MINUTES July 15, 2014 SAN JUAN CAPISTRANO CITY COUNCIL REGULAR MEETING CLOSED SESSION: Please refer to the Special Meeting Minutes. 8/5/2014 02 BUSINESS SESSION: Mayor Allevato called the Regular Meeting of the City Council of the City of San Juan Capistrano to order at 6:10p.m. in the City Council Chamber. Council Member Taylor led the Pledge of Allegiance and Council Member Byrnes gave the invocation. ROLLCALL: COUNCIL MEMBERS PRESENT: Roy L. Byrnes M.D., John Taylor, Derek Reeve, Mayor pro tern Larry Kramer and Mayor Sam Allevato COUNCIL MEMBERS ABSENT: None. Agenda items are presented in the originally agendized format for the benefit of the minutes' reader, but were not necessarily heard in that order. CITY COUNCIL REPORTS ON OUTSIDE AGENCIES: Fourth of July Celebration. Shea Riding Academy Awards. South County Agencies Meeting/Interviews. Junipero Serra High School Graduation. San Juan Hills High School Graduation. Association of California Cities - Orange County - Golden Globe Awards. Relay for Life. San Juan Basin Authority Meeting. South Orange County Wastewater Authority Meeting. Chamber of Commerce Luncheon/Installation Dinner. Economic Preservation Committee Meeting. San Juan Summer Nights Concert. Meeting with Juanelio Band of Mission Indians Representatives. Equestrian Coalition - Mayor's "State of the Stables" and "Two Stepping Under the Stars." INTRODUCTIONS AND PRESENTATIONS: 1. MAYOR PROTEM KRAMER INTRODUCED THE FOLLOWING INDIVIDUALS IN A TIENDANCE: Gerald Muir, Parks, Recreation and Senior Services Commission and Youth Advisory Board; Steve Behmerwohld and Ron Denman, Parks, Recreation and Senior Services Commission; and Harley Olvera and Kali Winn, Youth Advisory Board. 2. JULY 2014 PROCLAIMED AS PARKS AND RECREATION APPRECIATION MONTH (61 0.40) 1
ORAL COMMUNICATIONS: Eduardo Melo, Great Opportunities (provided handout); Harley Olvera, Youth Advisory Board; Erin Meluso, City resident; Margaret McClean, MOM and Associates; John Gillotti, City business owner; Tom Scott, Camino Real Playhouse; Mark Speros, City resident; and, Mary D., San Juan Capistrano Library. CONSENT CALENDAR: Council Action: Moved by Council Member Reeve, seconded by Council Member.Byrnes, and carried unanimously to approve consent calendar items 1 through 12, 14, 15, 16, 18, 20 and 22, as recommended by staff. 1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED. 2. CITY COUNCIL MINUTES - REGULAR MEETING OF JUNE 17, 2014, APPROVED. 3. SEWER MAINTENANCE DISTRICT NO. 1 MINUTES - REGULAR MEETING OF JUNE 17,2014, APPROVED. 4. CITY COUNCIL MINUTES - ADJOURNED REGULAR MEETING OF. JUNE 19, 2014 (BUDGET WORKSHOP), APPROVED. 5. CITY COUNCIL MINUTES - SPECIAL MEETING OF JUNE 19, 2014 (URBAN VILLAGE PROJECT), APPROVED. 6. CITY COUNCIL MINUTES - ADJOURNED REGULAR MEETING OF JUNE 23, 2014, APPROVED. 7. PUBLIC FINANCING AUTHORITY MINUTES - SPECIAL MEETING OF JUNE 23, 2014, APPROVED. 8. CHECK REGISTERS FOR CHECKS AND ELECTRONIC TRANSACTIONS DATED JUNE 6, 2014, TO JUNE 12, 2014, AND JUNE 13, 2014, TO JUNE 26, 2014; PAYROLL (DIRECT DEPOSITS) DATED JUNE 20, 2014; PAYROLL (CHECKS) DATED JUNE 26, 2014; AND PAYROLL (DIRECT DEPOSITS) DATED JULY 3, 2014, RECEIVED AND FILED (300.30) 9. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED MAY 31,2014, RECEIVED AND FILED (350.30) 10. OPEN SPACE BONDS MEASURE Y 2013 ANNUAL FINANCIAL REPORT, RECEIVED AND FILED (390.80) 11. CLAIM OF ZELICHOWSKI, DENIED, BASED UPON THE INVESTIGATION AND RECOMMENDATION OF THE CITY'S INSURANCE ADJUSTER, CARL WARREN & COMPANY (170.10) 2 7/15/2014
12. CITY CLERK EMPLOYMENT AGREEMENT WITH MARIA MORRIS, APPROVED (600.30} 13. CHANGE ORDER NO.1, IN THE AMOUNT OF $12,140.33, FOR ADDITIONAL WORK ON THE FRIENDS OF THE LIBRARY BOOKSTORE RELOCATION (CIP 13301}, RATIFIED; RESOLUTION NO. 14-07-15-01 ADOPTED DECLARING WORK TO BE COMPLETE AS TO PLANS AND SPECIFICATIONS FOR THE FRIENDS OF THE LIBRARY BOOKSTORE RELOCATION (CIP 13301}; CITY CLERK DIRECTED TO PROCESS RECORDING OF THE NOTICE OF COMPLETION; AND STAFF AUTHORIZED TO RELEASE THE PROJECT RETENTION, THIRTY-FIVE DAYS AFTER RECORDATION, IN THE AMOUNT OF $16,981.66 (600.30} Public Correspondence: Mary D., Friends of the Library. Steve Kooyman, Assistant Public Works Director, provided an agenda report and responded to questions. Public Comments: Mary D., Friends of the Library. Council Action: Moved by Council Member Byrnes, seconded by Council Member Reeve, and carried unanimously to ratify Change Order No. 1, in the amount of $12,140.33, for additional work on the Friends of the Library Bookstore relocation (CIP 13301}; RESOLUTION NO. 14-07-15-01 adopted entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETE AS TO PLANS AND SPECIFICATIONS FOR THE FRIENDS OF THE LIBRARY BOOKSTORE RELOCATION (CIP 13301);" City Clerk directed to process recording of the Notice of Completion; and staff authorized to release the project retention, thirty-five days after recordation, in the amount of $16,981.66. 14. CLOSING OF CITY HALL ON THURSDAY, DECEMBER 1 f, 2014, FROM 4:30 P.M. TO 5:30 P.M. FOR AN EMPLOYEE HOLIDAY EVENT, APPROVED (200.10) 15. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND FILED (440.1 0) 16. PERSONAL SERVICES AGREEMENT WITH GREAT CLEANING SERVICES, INC., GOODMEN CLEANING SERVICES TO PROVIDE CUSTODIAL MAINTENANCE SERVICES FOR CITY PARK RESTROOMS/PUBLIC AREAS FOR A THREE-YEAR TERM IN THE AMOUNT OF $102,624, APPROVED (600.30) 17. PERSONAL SERVICES AGREEMENT WITH GREAT CLEANING SERVICES, INC., GOODMEN CLEANING SERVICES TO PROVIDE CUSTODIAL MAINTENANCE SERVICES FOR CITY FACILITIES FOR A THREE-YEAR TERM IN THE AMOUNT OF $236,832, APPROVED (600.30) 3 7/15/2014
Jill Thomas, Senior Management Analyst, provided an agenda report and responded to questions. Public Comments: Steve Behmerwohld, City resident. Council Action: Moved by Mayor pro tern Kramer, seconded by Council Member Byrnes, and carried unanimously to approve a Personal Services Agreement with Great Cleaning Services, Inc., Goodmen Cleaning Services to provide custodial maintenance services for City facilities for a three-year term in the amount of $236,832. 18. NOTICE OF COMPLETION FOR THE VISTA MONTANA STREET AND WATER IMPROVEMENTS FOR TRACT 16634 (RANCHO SAN JUAN DEVELOPMENT), APPROVED; AND RESOLUTION NO. 14-07-15-02 ADOPTED DETERMINING COMPLETION OF WORK IN ACCORDANCE WITH APPROVED PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF STREET AND WATER IMPROVEMENTS IN VISTA MONTANA ASSOCIATED WITH TRACT 16634 (RANCHO SAN JUAN DEVELOPMENn (600.30) 19. PERSONAL SERVICES AGREEMENT WITH SOL TIS AND COMPANY, INC. IN THE AMOUNT OF $81,895 FOR THE LANDSCAPE MAINTENANCE OF REATA PARK AND EVENT CENTER THROUGH JUNE 30, 2015, APPROVED (600.30) Keith Van Der Maaten, Public Works Director, provided an agenda report. Dave Hubler, Public Works Manager, responded to questions. Public Comments: Mark Speros, City resident. Council Action: Moved by Council Member Taylor, seconded by Council Member Byrnes, and carried unanimously to approve a Personal Services Agreement with Soltis and Company, Inc. in the amount of $81,895 for the landscape maintenance of Reata Park and Event Center through June 30, 2015. 20. FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP TO PERFORM PROFESSIONAL ENGINEERING SERVICES AS CITY ENGINEER/TRAFFIC ENGINEER, APPROVED (600.30) 21. INITIATION OF AMENDMENT TO THE CITY'S LAND USE CODE PROVISIONS ADDRESSING TELECOMMUNICATIONS FACILITIES IN THE HISTORIC TOWN CENTER FORM-BASED CODE BY REFERRING THE MATTER TO THE PLANNING COMMISSION, REJECTED (420.30) Public Correspondence: Mechelle Lawrence-Adams, Mission San Juan Capistrano. Council Member Taylor recused himself due to proximity to his residence and stepped out of the City Council Chamber. 4 7/15/2014
Council Action: Moved by Council Member Byrnes, seconded by Mayor pro tern Kramer, and carried 3-0-1 with Council Member Taylor recused and Council Member Reeve opposed to reject the initiation of an amendment to the City's Land Use Code provisions addressing telecommunications facilities in the Historic Town Center Form-Based Code. ROLLCALL: AYES: NOES: ABSENT: RECUSED: COUNCIL MEMBER: Byrnes, Kramer and Mayor Allevato COUNCIL MEMBER: Reeve COUNCIL MEMBER: None COUNCIL MEMBER: Taylor 22. RESOLUTION NO. 14-07-15-03 ADOPTED APPROVING A FIVE-YEAR EXTENSION OF THE AMENDED DEVELOPMENT AGREEMENT FOR THE WHISPERING HILLS ESTATES PROJECT BY AND BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND RANCHO SAN JUAN DEVELOPMENT, LLC OF JULY 16, 2009 (WOODBRIDGE HOMES) (600.30) PUBLIC HEARINGS: None. SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes) ADMINISTRATIVE ITEMS: None. ORDINANCES: None. COUNCILMANIC ITEMS: 1. DISCUSSION REGARDING STATE LICENSED RECOVERY/CARE HOMES IN THE CITY OF SAN JUAN CAPISTRANO (560.80) - NO FORMAL ACTION TAKEN Public Comments: Reginald Villamil, City resident. ADJOURNMENT: There being no further business Mayor Allevato adjourned the meeting at 7:57p.m. to Tuesday, August 5, 2014, at 5:00p.m. for Closed Session and 6:00p.m. for the public Business Session, in the City Council Chamber. 5 7/15/2014
Respectfully submitted, MARIA MORRIS, CITY CLERK Approved: August 5, 2014 ATTEST: SAM ALLEVA TO, MAYOR. 6 7/15/2014