OSSEO CITY COUNCIL REGULAR MEETING MINUTES June 9, 2014 1. CALL TO ORDER Mayor Duane Poppe called the regular meeting of the Osseo City Council to order at 7:00 p.m. on Monday, June 9, 2014. 2. OATH OF OFFICE FOR NEW COUNCILMEMBER DANIEL SPANIER City Administrator Douglas Reeder stated the resignation of Bonnie Heinen from the City Council was accepted by the Council on May 27, 2014, and created a vacancy on the City Council. This vacancy may be filled by the Council until a Special Election is held in November to fill the vacancy for the remainder of the term beginning in January of 2015 and ending in December of 2016. Staff recommended the Council adopt a resolution declaring the city council vacancy, calling a special election to fill the vacancy and appointment to fill vacant city council position until the vacancy is filled at a special election. A motion was made by Schulz seconded by Hartkopf, to adopt Resolution No. 2014-47 Declaring City Council Vacancy, Calling a Special Election to Fill the Vacancy and Appointment to Fill Vacant City Council Position until the Vacancy is Filled at Such Special Election. The motion carried 4-0. City Attorney Loren Magsam administered the Oath of Office to new Councilmember Daniel Spanier. The Council welcomed Mr. Spanier and a round of applause was offered by all in attendance. 3. ROLL CALL Members present: Council members Allan Hartkopf, Mark Schulz, Daniel Spanier, Rick Weber, and Mayor Duane Poppe. Staff present: City Administrator Douglas Reeder, City Planner Riley Grams, and City Attorney Loren Magsam. Others present: Catherine Courtney, City Intern Emma Notermann, Kathleen Gette, Alicia Miller, Chris Smith, Larry Stelmach, and Mark Myer. 4. PLEDGE OF ALLEGIANCE Poppe led the Pledge of Allegiance. 5. APPROVAL OF AGENDA [Additions - Deletions] Poppe asked for additions or deletions to the Agenda. A motion was made by Hartkopf, seconded by Weber, to accept the Agenda as presented. The motion carried 5-0. 6. CONSENT AGENDA
City Council Minutes, June 9, 2014, Page 2 A. Receive April Building Report B. Receive April Police Report C. Approve Liquor & Tobacco License Annual Renewals D. Approve Lawful Gambling BINGO application at Yellow Tree Theatre E. Approve Salary Increase for Police Administrative Assistant Felicia Wallgren A motion was made by Schulz, seconded by Hartkopf, to approve the Consent Agenda. The motion carried 5-0. 7. MATTERS FROM THE FLOOR Dennis Smith, 701 Union Terrace Lane in Maple Grove, explained he was running for State Representative. He introduced himself to the Council and hoped to have a close working relationship with the City if he was elected. Mr. Smith reported he attended the recent Osseo Business Forum. 8. SPECIAL BUSINESS None. 9. PUBLIC HEARINGS A. APPROVE CITY OF OSSEO REVENUE NOTE FOR PRESBYTERIAN HOMES FOR MARANATHA PROJECT (Resolution) A motion was made by Schulz, seconded by Hartkopf, to open the public hearing at 7:04 p.m. The motion carried 5-0. Reeder stated the City of Brooklyn Center has requested assistance in financing a Presbyterian Homes project. He discussed the project in more detail, noting the City would not be obligated to pay off the bonds but would be paid an administrative fee. No public comment was offered. A motion was made by Weber, seconded by Hartkopf, to close the public hearing at 7:07 p.m. The motion carried 5-0. Schulz questioned what the City would be paid as an administrative fee for this bond issuance. Catherine Courtney, Briggs & Morgan, explained the City would be paid 1/8 of 1% on the $7 million bond issuance. A motion was made by Weber, seconded by Hartkopf, to adopt Resolution No. 2014-48 Approving the Issuance and Sale of Health Care Facility Revenue Notes and Authorizing the Execution of Documents Relating Thereto (Maranatha Care Center Project). The motion carried 5-0. 10. OLD BUSINESS None. 11. NEW BUSINESS A. CONFIRM EDA ACTIONS OF JUNE 9 Reeder explained the EDA took no action at its June 9 meeting except for approval of its accounts payable.
City Council Minutes, June 9, 2014, Page 3 A motion was made by Weber, seconded by Schulz, to confirm the actions of the EDA at its June 9, 2014, meeting. The motion carried 5-0. B. APPROVE HIRE OF PUBLIC WORKS MAINTENANCE WORKER MIKE BOETTNER Reeder stated the Council accepted the resignation of Public Works Maintenance Worker Wayne Faue effective June 3, 2014. This created a full time position vacancy in the Public Services Department. Mr. Faue was a Senior Public Works Maintenance Worker at pay grade 9. In the summer of 2013 the City hired Michael Boettner as a seasonal employee in the Public Services Department. He worked for three months as a seasonal employee which is all that is permitted by law for non-benefitted employees. He was subsequently hired as a part time employee in December of 2013 when Mr. Faue had his accident which kept him out of work for an extended period. Reeder commented that during his employment with the City of Osseo, Mr. Boettner has proven himself to be a good employee who is able to operate most of the equipment in the Public Services Department. He has all the property equipment licenses required by the City. Staff believes he was valuable to the City of Osseo this past winter due to the extreme challenge this winter presented. Reeder recommended the Council hire Michael Boettner as a full time probationary Public Works Maintenance Worker at step 1 of pay grade 7 with a starting salary of $17.90 per hour. It was noted Mr. Boettner would be eligible for a one half step salary increase following his successful completion of a six month probationary period and will move to step 2 after one year. A motion was made by Schulz, seconded by Hartkopf, to hire Michael Boettner as a full time probationary Public Works Maintenance Worker in the Public Services Department at step 1 of pay grade 7 with a salary of $17.90 per hour with full benefits effective June 10, 2014. The motion carried 5-0. C. APPROVE HIRE OF FINANCE OFFICER TINA NORTHCUTT Reeder stated the City of Osseo placed an ad for the position of Finance Officer with Government Finance Officers Association and the League of Minnesota Cities website on April 25. A total of 25 applications were received and on May 30, after a review and ranking of all of the applications, a staff committee including the City Administrator, Deputy Clerk, City Planner, and Finance consultant Gary Groen interviewed the top four candidates. On June 2, the City Council Human Resources Committee interviewed the top three candidates and have recommended Tina Northcutt as the new Finance Officer for the City of Osseo conditioned on a successful completion of a background investigation. Schulz believed that Ms. Northcutt had great potential and would be an asset to the City of Osseo. A motion was made by Schulz, seconded by Hartkopf, to hire Tina Northcutt as the new Finance Officer for the City of Osseo as a probationary full time employee effective June 30, 2014, at an annual salary of $56,000 conditioned on successful completion of a background investigation. The motion carried 5-0.
City Council Minutes, June 9, 2014, Page 4 D. ACCEPT MINNESOTA HISTORICAL & CULTURAL HERITAGE GRANT FOR WATER TOWER Reeder requested the Council consider the acceptance of the Minnesota Historical Society grant award for the Osseo Water Tower Intensive Level Survey and Evaluation for National Register Eligibility. City Intern Emma Notermann reviewed a letter from the Minnesota Historical Society noting the City had received a grant. She explained the next step for the City would be to hire a consultant to prepare a report on the historical significance of the water tower, which would be financed through a grant in the amount of $6,564 from the Minnesota Historical Society. The Historical Society would then determine if the water tower was eligible to apply to be on the National Register. Reeder questioned if the City had any obligation to continue after this report was filed. Ms. Notermann indicated the City would be under no obligation to make steps beyond filing the report with the City. A motion was made by Spanier, seconded by Schulz, to accept the MN Historical Society Grant and Authorize Hiring a Historical Consultant to Prepare Report for the North Water Tower. The motion carried 4-1 (Hartkopf opposed). E. APPROVE PAYMENT FOR SEWER BACKUP Reeder indicated on May 8, 2014, the sewer main on 3 rd Avenue NE was clogged causing a backflow of sewage into the basement of Deanna Burke s house at 640 3 rd Avenue NE. Ms. Burke had the basement cleaned up by First Response and paid them $500 for the work. She is now requesting that the City reimburse her for the cleanup since the backup was caused by a blockage in the City pipe in the street and not by any problem with the pipes to her home. He discussed the backup in further detail and recommended the City take responsibility for damage done to the home by our sewer system where the owner was not at fault, even if the insurance company denies coverage. Schulz was curious if the backup happened in the City main and why other homes on her street were not affected. Reeder stated no other homes on the street were effected, only the property at 640 3 rd Avenue NE which is the home at the end of the line. He reported he did not have any reports from public works but could have more details at the next Council meeting. He noted that the pipe was cleaned in 2013. He commented that Mr. Korfiatis could be present at the next Council meeting to discuss this matter in further detail with the Council. Weber asked if the City was insured for these types of backups. Reeder stated this was the case; however, the insurance deductible was $500, which is the same amount being requested from Ms. Burke. Weber inquired if the City would be setting a precedent by paying Ms. Burke for this backup. Reeder stated the City could arguably set a precedent. Schulz believed that the City should pay for the backup given the fact the City could be at fault. He recommended the City keep better records on the sewer pipe cleaning in the future. Weber agreed.
City Council Minutes, June 9, 2014, Page 5 A motion was made by Weber, seconded by Hartkopf, to approve payment of $500 to reimburse Deanna Burke for costs of cleaning her basement after a sewer backup in the street caused sewage to enter the basement. Schulz requested staff speak with the League of Minnesota Cities regarding what type of reports were necessary in the event the City were to have a backup again in the future. He encouraged staff to improve their documentation. The motion carried 5-0. F. APPROVE ACCOUNTS PAYABLE Reeder reviewed the Accounts Payable with the Council. A motion was made by Hartkopf, seconded by Schulz, to approve the Accounts Payable as presented. The motion carried 5-0. 12. ADMINISTRATOR-CLERK-TREASURER S REPORT None. 13. COUNCIL AND ATTORNEY REPORTS Hartkopf commented he would be going back to the Mayo Clinic for additional treatment. Weber discussed the recent Osseo Business Forum. He wished attendance had been higher. Schulz also wished the attendance at the Osseo Business Forum had been higher, but believed the event was well done and provided a great deal of valuable information to Osseo residents and its business owners. He discussed the Police Station groundbreaking and noted he was looking forward to the Police building addition being completed. Spanier commented he was pleased to be a part of the Osseo City Council. He thanked his wife and children for their support. Poppe noted he attended the Police Station groundbreaking ceremony earlier this evening. He stated he recently attended a ULI educational session regarding demographics and housing. 14. ADJOURNMENT A motion was made by Weber, seconded by Schulz, to adjourn the City Council meeting at 7:37 p.m. The motion carried 5-0. Respectfully submitted, Heidi Guenther, TimeSaver Off Site Secretarial, Inc.