NOTICE Members of the public may address the City Council on any item shown on the agenda or matter of the Council s authority after completion of Request to Address the Council Form available in the lobby of the Council Chambers or in the City Clerk s office. This form must be completed 15 minutes prior to the scheduled meeting time. Pursuant to Section 54957.5 of the California Government Code, Any writings (Except for those writings which are exempt from disclosure) which are distributed to all or a majority of the members of the City Council are available for public inspection in the lobby of the City Council Chambers and in the office of the City Clerk during regular business hours. COMPTON CITY COUNCIL AGENDA Tuesday, May 19, 2009 7:00 PM HEARING(S) 7:15 P.M. - PUBLIC HEARING - Appeal of Planning Commission Decision on Conditional Use Permit Case No. 2622-516 W. Compton (Item 12) ROLL CALL APPROVAL OF MINUTES 1. March 3, 2009 OPENING INTRODUCTION OF SPECIAL GUESTS CONSENT AGENDA Consent items are routine and expected to be non-controversial. They will be acted upon by the Council at one time without discussion unless a Council Member requests an item be removed or discussed. REPORTS OF OFFICERS AND COMMISSIONS
CITY MANAGER/CITY ATTORNEY REPORTS 2. Weekly Graffiti Report/Urban Graffiti Enterprises Weekend Graffiti Report/C.H.A.N.G.E. CITY MANAGER -2- City Council Agenda Tuesday, May 19, 2009 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COMPTON AND THE SAFE CITIES FOUNDATION FOR THE ACCEPTANCE OF SURVEILLANCE EQUIPMENT GENERAL SERVICES 4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER FOR CHAP INC. TO PROVIDE UPGRADES TO THE CITY COUNCIL CHAMBER ADA COMPLIANT RESTROOMS 5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER NUMBER FOR DRISCOLL ELECTRIC INC. TO UPGRADE THE ELECTRICAL POWER AMPS AND REROUTE THE ELECTRICAL POWER FROM OVERHEAD TO UNDERGROUND AT 1105 SOUTH ALAMEDA STREET 6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER TO ADVANCED CONTRACTORS, INC. FOR FACILITY IMPROVEMENTS TO THE NEIGHBORHOOD CENTER PUBLIC WORKS-ENGINEERING 7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO SULLY MILLER CONTRACTING COMPANY FOR PROVISION OF ASPHALT MATERIALS 8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE FY 2008-2009 ANNUAL BUDGET AND AUTHORIZING A CONTRACT MODIFICATION WITH SULLY MILLER CONTRACTING, CO. FOR THE ALONDRA BOULEVARD MEDIAN PROJECT (CIP #06-02A) TO INCLUDE A PORTION OF WEST ALONDRA BOULEVARD CHANGE ORDER NO. 2
-3- City Council Agenda Tuesday, May 19, 2009 9. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE FY 2008-2009 ANNUAL BUDGET AND AUTHORIZING AN AGREEMENT WITH QUANTUM CONSULTING, INC. FOR DESIGN OF IMPROVEMENTS TO THE ORIS ALLEY (CIP #09-07) AND THE WILLIAMS ALLEY (CIP #09-09) END CONSENT AGENDA REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES CITY MANAGER'S REPORT 10. REQUEST TO SCHEDULE A PUBLIC HEARING TO RECEIVE CITIZEN COMMENTS ON THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM - RECOVERY ACT 2009 SUBSTANTIAL AMENDMENT TO THE CITY'S HUD-MANDATED FISCAL YEAR 2008-2009 ANNUAL ACTION PLAN OF THE CONSOLIDATED PLAN (May 26, 2009 at 3:20 P.M.) 11. REQUEST TO SCHEDULE A PUBLIC HEARING - APPEAL OF PLANNING COMMISSION DECISION ON VARIANCE CASE NO. 2621 - A REQUEST FOR A PARKING VARIANCE IN THE LOW DENSITY RESIDENTIAL (R-L) ZONE - 1703 N. CASTLEGATE (June 16, 2009 at 7:20 p.m.) CITY ATTORNEY'S REPORTS CITY TREASURER'S REPORTS UNFINISHED BUSINESS NEW BUSINESS 12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON UPHOLDING THE ACTION OF THE PLANNING COMMISSION DENYING CONDITIONAL USE PERMIT CASE NO. 2622 APPROVAL OF WARRANTS 13. Warrant #174572 - Dated - 5/12/09 - Name - Patten Energy Enterprises - Description - Gas and Diesel Fuel for City Vehicles - Amount- $21,319.09 - Request by: Public Works Department AUDIENCE COMMENTS
-4- City Council Agenda Tuesday, May 19, 2009 COUNCIL COMMENTS ADJOURNMENT NEXT REGULAR MEETING: Tuesday, May 26, 2009 @ 7:00 PM. Visit our website at http://www.comptoncity.org
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#1. MARCH 3, 2009 The Compton City Council meeting was called to order at 7:13 p.m., in the Council Chambers of City Hall by Mayor Eric Perrodin. Roll Call Council Members Present: Calhoun, Dobson, Arceneaux, Clay, Perrodin Council Members Absent: None Other Officials Present: C. Cornwell, A. Godwin, C. Evans APPROVAL OF MINUTES On motion by Arceneaux, seconded by Clay, the minutes of January 27, 2009 and February 3, 2009 were approved, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None ORAL AND WRITTEN COMMUNICATIONS Captain Martin Ross (Salvation Army) - Captain Ross, presented an update on the Update on Positive Happenings and following building improvements and positive Building Improvements happenings benefiting the City of Compton: - The Re-Grand Opening of the $200,000 Renovated Basketball Gym - God s Way of Living Debt-Free & Handling Money Seminar - Love Kitchen (Feeding the Hungry) - Summer Day Camp - After-School Activities and Mentoring Programs Pastor B. T. Newman commended Captain Ross for the work he s doing in the city and encouraged the citizens to participate and enjoy the amenities at the Salvation Army. Pastor Newman also announced that the W.I.T.H. non-profit organization would be hosting an HIV/AIDS Seminar and Testing event to be held on May 16, 2009 and May 27, 2009. CONSENT AGENDA the following vote on roll call: On motion by Arceneaux, seconded by Dobson, the consent agenda was approved, by AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None RESOLUTIONS AUTHORIZING THE CITY Resolution # 22,776 MANAGER TO EXTEND AND AMEND THE AGREEMENT BETWEEN THE CITY AND VALLEY OAK SYSTEMS, INC. FOR PROVISION OF WORKERS COMPENSATION AND LIABILITY SOFTWARE -3-
#1. RESCINDING RESOLUTION Resolution # 22,777 NO. 15,024 AND INCREASING THE COMPROMISE AND SETTLEMENT AUTHORITY OF THE CITY ATTORNEY TO THE AMOUNT OF FIFTEEN THOUSAND DOLLARS ($15,000) FOR LIABILITY CLAIMS AND LITIGATION PROVIDING THE COMPROMISE Resolution # 22,778 AND SETTLEMENT AUTHORITY OF THE CITY ATTORNEY TO THE AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000) FOR WORKERS COMPENSATION CLAIMS FILED BEFORE THE WORKERS COMPENSATION APPEALS BOARD AMENDING THE MUNICIPAL Resolution # 22,779 LAW ENFORCEMENT DEPARTMENT S BUDGET ACCEPTING AND APPROPRIATING FUNDS PURSUANT TO ASSEMBLY BILL 3229 AMENDING THE PARKS, Resolution # 22,780 RECREATION AND SPECIAL SERVICES DEPARTMENT S 2008-09 FISCAL YEAR BUDGET TO ADD A POOL MANAGER POSITION REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES Appointment(s) of Officers, Council Members, Boards/Commissions and Committees Mayor Perrodin made the following recommendations: On motion by Arceneaux, seconded by Clay, Roslyn Ballard was appointed to the Federal Grants Advisory Board, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Arceneaux, seconded by Dobson, Kimberly Craven was appointed to the Federal Grants Advisory Board, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None -4-
#1. On motion by Arceneaux, seconded by Clay, Audrey J. Hall was appointed to the Disabilities Commission, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Arceneaux, seconded by Dobson, Lestean Johnson was appointed to the Loan Review Board, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Arceneaux, seconded by Calhoun, Joanne Pearsall-Evans was appointed to the Beautification Committee, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Calhoun, seconded by Arceneaux, James Stephen was appointed to the Youth Leadership Council, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Arceneaux, seconded by Dobson, Delores L. Williams was appointed to the Commission for Women, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None Mayor Perrodin nominated Councilperson Yvonne Arceneaux to the Metropolitan Water District of Southern California. On motion by Dobson, seconded by Calhoun, Yvonne Arceneaux was appointed to the Metropolitan Water District of Southern California, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None Mayor Perrodin announced the remaining vacancies on the city s boards and commissions: Block Club Commission (1), Commission for Women (2), Employment and Training Advisory Council (7), Housing Advisory and Appeals Board (2) and the Parks and Recreation Commission (1). CITY MANAGER S REPORT Request to Schedule a Public Hearing - Amendments to the Preferential Permit Parking Program On motion by Arceneaux, seconded by Clay, the hearing was scheduled for 3/17/09 at 7:15 p.m., by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None -5-
#1. *Mayor Perrodin out at 7:36 p.m. Request to Schedule a Public Hearing - Appeal of a Planning Commission Decision on Variance Case No. 2621, A request for a Parking Variance in the Low Density Residential (R-L) Zone On motion by Arceneaux, seconded Clay, the hearing was scheduled for 3/24/09 at 3:15 p.m., by the following vote on roll call: AYES: Council Members - Calhoun, Arceneaux, Clay, Dobson NOES: Council Members - None ABSENT: Council Members - Perrodin Councilperson Arceneaux requested clarity on behalf of the citizens. Charles Evans, City Manager, explained that this hearing will address an appeal of the planning commission s decision to direct a property owner to build a garage. *Mayor Perrodin in at 7:37 p.m. Request to Schedule a Public Hearing - Change of Zone Case No. 2009-01 and General Plan Amendment Case No. 2009-01 On motion by Arceneaux, seconded by Clay the hearing was scheduled for 3/24/09 at 3:20 p.m., by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None Motion to Reconsider a Resolution of the City Council of the City of Compton Approving an Amendment to the Position Classification Plan by Adopting Revised Classification Specifications for Accountant I, and Approving Salary Adjustments for the Classifications of Accountant I and Accountant II On motion by Arceneaux, seconded by Dobson, the motion to reconsider a resolution approving an amendment to the position classification plan, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None CITY ATTORNEY S REPORTS Request for City Council s Craig Cornwell, City Attorney, confirmed Authorization to Issue a that the property owner of 223 North Bullis Business License to L.B.C. Road has submitted documentation to the City Auto Repair (223 North Bullis Road) Attorney s Office indicating that the prospective business owner is not affiliated with the former business owner Daniel Espino of LZR Automotive Repair. Mr. Lu, property owner of 223 North Bullis Road, explained that the former tenant Daniel Espino is no longer at the location. Mr. Lu assured the council that he has spent time with the new tenant and felt they would do a better job for the citizens of Compton. Mayor Perrodin asked Mr. Lu if he was aware that he had to get permission from council to rent his property to a new tenant. Mr. Lu insisted that he was unaware of that fact. -6-
#1. Mayor Perrodin asked Mr. Lu if he informed the new tenant that the previous tenant s license was revoked and why. Mr. Lu replied affirmatively. Councilperson Arceneaux asked Mr. Lu if he owned any other businesses. Mr. Lu replied affirmatively, noting that he is a member of the Best Western Summit, Incorporated, Texas. Councilperson Arceneaux questioned how well Mr. Lu could adequately monitor his businesses located in other cities and states. Councilperson Dobson questioned who would be operating the business. Mr. Brazinio stated that he would be operating the business. Craig Cornwell, City Attorney, stated that he received comments from the Sheriff s Department and Municipal Law Enforcement that after council took action, the business had been operating as usual. Councilperson Arceneaux asked if any cash had been exchanged for repair services. Mr. Brazinio stated that his repair shop is not yet, in business. Councilperson Arceneaux requested the source of activity. Mr. Brazinio stated that he has been working on other businesses, therefore he does not know the activity, she is speaking of. Mr. Lu asserted that the new tenant s have been helping him with his car, adding that the gates have been closed the entire time. Councilperson Calhoun requested clarity from the City Attorney. Mr. Cornwell stated that the applicant is requesting that council allow them to obtain a business license to operate in the City of Compton. Councilperson Calhoun questioned if Mr. Brazinio conducted his business without receiving payment. Mr. Lu and Mr. Brazinio replied affirmatively. Councilperson Calhoun also requested the date the former tenant left the premises and when the new tenant moved in. Mr. Brazinio stated that he moved in during the month of December 2008 or January 2009. Mr. Lu stated that former tenant moved out in January 2009. Mr. Cornwell commented that the former tenant s business license was revoked on September 16, 2008. Councilperson Calhoun asked if Mr. Espino was still conducting business on the property, prior to moving out in January 2009. Mr. Lu stated that Mr. Espino indicated that the city gave him three months to move off the property. Mr. Lu acknowledged the cars on the property, however Mr. Espino assured him that they belonged to him, or required additional repair. Mr. Lu further mentioned that he had to threaten Mr. Espino to take him to court to remove him from the property. Mr. Lu conceded that the new tenant has written a statement indicating that they have no relationship to the former tenant, Daniel Espino. Councilperson Clay asked if Mr. Brazinio knew the former tenant, Daniel Espino. Mr. Brazinio stated that he does not know Daniel Espino. AUDIENCE COMMENTS William Kemp, Compton resident, felt a cooling off period should be implemented for situations such as these, due to the tragic incident that occurred at 223 Bullis Road. -7-
#1. Robert Ray, Compton resident, stated that he reviewed the background information concerning this request and noted that on January 11, 2009, the applicant made a reference to the former business entity LZR Automotive Repair. Mr. Ray felt there was a relationship between the new tenant and the former tenant and requested that the Espino family be prohibited from the premises. Mr. Cornwell stated that the new tenant did in fact, list LZR Automotive Repair on their Application. However Mr. Cornwell maintained that the applicant had no relationship to the former tenant or family. Subsequently, Mr. Cornwell informed the new tenant that he could not do business under a name he is not registered to operate business under. Mayor Perrodin requested that an investigation be conducted on both businesses to ensure there is no relationship. It was the consensus of the council to postpone the decision to allow the applicant to obtain a business license for two weeks, until a proper investigation is conducted. CITY TREASURER S REPORTS Investment Report - January 31, 2009 the following vote on roll call: On motion by Dobson, seconded by Clay, the investment report was received and filed, by AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS AMENDING CHAPTERS VII AND VIII OF THE COMPTON MUNICIPAL CODE BY DELETING SECTION 7-20, AND ADDING SECTION 8-11 On motion by Arceneaux, seconded by Calhoun, to waive the reading of the ordinance in full, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None On motion by Arceneaux, seconded by Calhoun, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING CHAPTERS VII AND VIII OF THE COMPTON MUNICIPAL CODE BY DELETING SECTION 7-20, AND ADDING SECTION 8-11 was placed on first reading by title only, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None -8-
#1. IMPOSING A CONVENIENCE FEE FOR CREDIT CARD PAYMENTS FOR PARKING CITATIONS, WATER AND REFUSE FEES, CITY FEES AND OTHER CITY SERVICES On motion by Arceneaux, seconded by Clay, Resolution # 22,781 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON IMPOSING A CONVENIENCE FEE FOR CREDIT CARD PAYMENTS FOR PARKING CITATIONS, WATER AND REFUSE FEES, CITY FEES AND OTHER CITY SERVICES was adopted, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None ORDERING THE SUBMISSION On motion by Arceneaux, seconded by Clay, TO THE QUALIFIED ELECTORS Resolution # 22,782 entitled OF THE CITY A CERTAIN A RESOLUTION OF THE CITY MEASURE TO CHANGE THE COUNCIL OF THE CITY OF COMPTON NAME AND DATES FOR THE ORDERING THE SUBMISSION TO THE PRIMARY NOMINATING QUALIFIED ELECTORS OF THE CITY ELECTION AND GENERAL A CERTAIN MEASURE TO CHANGE MUNICIPAL ELECTIONS, THE NAME AND DATES FOR THE COMMENCING IN 2011, PRIMARY NOMINATING ELECTION TO BE HELD ON TUESDAY, AND GENERAL MUNICIPAL JUNE 2, 2009 AS CALLED BY ELECTIONS, COMMENCING IN 2011, ORDINANCE NUMBER 2,187 TO BE HELD ON TUESDAY, JUNE 2, 2009 AS CALLED BY ORDINANCE NUMBER 2,187 was adopted, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None ORDERING THE SUBMISSION On motion by Arceneaux, seconded by Clay, TO THE QUALIFIED ELECTORS Resolution # 22,783 entitled OF THE CITY A CERTAIN A RESOLUTION OF THE CITY MEASURE TO DIVIDE THE COUNCIL OF THE CITY OF COMPTON CITY INTO SIX (6) DISTRICTS ORDERING THE SUBMISSION TO THE FOR THE PURPOSE OF QUALIFIED ELECTORS OF THE CITY ELECTING MEMBERS OF THE A CERTAIN MEASURE TO DIVIDE THE COUNCILWHEN THE CITY S CITY INTO SIX (6) DISTRICTS FOR POPULATION EXCEEDS 150,000 THE PURPOSE OF ELECTING RESIDENTS RATHER THAN 100,000 MEMBERS OF THE COUNCIL WHEN RESIDENTS, AS CURRENTLY THE CITY S POPULATION EXCEEDS PROVIDED, AT THE GENERAL 150,000 RESIDENTS RATHER THAN MUNICIPAL ELECTION TO BE 100,000 RESIDENTS, AS CURRENTLY HELD ON TUESDAY, JUNE 2, 2009, PROVIDED, AT THE GENERAL AS CALLED BY ORDINANCE MUNICIPAL ELECTION TO BE HELD NUMBER 2,187 ON TUESDAY, JUNE 2, 2009, AS CALLED BY ORDINANCE NUMBER 2,187 was adopted, by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None -9-
#1. RESCINDING RESOLUTION NO. Councilperson Calhoun expressed concerns 22,775 AN AMENDMENT TO THE for an incomplete classification study and POSITION CLASSIFICATION supervisors being paid less than their PLAN BY ADOPTING REVISED subordinates. Ms. Calhoun felt a completed CLASSIFICATION SPECIFICATIONS classification study should have been FOR ACCOUNTANT I AND submitted to council prior to any salary APPROVING SALARY adjustments, due to a decrease in morale and ADJUSTMENTS FOR THE future raises requested by bargaining units. CLASSIFICATIONS OF ACCOUNTANT AND ACCOUNTANT II Charles Evans, City Manager, stated that the terms of this resolution were agreed upon by the bargaining units and the city, based on the needs of the city. Councilperson Calhoun questioned if the study was being conduced independently or inhouse. Mr. Evans indicated that the study was being conducted by an independent consultant, in which there are a number of reasons why the study is taking so long, i.e, employee participation and the meet-n-confer with department heads and bargaining units. Councilperson Calhoun asserted that job specifications should be available in the Human Resources Department. Mr. Evans stated that job specifications are out-dated and not related to present duties. Mr. Evans further commented that a classification study would not be needed, if job specifications were up to date. Subsequently the basic reason for a classification study is to create new requirements and accurately report what employees are doing. Mayor Perrodin requested the timeframe for the completion of the classification study. Mr. Evans stated that the completion of the study is dependent upon the completion of negotiations with bargaining units. Mr. Evans mentioned that the city has encountered issues and questions concerning the employee duties survey. Mayor Perrodin asked the City Manager if the survey was city-mandated. Mr. Evans stated that the agreement is between the city and bargaining units. Mayor Perrodin asked if there was any discipline involved with the employees that did not complete the survey. Mr. Evans explained that it was to their benefit to complete the study, which was requested by them. *Councilperson Dobson out at 8:05 p.m. Mayor Perrodin agreed with Councilperson Calhoun s concerns and felt the postponement of the study was depriving the citizens of the type of employees they deserve. Subsequently, Mayor Perrodin requested the number of Accountant positions affected by the salary adjustment. Kareemah Bradford, Director of the Human Resources Department, stated that there is one Accountant I in the Water Department, and five in the Controller s Office, in addition to two Accountant II positions in the City Controller s Office. Mayor Perrodin inquired as to who the Accountant I position reported to in the Water Department. Michael Harvey, Project Manager and representative of the Water Department, indicated that the Department Manager has the Accountant I position reporting to the Customer Service Supervisor. Mayor Perrodin requested the ranking of the Customer Service Supervisor. Mr. Harvey stated that the new rate puts the Accountant I position over the Customer Service Supervisor. -10-
#1. Mayor Perrodin questioned if the Customer Service Supervisor had any experience in accounting. Mr. Harvey stated that the Customer Service Supervisor did not have any experience in accounting. Mr. Harvey also mentioned that the Customer Service Supervisor is currently out on a leave of absence. Mayor Perrodin further questioned who supervises the Accountant I position when the Customer Service Supervisor is on leave. Mr. Harvey explained that he supervises the Accountant I position, noting that the classification study is re-evaluating his position as Project Manager, to be appropriately titled. Mayor Perrodin asked if other departments were managed this way. Ms. Bradford replied affirmatively. *Councilperson Dobson in at 8:16 p.m. Councilperson Arceneaux asked if the Human Resources Department was working on a solution to solve these issues. Ms. Bradford replied affirmatively. Councilperson Arceneaux requested the date of resolution. Ms. Bradford indicated that the goal is to solve all managerial issues before the fiscal year is over. Mayor Perrodin expressed his support for this resolution, due to the needs of the city and concern for city employees. On motion by Arceneaux, seconded by Clay, Resolution # 22,784 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON RESCINDING RESOLUTION NO. 22,775 AN AMENDMENT TO THE POSITION CLASSIFICATION PLAN BY ADOPTING REVISED CLASSIFICATION SPECIFICATIONS FOR ACCOUNTANT I AND APPROVING SALARY ADJUSTMENTS FOR THE CLASSIFICATIONS OF ACCOUNTANT AND ACCOUNTANT II was adopted, by the following vote on roll call: AYES: Council Members - Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - Calhoun ABSENT: Council Members - None APPROVAL OF WARRANTS Warrant Description Amount 171942 Press Telegram (Advertising Services for 28,647.14 December 2008 and January 2009) 171955 ASAP Sign Company (Warranty, Maintenance 45,000.00 and Repair of 15 City Monuments) $73,647.14 AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None William Kemp, Compton resident, requested the purpose of advertising during the months of December 2008 and January 2009. Charles Evans, City Manager, stated that the city solicited advertising services, in an effort to announce the city s emerging Enterprise Zone and development programs in all five of the Press Telegram s publications. AUDIENCE COMMENTS Beach Boulevard Median Project. Gwen Patrick, Compton resident, commented on the city s investment report and Long -11-
#1. Robert Ray, Compton resident, mentioned that the city vehicle parking only area, of which the Mayor directed the city to remove, has five city vehicles parked their daily. William Kemp, Compton resident, stated that he would like to ask the City Manager what his plans are for the city. James Moore, representative of the Compton Little League Baseball Team, announced that Compton Little League is back and encouraged all youths ages 5 to 17 to sign up. Joyce Kelly, Compton resident, stated that she injured her knee walking along Long Beach Boulevard during the March Against Prostitution. Ms. Kelly also reported that there are six-inch pot holes on Burris north of Palmer Street. Lorraine Cervantes, Compton resident, expressed her disapproval of the council s adoption of a resolution that orders the submission to the qualified electors of the city a certain measure to divide the city into six (6) districts once the city s population exceeds 150,000 rather than 100,000. COUNCIL COMMENTS Councilperson Calhoun announced that Gonzales Park would be hosting the Hub- City Baseball Classic on Saturday, March 21, 2009 beginning at 10 a.m. Councilperson Calhoun also announced that the Commission on Aging would be hosting a Candidates Forum on Thursday, March 12, 2009 at the Dollarhide Neighborhood Center beginning at 6 p.m. Councilperson Dobson stated that she attended the Enterprise Zone Seminar and the Dollarhide Neighborhood Center s Black History Month program. Councilperson Dobson requested that the meeting be adjourned in memory of Tyrone Coleman. Councilperson Arceneaux announced that the 3 rd District would be experiencing a power outage in the areas located northwest of Acacia and Myrrh from Friday March 6, 2009 at 10 p.m. to Saturday, March 7, 2009 at 7 a.m. Southern California Edison will be conducting infrastructure repair. Councilperson Arceneaux also thanked everyone that participated in the 3 rd District Cleanup event. Councilperson Arceneaux also announced that the Senior Spa Day would be held on Friday, March 27, 2009 from 9 a.m. to 3 p.m. at the Dollarhide Neighborhood Center. Councilperson Arceneaux further announced that Compton High School would be hosting a Classic Concert Event on Saturday, March 14, 2009 at 2 p.m. Attendees will enjoy performances by Dominguez, Centennial and Compton High School bands. Councilperson Clay invited the community to participate in his first Townhall Meeting to be held on Saturday, March 7, 2009 from 10 a.m. to 12 p.m. at Kelly Park. The meeting will address ways to improve the 4 th District. Councilperson Clay also announced that he would be hosting a 4 th District Clean-Up Event to be held on Saturday, April 4, 2009 from 8:30 a.m. to 12 p.m. beginning at South Park. Mayor Perrodin stated that he was informed by Delores Zurita that her Meals on Wheels Program is in need of an extra $20,000, in an effort to continue feeding seniors in their homes. Mayor Perrodin requested the council s discretion. -12-
#1. Councilperson Arceneaux agreed that the council should assist Ms. Zurita in the food program, due to the current state of the economy and the increased needs of the senior citizen community. Welcome to the Birthing of a New Compton. On motion by Arceneaux, seconded by Clay, the meeting was adjourned in memory of Leroy Anthony Johnson, Valerie Smith, Tyrone Coleman and Evelyn Davis at 6:13 p.m., by the following vote on roll call: AYES: Council Members - Calhoun, Dobson, Arceneaux, Clay, Perrodin NOES: Council Members - None ABSENT: Council Members - None Clerk of the City of Compton Mayor of the City of Compton -13-
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#3. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COMPTON AND THE SAFE CITIES FOUNDATION FOR THE ACCEPTANCE OF SURVEILLANCE EQUIPMENT SUMMARY The City Council will consider a resolution authorizing the City Manager to enter into a memorandum of understanding between the City of Compton and the Safe Cities Foundation for the acceptance of surveillance equipment. BACKGROUND The Safe Cities Foundation is a California nonprofit organization that collaborates with municipalities and law enforcement in securing funds for the purchase of public safety resources. The mission of the Safe Cities Foundation is to assist said agencies in providing a safe environment for youth against crime and violence. The Safe Cities Foundation has worked closely with the Los Angeles Sheriff Department and the City in securing funds on their behalf to purchase and then donate the public safety equipment. STATEMENT OF THE ISSUE The Safe Cities Foundation wishes to make a charitable contribution to the City of Compton by donating surveillance equipment including automated video surveillance and recording, license plate readers, audible gunshot protection and other systems. A memorandum of understanding between the City of Compton and the Safe Cities Foundation must be officiated for the acceptance of said surveillance equipment. FINANCIAL IMPACT There is no fiscal impact. -29-
#3. RECOMMENDATIONS Staff recommends that Council approve the attached Resolution authorizing the City Manager to enter into a memorandum of understanding with the Safe Cities Foundation for the securing of surveillance equipment. CHARLES EVANS, CITY MANAGER -30-
#3. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COMPTON AND THE SAFE CITIES FOUNDATION FOR THE ACCEPTANCE OF SURVEILLANCE EQUIPMENT WHEREAS, the Safe Cities Foundation is a California nonprofit organization committed to collaborating with public agencies for improving public safety; and WHEREAS, to accomplish that objective, the Safe Cities Foundation cooperates with municipalities and law enforcement in the securing of funds and purchasing of public safety resources; and WHEREAS, the Safe Cities Foundation wishes to make a charitable contribution to the City of Compton; and WHEREAS, the contribution to the City by the Foundation includes surveillance cameras and related hardware, software and other equipment; and WHEREAS, in order for the City to accept the aforementioned contribution, the City must enter into a memorandum of understanding with the Safe Cities Foundation; and WHEREAS, the memorandum of understanding acknowledges that the City shall accept the charitable contribution of surveillance equipment including automated video surveillance and recording, license plate readers, audible gunshot protection and other systems. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council hereby authorizes the City Manager to enter into a memorandum of understanding between the City of Compton and the Safe Cities Association for the acceptance of surveillance equipment. SECTION 2. That certified copies of this Resolution shall be sent to and copies filed with the Offices of the City Clerk, City Manager, City Attorney, and the City Controller and the Safe Cities Foundation. SECTION 3. Resolution. That the Mayor shall sign and the City Clerk shall attest to the adoption of this ADOPTED this day of, 2009. MAYOR OF THE CITY OF COMPTON -31-
#3. RESOLUTION NO. PAGE TWO ATTEST: CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on the day of, 2009. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ABSTAINS: COUNCIL MEMBERS CITY CLERK OF THE CITY OF COMPTON -32-
#3. RESOLUTION SIGN-OFF FORM DEPARTMENT: RESOLUTION TITLE: City Management A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COMPTON AND THE SAFE CITIES FOUNDATION FOR THE ACCEPTANCE OF SURVEILLANCE EQUIPMENT <ManagersName> DEPARTMENT MANAGER S SIGNATURE <ManagersDate> DATE REVIEW / APPROVAL <LegalName> CITY ATTORNEY <LegalDate> DATE <ControllerName> CITY CONTROLLER <ControllerDate> DATE <CityManager> CITY MANAGER <CityManagerDate> DATE Use when: Public Works: City Attorney: When contracting for Engineering Services. When contracting for legal services; contracts that require City Attorney s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. -33-
#4.
#4. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER FOR CHAP INC. TO PROVIDE CHANGES TO THE CITY COUNCIL CHAMBER ADA COMPLIANT RESTROOMS SUMMARY This resolution authorizes the City Manager to accept Change Order Request Number One for Chap Inc. to provide changes to the ADA compliant restrooms in the City Council Chambers. BACKGROUND Under Title II of the Americans with Disabilities Act (ADA), reasonable accommodations must be made to ensure facilities are readily accessible and usable by individuals with disabilities. The original design of the City Council Chambers consisted of restrooms located on the second floor, which are not ADA accessible. Resolution Number 22,534 was approved on March 4, 2008 accepting the bid of Chap Inc. to construct ADA compliant restrooms. Architectural plans were generated and once the Building Department approved the plans, construction began on the restrooms. STATEMENT OF THE ISSUE The depth of the existing exterior Council Chamber wall was unknown. Once the wall was penetrated and the depth discovered, changes were required to match the existing door jam. A planter was added on the North side of the restroom after it was discovered during demolition that the existing concrete presented a tripping hazard. In addition, both restroom countertops have been upgraded to match the countertop and interior planters in the Council Chambers. Standard faucets, sinks, lights and partition walls were upgraded as well. These changes allow for a consistent architectural design. These modifications require additional work not included in the scope of services of the original contract between the City of Compton and Chap Inc. FISCAL IMPACT The total for Change Order Number One is $43,769. Bond funds are available in account number 3030-600-001-4391. -37-
#4. Chap Inc. Page Two May 19, 2009 RECOMMENDATION It is recommended that the City Council approve the attached resolution to accept Change Order Number One for Chap Inc. ROBERT BURNETT GENERAL SERVICES DIRECTOR CHARLES EVANS CITY MANAGER -38-
#4. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER FOR CHAP INC. TO PROVIDE UPGRADES TO THE CITY COUNCIL CHAMBER ADA COMPLIANT RESTROOMS WHEREAS, On March 4, 2008, Resolution Number 22,534 was approved by Council accepting the bid of Chap Inc. to construct ADA compliant restrooms in the City Council Chambers; and WHEREAS, the depth of the existing Council Chamber wall was unknown; and WHEREAS, once the depth was discovered, changes were required to match the existing door jam: WHEREAS, other changes were made to prevent tripping hazards; and WHEREAS, upgrades were made to allow for a consistent architectural design; WHEREAS, the total for Change Order Number One is Forty Three Thousand Seven Hundred Sixty Nine Dollars ($43,769). WHEREAS, it is in the best interest of the City of Compton to approve Change Order Number One for Chap Inc. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That Change Order Number One for Chaps Inc. is approved. SECTION 2. That the City Manager is authorized to issue a purchase order to Chap Inc. in the amount of $43,769. SECTION 3. That funds are allocated in account number 3030-600-001-4391. SECTION 4. That copies of this resolution shall be filed in the offices of the City Manager, City Controller, General Services, and City Clerk. SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution. -39-
#4. RESOLUTION NO. Page 2 Adopted this day of, 2009. ATTEST: MAYOR OF THE CITY OF COMPTON CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on the day of, 2009. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ABSTAINS: COUNCIL MEMBERS CITY CLERK OF THE CITY OF COMPTON -40-
#4. RESOLUTION SIGN-OFF FORM DEPARTMENT: RESOLUTION TITLE: General Services A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER FOR CHAP INC. TO PROVIDE UPGRADES TO THE CITY COUNCIL CHAMBER ADA COMPLIANT RESTROOMS <ManagersName> DEPARTMENT MANAGER S SIGNATURE <ManagersDate> DATE REVIEW / APPROVAL <LegalName> CITY ATTORNEY <LegalDate> DATE <ControllerName> CITY CONTROLLER <ControllerDate> DATE <CityManager> CITY MANAGER <CityManagerDate> DATE Use when: Public Works: City Attorney: When contracting for Engineering Services. When contracting for legal services; contracts that require City Attorney s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. -41-
#5.
#5. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING CHANGE ORDER NUMBER ONE FOR DRISCOLL ELECTRIC INC. TO REROUTE THE ELECTRICAL POWER FROM OVERHEAD TO UNDERGROUND AT 1105 SOUTH ALAMEDA STREET SUMMARY This resolution authorizes the City Manager to approve a Change Order to Driscoll Electrical to provide additional labor to change the service meter installation from an overhead drop to an underground feed. BACKGROUND The property located at 1105 South Alameda Street was vacant prior to the lease agreement between the City of Compton and Pacific Waste Management, Inc. During the period the property was vacant it was vandalized and the electrical service was stolen. On July 29, 2008, Council approved Resolution Number 22,654 to Driscoll Electric Inc. to replace the electric wiring to the main distribution panel in order to provide electricity throughout the facility. STATEMENT OF THE ISSUE Once the resolution was approved, a proposed set of electrical plans was submitted to Southern California Edison for review. After Edison reviewed the plans, they determined that the existing site conditions required the new service connection be installed underground instead of overhead. These changes required additional labor not included in the original contract between the City of Compton and Driscoll Electrical Inc. FISCAL IMPACT The total for Change Order Number One is $24,500.00. General Funds are available in account number 1001-600-000-4262. -45-
#5. Driscoll Electric Inc. Page Two May 19, 2009 RECOMMENDATION It is recommended that the City Council approve the attached resolution to accept Change Order Number One for Driscoll Electric Inc. ROBERT BURNETT GENERAL SERVICES DIRECTOR CHARLES EVANS CITY MANAGER -46-
#5. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING CHANGE ORDER NUMBER ONE FOR DRISCOLL ELECTRIC INC. TO REROUTE THE ELECTRICAL POWER FROM OVERHEAD TO UNDERGROUND AT 1105 SOUTH ALAMEDA STREET WHEREAS, the property located at 1105 South Alameda Street is leased to Pacific Coast Waste and Recycling; and WHEREAS, the property was vandalized and the copper wiring was stolen after it was vacated by the previous tenant; and WHEREAS, Resolution Number 22,654 was approved by Council on July 29, 2008 to replace the electrical wiring to the main distribution panel; and WHEREAS, Southern California Edison determined the existing site conditions required the new service connection be installed underground; and WHEREAS, in order to comply a Change Order is required because the original plans called for overhead electrical installation; and WHEREAS, Driscoll Electric Inc. submitted a Change Order in the amount of $24,500.00; and WHEREAS, it is in the best interest of the City to approve Change Order Number One to Driscoll Electric Inc. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Manager approve Change Order Number One to Driscoll Electric Inc. SECTION 2. That the City Manager issue a purchase order to Driscoll Electric Inc. in the amount of Twenty Four Thousand Five Hundred Dollars ($24,500). SECTION 3. That funds shall be taken from Account Number 1001-600-000-4262. SECTION 4. That copies of this resolution shall be filed in the offices of the City Manager, City Controller, General Services, and City Clerk. SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution. -47-
#5. RESOLUTION NO. Page 2 Adopted this day of,2009. MAYOR OF THE CITY OF COMPTON ATTEST: CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on the day of, 2009. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ABSTAINS: COUNCIL MEMBERS CITY CLERK OF THE CITY OF COMPTON -48-
#5. RESOLUTION SIGN-OFF FORM DEPARTMENT: RESOLUTION TITLE: General Services A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING A CHANGE ORDER NUMBER FOR DRISCOLL ELECTRIC INC. TO UPGRADE THE ELECTRICAL POWER AMPS AND REROUTE THE ELECTRICAL POWER FROM OVERHEAD TO UNDERGROUND AT 1105 SOUTH ALAMEDA STREET <ManagersName> DEPARTMENT MANAGER S SIGNATURE <ManagersDate> DATE REVIEW / APPROVAL <LegalName> CITY ATTORNEY <LegalDate> DATE <ControllerName> CITY CONTROLLER <ControllerDate> DATE <CityManager> CITY MANAGER <CityManagerDate> DATE Use when: Public Works: City Attorney: When contracting for Engineering Services. When contracting for legal services; contracts that require City Attorney s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. -49-
#6.
#6. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER TO ADVANCED CONTRACTORS, INC. FOR FACILITY IMPROVEMENTS TO THE NEIGHBORHOOD CENTER SUMMARY This resolution authorizes the City Manager to enter into a contract and issue a purchase order to Advanced Contractors, Inc. to provide the labor, equipment and material equipment needed to make improvements to the Neighborhood Center. BACKGROUND The Neighborhood Center building located at 600 North Alameda Street is over sixty years old and in need of numerous maintenance repairs. The General Services Department solicited bids to repair the facility and reduce energy consumption. Facility maintenance and repairs include but are not limited to replacement of existing windows with energy efficient windows, replacing exterior wood doors with new hollow metal doors, painting of the exterior trim and fence, installing new rain gutter, sandblasting the stucco, and applying a new stucco finish. STATEMENT OF THE ISSUE The following bids have been received to provide the labor, equipment, and material needed to make the necessary upgrades: Advanced Contractors, Inc. $164,544.00 Encore $271,065.90 JS Electric & Construction Inc. $181,881.70 Prats Construction Inc. $218,380.00 Advanced Contractors, Inc. was the lowest and most responsive bidder. -53-
#6. Advanced Contractors, Inc. Page Two May 19, 2009 FISCAL IMPACT Funds were allocated for this project in the General Services 2008-2009 budget and are available in account number 1001-600-000-4269. RECOMMENDATION It is recommended that the City Council approve the attached resolution authorizing the City Manager to enter into a contract and issue a purchase order to Advanced Contractors, Inc. in the amount of $164,544.00. ROBERT BURNETT GENERAL SERVICES DIRECTOR CHARLES EVANS CITY MANAGER -54-
#6. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER TO ADVANCED CONTRACTORS, INC. FOR FACILITY IMPROVEMENTS TO THE NEIGHBORHOOD CENTER WHEREAS, the Neighborhood Center is over sixty years old and in need of numerous maintenance repair; and WHEREAS, the General Services Department solicited bids to repair the facility and reduce the energy consumption; and WHEREAS, the following bids were received; Advance Contractors, Inc. $164,544.00 Encore $271,065.90 JS Electric & Construction Inc. $181,881.70 Prats Construction Inc. $218,380.00 WHEREAS, Advance Contractors, Inc was the lowest and most responsive bidder; and WHEREAS, it is in the best interest of the City of Compton to accept the bid and enter into a contract with Advanced Contractors, Inc. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the bid of Advanced Contractors Inc. is accepted. SECTION 2. That the City Manager is authorized to issue a purchase order and enter into a contract with Advanced Contractor Inc. in the amount of $164,544.00 to make improvements at the Neighborhood Center. SECTION 3. That a contingency amount of up to ten percent, not to exceed Sixteen Thousand Four Hundred Fifty Four Dollars ($16,454.40) is hereby approved. SECTION 4. That funds are allocated in account number 1001-600-000-4269. SECTION 5. That copies of this resolution shall be filed in the offices of the City Manager, City Controller, General Services, and City Clerk. SECTION 6. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution. -55-
#6. RESOLUTION NO. Page 2 Adopted this day of, 2009. ATTEST: MAYOR OF THE CITY OF COMPTON CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on the day of, 2009. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ABSTAINS: COUNCIL MEMBERS CITY CLERK OF THE CITY OF COMPTON -56-
#6. RESOLUTION SIGN-OFF FORM DEPARTMENT: RESOLUTION TITLE: General Services A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER TO ADVANCED CONTRACTORS, INC. FOR FACILITY IMPROVEMENTS TO THE NEIGHBORHOOD CENTER <ManagersName> DEPARTMENT MANAGER S SIGNATURE <ManagersDate> DATE REVIEW / APPROVAL <LegalName> CITY ATTORNEY <LegalDate> DATE <ControllerName> CITY CONTROLLER <ControllerDate> DATE <CityManager> CITY MANAGER <CityManagerDate> DATE Use when: Public Works: City Attorney: When contracting for Engineering Services. When contracting for legal services; contracts that require City Attorney s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. -57-
#7.
#7. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND CITY COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO SULLY MILLER CONTRACTING COMPANY FOR PROVISION OF ASPHALT MATERIALS SUMMARY This resolution authorizes the City Manager to issue a Purchase Order for provision of Asphalt Materials. BACKGROUND The duties of the Public Works Department include maintenance of the City streets and alleyways via skin patching and filling potholes. This requires the use of asphalt and ancillary materials. On July 15, 2008, the City issued a Purchase Order No.F04218 to Sully Miller Contracting Company in the amount of $20,000, and on November 4, 2008, the City issued a Purchase Order No.F05475 in the amount of $4,500 to purchase asphalt materials for the repair of City streets and alleys. Sully Miller provides high-quality materials which meet the City s needs and conform to Caltrans specifications. STATEMENT OF THE ISSUE The amount of materials required has exceeded original estimates and Council approval is needed for additional expenditures. Accordingly, staff desires to issue a purchase order in an amount not-to-exceed $35,000. FINANCIAL IMPACT That funds shall come from Account Numbers: 2300-720-000-4233 ($19,252) 1900-720-034-4233 ($15,748) RECOMMENDATION Staff recommends the adoption of the attached resolution. L. ALAN PYEATT, P.E. ACTING DIRECTOR OF PUBLIC WORKS CHARLES EVANS CITY MANAGER LAP/CE/at/daj -61- K/Subj/Reso/2009
#7. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO SULLY MILLER CONTRACTING COMPANY FOR PROVISION OF ASPHALT MATERIALS WHEREAS, the duties of the Public Works Department include maintenance of roadways and alleys; and WHEREAS, said maintenance requires the acquisition of asphalt and ancillary materials; and WHEREAS, the City s needs for asphalt materials have exceeded original estimates, and costs for these materials, and will soon exceed the threshold at which Council approval is required. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Manager is authorized to issue a purchase order in an amount not-to-exceed Thirty Five Thousand Dollars and No Cents ($35,000) to Sully Miller Contracting Company for provision of asphalt and ancillary materials. SECTION 2. That funds shall come from the following Account Numbers: 2300-720-000-4233 ($19,252) 1900-720-034-4233 ($15,748) SECTION 3. That copies of this resolution shall be forwarded to the offices of the City Manager, City Controller, City Clerk, and the Public Works Department. SECTION 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution. ADOPTED this day of, 2009 MAYOR OF THE CITY OF COMPTON ATTEST: CITY CLERK OF THE CITY OF COMPTON -62-
#7. RESOLUTION NO. PAGE TWO STATE OF CALIFORNIA } COUNTY OF LOS ANGELES } CITY OF COMPTON } I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council of the City of Compton, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on this day of, 2009. That said resolution was adopted by the following vote, to wit: AYES: NOES: ABSENT: COUNCIL MEMBERS- COUNCIL MEMBERS- COUNCIL MEMBERS- CITY CLERK OF THE CITY OF COMPTON -63-
#7. RESOLUTION SIGN-OFF FORM DEPARTMENT: RESOLUTION TITLE: Public Works-Engineering A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO SULLY MILLER CONTRACTING COMPANY FOR PROVISION OF ASPHALT MATERIALS <ManagersName> DEPARTMENT MANAGER S SIGNATURE <ManagersDate> DATE REVIEW / APPROVAL <LegalName> CITY ATTORNEY <LegalDate> DATE <ControllerName> CITY CONTROLLER <ControllerDate> DATE <CityManager> CITY MANAGER <CityManagerDate> DATE Use when: Public Works: City Attorney: When contracting for Engineering Services. When contracting for legal services; contracts that require City Attorney s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. -64-
#8.
#8. May 19, 2009 TO: FROM: SUBJECT: MAYOR AND CITY COUNCIL MEMBERS CITY MANAGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE FY 2008-2009 ANNUAL BUDGET AND AUTHORIZING A CONTRACT MODIFICATION WITH SULLY MILLER CONTRACTING, CO. FOR THE ALONDRA BOULEVARD MEDIAN PROJECT (CIP #06-02A) TO INCLUDE A PORTION OF WEST ALONDRA BOULEVARD CHANGE ORDER NO. 2 SUMMARY This resolution authorizes the City Manager to modify the Alondra Boulevard Median contract with Sully Miller Contracting, Co. to include an additional portion of Alondra Boulevard from Aprilia St. to Keene St. BACKGROUND Caltrans approved federal funding in the amount of $573,000 for transportation enhancements to Alondra Boulevard. A local-fund match of $103,855 was stipulated. This project provides for a landscaped median, decorative fencing and a City monument at the west entryway to the City. On October 16, 2007, the City Council adopted Resolution No. 22,453 and accepted the bid of Sully Miller Contracting, Co. for construction of the project. Subsequently, the Council authorized payment for related construction management services. While the project was under construction, staff indentified a need to construct medians on West Alondra Boulevard, from Aprilia Street to Keene Street. Part of the funding was secured from the Community Development Block Grant (CDBG) program, and the rest of the project will be paid with the remaining federal and City funds. STATEMENT OF THE ISSUE The original part of this project was completed under budget. Staff wishes to utilize the savings, match it with other funds (including CDBG), and execute a Change Order with Sully Miller Contracting, Co. to extend the median construction on Alondra Boulevard. In addition, CMTS, Inc. would continue to provide construction management services. -67- KDrive/Subject/Reports-Resolutions 2009/SullyMiller
#8. Staff Report Page Two FINANCIAL IMPACT The Purchase Order issued for the original project utilized only $450,000 of the federal funds and $60,000 of the local (Prop C) funding authorized. The additional construction shall use the remainder as well as other funds. However, the federal funds need to be appropriated into the current fiscal year budget. Subsequent to a transfer between accounts, funding for this change order shall be as follows: CDBG Federal TEA Prop 42 Prop C Total Construction Mgt. (CMTS) $16,000 $16,000 Construction (Sully Miller) $184,000 $123,000 $58,145 $1,355 $366,500 Contingency $42,500 $42,500 Total $200,000 $123,000 $58,145 $43,855 $425,000 RECOMMENDATION Staff recommends the adoption of the attached resolution. L. ALAN PYEATT, P.E. ACTING PUBLIC WORKS DIRECTOR/CITY ENGINEER CHARLES EVANS CITY MANAGER LAP/at/daj/rj Attachments -68- KDrive/Subject/Reports-Resolutions 2009/SullyMiller
#8. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE FY 2008-2009 ANNUAL BUDGET AND AUTHORIZING A CONTRACT MODIFICATION WITH SULLY MILLER CONTRACTING, CO. FOR THE ALONDRA BOULEVARD MEDIAN PROJECT (CIP #06-02A) TO INCLUDE A PORTION OF WEST ALONDRA BOULEVARD CHANGE ORDER NO. 2 WHEREAS, Caltrans approved federal funding for a median project along east Alondra Boulevard; and WHEREAS, Resolution No. 22,453 accepted the bid of Sully Miller Contracting, Co. for construction and a subsequent Resolution authorized payment to CMTS, Inc. for related construction management services; and WHEREAS, staff identified a need to construct medians on West Alondra Boulevard, from Aprilia Street to Keene Street; and WHEREAS, the work on East Alondra Boulevard is nearing completion and there is a cost savings that staff wishes to utilize it by matching CDBG funds, and execute a Change Order with Sully Miller Contracting, Co. to commence the median construction on Alondra Boulevard; and WHEREAS, it is necessary to amend the FY 2008-2009 Annual Budget and appropriate the balance of the authorized federal funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Manager is authorized to issue a purchase order to Sully Miller Contracting, Co. in an amount not-to-exceed Three Hundred Sixty Thousand Five Hundred Dollars and No Cents ($366,500.00) for the construction of medians along Alondra Boulevard from Aprilia Street to Keene Street, Change Order No. 1. SECTION 2. That the City Manager is authorized to issue purchase order to CMTS, Inc. in an amount not-to-exceed Sixteen Thousand Dollars and No Cents ($16,000.00) for construction management services connected with said change order. SECTION 3. That a project contingency amount of up to Forty Two Thousand Five Hundred Dollars and No Cents ($42,500.00) is herewith authorized. SECTION 4. That the FY 2008-2009 Annual Budget is amended and revenue increased as follows: Account No. Description Amount 1518-000-000-3565 Federal Grants $123,000 1518-710-62A-4269 Other Contract Services $123,000-69-
#8. RESOLUTION NO. PAGE 2 SECTION 5. That funds in the FY 2008-2009 Annual Budget be transferred as follows: From: Account No. Description Amount 2800 72V 118 4294 Contingency $200,000.00 1012 720 000 4294 Contingency $58,145.00 1900 710 007 4269 Other Contract Services (Admin.) $43,885.00 To: Account No. Description Amount 2800 72V 118 4269 Other Contract Services $184,000.00 2800 72V 118 4262 Other Professional Services $16,000.00 1012 720 000 4269 Other Contract Services $58,145.00 1900 710 62A 4269 Other Contract Services $43,885.00 SECTION 6. That funding for this change order shall be allocated as follows: Contractor/Purpose Account Number Amount Sully Miller Contracting Co. 2800 72V 118 4269 $184,000.00 1518 710 62A 4269 $123,000.00 1012 720 000 4269 $58,145.00 1900 710 62A 4269 $1,355.00 CMTS, Inc. 2800 72V 118 4262 $16,000.00 Contingency 1900 710 62A 4269 $42,500.00 SECTION 7. That copies of this resolution shall be forwarded to the offices of the City Manager, City Controller, City Clerk, City Attorney, and the Public Works Engineering Department. SECTION 8. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution. ADOPTED this day of 2009. ATTEST: MAYOR OF THE CITY OF COMPTON CITY CLERK OF THE CITY OF COMPTON -70-
#8. RESOLUTION NO. PAGE THREE STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on this day of 2009. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERS- NOES: COUNCIL MEMBERS- ABSTAINS: COUNCIL MEMBERS- ABSENT: COUNCIL MEMBERS- CITY CLERK OF THE CITY OF COMPTON -71-
#8. -72-