Student Organization Resource Fee (SORF) Board Thursday, November 8th, 2018 Illini Union, Room 405 Pre-Meeting Minutes Chairman Noah Gilbert, Presiding 5:00 PM a. RSO Presentations 1. Combat Robotics i. The Fall 3 request was zero-funded because Combotics 2021 is no longer a registered organization. Combotics 2021 existed last year but not this semester. The treasurer of the organization appealed on moving the Fall 3 period request to be under the organization Combat Robotics instead. 2. Champaign-Urbana Business & Engineering Consulting i. The organization attends a conference in Atlanta every year. The representative asked for adjustments on the number of attendees (10-9 persons), airfare fee ($180-$175/person), the registration fee ($60-$80), the lodging fees(reduction). 3. Minorities in Pre-Medicine i. The representative is going to a conference this weekend. The travel method indicated in the Fall 3 request was to use zip-car. However, using zip-car has the age limit as 21-year-old. The organization decided to take Amtrak instead. b. Introductions & Dinner c. Illinois Leadership Center Presentation (5:30) d. Pre-Meeting/Informal Discussion on Items 1. Call to Order 1. 6:03 PM 2. Roll Call a. Noah Gilbert, Here b. Roger Erickson, Here c. David Hanley, Here d. Xavier Morgan, Here e. Adam Peterson, Here f. Ana Galdamez, Here g. Doris Zhao, Not Here h. Yitian Huang, Here Fall 4 Allocation Meeting Agenda Chairman Noah Gilbert, Presiding 6:00 PM
i. Terry Free, Here j. Nicholas Singer, Here k. John Brown, Here l. Seren Liu, Secretary, Here m. Venisa Sinha, Web Designer, Here n. Amy Meltzer, Marketing Specialist, Not Here o. Dementro Powell, Director of The Office of Registered Organizations, Here p. David Mizell, SORF Program Advisor, Here 3. Approval of the Agenda a. (John) Motion to approve the agenda, Nick seconded, vote 9-0-1, passed. 4. Approval of the Minutes a. Meeting of October 18th, 2018 a. (Dave) Motion to approve the minutes of meeting of October 18th, 2018, Xavier seconded, vote 9-0-1, passed. 5. Consideration of Appeals and Presentations a. Combat Robotics. a. The Fall 3 request was zero-funded because Combotics 2021 is no longer a registered organization. Combotics 2021 existed last year but not this semester. The treasurer of the organization appealed on moving the Fall 3 period request to be under the organization Combat Robotics instead. i. (Dave)Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $1,764.00. b. Champaign-Urbana Business & Engineering Consulting. a. The organization attends a conference in Atlanta every year. The representative asked for adjustments on the number of attendees (10-9 persons), airfare fee ($180-$175/person), the registration fee ($60-$80), and lodging fees (reduction). i. (Dave) Motion to fund at standard, Xavier seconded, vote 9-0-1, passed, $1,324.89. c. Illinois Lacrosse Club. a. The organization needs more money than requested. i. (Dave) Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $4,272.00. d. Minorities in Pre-Medicine. a. The representative is going to a conference this weekend. The travel method indicated in the Fall 3 request was to use zip-car. However, using zip-car has the age limit as 21-year-old. The organization decided to take Amtrak instead. i. (Terry) Motion to fund at standard, Nick seconded, vote 9-0-1, passed, $90.00. e. Illinois Men's Ultimate Frisbee Team. a. The organization s president, not the treasurer was the person who received request information email and thus was unable to provide prompt communication with SORF. The organization is requesting for gas, registration and lodging fees and has provided needed information on that.
i. (Dave) Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $1,253.25. 6. Consideration of Standard Funding Requests ID On Behalf Of SORF Funded Pre- Amount Reviewer 39106 Eco Illini Supermileage $ 5,560.00 Adam 39422 Hive Society Improv $ 373.46 Adam 39427 Prospanica $ 44.00 Adam 39429 Prospanica $ 20.00 Adam 39544 ACES IlliniTech $ 138.27 Adam 39587 Illini Swim Club $ 492.18 Adam 39588 Climbing Club at UIUC $ 1,418.38 Adam 39626 Illini Dancesport $ 950.86 Adam 38828 Habitat for Humanity Campus Chapter $ 1,500.00 Ana 38829 Habitat for Humanity Campus Chapter $ 1,500.00 Ana 39508 Illini Women's Soccer Club $ 1,500.00 Ana 39632 Illinois Sailing Club $ 1,376.00 Ana 39641 Illinois Men's Soccer Club - Blue $ 1,500.00 Ana 39172 Illinois Men's Soccer Club $ 1,500.00 Dave 39480 Illinois Women's Rowing Club $ 1,460.00 Dave 39625 Off-Road Illini $ 1,500.00 Dave 39659 Illinois Trial Team $ 642.18 Dave 39660 Illinois Trial Team $ 1,280.57 Dave 39668 Illinois Trial Team $ 1,500.00 Dave 39327 flor poetry $ 160.00 Doris 39421 Lambda Phi Epsilon $ 375.00 Doris 39590 Haus of Chiefs $ 50.00 Doris 39593 Haus of Chiefs $ 495.00 Doris 39654 Haus of Chiefs $ 880.00 Doris 39676 Korean American Student Association $ 1,272.80 Doris 39688 Illini Handball Club $ 942.05 Doris 39696 Illini Handball Club $ 234.07 Doris 39540 Student Space Systems $ 2,362.97 Roger 39566 Robobrawl $ 1,164.00 Roger 39569 Illini Awaaz A Cappella $ 583.42 Roger 39572 irobotics $ 363.12 Roger 39594 Combat Robotics $ 1,676.80 Roger 39629 Illinois Robotics in Space $ 449.32 Roger 39669 Illini Awaaz A Cappella $ 1,500.00 Roger 39687 Student Space Systems $ 393.69 Roger 39689 Illinois Space Society $ 885.99 Roger 39713 irobotics $ 144.76 Roger
39614 Gamma Phi Omega International Sorority, Inc. $ 48.00 Xavier 39616 Illinois Hockey Club $ 512.00 Xavier 39617 Illinois Hockey Club $ 512.00 Xavier 39618 Illinois Hockey Club $ 108.00 Xavier 39619 Illinois Hockey Club $ 108.00 Xavier 39620 Illinois Hockey Club $ 108.00 Xavier 39622 Illinois Hockey Club $ 108.00 Xavier 39623 Illinois Hockey Club $ 108.00 Xavier 39624 Illinois Hockey Club $ 108.00 Xavier 39709 DDRIllini $ 106.59 Xavier 39175 Muslim Students Association $ 1,500.00 Yitian 39503 Illinois Synchronized Skating $ 1,252.20 Yitian 39537 Groove Daze $ 2,400.97 Yitian 39543 Groove Daze $ 1,439.82 Yitian 39570 Illinois Student Association of Music Scholars $ 1,062.71 Yitian Out in Science, Technology, Engineering and Mathematics $ 1,353.75 Yitian 39604 39671 Engineers Volunteering in STEM Education $ 36.80 Yitian 39673 Engineers Volunteering in STEM Education $ 839.20 Yitian $ 49,061.73 a. (Terry) Motion to approve standard funded requests, Nick seconded, vote 9-0-1, passed. 7. Consideration of Non-Standard Funding Requests a. Requests that need to be discussed i. 38864 Rube Goldberg Society. The organization did not provide enough information and did not respond in a prompt manner. (Adam) Motion to zero fund, Dave seconded, vote 9-0-1, passed, $0. ii. 38943 Illini Mens' Water Polo Club. The purchase date was out of funding period. (Adam) Motion to zero fund, Dave seconded, vote 9-0-1, passed, $0. iii. 39634 College of ACES Student Advancement Committee. What can be considered as uniforms needs discussion. SORF still needs more communication with ACES. (Dave) Motion to postpone the decision, Adam seconded, vote 8-0-2, passed, N/A. iv. 38823 Illinois Women's Volleyball Club. The event is out of funding period. (Ana) Motion to zero fund, Adam seconded, vote 9-0-1, passed, $0. v. 38929 Habitat for Humanity Campus Chapter. The organization has already rented the storage and has already made the purchase on October 6 th, 2018. Yet, the payment has not been posted to the student account.
(Nick) Motion to fund at standard, Dave seconded, vote 9-0-1, passed, $80.00. vi. 38940 Illini Smite Club. The event is out of period.(ana) Motion to zero fund, Terry seconded, vote 9-0-1, passed, $0. vii. 39652 Club Tennis. The organization has already paid for the rental. (Ana) Motion to fund at prorated rate for the periods within funding period, Dave seconded, vote 9-0-1, passed, $3,000.00. viii. 38863 Student Legal Relief. University legal counsel is providing further information regarding if the organization event is allowed under SORF standards and restrictions. (Terry) Motion to postpone, Dave seconded, vote 9-0-1, passed, N/A. ix. 39677 Orthodox Christian Fellowship. The organization requested for organization apparel. The organization says this will show diversity across the campus, advertise, and raise awareness for their organization by having the uniform. SORF is in discussions on how to define uniform. The organization will not purchase the uniform until next march. (Terry) Motion to move the request to Fall 5 when SORF will provide more clarification on policy regarding the uniforms, Roger seconded, vote 7-1- 3, passed, N/A. x. 39692 Orthodox Christian Fellowship. SORF does not fund websites. (Dave) Motion to fund, Adam seconded, vote 9-0-1, passed, $0. xi. 39697 Orthodox Christian Fellowship. The organization did not provide enough information regarding the request and did not respond in a prompt manner. (Dave) Motion to zero fund, Roger seconded, vote 9-0-1, passed, $0. xii. 39535 Students for Justice in Palestine. The application is considered together with Arab Student Association as one event. (Dave) Motion to standard (half of the requested at standard), Nick seconded, vote 9-0-1, passed, $1,032.70. xiii. 39667 Arab Student Association. The application is considered together with Students for Justice in Palestine as one event. (Dave) Motion to standard (half of the requested at standard), Nick seconded, vote 9-0-1, passed, $1,032.70. xiv. 39506 Penny Dreadful Players. The event is out of funding period. (Yitian) Motion to zero fund, Roger seconded, vote 9-0-1, passed, $0. xv. 39596 Alpha Tau Omega: Gamma Zeta. The organization responded with enough information when communicating with the board member. (Yitian) Motion to fund at standard, Terry seconded, vote 9-0-1, passed, $4,051.99. xvi. 39630 Illinois Sailing Club. The organization wants to use the trademark of the university ( Block I ). SORF has communicated with the organization about this, and they are aware and in agreement that they cannot use the university trademark on the sail. (Dave) Motion to fund pending approval of the design. Adam seconded, vote 8-0-2, passed, $7,200.00.
xvii. 39672 Engineers Volunteering in STEM Education. (Yitian) Motion to zero fund the food(eggs), fund the remaining at standard, Dave seconded, vote 8-0-2, passed, $134.40. 8. New Business a. Board Chair Address b. Marketing Update 9. Advisor Notes a. Board Pictures (6:15 PM) b. Board Communication c. Spring Training in January d. Financial Update e. Outreach Board Meeting (Fall 5) 10. For the good of the order 11. Adjournment 1. 8:00 PM