JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 1 (EAST JEFFERSON FIRE RESCUE) BOARD OF COMMISSIONERS & CITY COUNCIL JOINT OVERSIGHT BOARD MEETING MINUTES FROM JANUARY 18, 2011 CALL TO ORDER Vice Chairman Bondurant, Jr. called the meeting to order at 7:00 PM followed by the flag salute. Meeting held at Jefferson County Fire Protection District No 1, Station 1-5, 35 Critter Lane, Port Townsend, Washington. He noted that Chairman Stapf, Jr. would be arriving shortly. COMMISSIONERS, CITY COUNCIL, & ADMINISTRATIVE STAFF District 1 Commissioners: Rich Stapf, Jr., Zane Wyll, Sr., Jess Bondurant, Jr. City Council Members: Laurie Medlicott, David King, Mark Welch Absent: Admin Staff: Chief Pomeroy, Deputy Chief Krysinski, District Secretary Harbison, Public Education Specialist/Public Information Officer Beezley and Finance Clerk Yarberry. 1. AGENDA CHANGES Deputy Chief Krysinski requested moving 4.A. Presentations, Introduce new Volunteer Resident Spencer Patterson to beginning of meeting No other changes were requested. 4. A. PRESENTATIONS Introduce new Volunteer Resident Spencer Patterson Deputy Chief Krysinski introduced Spencer Patterson who will be joining our Volunteer Resident Program on A shift February 1. He noted that Mr. Patterson comes from a joint recruitment effort and has participated in the Port Ludlow Fire & Rescue resident program and the Brinnon Fire Department. He is Firefighter 1 and wild land certified and lives in the Quilcene area. Mr. Patterson was welcomed by the Board. Vice Chairman Bondurant, Jr. adjourned the meeting until the arrival of the Chairman. Meeting reconvened by Chairman Stapf, Jr. at 7:30 PM. A. CONSENT AGENDA MOTION: Commissioner Wyll, Sr. made a motion to approve the consent agenda as Page 1 of 5 January 18, 2011
amended including the following items: Minutes from the Dec. 16, 2010 Special Meeting Minutes from the Dec. 21, 2010 Regular Meeting Approval of transfer dated Dec. 21, 2020, of $10,980 from EMS Apparatus Fund 657 00 1110 to EMS Fund 657 00 1100 Approval of direct payments from the Fire District #1 LTGO Capital Fund dated Dec. 28, 2010, in the amount of $432,142.46 General expenditure warrants dated Dec. 21, 2010, and Jan. 7, 2011, totaling $103,434.67. EMS expenditure warrants dated Dec. 21, 2010, and Jan. 7, 2021, totaling $104,002.97. December payroll warrants dated Dec. 20, Dec 22. Dec. 23, 2010, and Jan. 5, 2011, totaling $322,236.86. Approval of Fire District #1 LTGO Capital Fund warrants dated Jan. 10, 2011, totaling $494,406.76. Oversight Member King seconded the motion. Motion carried by unanimous vote. 3. PUBLIC COMMENT 4. PRESENTATIONS B. Scott Melby Washington Surveying & Rating Bureau Handouts provided include, Protection Class 9 Community Minimum Criteria, Protection Class 8 Community Minimum Criteria, and WSRB Tender Credit ( Swelling Properties Only).Mr. Melby gave a power-point presentation explaining what the Surveying & Rating Bureau is, what they do and how they do it, including: They are independent agency that gathers information used to determine fire protection classifications 95% of insurance companies use their rating system Commercial buildings can be rated individually while residential homes are class rated Difference between mutual aid and automatic aid first alarm for purposes of classification Incorporated cities within Fire Districts are rated on own Ratings are generally based on 40% Fire Station location, 40% water availability, 13% 911 Call Center, and 7% Fire Marshall. Other variables include training hours, staffing, and equipment 5 mile rule applies to road miles There is no cost to District for ratings. Districts can request rating review if improvements/new fire station, etc. Has extensive information available on-line- example maps showing 5 road mile areas, fire hydrant locations, etc. The Board thanked Mr. Melby for his very informative presentation. Page 2 of 5 January 18, 2011
Chairman Stapf, Jr. announced a 5 minute break. 5. CHIEF'S REPORT Chief Pomeroy Chief Pomeroy referred to his written report in the meeting packets. He noted: Paramedic student interviews with Drs. Copass and Smith-Poling will be tomorrow, 10:30 AM at Harborview. 65% decrease in overtime costs comparing January 2011 to January 2010. Noted RIT training overtime not included as it is covered by RIT Grant. DC Krysinski Deputy Chief Krysinski noted his written report in the meeting packets. He added Currently running RIT training with 2 shifts completed. He has been very impressed with crews. Has received half of training tower. 2011 includes lots of upcoming projects. AC Craig AC Craig was not present. There were no questions referencing his written report. PIO/PES Beezley PIO/PSE Beezley said in addition to his written report he is still in process of transferring content from old web pages to new web pages. He hopes to have it completed by Feb. 1. AFG Grant for Fire Prevention, Arson, and Public Education is open. He is looking at the Arson and Public Education aspects. Has a high volume of station tours through the schools. 6. FIREFIGHTER S ASSOCIATION REPORT Volunteer Christa Ligtenberg noted Chief Pomeroy has donated money to the Association to help fund improvements for participation in Rhody Days events. 7. OVERSIGHT BOARD OLD BUSINESS A. Update Status on City Council s Annexation/Fire Levy Proceedings Oversight Member King noted the City s workshop retreat is scheduled for Feb. 4, 2011. It was noted that appointments to various committees including the Oversight Board are usually discussed at the retreat and finalized shortly thereafter. They will have more information after the retreat. 8. OVERSIGHT BOARD NEW BUSINESS Page 3 of 5 January 18, 2011
9. DISTRICT NO. 1 OLD BUSINESS 10. DISTRICT NO. 1 NEW BUSINESS A. Approve Policy 706 Purchasing Policy Revised SOG A04-03 Item to be tabled until next meeting to implement changes suggested during meeting on Jan. 15, 2011. 11. UPCOMING EVENTS Upcoming events were reviewed. DC Krysinski said he would not be available to attend the Snure Seminar in Lynnwood on Feb. 26, 2011. GOOD OF THE ORDER Oversight Member Medlicott said the City is inviting Attorney Brian Snure to meet with the Council to review all the issues relating to annexation and Regional Fire Authorities. They will also be meeting with Dr. Michael Shodow to assist them on the getting all the information out to the citizens. Chief Pomeroy said he has been notified the fire pump is on its way. It will be taken to North Kitsap Fire & Rescue so a cover can be built before installation in the boat. At 8:55 PM Chairman Stapf, Jr. announced a 5 minute break and then the Board would go into Executive Session. Meeting reconvened at 9:00 PM. EXECUTIVE SESSION In accordance with RCW 42.30.110(g): To evaluate the qualifications of an applicant for public employment or to review the performance of public safety personnel Chairman Stapf, Jr. adjourned the meeting to Executive Session for approximately 1 hour at 9:00 PM. At 10:00 PM Chairman Stapf, Jr. announced the Executive Session would continue for approximately 1/2 hour. At 10:30 PM the meeting reconvened. No action taken. ADJOURNMENT MOTION: Commissioner Wyll, Sr. made a motion to adjourn the meeting at 10:33 PM. Commissioner Bondurant, Jr. seconded the motion. Motion carried by unanimous vote. City Council Joint Oversight Board Members Laurie Medlicott, Oversight Member Mark Welch, Oversight Member Page 4 of 5 January 18, 2011
David King, Oversight Member Jefferson County Fire District 1 Rich Stapf, Jr., Chairman Jess Bondurant, Jr., Commissioner Zane Wyll, Sr., Commissioner Attest: Lonibeth Harbison, District Secretary Page 5 of 5 January 18, 2011