Town of Groton, Connecticut Library Board Regular Meeting Agenda 45 Fort Hill Road Groton, CT 06340 Town Manager: 860-441-6630 Town Clerk: 860-441-6640 Wednesday, December 19, 2018 4:00 PM Groton Public Library Meeting Location: 52 Newtown Road, Groton I. Call to Order II. Roll Call III. Public Comments IV. Communications V. Approval of Minutes V.1. 2018-580 Approval of Minutes October 17, 2018 & November 14, 2018 VI. Review of Statistics VI.1. VI.2. 2018 October 2018 November VII. Director's Report VII.2. VII.3. VII.4. 2018-581 Library Directors Activities 2018-582 Library Activities 2018-583 Circle of Friends VIII. New Business VIII.1. VIII.2. VIII.3. 2018-584 Approval of 2019 Library Board Meeting Dates 2018-585 Nominations of Library Board Officers for 2019 (election in January) 2018-586 Library Board Vacancy for a 9th Board Member IX Old Business X. Adjournment Town of Groton, Connecticut Page 1 Printed on 12/14/2018
Subject: Approval of Minutes October 17, 2018 November 14, 2018 Approval Of Minutes October Minutes November Minutes
Town of Groton, Connecticut Library Board Regular Meeting Agenda 45 Fort Hill Road Groton, CT 06340 Town Manager: 860-441-6630 Town Clerk: 860-441-6640 Wednesday, October 17, 2018 4:00 PM Groton Public Library Meeting Location: 52 Newtown Road, Groton I. Call to Order Marie called the meeting to order at 4:06pm II. Roll Call Present: Marie Shaw, Laurel Butler, Marilyn Comrie, Rosemary Duval-Arnould, Chuck Strand, Barbara Nagy, Hali Keeler, and Katherine Brighty, by speakerphone Also Present: Betty Anne Reiter, Jennifer Miele, Sue Aberbach III. Public Comments-none IV. Communications Marie Shaw sent thank you notes to Jim Streeter and Mike Spellmon. V. Approval of Minutes V.1. 2018-418 September 19, 2018 Library Board Minutes Moved by Marilyn Comrie, Seconded by Rosemary Duval-Arnould. Corrected: Sue Aberbach-corrected misspelling of last name. Hali Keeler and Katherine Brighty abstained due to absence from meeting. Approved by remainder of Board. VI. Review of Statistics VII. Director's Report VII.1. 2018-414 Library Director's Activities (add in Betty Anne s written report) Jennifer Miele grew up in Niantic, Connecticut and graduated from Providence College with a BA in History. She attended Southern Connecticut State University and was awarded her Master s Degree in Library Science in 2004. She has worked in public libraries for sixteen years, including Phoebe Griffin Noyes Library in Old Lyme, CT, Maricopa County Library District (first Dewey-less library) in Phoenix, Arizona and currently as Manager of Public Services at Groton Public Library. Jennifer resides in Niantic with her husband and two children. Her start date as Director will be Nov. 5. The process has started to fill her old position of Manager of Library Public Services. A transition plan is being developed for the interim. Betty Anne & Jessa Franco spoke to the Board of Ed with the goal of having student ID cards double as library cards. We are all invited to the Community Conversation at GPL on Wed. Oct 24 5-6:30pm. The Town of Groton, Connecticut Page 1 Printed on 12/14/2018
Town Council Committee of the Whole Meeting Agenda Wednesday, October 17, 2018 Community Foundation of Eastern CT is visiting every library in their 42 towns to talk about important issues in each town. Groton is the first library to be visited, kicking off this program. We have upgraded to a new catalog level- unbound. Much more information is tied to the record of each item. Katherine Brighty will be helping to edit monthly newsletter going forward. VII.2. VII.3. 2018-415 Library Activities (add in written report) 2018-417 Circle of Friends COF President Sue Aberbach reported on revitalization efforts. They are sending out an annual appeal letter, and will accept PayPal payments. This is bringing in more funds than dues used to bring in. They are also doing some pop-up books sales, dine-out fundraisers, holiday craft bazaar and occasional bake sales. They meet Saturday mornings once a month and have a full slate of officers. Their role is fundraising and advocacy. They use sign up genie for volunteers. They pay for special purchases and summer reading materials. Oct 21-27 is National Friends of Libraries week. VIII. New Business The Board gave Betty Anne a bouquet of roses and a framed Proclamation which was read aloud by Hali Keeler. IX Old Business X. Adjournment Motion to adjourn at 4:57. Moved by Marie, Seconded by Hali. Unanimously approved. Respectfully submitted, Laurel Butler Secretary Town of Groton, Connecticut Page 2 Printed on 12/14/2018
Town of Groton, Connecticut Library Board Special Meeting Agenda 45 Fort Hill Road Groton, CT 06340 Town Manager: 860-441-6630 Town Clerk: 860-441-6640 Wednesday, November 14, 2018 4:00 PM Groton Public Library Meeting Location: 52 Newtown Road, Groton I. Call to Order: The meeting was called to order at 4:03 by Marie Shaw II. Roll Call: Jennifer Miele, Marie Shaw, Katherine Brighty, Hali Keeler, Carl Strand, Marilyn Comrie, Rosemary Duval-Arnould, Barbara Nagy. Excused: Laurel Butler III. Public Comments: None IV. Communications: None. VIII. New Business VIII. VIII. 2018-497 Review of the State Annual Report 2018-498 Meet the New Director-open discussion of the new director s vision for the library and ways in which the Library Board can assist the director. One suggestion is for the board to work on ways to communicate with the entire Groton community, both the regular patrons and those who do not use the library, to solicit their input for future strategic planning. IX Old Business: None X. Adjournment: A motion to adjourn was made by Hali Keeler and seconded by Marilyn Comrie. The meeting was adjourned at 4:56. Town of Groton, Connecticut Page 1 Printed on 12/14/2018
Subject: Library Directors Activities 1. Attended Community Foundation of SECT annual meeting 2. Manager of Library Public Services position update 3. Town Manager invited (and accepted) to attend February 20, 2019 Board meeting 4. Beginning budget preparation for 2019-2020 5. Met with CT State Library liaison, Maria Bernier 6. Met with new Mystic & Noank Library Director, Karen Wall
Subject: Library Activities 1. Children s Room shelving project completed, updates to the room will continue 2. Passport annual recertification 3. Attendance at the highly attended Job Fair (Oct. 24) at the Mystic Marriott 4. The Library collaborated with the Groton Senior Center and Mystic Chamber of Commerce on the first annual Holiday Kick-Off Celebration 5. Holiday Spirit Week Dec. 17-Dec. 21; donated a non-perishable food item for the local pantry to participate 6. CT Humanities sponsors December programming during school vacation week
Subject: Circle of Friends 1. Election Day Bake Sale 2. Winter Bazaar 3. Flash Book Sale 4. Annual Appeal
Subject: Approval of 2019 Library Board Meeting Dates To review and approve the 2019 meeting calendar. Meeting Calendar
TOWN OF GROTON GROTON PUBLIC LIBRARY Jennifer Miele 52 Newtown Road, Groton, Connecticut 06340 Director Telephone (860) 441-6750 Fax (860) 448-0363 jmiele@groton-ct.gov www.groton-ct.gov www.grotonpl.org 2019 LIBRARY BOARD MEETING DATES Library Board meetings will be held at 4:00 p.m. at the Groton Public Library on the third Wednesday of each month. January 16, 2019 February 20, 2019 March 20, 2019 April 17, 2019 May 15, 2019 June 19, 2019 July 17, 2019 August 21, 2019 September 18, 2019 October 16, 2019 November 20, 2019 December 18, 2019 January 15, 2020 Submarine Capital of the World
Subject: Nominations of Library Board Officers for 2019 (election in January) Discussion of this item will take place.
Subject: Library Board Vacancy for a 9th Board Member The Board will discuss this item.