VILLAGE OF PARK FOREST Village Board Rules Meeting Monday, April 2, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Theresa Settles, Trustee Tiffani Graham, and Trustee Jonathan Vanderbilt ABSENT: Trustee Robert McCray and Trustee Georgia O Neill STAFF IN ATTENDANCE: Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Cary Horvath, Director of Finance Mark Pries, Assistant Public Works Director Nick Christie, Acting Director of Public Health Margaret Lewis, Code Enforcement Manager Jerry Martin, IT Coordinator Craig Kaufman, and Chief Water Plant Operator Dave Vavrek RECORDER: Sheila McGann Roll Call The meeting was called to order at 7:19 p.m. Roll was called by Clerk McGann. Mayor Ostenburg noted that the five items on the agenda are all related to Public Works. Assistant Director Christy will go through each item. 1. Engineering Services Agreement for Construction Engineering Services for the 2018 Water Main Extension and Booster Station Project Assistant Director Christie explained that the item is for the engineering services for the water main extension and booster station project. Mayor Ostenburg asked if there were any questions from the Trustees. Hearing none, this item will be on the agenda for action at the April 16 meeting. 2. Contract for Removal of Lime Residuals Assistant Director Christie explained this is a renewal of the contract removing lime residuals from the water plant during the summer months and from the lagoon after winter. This also allows for renewal for the next four years. Mayor Ostenburg asked if there were any questions from the Trustees. Currently, the Village is on target for last year s budget. This item will be on the agenda for action at the April 16 meeting. 3. Award Contracts for Water Treatment Chemicals Assistant Director Christie reported that there is a variation of price for each of the chemicals which are bid separately. Some have decreased in per pound prices while others have increased 1
in per pound prices. He gave the recommendation for each chemical purchase with the lowest bidder except for soda ash where the second lowest bidder was recommended as there has been problems with deliveries in previous years with the lowest bidder. Attorney Horvath said there was no legal issue accepting the second lowest bidder. Mayor Ostenburg asked if there were any questions from the Trustees. Hearing none, this item will be on the agenda for action at the April 16 meeting. 4. Contract for Fiscal 2019 Water Main Clamps Assistant Director Christy explained that the purchase of water main clamps had been under the manager s authority in the past. Due to inflation and the number of clamps used to repair water main breaks, it was necessary to go out to bid. The lowest bidder did not bid all products nor did they supply a bid bond. The second lowest bidder is recommended, Underground Pipe and Valve who has worked with the Village in the past. The Village is on track to spend approximately $25,000 on this year. Mayor Ostenburg asked if there were any questions from the Trustees. Hearing none, this item will be on the agenda for action at the April 16 meeting. 5. Resolution for Multi-County Municipality Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for Storm Water Management Assistant Director Christie said that the Village chose to opt out of the Cook County Ordinance in 2014 and to enforce the Will County Ordinance village wide. Staff has no objection to this agreement; it is a formality as it does not apply to Park Forest. Mayor Ostenburg asked if there were any questions from the Trustees. Hearing none, this item will be on the agenda for action at the April 16 meeting. Mayor s Comments Mayor Ostenburg dispensed with the comments section of the agenda as they were covered at the special regular meeting. Manager s Comments Trustee s Comments Attorney s Comments Clerk s Comments Audience to Visitors None Adjournment This concluded the Rules Board meeting. 2
There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Brandon, seconded by Trustee Settles and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 7:34 p.m. Respectfully submitted, Sheila McGann 3
VILLAGE OF PARK FOREST Village Board Special Regular Meeting Monday, April 2, 2018 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Theresa Settles, Trustee Tiffani Graham, and Trustee Jonathan Vanderbilt ABSENT: Trustee Robert McCray and Trustee Georgia O Neill STAFF IN ATTENDANCE: Fire Chief Tracy Natyshok, Police Chief Chris Mannino, Village Attorney Cory Horvath, Director of Finance Mark Pries, Assistant Public Works Director Nick Christy, Acting Director of Public Health Margaret Lewis, Code Enforcement Manager Jerry Martin, IT Coordination Craig Kaufman, and Chief Water Plant Operator Dave Vavrek RECORDER: Sheila McGann OTHERS IN ATTENDANCE: Elmer Washington, resident; a few other residents Roll Call Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Pledge of Allegiance Mayor Ostenburg led the Board and the audience in the Pledge of Allegiance. Reports of Village Officers Mayor Mayor Ostenburg reported on various meetings and presentations he had attended or was a participant. Village Attorney No report Village Manager Deputy Village Manager/Director of Finance Pries reported on many upcoming events in Park Forest. No report Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon reported that the Economic Development and Planning Commission will meet Wednesday, April 11. The Veterans Commission will meet Saturday, April 14. Trustee Graham said that the Planning and Zoning Commission will meet Tuesday, April 10. 1
Citizens Comments, Observations, Petitions Elmer Washington noted that the Faith United Protestant Church will host the 8 th Annual NIU Steel Drum Band on Friday, April 20. Motion: Approval of Consent CONSENT: Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda includes the following items: DEBATABLE: 1. Motion: A Motion to Approve 2018 Street and Water Improvements (Approve a contract to MJ Underground located in Monee, IL, and authorize the Village Manager to enter into said contract in the amount of $643,375.81 with a 10% contingency for any additional work as determined by the Village Engineer for a total cost not to exceed $707,713.39). 2. Motion: A Motion to Approve the Recommendation of Award of 2018 Water Main Extension and Booster station to MJ Underground (Approve a contract with MJ Underground, from Monee, IL, and authorize the Village Manager to enter into said contract in the amount of $1,858,000 with a 5% contingency for any additional work as determined by the Village Engineer for a total cost not to exceed $1,950,900). Approval of the consent agenda was moved by Trustee Brandon and seconded by Trustee Settles. Mayor Ostenburg asked if anyone wished any items be removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a voice vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 5 Nays: 0 Absent: 2 The consent agenda was adopted with five (5) ayes, no (0) nays and two (2) absent. Adjournment This concluded the Special Regular Board meeting. There being no further business. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Vanderbilt, seconded by Trustee Brandon and passed unanimously. Mayor Ostenburg adjourned the special regular meeting at 7:19 p.m. Respectfully submitted, Sheila McGann 2