JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 1 (EAST JEFFERSON FIRE RESCUE) BOARD OF COMMISSIONERS & CITY COUNCIL MEMBERS OF THE JOINT OVERSIGHT BOARD MEETING MINUTES FROM JANUARY 21, 2015 CALL TO ORDER Chairman Rich Stapf, Jr. called the meeting to order at 7:00 PM followed by the flag salute. Meeting held at Jefferson County Fire Protection District No 1, Station 1-5, 35 Critter Lane, Port Townsend, Washington. COMMISSIONERS, CITY COUNCIL, & ADMINISTRATIVE STAFF District 1 Commissioners: Rich Stapf, Jr., Zane Wyll, Sr., and David Johnson City Council Oversight Members: David King, Deborah Stinson, and Catharine Robinson Absent: Admin Staff: Chief Pomeroy, DC Krysinski, AC Tracer, District Secretary Ysseldyke- All and PES/PIO Beezley 1. AGENDA CHANGES 2. CONSENT AGENDA MOTION: Oversight Member Robinson made a motion to approve the Consent Agenda and all financial information as follows: Minutes from the December 17, 2014 Regular Meeting to include changes pointed out by Oversight Member Robinson (Wrong date on EMS and Fire Financial Summary) General Fire expenditure warrants dated December 8, 2014, December 24, 2014 and January 7, 2015 totaling $187,397.61 EMS expenditure warrants dated December 8, 2014, December 24, 2014 and January 7, 2015 totaling $91,681.33 Payroll expenditure warrants dated December 20, 2014, and January 5, 2015 totaling $359,703.72 LTGO Bond expenditure warrants dated December 18, 2014, January 2, and January 9, 2015 totaling $45,030.86
Transfer of Cash Balance General Fire cash to General Fire investment $500,000.00 Transfer of Cash Balance EMS cash to EMS investment $300,000.00 4 th Quarter Volunteer Stipends expenditure warrants dated December 26, 2014 totaling $8,072.29 Oversight Member Stinson seconded the motion. Motion carried by unanimous vote. 3. LIST OF CORRESPONDENCE Correspondence was reviewed. 4. PUBLIC COMMENT None 5. PRESENTATIONS None 6. ACKNOWLEDGEMENTS Thank you to A and B Shifts for help with the Administration Office move from Chief Pomeroy 7. STAFF REPORTS Chief Pomeroy Chief s report is included in meeting packets. Chief Pomeroy stated that there is an on-going discussion with JGH about the long distance transport of patients. Chief Pomeroy commented that the Fire District does not have the funds or manpower (2 people required) to transport patients to many hospitals east of Puget Sound, Eastern WA being the prime example. Current resources permit an ambulance to transport a patient to the ferry or across the water and hand off to another transport. JGH is looking for solutions and is open to suggestions. He also stated that the Hospital MOU ends in December 2015 and that a new draft is currently under review. Also noted was the District matched or exceeded the MOU expectations. Chief Pomeroy touched on the 2014 end of year Budget status. Oversight Member King asked that the Board look back on the 2014 Budget for lessons learned to incorporate for future Budgets. The March Board Meeting is tentatively set to review the 2014 Budget. Oversight Member Robinson asked about the move to the new administration building. Chief Pomeroy reported that the budget for the move is close to expected costs. DC Krysinski Operations and Training monthly report included in meeting packet. Oversight Member Robinson asked about RAD (Rage, Aggression, Delirium) training. DC Krysinski noted that Dr. Smith-Poling was instrumental in getting the drugs and
protocol for use with RAD patients and that the District is ahead of King County in this area. AC Tracer Monthly report is included in meeting packets. Chairman Rich Stapf, Jr. asked about the heating at STA 1-6. AC Tracer commented that the sensor has been adjusted and that should fix the problem. Oversight Member King asked if the compressor was bug and vermin proof. Chairman Rich Stapf, Jr. suggested an extermination service for all stations. PES/PIO Beezley Monthly report is included in meeting packets. 8. FIREFIGHTER S ASSOCIATION REPORT No representative present for report. Executive Session Chairman Stapf, Jr. announced the Board will go into executive session for ½ hour at 7:55 PM for an Executive Session pursuant to RCW 42.30.110(g): To evaluate the qualifications of an applicant for public employment or to review the performance of public safety personnel. Oversight Members and Administrative Staff were invited to attend. At 8:25 PM Chairman Stapf, Jr. reconvened the meeting. 9. OLD BUSINESS A. Update on Station 1-5 Garage Placeholder Nothing new to report. B. Union Contract Update MOTION: Chairman Stapf, Jr. made a motion to approve the MOU between East Jefferson Fire Rescue (JCFD#1) and IAFF Local 2032 for a 2014 Contract Extension. MOTION: Chairman Stapf, Jr. made a motion to approve the 2015-17 Agreement by and between East Jefferson Fire Rescue (JCFD#1) and IAFF Local 2032. C. Admin Building Update Chief Pomeroy stated that the move went well with Wave Cable performing well and that the back-up server will be located at STA 1-6. We are waiting on a few more pieces of furniture to complete the office. D. Repair of Fire Engine Justin Clouse reported that there are 2 bids to fix engine 13: 1. Detroit Diesel - 5 year or 50,000 warranty to rebuild 1 head for $16,000, 2. H&H in Fife - 2 year 25,000 warranty for 12,000 to rebuild 1 head. A new engine cannot be bought for $12,000 to $16,000
and the District needs 2 reserve engines. Reasons to repair Engine 13 include user friendly, has many parts replaced already and low mileage. It will cost another $1,900 if both heads need to be rebuilt. Chief Pomeroy commented that all the batteries in the apparatus need to be replaced yearly and that a $20,000 cost will be incurred which is not in the budget for 2015. 10. NEW BUSINESS A. Hospital MOU See Chief Pomeroy s staff report discussion. B. Long Distance Transports See Chief Pomeroy s staff report discussion. 11. UPCOMING EVENTS Snure Seminars: Fire Service Employment Law February 7, 2015 Spokane, Davenport Hotel, 8:30 12:30 February 21, 2015 Everett, Hilton Garden Inn, 8:30 12:30 February 28, 2015 Olympia. Governor Hotel, 8:30 12:30 Legislative Day - February 10, 2015 Board of Commissioners Meeting moved to - February 11, 2015 Jefferson County Fire Commissioners & Secretary Association Meeting February 12, 2015 - hosted by District 1, at STA 1-6, starts at 7pm 2015 West Region EMS Conference - February 20-22, 2015 2015 NW Leadership Seminar - March 4-6, 2015 - Red Lion Hotel on the River, Jantzen Beach, Portland, OR 2015 Saturday Seminar Series March 7, 2015 Board Meetings be Compliant not Defiant, Holiday Inn, Yakima, 8:00 4:00 March 28, 2015 - Board Meetings be Compliant not Defiant, Shilo Inn, Ocean Shores, 7:30 4:00 June 6, 2015 Risk Management: How to Protect your District, Campbell s Resort, Chelan, 7:30 4:00 12. GOOD OF THE ORDER Chief Pomeroy stated that Wednesday January 28 at STA 1-1 there will be a Badge Pinning Ceremony to begin at 1830.
ADJOURNMENT MOTION: Chairman Stapf, Jr. made a motion to adjourn the meeting at 8:45 PM. City Council Joint Oversight Board Members David King, Oversight Member Catharine Robinson, Oversight Member Deborah Stinson, Oversight Member Jefferson County Fire District 1 Rich Stapf, Jr., Chairman Zane Wyll, Sr., Commissioner David Johnson, Commissioner ATTEST: Teresa Ysseldyke-All, District Secretary