KIND OF MEETING Re-Organizational & Regular WHERE HELD Gilboa School MEMBERS Michael Fleischman PRESIDING OFFICER: President, David Merwin Jr. PRESENT Peter Fox, VP Howard Mattsson Evelyn Addams OTHERS PRESENT: Michelle Dumas, Kathy Ramundo, Teresa Gockel, and Ruth Reeve REORGANIZATION & REGULAR MEETING The Organizational meeting was called to order at 6:16 p.m. by Teresa Gockel, Clerk, with the Pledge to the Flag. Nomination for President of the Board of Education for the 2010-2011 fiscal year was as follows: Mr. Fox nominated Mr. Merwin, seconded by Mrs. Addams. The following resolution was RESOLVED THAT, David Merwin Jr. be elected President of the Board of Education of this district for the 2010-2011 fiscal year. Vote on the foregoing resolution was: Yes 5 Nomination for Vice-President of the Board of Education for the 2010-2011 fiscal year was as follows: Mr. Fleischman nominated Mr. Fox, seconded by Mrs. Addams. The following resolution was RESOLVED THAT, Peter Fox be elected Vice-President of the Board of Education of this district for the 2010-2011 fiscal year. Vote on the foregoing resolution was: Yes 5 The Oath of Office was administered to President David Merwin Jr., and Vice-President Peter Fox. The Oath of Office was administered to Howard Mattsson as a newly elected Board of Education Member. Upon motion made by Mr. Fleischman, seconded by Mrs. Addams, the following resolution was RESOLVED THAT the following appointments be approved for the 2010-2011 fiscal year: Clerk of the Board - Teresa Gockel District Treasurer - Kathy L. Ramundo Authorized to sign checks Deputy Treasurer - Laurel Mattice Authorized to sign checks in the absence of the treasurer Tax Collector - Irene Hess Claims Auditor - Sharon Meeker The Oath of Office will be administered at a later date for the above personnel. 1
Extra Classroom Funds Treasurer - Susan Morkaut Purchasing Agent - Ruth Reeve Internal Auditor - External Auditors - Raymond G. Preusser, CPA, P.C. L.E.A. Representative - Ruth Reeve Records Management Officer - Kathy L. Ramundo Records Management Access Officer - Kathy L. Ramundo Asbestos LEA Designee - Robert Abrams School Lunch Representatives - Kathy L. Ramundo - Laurel Mattice School Attorney - Hogan, Sarzynski, Lynch, Surowka & DeWind, LLP Chief Faculty Advisor - Student Funds - Teresa Gockel Refuse Hauler - Casella Waste of NY Fire Inspector - Otsego-Northern Catskills BOCES Attendance Officer - Helen Timm Authorization to sign Extra-Classroom Fund Checks Susan Morkaut - Kathy L. Ramundo - Ruth Reeve Payroll Certification Officer - Ruth Reeve Election Inspectors for Voter Registration/Votes/Elections - Nettie Schermerhorn Wilma Jones Donna Ferris Virginia Gurley Robert Gurley Virginia Kennedy Sharon Fancher Claudia Stahl Margaret Tompkins Joann Dunphy Barbara Petosa Irene Fancher Betty O Hara Joan Fancher Insurance Agent - Claude W. Lutz, Inc. Title IX Coordiator - Ruth Reeve 504 Compliance Officer - Chapter 1 Compliance Officer Ruth Reeve CASEBP Designee - Ruth Reeve CASEBP Interim Designee - Kathy L. Ramundo School Physician - Columbia Memorial Hospital Windham Medical Care School Dentist - Columbia Memorial Hospital Windham Medical Care Petty Cash Fund Custodian - Teresa Gockel Upon motion made by Mr. Fox, seconded by Mr. Fleischman, the following resolution was RESOLVED THAT the following newspapers be designated as official newspapers of the district for the 2010-2011 fiscal year: Mountain Eagle, Hunter, NY The Daily Star, Oneonta, NY 2
Upon motion made by Mr. Fleischman, seconded by Mrs. Addams, the following resolutions were RESOLVED THAT the following Banks be and hereby designated as the official depositories for the funds shown during the 2010-2011 fiscal year: National Bank of Delaware County - Stamford First Niagara National Bank and Trust Company of Norwich Grand Gorge Branch National Bank of Coxsackie Wilber National Bank Vote on the foregoing resolutions were as follows: Yes - 5 Upon motion made by Mrs. Addams, seconded by Mr. Fox, the following resolutions were RESOLVED THAT the following Banks/Trust Companies/Credit Unions be and hereby are designated as the official depositories for direct deposit during the 2010-2011 fiscal year: Bank of America Bank of Greene County Bank of Richmondville Capital Comm Federal Credit Union Chen-Del-O Federal Credit Union First New York Federal Credit Union First Niagara HSBC Bank USA ING Direct Key Bank of New York Key Bank National Association Legacy Banks M & T Bank National Bank and Trust Company of Norwich National Bank of Coxsackie National Bank of Delaware County SEFCU Sidney Federal Credit Union Sunmark Federal Credit Union T D Bank North Trustco Bank Ulster Savings Bank USAA Federal Savings Bank Westar Federal Credit Union Wilber National Bank Vote on the foregoing resolutions were as follows: Yes - 5 3
Upon motion made by Mr. Fleischman, seconded by Mrs. Addams, the following resolution was RESOLVED TO set the following dates for the regular monthly meetings at 6:00 p.m. for the 2010-2011 fiscal year: Tuesday, July 13, 2010 Wednesday, August 11, 2010 Wednesday, September 8, 2010 Wednesday, October 13, 2010 Wednesday, November 10, 2010 Wednesday, December 8, 2010 Wednesday, January 12, 2011 Wednesday, February 9, 2011 Wednesday, March 9, 2011 Wednesday, April 6, 2011 Wednesday, May 4, 2011 A. Public Budget Hearing Wednesday, May 11, 2011 Tuesday, May 17, 2011 A. Budget Vote (12:00 noon 8:00 p.m.) Wednesday, June 8, 2011 Upon motion made by Mr. Fox, seconded by Mr. Fleischman, the following resolution was RESOLVED THAT the following be designated as Official Media Outlets for School Closings for the 2010-2011 fiscal year: WRIP 97.9 School Closings Network Upon motion made by Mr. Fox, seconded by Mrs.Addams, the following resolution was RESOLVED TO authorize payment for the following travel and related expenses: 1. Mileage and approved use of personal vehicles for school Business IRS Rate per mile 2. Authorization for Attendance of Board of Education, Treasurer, Principal, Superintendent to attend National, State, County and Local Conferences, workshops and institutes with expenses 3. Authorization for Nurse/Teacher/Counselor - Home visits 4. As authorized by the Superintendent: expenses of Faculty and Staff to attend conferences within budgetary allotments 5. Authorization for Superintendent to sign all State and Federal Grant Applications 6. Authorization to Establish a Petty Cash Fund not to Exceed $100.00 7. Authorization for Superintendent or Designee to Approve Transfers not to exceed $10,000.00 per transfer Vote on the foregoing amended resolution was as follows: Yes - 5 4
Upon motion made by Mr. Fleischman, seconded by Mr. Fox, the following resolution was RESOLVED TO authorize the bonding of the following personnel: Administrative Assistant - Teresa Gockel. District Treasurer Kathy L. Ramundo District Tax Collector Irene Hess Deputy Treasurer Laurel Mattice Claims Auditor Sharon Meeker Extra Classroom Treasurer Susan Morkaut Superintendent Ruth Reeve Employee Blanket Bond Upon motion made by Mr. Fix, seconded by Mrs. Addams, the following resolution was RESOLVED TO readopt all Policies and Code of Ethics in effect during the 2010-2011 fiscal year Upon motion made by Mr. Fleischman, seconded by Mr. Fox, the following resolution was RESOLVED TO approve the CSE Appointments for the 2010-2011 fiscal year. CPSE Committee CSE Chair; Principal; Parent Member; County Representative; Preschool Evaluation team for new referrals, depending on agency; Related Service Providers for ongoing cases; Teachers of Integrated settings, as appropriate CPSE Sub Committee CSE Chair; Parent of Student; the appropriate Special Education Teacher of Student CSE Committee CSE Chair; Principal; Special Education Teachers; Parent Member; Related Service Providers (as appropriate for student s services) CSE Sub Committee CSE Chair; Regular Education Teacher, if appropriate; Special Education Teacher of Student; Parent Substitute Secretaries Cindy Cestare, Susan Morkaut, Janice Merwin, Brenda Berger Upon motion made by Mr. Fleischman, seconded by Mrs. Addams, the following resolution was RESOLVED TO approve MOTION to allow participation in BOCES and other governmental agencies Cooperative Bidding. 5
DATE July 8, 2009 Upon motion made by Mrs. Addams, seconded by Mr. Mattsson, the following resolution was RESOLVED TO approve Vendor List for the 2010-2011 school year. Upon motion made by Mrs. Addams, seconded by Mr. Fleischman, the following resolution was RESOLVED TO establish the following Board Committees for the 2010-2011 fiscal year: Building Facilities Review Committee: Michael Fleischman David Merwin Jr. Policy Review Committee: Peter Fox Evelyn Addams Shared Decision Making Committee: Michael Fleischman Evelyn Addams Emergency Management Committee: Howard Mattsson David Merwin Jr. Negotiations Committee: Teachers: David Merwin Jr. Howard Mattsson Non-Teaching: Michael Fleischman Evelyn Addams Safety Committee: Michael Fleischman David Merwin Jr. Crisis/Emergency Team Member: Michael Fleischman Howard Mattsson Audit Committee: Entire Board of Education Wellness Committee: David Merwin Jr. Sick Bank Board: Teachers: Howard Mattsson Peter Fox Non-Teaching: Howard Mattsson Peter Fox District Professional Development Committee Peter Fox 6
Motion made by Mr. Fox, seconded by Mr. Fleischman, and carried unanimously to approve the minutes of the Regular Meeting & Executive Session held on June 9, 2010, Special Meeting held on June 10, 2010, and the Special Meeting and Executive Sessions held on June 30, 2010. ADMINISTRATIVE REPORTS: Mrs. Reeve See Attached Report Mrs. Reeve also made note to some work being done at the school by the custodial staff such as well pipe replacement, tiling of stairs to name a few. She has been very busy updating Personnel on the Teach site. She is learning a lot about her position. The Board had asked about job descriptions. Mrs. Reeve is looking into this and this item will be discussed at the July 19 th meeting. Who is the current IT person? We currently have ETC (Brett Morey & Jason Lonecke). Are technology issues being handled? Prioritized? It is being handled in house and then items would be looked into by ETC should this warrant their help in handling the issue. It was mentioned that IT would become a full-time position and should be considered in the future. It was also mentioned that the community could get some support from this person by holding classes etc. BOARD TOPICS: Mr. Fox: This fall he would like to get job descriptions down especially so Mrs. Ramundo and Mrs. Gockel could adjust workload or needs could be considered. The office of the Treasurer needs to be considered. Maybe we could relocate the nurse s office. Move her toward Gymnasium area. Mr. Merwin and Mr. Flesichman gave information on this topic as they were on the facilities committee. They also thought maybe Mr. Abrams could look into this. Mr. Fleischman: Historical Society did a wonderful project recently. We need to have our students get involved in the community so the students can tap into their assistance, touch base with them for volunteering. It was nice to see our students to see and hear about the people in our community. We have a lot of people who have come from Gilboa and have returned to the area to give back to this community either in their field of expertise or by community involvement and support. Mr. Fleischman also noted that the Art department takes second seat a lot of the time. Maybe we should consider a separate art exhibit showcasing students work and tie in a community organization such as the Historical Society. A theme could be discussed every year. Run a fundraiser around individual art work. Mrs. Reeve stated that Mrs. Terry would like to do another William Terry Day similar to what we did the first year in which community would be asked to help and participate. Mr. Mattsson: He would like to see what s going on in the Public Speaking area. Mrs. Reeve said that we have many opportunities where students are involved such as 1 st Grade Reader s Theater, 3 rd Grade Play, Drama, class presentations and projects, Ms. Lawson s and Mr. O Connell do a huge project on Historical Individuals, Pep Rallies, 4 th Grade Colonial Exhibits, 5 th Grade Western Hemisphere projects. Mr. Merwin also noted that FCCLA group was big on public speaking as well. Mr. Fox said we should target this item. FLOOR TOPICS: Michelle Dumas asked about the status of the Building Project. Mrs. Reeve said it was moving along but still waiting for State Education Department with an engineering review. She had planned to make contact again on Friday. 7
BUSINESS ACTION ITEMS: Mr. Mattsson asked that we go over the transfer items as he was new. Motion made by Mr. Fleischman, seconded by Mrs. Addams, and carried unanimously to approve Budget Transfer in the total amount of $237,617.21 to the General Fund. Motion made by Mrs. Donisan, seconded by Mr. Fleischman, and carried unanimously to accept the May report of the Treasurer showing balances of: Fund: Checking Account: Investments: General $ 350,984.14 $ 3,099,278.82 Trust & Agency 28,612.32 119,054.37 Lunch & Breakfast 13,060.91 1,341.83 Federal 2,557.46 Debt Service 147,163.34 Capital Reserve 223,532.88 253,167.31 Payroll Fund - 0 - Unemployment Reserve 120,785.64 Motion made by Mr. Fox, seconded by Mr. Mattsson, and carried unanimously to approve the following new vendors: 1. Butts 2. Summit Supply 3. Smith Filter Motion made by Mr. Fox, seconded by Mr. Mattsson, and carried unanimously to accept bid from Cwynar & Company CPAs PLLC as Internal Auditor for the school district in the consortium of a three year period beginning with the 2010-2011 school year. Motion made by Mr. Fox, seconded by Mr. Mattsson, and carried unanimously to approve stipend for CSE Chairperson. Motion made by Mr. Fox, seconded by Mr. Fleischman, and carried unanimously to approve increase in the 2010-2011 Budget in the amount of $8,965.80 to cover District cost for FICA/Medicare portion of buyout of Superintendent s contract. A discussion was made on the Early Release Days by the Board. The Board would like to be more informed of schedules, activities, professional development items etc. that would be scheduled. Motion made by Mrs. Addams, seconded by Mr. Fox, and carried unanimously to approve the following Early Release Dates: October 6, 2010 December 1, 2010 February 2, 2011 April 6, 2011 A discussion was made on 8 th Grade Textbook series for Junior High Social Studies. The description was very good and Mrs. Addams liked it very much. A Motion made by Mr. Fleischman, seconded by Mr. Fox, and carried unanimously to approve the Textbook Series for Junior High Social Studies. A discussion was made on 2010-2011 Board Goals. This item needs to be looked at and discussed further in the future. The Board would like to see something on this item put together and possibly used at Open House and involve everyone. Break was taken at 7:33 p.m. 8
At 7:45 p.m. motion made by Mr. Fleischman, seconded by Mrs. Addams, and carried unanimously to move into Executive Session to discuss CSE/CPSE recommendations and modifications of I.E.P. s, conditions of employment for certain personnel and negotiations. At 9:06 p.m. motion made by Mr. Fleischman, seconded by Mrs. Addams, and carried unanimously to return to Regular Session. Motion was made by Mr. Fox, seconded by Mrs. Addams, and carried unanimously to accept resignation from the following class advisors: Advisors of Class of 2015 Helen Timm & Kristin Tompkins Advisors of Class of 2016 Karen Potter & Maureen Agostinello Advisor of Class of 2013 Daniel Ringuette Motion was made by Mr. Fleischman, seconded by Mrs. Addams, and carried unanimously to approve the following class advisors for the 2010-2011 school year: Class of 2015 John Niklas & Julie Mathes Class of 2016 Daniel McGlynn & David Hotzler Class of 2013 Melissa McDonald & Mike McKeon A discussion was made on the Yearbook Club stipend. There needs to be a job description for the stipend to remain. The job description needs to be defined. In looking at this years yearbook there are many errors, pictures missing from staff, staff names mixed up just to name a few. As a class, and with a stipend, the quality was poor. The Board is looking for a better product. Mr. Mattsson agrees that the advisor needs to provide reasons why they are deserving of the stipend. Mr. Fox noted we have standards we are working to achieve and we need to strive for these standards. Mrs. Reeve will write up a description and expectations for this stipend. The advisor can accept or reject to receive stipend. Motion was made by Mr. Fox, seconded by Mr. Mattsson, and carried unanimously to approve the following club advisors for the 2010-2011 school year: Yearbook (pending acceptance of expectations/description of duties) Kristin Tompkins Ski Club Karen Potter & Sara Stehlin (to share duty of third advisor) Cheerleading Coaches - Lindsay Timm & Amanda Ross Motion was made by Mr. Fox, seconded by Mr. Fleischman, and carried unanimously to reappoint Renee Tubiolo as LTA, 1.0 FTE, and effective July 1, 2010. Motion was made by Mr. Mattsson, seconded by Mr. Fleischman, and carried unanimously to appoint Janice Cashman as CSE Chairperson for the 2010-2011 school year. Motion was made by Mrs. Addams, seconded by Mr. Fox, and carried unanimously to appoint Kathryn Allen as Building Principal, effective August 2, 2010, per acceptance of the contract. Motion was made by Mrs. Addams, seconded by Mr. Fleischman, and carried unanimously to approve Kathryn Allen for days worked prior to start date at her daily rate, per authorized by Ruth Reeve. Motion was made by Mr. Fox, seconded by Mr. Mattsson, and carried unanimously to appoint Mary Lucas as a CSE Consultant. Motion was made by Mr. Fox, seconded by Mrs. Addams, and carried unanimously to appoint Kathryn Allen to the following appointments: Payroll Certification Officer 504 Compliance Officer 9
At 9:32 p.m. motion was made by Mr. Fleischman, seconded by Mrs. Addams, and carried unanimously to adjourn. Respectfully submitted, Teresa Gockel, Clerk 10