Glen St. Johns Community Development District Board of Supervisors Meeting June 28, 2017 District Office: 2806 N. Fifth Street Unit 403 St. Augustine, FL 32084 www.glenstjohnscdd.org
GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT AGENDA June 28, 2017 at 10:00 a.m. Located at: St. Johns County Airport Authority 4730 Casa Cola Way, St. Augustine, FL. 32095 District Board of Supervisors Brian Reese Chairman David Nabers Vice Chairman Lynne Snyder Assistant Secretary Maston Crapps Assistant Secretary Darren Romero Assistant Secretary District Manager Lesley Gallagher Rizzetta & Company, Inc. District Counsel Jonathan Johnson Hopping Green & Sams, P.A. Katie Buchanan Hopping Green & Sams, P.A. District Engineer Vince Dunn Dunn & Associates All Cellular phones and pagers must be turned off while in the meeting room. The District Agenda is comprised of five different sections: The meeting will begin promptly at 10:00 a.m. with the first section which is called Audience Comments on Agenda Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (904) 436-6270 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs and provides members of the audience the opportunity to comment on matters of concern to them that were not addressed during the meeting. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904) 436-6270, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 711 or 1 (800) 955-8770, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 2806 N. FIFTH STREET UNIT 403 ST AUGUSTINE, FL 32084 www.glenstjohnscdd.org June 20, 2017 Board of Supervisors Glen St. Johns Community Development District Dear Board Members: AGENDA The regular meeting of the Board of Supervisors of the Glen St. Johns Community Development District will be held on Wednesday, June 28, 2017 at 10:00 a.m. at St. Johns County Airport Authority located at 4730 Casa Cola Way, St. Augustine, FL. 32095. Following is the final agenda for this meeting. 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS ON AGENDA ITEMS 3. BUSINESS ADMINISTRATION A. Consideration of the Minutes of the Board of Supervisors Regular Meeting held May 24, 2017... Tab 1 B. Ratification of the Operation and Maintenance Expenditures for May 2017... Tab 2 4. STAFF REPORTS A. District Counsel B. District Engineer C. Landscape Report D. Amenity Manager Report... Tab 3 E. District Manager 5. BUSINESS ITEMS A. Consideration of Amenity Center Landscape Enhancement Proposals...(under separate cover). B. Consideration of Resolution 2017-07, Regarding Investment Policy... Tab 4 C. Discussion of Transfer of CDD - Owned Right of Way to County 6. AUDIENCE COMMENTS AND SUPERVISOR REQUESTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270. Very truly yours, Lesley Gallagher Lesley Gallagher District Manager Glen St. Johns Community Development District
CALL TO ORDER / ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Tab 1
Tab 2
GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 2806 N. FIFTH STREET UNIT 403 ST. AUGUSTINE, FLORIDA 32084 Operation and Maintenance Expenditures May 2017 Presented For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from May 1, 2017 through May 31, 2017. This does not include expenditures previously approved by the Board. The total items being presented: $16,721.86 Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary
Glen St. Johns Community Development District Paid Operation & Maintenance Expenditures May 1, 2017 Through May 31, 2017 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount AT & T Corp 002282 132474430 05/17 Phone/Internet/Alarm Monitoring 05/17 $ 111.38 Atlantic Companies 002278 1076378 Clamshell Cards $ 308.00 Bliss Products and Services, Inc. 002274 16513 Expanded Seats and Bench Hardware Kit $ 1,277.00 Dunn & Associates, Inc. 002283 17-260 Engineering Services 04/17 $ 2,105.00 Florida Department of Health in 002279 55-BID-3379264 Pool Permit #55-60-1514450 2017/2018 $ 350.00 St. Johns County Florida Power & Light Company 002280 FPL Summary FPL Summary 04/17 $ 3,869.66 04/17 Hancock Bank 002284 26144 Trustee Fees 11/02/2016-05/01/2017 $ 1,975.00 Hopping Green & Sams 002281 93438 General Legal Services 03/17 $ 1,242.00 JEA 002285 1608024175 1430 St Thomas Island Py 05/17 $ 414.12 05/17 Morris Publishing 002286 Ad# 17258215 Acct #1000253328 Legal Advertising $ 94.60 05/17 Rizzetta & Company, Inc. 002275 INV0000022108 District Management Fees 05/17 $ 2,807.00 Rizzetta Technology Services, 002276 INV0000002324 Website Hosting Services 05/17 $ 100.00 LLC Turner Pest Control 002287 4828091 FY Termite Bond FY 17/18 $ 250.00 17/18 Vesta Property Services, Inc. 002288 30588 Amenity Management Services 03/17 $ 1,733.00 Waste Pro, Inc 002289 0000246522 Facility Waste Disposal 05/17 $ 85.10 Report Total $ 16,721.86
STAFF REPORTS
District Counsel
District Engineer
Landscape Report
Tab 3
Glen St. Johns Maintenance Report Date of report: June 28, 2017 Submitted by: Steve Howell COMPLETED PROJECTS / No Board action required: Performed continual maintenance and janitorial throughout the amenity center Due to long term wear, we ve ordered a new head rest, as well as seat belt for the ADA pool chair We pressure washed all exterior area of the amenity center The exterior awning at the pool has been thoroughly cleaned Routine, preventative maintenance was performed on all fitness equipment. GYM EQUIPMENT UPDATE AS OF 6-1-2017: We were present during the most recent equipment maintenance visit. I spoke in depth with the technician regarding the Board s concern with the overall health and condition of the equipment. The apparent sweat staining on the equipment is merely the salt absorbed into the porous plastic covering and cannot be removed. The various rust areas on the equipment is the result of the doors and windows being left open both during and after resident s use of the facility. The chlorine in the air is extremely acidic and detrimental to the long term health of the equipment. While the equipment is still functioning properly throughout, we would like to request some sort of decorative signage stating this issue to the residents, as well as the ever so important need to Please keep doors and windows closed at all times. If there is a way to obtain a sign, we can install it; and if there is a way to communicate via newsletter the latter, we can prolong the useful life of the equipment. The following is an updated mileage / hours report per the most recent inspection. Treadmill 1: 1333 hours 6141 miles Treadmill 1: 1312 hours 6611 miles Bike 1: 333 hours Bike 2: 194 hours Crossfit: 936 hours Should you have any comments or questions feel free to contact me directly.
District Manager
BUSINESS ITEMS
Consideration of Amenity Center Landscape Enhancement Proposals (under separate cover)
Tab 4
RESOLUTION 2017-07 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT, ADOPTING THE ALTERNATIVE INVESTMENT GUIDELINES FOR INVESTING PUBLIC FUNDS IN EXCESS OF AMOUNTS NEEDED TO MEET CURRENT EXPENSES, IN ACCORDANCE WITH SECTION 218.415(17), FLORIDA STATUTES WHEREAS, the Board of Supervisors (the Board ) of Glen St. Johns Community Development District (the District ) is required to adopt an investment policy in accordance with Section 218.415, Florida Statutes, as amended; and WHEREAS, the Board desires to adopt the alternative investment guidelines for the investment of public funds in excess of amounts needed to meet current expenses, in accordance with Section 218.415, Florida Statutes, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT: 1. The Glen St. Johns Community Development District herby adopts the alternative investment guidelines for the investment of public funds in excess of amounts needed to meet current expenses, in accordance with Section 218.415, Florida Statutes, as amended. PASSED AND ADOPTED THIS 28 th DAY OF JUNE, 2017. ATTEST: GLEN ST. JOHNS COMMUNITY DEVELOPMENT DISTRICT Secretary / Assistant Secretary Chairman / Vice Chairman
Discussion of Transfer of CDD owned Right of Way to County
Audience Comments And Supervisor Requests
ADJOURNMENT