LAKESIDE LUTHERAN HIGH SCHOOL MUSIC PARENTS ORGANIZATION GENERAL MEETING MINUTES August 29, 2018 Meeting was called to order by President Brian Neumann. Opening Prayer was offered by Mr. Pufahl President Neumann introduced the MPO board members that were present Secretary Stacey Fenner reviewed the minutes from the general board meeting on January 28 th, 2018. It was shared that the general meeting minutes are published on the LLHS webpage and are available for review there at any time, it was noted that the January minutes were not on the site. Stacey will verify that they were received and get them uploaded as soon as possible. President Brian Neumann shared the financial reports and reviewed them. Motion made by Ron Preskar to approve the financials at this time, 2 nd by Mr. Schauer. All ayes motion carried. DIRECTOR S REPORTS Band Mr. Pufahl shared that Summer Band trip went very well. The band received the Best Band award for the Parade that they were in in Connecticut. It was also shared that the students receive many compliments when they travel not only for their efforts in the band and in parades but also for how they represent themselves and Lakeside in hotels, restaurants and at activities. Next year the summer band trip will be to Travers City, MI and the planning has already begun for that trip. Cadet Band went well this year, under the direction of Mr. Hildebrandt. We are looking forward to this increasing in future years Band Fest will be held at WISCO this year and is again right before spring break. It was reported that there are 27 new faces in the band this year which is great to see. The band has already begun rehearsing for the Homecoming show they perform at halftime of the football game and for the Gemuetlichkeit Parade that will take place on Sept 16 th. We will need chaperones for this parade. WMSA will be on Feb 23 rd this year and Lakeside is hosting so we will need many volunteers that day to help in various aspects so that it can run smoothly. The sign-up genius will be coming out soon for various ways that people can volunteer.
Choir Mr. Buege reported that it has been a busy summer in the choir room. New choir gowns/stolls were ordered and received and that they look good. The risers that we use for concerts were re-carpeted by Y s Way in Lake Mills and that new mirrors were purchased from Fox Valley Lutheran, in conjunction with the Warrior Dance Team that will allow the students to see themselves rehearse. This should make learning dance moves and seeing their facial expressions much easier. Acapella CD sales went very well and all expenses have been paid so much of the sales were profits that will be added to the general trip account. The Acapella Choir will be heading to California March 16 th through March 23 rd, for their tour. Air Fare is scheduled to be released by Southwest tomorrow, and at that time we will have a better idea of the of the final cost per student. The plan would be to fly out of Milwaukee, with Lakeside providing transportation to and from the airport. The tentative itinerary includes 6 performances (at services or in a concert) and various activities. More details will be available as the trip gets closer. Mr. Buege reported that he is hoping to have more details to the kids after the Labor Day holiday and that chaperone sign up will be included at that time. At this time, it is estimated that 5-6 chaperones will be needed. A question was asked about the Acapella CD s within the fundraiser and it was reported that sales from CD s listed in fundraiser will go directly to the child s account. COMMITTEE REPORTS Activities & Promotions Sign Up Genius will be used to set up volunteers for WSMA, Parades, and Fine Arts Fair. Please look at the options and consider where you are best able to assist with these events. Uniforms Uniform Chair, Jan Geerdts shared that she is looking for assistance in help getting the 27 new band members fitted with uniforms. This would need to take place during the day and kids will either have them fitted during band or during their study halls if they have one. It was also reported that we need someone who has the skills to assist with alterations of some band uniforms. Jen also reported that she needs assistance with organizing the uniforms and she asked for volunteers to sign up to help her with inventory, getting the uniforms ready for the cleaners, and assisting with alterations once the kids have been fitted. Those that are willing to help with alterations, we can have the uniforms sent to your home and the sewing completed there. She shared that volunteering for these positions is a great way for parents and grandparents to meet the kids and get to know other parents from the band.
Student Fund Raising Fundraiser chair, Jeanette Jensen reported that the Fall Fundraiser packets are ready and that parents could take them following the meeting or that students would receive them tomorrow in class. There is one flyer that was not received in time to make it to the packet, these will be handed out to the students who want them in class tomorrow. Jeannette stressed the importance of all packets being returned on time as the end date for the fundraiser is September 21 st and that no late packets will be accepted as we are on a strict timeline to assure that all items are here for pick up on October 3 rd. Jeannette reviewed the pick-up procedures and reminded those present that no money should be sent to school but that they will receive a total via email before pick-up and money should then be brought on the morning that they pick up the fundraiser items. The delivery/pick up date is held in the Bus Barn, volunteers are needed to assist in the sorting of items. Volunteers should arrive by 7 am to begin the sorting process, if completed by 9 am the doors will open for parents to pick up their items. It should be noted that if the sorting is not complete at that time the doors will not open until the time that the sorting is complete to assure that everyone receives the correct items. This fundraiser includes new Lakeside Tervis Tumblers left over from previous sales (this will be on a first come first serve basis), the price is $28.00 each with a profit of $9.00 each, please do not charge tax on this item when you sell it. Please let Jeannette know as soon as you sell one so that it can be set aside. We will also be selling candy bars once again and parents may order these directly from Jeanette, no additional candy bars will be ordered when these are gone that is it. The cost will be $75.00 per case and must be paid upfront (the check will be held until the October 3 rd pick up date so that you have the opportunity to sell the candy bars and cover the check written) which will realize a profit of $37.50 when each candy bar is sold for $1.50. There will be no returns on Candy Bars. Other items in this fundraiser are, Popcorn, Kringle s, Simply Fun Board Games, Kraemer Cheese, Cooke Tavern Soups, Lebby's Pizza, Yankee Candle, Gourmet Delights Cheesecake, and Seroogy's candy. ** Jeannette shared that moving forward only 1 Student Account per Family will be allowed this will help assure accuracy of student proceeds and for ease of financial purposes. It was shared that all funds are interchangeable among immediate family members and that if there is money in the student account when the last family member graduates that they can then decide at that time where they want the additional money to go within the music department. A question from the floor about charitable donations, and if a person wants to make a donation to a specific student how that was handled. Jeannette reported that if the person wanted to make a donation, a check can be sent to school (or at pick up) and the memo line should say donation for student name. If the donor is wanting to take it as a charitable donation, they will need to go through the Development Office (Bari) and then will be transferred to the MPO account. Jeannette asked that if more information is needed on this that parents reach out to Bari for more clarification. Old Business Bylaws President Brian Neumann read in the changes that were made to the bylaws and read into the minutes at the last MPO general meeting in January 2018. The changes that will be made will include:
Changing the board from 5 members to 7, and remove the sub-committees moving forward. The current board positions are: President, Vice President, Secretary, Treasurer, and Financial Secretary. Proposed positions would be: President, Vice-President, Secretary, Treasurer, and 3 at large members- 2 of whom would need to be chairs of the Uniforms/Choir Gowns, and Fundraising. The elections will also change as currently the Vice President becomes the President after 1 year of service. The proposal is that these would become voted on positions as well and that they will, hold a 2- year term. In short, the Vice President will not become the President unless they are interested and decide to run in the election after their vice president term ends. We also propose combining the Treasure and Financial Secretary position as many of the tasks are the same within these 2 positions. The Transportation committee and Trip Committee will be absolved as these have been absorbed by other committees and/or positions already. Motion made by Ron Preskar to accept the changes as proposed-2 nd by Jen Geerdts. All ayes motions carried. New Band Uniforms President Brian Neumann reported that at this time there is approximately $18,000 in the budget for the new band uniforms. A donation of $10,000 has been made to the band by the family of a Senior from last year as a thank you for the time that the student was a participant in the band it is anticipated that this will be added to the amount listed above. Brian shared that we are looking for other fundraisers, such as the Casino night that is being planned for November 9 th. Brian shared that we would be holding it at the Loft in Watertown, and that it would be for those over the age of 18. Information will be distributed to all federation churches. Brian asked if there were other thoughts or ideas on how to raise the money that is needed for the uniforms. Bill Meier asked about the possibility of a child setting up a go fund me page to try and raise the money needed for 1 uniform, it was stated that at this time we would suspect that this would not be allowed as the Special Planning Commission (SPC) must approve all fundraisers. Brian suggested though that this was something that he and Mr. Meier could address with the SPC directly. Mrs. Collins asked about adding something to the Grand Event in regard to the funding of new uniforms and Mr. Pufahl stated that this is a possibility as well and something that we are looking into. New Business Election of Officers The following positions are up for election at this time: Vice President, Treasurer, and 2 at large members. Vice President: Ron Preskar has agreed to be on the ballot for Vice President- No nominations from the floor. Motion by Gretchen Klug to approve Ron for Vice President, seconded by Jeannette Jensen, all ayes motion carried. Treasurer: No nominations at this time -Position remains open At Large Members: Jeannette Jensen and Jen Geerdts have agreed to remain on the ballot at this time. No other nominations from the floor. Motion made by Ron Preskar to approve Jeannette as an At Large
Member, seconded by Stacey Fenner, all ayes motion approved. Motion made but Michelle Preskar to approve Jen Geerdts as an At Large Member, seconded by Jeannette Jensen, all ayes motion carried. Future Dates: Sept 16 th, 2018- Gemuetlichkeit Parade November 9 th - Casino Fundraiser Night January 27 th, 2019 Next MPO General Board Meeting (following the Pops Concert) Motion to adjourn made by Mr. Haw and seconded by Mr. Meier. Motion approved unanimously Adjournment The Meeting closed with Prayer by Mr. Buege Respectfully submitted, Stacey Fenner