Alpine Lake Property Owners Association Board of Directors Annual Meeting June 22, 2013 The meeting was called to order at 10:00 a.m. by President Fred Isennock. In attendance: Fred Isennock Michael Carroll Charlie Clark Frank Ross Dennis Shiffbauer Herman Mason Tony Amato Freddie Harrison, General Manager Announcements: Marty Wright announced to the Board and property owners that the election was underway. Marty called for any nominations from the floor. There were none. Marty asked if there were any property owners present who had not yet voted. There were none. Therefore the ballots would be counted by Marty and his committee. President Isennock announced that there was a quorum for the annual meeting and election. New property owners present included Jim and Noreen Hogley and Mike and Rhoda Fitzsimmons. Memorials: The following property owners who had passed away during the previous year were named and a moment of silence in their memories was observed: Bill Morton Mamie Fetcho Jim Frederick Tom Korpela Meeting Minutes: Charlie reminded the audience that meeting minutes to be read were from May 18, 2013 and that the annual meeting minutes would be presented in July, 2013 at the monthly meeting. The meeting minutes of the May 18, 2013 Board of Directors meeting were read. Tony motioned and Herman seconded to approve the minutes as read. The minutes were approved unanimously. Presidents report: Fred thanked the property owners and the Board for the opportunity to serve as President of the Board for the past year. Fred stated that Alpine is being managed as a business and is holding people accountable for every dollar spent. Payroll has been reduced, we have a new office manager, Linette Sines, and a dining manager, Misty Sisler. Fred complimented both employees on their performance. Fred thanked the Finance Committee for their work and guidance. Fred also thanked all the volunteers who chaired and participated in committees. A copy of the report was filed with the Secretary.
Treasurer's report: Frank Ross stated there has been a positive change to our financial position during the past year. A thank you was extended to the General Manager, Finance Committee, and staff for their efforts. Frank reported that the checking account balance as of June 19, 2013 was $346,766. The line of credit has been paid off. Assessments collected for fiscal year 2013-2014 to date are $1,024,489 with $717,357 remaining to be collected. May collections totaled $742,684. The Treasurers report was accepted. A copy of the report was filed with the Secretary. General Managers report: General Manager Freddie Harrison presented his report emphasizing his appreciation to serve as the ALPOA General Manager and his attempt to make the already beautiful Alpine Lake community a better place. Freddie highlighted accomplishments during the past year, particularly under his leadership. These areas included revised contracts with Suburban Propane and DirectTV, improvements to the motel, an upgrade to the security system at the front gate, menu improvements, implementation of a new property owner internal credit card system and new merchandising at the front desk. Freddie also thanked his staff and property owners for their support, emphasizing those who participated in Community Pride Day. Emphasizing the importance of an improved financial bottom line, Freddie announced a net business income increase in the 2013 months of April and May of 48% compared to the same months in 2012. Freddie pledged to continue working on programs and operations at Alpine Lake. A copy of the report was filed with the Secretary. Environmental Control Committee: John Laing announced his committee members, Dick Gallagher, Sam Barry, and Kurt Engel. John provided a brief history of the establishment of the committee and an overview of the committee's responsibilities. John reported that during the past year the ECC has processed 55 improvement forms, 33 for tree removal, 15 for painting or staining, eight for portable utility buildings, two for oversized vehicle or trailer parking, eight for new dwellings, three for propane tanks, two for building additions and two occupancy permits. John also talked about the suspension of the requirement to obtain tree removal permits due to storm Sandy and the progress being made on establishment of color palettes which will guide the approval of exterior home colors. A request was made for property owner feedback on contractor performance with an evaluation form available on the website and at the front desk. John reiterated the requirement by West Virginia code that work costing over $2,500 be performed by a licensed contractor and that work over $10,000 must have a written contract. A copy of the report was filed with the Secretary. Energy Committee: Carl Donald introduced his committee, Ron Stemple, vice chair, Grace Athey, secretary, Jerry Duckett, Jim Cropp, Freddie Harrison, GM, ex officio, and Gary Cox, ALPUC, ex officio. Carl stated that the committee has been relatively inactive due to the ample supply of natural gas in the market and the lack of drilling contracts being offered by companies. ALPOA continues to retain a lawyer-agent to pursue leasing prospects. A fee will only be paid to the agent in the event a contract is signed. There has been some local activity in recent weeks with local landowners interested in mineral rights, forming an association and ALPOA has been asked to join them. A follow-up meeting from the initial June 7 meeting is scheduled for June 28, and representatives from Alpine will attend. A copy of the report was filed with the Secretary.
Finance Committee: Rick Mancini reported on behalf of the committee. Meetings have been held every month and Rick thanked the Board, Freddie and Linette for their support. Controls have been put in place and the budget is being used as a tool. Our mortgage interest rate has been reduced from 5 1/4% to 4 1/4%, and the expense for outside financial services has been reduced by $60,000. Rick compared current numbers to previous years and explained the portion of the budget covered by assessment income versus outside income. A summary of dollar amounts paid in assessments by homeowners versus property owners with out dwellings was also presented. Rick stated that the Finance Committee is looking at the ramifications of incurring additional debt, specifically for a new pool. No written report was provided. Alpine Lake Learning Program: Michelle Hall presented an overview of the Alpine Learning Program taking place from June through October 2013. Programs include a Tuesday series with three guest speakers, a workshop, two field trips, and two special music programs. A copy of the report was filed with the Secretary. Standing Committee Reports: Property Owners: Bernie Stock reported on a successful year highlighting improvements to the boathouse, including side curtains and propane heaters at the pavilions. Holiday gift cards were presented to employees and successful events were held for Oktoberfest and the following morning breakfast, Christmas parties, Kentucky Derby, and the community yard sale. A thank you was given to all property owners who helped make these events successful. A special thanks was given to John Sheppard for his sign making skills. Bernie reminded property owners of the rummage sale scheduled for August 2 and 3, the Oktoberfest September 22, 23 and the carry-in picnic July 18. A copy of the report was filed with the Secretary. Lake Management: Tom Kinsey presented a report highlighting the physical parameters of the Lake, a survey conducted of property owners, fish stocking, revised fishing and boating regulations and general comments regarding the value of the Lake to the community, visitors and guests. A copy of the report was filed with the Secretary. Beautification: Wilma Rumble reported many plantings that had taken place by the committee, decorations that were placed in the main lobby of the Lodge and the second Swap, Shop, and Share event which was held May 31 and June 1. The Leisure Living house tour is scheduled for June 23 with four houses on display. Tickets for the tour as well as chances to win beautiful handcrafted articles are available. The boathouse will serve as home base for the tour. Wilma then thanked Freddie Harrison and Denise Moon for their assistance and Peggy Caudrey, who served as co-chair of the committee. Barbara Conway will be joining the committee. A copy of the report was filed with the Secretary. Common Areas: Randy Law reported on the considerable tree damage caused by hurricane Sandy and winter snowstorms. Randy thanked the volunteers who helped the Alpine maintenance staff with cleanup of trails, the beach area and the playground. Additional work will be done around the lake where downed trees have fallen into the water. This work will be performed by our maintenance crew. A copy of the report was filed with the Secretary. Nominations and Elections: Marty Wright s report indicated there are five candidates for the two vacancies on the ALPOA Board of Directors: Xaver Gramkow, John Laing, Randy Law, Herman Mason, and Ginger Tucker. A copy of the report was filed with the Secretary. Newsletter: Natalie Meyer reported that the newsletter is printed 10 times annually and as of April, 2013, design and printing is taking place in-house. It is estimated the cost savings of $7,800 annually will be realized. A copy of the report was filed with the Secretary.
Neighborhood Watch: Bruce Lohr stated that neighborhood watch programs range from informal to formal. At Alpine Lake, we fall into the informal category and that approach has been effective. There have been no significant criminal incidents during the past year, and continuation of past practices is recommended. As a retired police officer and currently an instructor for the Maryland Police Training Commission, Bruce offered to provide training in various safety and community education programs. By show of hands, property owners are interested in training opportunities. A copy of the report was filed with the Secretary. Traffic and Safety: Tony read a report authored by Sheila Amato. An overview of the responsibility of the committee and the tasks performed by the chair was presented, highlighting the placement of street signs, monitoring of road conditions and coordination with volunteers and the Alpine maintenance crew. Special thanks were expressed to John Sheppard, Herman Mason, Frank Ross, Fred Isennock, Tony Amato and Freddie Harrison and members of the Alpine Sawdust Society. Property owners were reminded of our speed limits of 25 mph and 15 mph at the beach/boathouse/playground area and the Lodge. A copy of the report was filed with the Secretary. Communication: no report. Tennis: Vicki Mastalerz presented her report thanking teaching professional Ron Rogers and other members of the committee, Dan O'Brien and Becky Meacham for their assistance. A recap of free lessons offered to youth and adults, clinics and private lessons was reported. The introduction of the pickle ball sport by Becky and Hal Meacham was reviewed. The need for maintenance of the courts on a regular basis was highlighted noting that the General Manager is currently seeking bids this work. A copy of the report was filed with the Secretary. Golf: Frank Mastalerz reported on this past year's activities, including several special events. Of specific mention, the icebreaker scramble, Presidents cup, Fourth of July scramble, club championship, and the Oktoberfest scramble. Frank encouraged use of the sand and seed mix containers to repair divots. Adopt-a-hole program participation is encouraged. Frank thanked committee members Bill Beck, Katherine Bennington, Trish Birch, Ann Dunson, Lorraine Hart, Dick Rumble and Cathy Young. Thanks was also extended to Freddie Harrison. A copy of the report was filed with the Secretary. Compliance: Jo Gallagher reported that there had been a total of seven allegations submitted during the year, with all allegations resolved. In the process, five invoices were sent to property owners in the form of fines or penalties. Jo thanked outgoing committee members Sharon Golmitz, Lyle Shreves and Beverly Sipes. New volunteers are needed. Ongoing members of the committee include Pat Arnone and Teresa law. A copy of the report was filed with the Secretary. Old Business: There was no old business. New Business: On behalf of the property owners assembled, a motion was made by Carl Donald, seconded by Randy law to modify ALPOA By-Law 16b as follows: Strike the words before February of each year and replace them with the words on or before the third Saturday in March. The vote in favor of the bylaw change by the assembled group was unanimous. Election committee chair Marty Wright provided the election results to President Isennock. Elected to the two available positions, Herman Mason and Ginger Tucker. Charlie requested and was granted the opportunity to speak. Charlie thanked the property owners and fellow Board members for the opportunity to have served on the Board of Directors of Alpine Lake for the past three years. Charlie pointed out that during the 2012 annual meeting, due to several circumstances, Pug Gutridge and Marv Josaitis had not been acknowledged and thanked for their service as members of the Alpine Lake Board of Directors. Appreciation was shown through applause by the
assembled group. Charlie asked all in attendance to participate and take an active role in shaping the future of the Alpine Lake community. On behalf of the Board of Directors, Fred presented a plaque to Charlie recognizing his service to the Board, serving as secretary for two years. The next monthly ALPOA Board of Directors meeting will occur on July 27, 2013. The meeting adjourned at 11:38 a.m. Respectfully submitted, Charlie Clark, Secretary