167-09 Clear Bags for Household Waste resolution #168-09 (Council temporarily adjourned for the West Grey Planning Advisory Committee meeting and lunch at 12:25 p.m., and reconvened the meeting at 1:05 p.m.) Draft E-Waste and Landfill Fees Bylaws (Council requested municipal staff to prepare the E-Waste and Landfill Fees By-law for the next regular meeting of Council, and also requested staff to check the fine amount compared to fine for throwing refuse on road sides) Waste Diversion Rate for 2008 (received for information) Pickup Trucks Purchase resolution #169-09 Neustadt-Normanby-Carrick Agricultural Society (Council directed staff to forward a letter indicating the Society can use the Neustadt Hall and grounds at no charge, and can use the Neustadt Hall kitchen if pay the current rental rate for same, subject to the intended use being appropriate use for the Neustadt Hall. Staff also to note in the letter that Council has no objection to extending use the of Neustadt Arena and grounds past 6:00 p.m. on Sunday, and these conditions remain for this year and all coming years, unless another Agreement is entered into with the Society. Council also requested staff to prepare a report on the existing Agreement) MARSHALL-LAWRENCE, BE IT RESOLVED THAT, the Corporation of The Municipality of West Grey accepts the recommendation of the Public Works Committee to accept the proposal from Botanical Designs for outdoor maintenance in Neustadt as per proposal from May 2009 to May 2010 at a cost of $34,902.90 plus applicable taxes. #164-09 MOLLISON-BELL, BE IT RESOLVED THAT, the Corporation of The Municipality of West Grey accepts the recommendation of the Public Works Committee to hire the services of R.J. Burnside and Associates Limited to prepare a pre-engineered report on Cons. 11-12 (Normanby) from Hwy 6 to Grey Rd. 3 for infrastructure funding. #165-09 MARSHALL-CUTTING, BE IT RESOLVED THAT, the Corporation of The Municipality of West Grey accepts the recommendation of the Waste Management and Environmental Committee to accept the proposal from Waste Management of Canada Corporation for curbside waste and recycling services to extend the current contracts for a three year term plus annual CPI adjustment at a cost of $345,470.83, plus applicable taxes. #166-09 TABLED. (Council requested the Public Works Manager to verify quotation amount as there was a discrepancy with the dollar amounts listed, and the resulting total cost) LAWRENCE-SULLIVAN, RESOLVED THAT, resolution no. 166-09 be tabled. #167-09
(6) May 4, 2009 MOLLISON-BELL, BE IT RESOLVED THAT, the Corporation of The Municipality of West Grey accepts the recommendation of the Waste Management and Environmental Committee to implement clear bags for household garbage beginning September 1 st, 2009 and accepting clear bags only beginning January 1 st, 2010. #168-09 CUTTING-PLUME, BE IT RESOLVED THAT, the Corporation of The Municipality of West Grey accepts the lowest quote from Saugeen Motors of Durham for two new Chevrolet full size pickup trucks at a cost of $35,300.00 plus applicable taxes. #169-09 Fire Chief Report #FCR 05-04-09 Grey County Ambulance Tiered Response Agreement (Council requested staff to prepare a by-law for Level A response for consideration at next Council meeting) Grey County Ambulance Grant Proposal resolution #170-09 CUTTING-LAWRENCE, RESOLVED THAT, the Council of the Municipality of West Grey hereby requests the County of Grey to consider supporting a yearly grant to lower tier Municipalities to assist with financing Modified Tiered Response agreements in Grey County; AND FURTHER THAT, this resolution be circulated to all other lower tier municipalities in Grey County for their support. #170-09 (Councillor Plume left meeting at 1:53 p.m.) Deputy Clerk Report #CR 05-04-09 Future Lawn Inc. Offer to Purchase Lands Described as Part Lots 19 & 20, Concession 3 NDR, former Township of Bentinck (see By-law No. 27-2009) Proposed By-law to Pass a By-law Prescribing Standards for the Maintenance and Occupancy of Property Within The Municipality of West Grey (Property Standards By-law) (Council requested this item be placed on the May 25, 2009 Committee of the Whole Agenda for discussion purposes) All-Terrain Vehicle By-law No. 17-2009 (Council requested staff to prepare a by-law for consideration by Council at the next regular meeting of Council) By-Laws Third Readings D1 26-2009 A Housekeeping By-law Amendment to correct an error and omission in the West Grey Comprehensive Zoning By-law No. 37-2006, relating to lands described as Part Lot 43, Concession 1 SDR, former Township of Bentinck (Marshall) resolution #171-09
(7) May 4, 2009 D2 28-2009 A By-law to adopt estimates of revenue and expenditures for 2009 resolution #172-09 (Council requested Treasurer to establish a process for advising Council of any budgetary overruns) D3 27-2009 A By-law to authorize the sale of lands to Future Lawn Inc., described as Part Lots 19 & 20, Concession 3 NDR, Part 1, RP16R9632, former Township of Bentinck resolution #173-09 SULLIVAN-BELL, BE IT RESOLVED THAT, By-law Number 26-2009, being a Housekeeping By-law Amendment to correct an error and omission in the West Grey Comprehensive Zoning By-law No. 37-2006, relating to lands described as Part Lot 43, Concession 1 SDR, former Township of Bentinck (Marshall), be now read a first, second and third time, passed as amended, and numbered and that the said bylaw be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. #171-09 MARSHALL-CUTTING, BE IT RESOLVED THAT, By-law Number 27-2009, being a By-law to authorize the sale of lands to Future Lawn Inc., described as Part Lots 19 & 20, Concession 3 NDR, Part 1, RP16R9632, former Township of Bentinck, be now read a third time, passed and numbered, and that the said by-law be signed by the Mayor and CAO/Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. #173-09 MOLLISON-BELL, BE IT RESOLVED THAT, By-law Number 28-2009, being a By-law to adopt estimates of revenue and expenditures for 2009, be now read a third time, passed and numbered, and that the said by-law be signed by the Mayor and CAO/Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. RECORDED VOTE FOR: Councillor Bell, Councillor Cutting, Mayor Eccles, Councillor Lawrence, Councillor Mollison AGAINST: Councillor Marshall, Deputy Mayor Sullivan (Councillors Black & Plume were not present at meeting at time of voting) #172-09 New Business None Addendum - None Notice of Motion/Direct Motions - None Closed Session Incomplete Items Only MARSHALL-LAWRENCE, RESOLVED THAT, Council return to closed session at 2:18 p.m.
(8) May 4, 2009 LAWRENCE-CUTTING, RESOLVED THAT, the Council of the Municipality of West Grey returns to open session at 2:46 p.m. #174-09 Matters Arising from Closed Session Incomplete Items Only n/a Question Period - None Municipal Act Notices Proposed Waste Disposal Fees By-law to be considered for passage at the May 21, 2009 regular meeting of Council Adjournment MOLLISON, RESOLVED THAT, we do now adjourn at 2:47 p.m., to meet again on Thursday, May 21 st, 2009, 7:00 p.m., or at the call of the Mayor. Kevin Eccles, Mayor Christine Robinson, CAO/Clerk