TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) 1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. Historic Downtown Wellington Wellington Main Streets Program b. Auditor Letter 2. PRESENTATION a. Wellington Main Streets Program Quarterly Report 3. CONSENT AGENDA a. Board of Trustee Minutes for June 12, 2018 b. Resolution 16-2018 - Appointment to Boxelder Basin Stormwater Authority c. Resolution 24-2018 - Temporary Street Closure for Block Party on Viewpointe Circle. 4. OLD BUSINESS a. Ordinance 10-2018 Conditional Use Daycare 6900 Loudon b. Ordinance 11-2018 Conditional Use Daycare 7078 McClellan 5. NEW BUSINESS a. Wilson Wells Emergency Repair b. Resolution 26-2018 Mandatory Watering Restrictions 6. STAFF REPORTS a. Town Attorney Update b. Town Engineer Update c. Town Administrator Update d. Trustee Update 7. Executive Session a. Discussions regarding personnel matters 24-6-402(4)(f)(I) involving Town Administrator Evalutation, with the employee who is the subject of the session agreeing to the meeting in executive session. As required by C.R.S. 24-6-402(2)(d.5)(II)(B) and (II)(E) the executive session proceedings were electronically recorded and the record will be preserved for 90 days through. September 24, 2018. ADJOURN
BOARD OF TRUSTEES REGULAR BOARD MEETING The was called to order at 7:32 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, JOHN JEROME, JOHN EVANS, DANIEL SATTLER, TROY HAMMAN, MATT MICHEL(7:35pm) and TIM WHITEHOUSE(7:38pm) NONE TROY HAMMAN, MAYOR ED CANNON, TOWN ADMINISTRATOR RYAN ABBOTT, ASSISTANT TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK CODY BIRD, TOWN PLANNER BOB GOWING, PUBLIC WORKS DIRECTOR KEITH WILSON, FINANCE DIRECTOR RICH FULTON, WATER SUPERINTENDENT BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER Additions to or deletions from the agenda Conflicts of Interest Public to be heard on non-agenda items. 1. Correspondence and Minutes from Committees and Boards a. Historic Downtown Wellington Wellington Main Streets Program b. Auditor Letter 2. PRESENTATIONS a. Wellington Main Streets Program Quarterly Report Presenter Annie Lindgren Wellington Main Streets Program Director. Ms. Lindgren mentioned some updates to the report. She spoke about the issues with the mural, the results of the Brewfest and a Downtown Development Authority (DDA) tour. Mayor Hamman suggested displaying the mural even if it s not finished. There was further discussion about the DDA tour. 3. CONSENT AGENDA a. Board of Trustee Minutes for June 12, 2018 b. Resolution 16-2018 Appointment to Boxelder Basin Stormwater Authority. c. Resolution 24-2018 - Temporary Street Closure for Block Party on Viewpointe Circle.
Page 2 Trustee Jerome said the letters mentioned in the minutes were not attached. Ms. Sullivan said she would attached them to the approved minutes for the website. TRUSTEE JEROME MOVED AND TRUSTEE SATTLER SECONDED to approve the Consent Agenda with corrections. Roll call was taken and the motion passed unanimously. 4. OLD BUSINESS Mayor Hamman said these items were discussed at the work session on June 19 th. Staff recommends to table both items 4a and 4b until July 24. No public comment was taken at this meeting. a. Ordinance 10-2018 Conditional Use Daycare 6900 Loudon TRUSTEE SATTLER MOVED AND MAYOR HAMMAN SECONDED to table Ordinance 10-2018 until July 24, 2018. Roll call was taken and the motion passed. Trustee Michel voted against. b. Ordinance 11-2018 Conditional use Daycare 7078 McClellan TRUSTEE SATTLER MOVED AND TRUSTEE WHITEHOUSE SECONDED to table Ordinance 11-2018 until July 24, 2018. Roll call was taken and the motion passed. Trustee Michel voted against. 5. NEW BUSINESS a. Wilson Wells Emergency Repair Presenters Bob Gowing, Rich Fulton, and Terry McEnany - Stantec Engineer. Mr. Gowing reviewed the current situation with the pump and piping from the Wilson Wells to the Nano Filtration Plant. He described the requirements that are needed to run the Nano upgrade with the Reverse Osmosis (RO) unit. He explained the long range solution and an interim solution. Currently the RO is not online due to insufficient flow and pressure from the pump and power supply. There was discussion about the pump and what would be needed if the pump stopped working. Mr. Cannon said there was money in the budget that could be diverted to the pump/piping repair. He listed the fund that could be diverted for this project. The long range solution would be a CIP for next year. There was discussion about the supply and distribution systems and the effect of irrigation. There was an option to have a spare pump for an emergency while designing a pump that would be more efficient. Details were given about materials that would be used and ways to service the current system. TRUSTEE WHITEHOUSE MOVED AND TRUSTEE SATTLER SECONDED to divert $100.000 from fund 204805668 for emergency pump repairs. Roll call was taken and the motion passed unanimously. b. Resolution 26-2018 Mandatory Watering Restrictions Presenter Ed Cannon Mr. Cannon said this resolution is to encourage water conservation and for regulation of flows. He reviewed the mandatory restrictions, recommended guidelines and non-potable irrigation signage. He said some households don t have automatic systems and it may be impractical for them to water between 10:00pm and 6:00am. The suggestion is to allow manual systems to water between 5:00pm and 10:00am.
Page 3 Everyone would be on odd and even days depending on their addresses. There was discussion about length of watering time. Mr. Cannon said it would be too hard to regulate. Trustee Sattler asked if there were any fines used for enforcement. Mr. March said the Municipal Code has a general fine parameter that allows the town to fine up to $1,000.00. Mr. Cannon said Public Works will be monitoring and give a warning and a copy of the ordinance. Mr. Cannon said there is a clause allowing for exceptions to be granted by the Town Administrator, Assistant Town Administrator or Town Engineer. TRUSTEE MICHEL MOVED AND TRUSTEE KNUTSON SECONDED to approve Resolution 26-2018 restricting the hours of outdoor watering with addition of wording for manual watering from 5:00pm to 10:00am. Roll call was taken and the motion passed Trustee Sattler voted against. 6. Staff Reports a. Town Attorney Update Still working with attorney on issues with the Knolls before it comes back to the Board. b. Town Engineer Update (Mark Oberschmidt, Stantec) Met with Developer of Columbine Estates regarding Tract F and how do fix the detention pond. Work starting on outlot B of Columbine Estates. Trustee Jerome mentioned a section of sidewalk in front of Papas Table was breaking up. Why was that not replaced when the work on Second Street was done. Mr. Oberschmidt would look at it. He said all the concrete tests passed. c. Town Administrator Update Met with Johnny Olson from CDOT regarding the interstate intersection. Ryan Abbott reported on strategic planning with Greg Pieburn resulting from the Board Retreat and asked the Board to respond regarding a follow up session. He mentioned interviews for Assistant Finance Director, accepting applications for Building Permit Tech until July 2 nd, Triple Crown Softball Tournament and Library Summer Reading Program. Keith Wilson gave a budget update and said there will be amendments to the budget at a future meeting. Cody Bird updated the board on the new residential starts and commercial permits. He listed the new commercial developments. Bob Gowing reported on the progress on the Water Treatment Plant, Streets Project and Waste Water Treatment Plant. d. Trustee Update Trustee Sattler mentioned a pole by the cannon in the park. No update.
Page 4 7. Executive Session On motion by Trustee Knutson, seconded by Trustee Whitehouse the board voted unanimously to go into executive session to discuss personnel matters 24-6-402(4)(f)(I) involving Town Administrator Evaluation, with the employee who is the subject of the session agreeing to the meeting in executive session. As required by C.R.S. 24-6-402(2)(d.5)(II)(B) and (II)(E) the executive session proceedings were electronically recorded and the record will be preserved for 90 days through. September 24, 2018. The Board went into executive session at 9:13pm. On motion by Trustee Sattler seconded by Trustee Jerome, the board voted at 10:17 p.m. to come out of executive session. It was confirmed that no action was taken. The executive session was recorded ant the recording will be preserved until at least September 10, 2018. There being no further business to come before the Board, the meeting was adjourned at 10:18pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk