Item No. 6.A.5 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, October 28, 2014 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Callinan called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on October 23, 2014. Present: Absent: Joseph T. Callinan, Mayor Amy O. Ahanotu, Vice Mayor Gina Belforte, Councilmember Jake Mackenzie, Councilmember Pam Stafford, Councilmember Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Kenyon, City Clerk Buergler, Senior Analyst Atkins, Director of Public Safety Masterson, Development Services Director Ponton, Public Works and Community Services Director McArthur, Human Resources Director Perrault, Finance Director Howez, and City Engineer Pawson. 2. PLEDGE OF ALLEGIANCE Led by Mayor Callinan. 3. PRESENTATIONS A. Mayor s Proclamation: Honoring Bruce Desimone, Public Safety Aide Mayor Callinan read and presented the proclamation to Giovanna Desimone. B. Health Action Portrait of Sonoma County Sonoma County Supervisor Zane, Third District; Jen Lewis, Health Action Program Manager; and Oscar Chavez, Assistant Director of Sonoma County Human Services, provided the presentation. Supervisor Zane invited the Rohnert Park City Council to sign the pledge of support for the Portrait of Sonoma County.
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 6 Councilmember Belforte stated for the record, that she is concerned with the lack of health services and funding and whatever we can do so those in Rohnert Park who have need can get support from the County. She appreciates Supervisor Zane's support for the Petaluma Health Clinic in Rohnert Park. To be successful the clinic needs to open as a first class clinic and not second class clinic. Councilmember Belforte will get the report she has presented to the City Council which shows Rohnert Park has some sections that are below the poverty levels both locally and in Mississippi. 4. SSU STUDENT REPORT Kian Khatami, Sonoma State University Associated Students, Inc. (SSU ASI) Legislative Representative provided the report. Three resolutions have been passed, 1) endorsing the Sustainability Executive Committee's mission, visions, and goals; 2) calling for adequate transportation and accommodations for disabled and injured students; and 3) urging the Rohnert Park City Council to take a position to halt the Rohnert Park Walmart expansion. Sonoma State University is introducing its new Emergency Notification System (ENS) which will allow Sonoma State to send emergency messages via text message, voice message, email, and social media sites at the same time. Khatami also reported on the following events: Sustainability Week October 21; Hunger Games November 17-21 promoting National Hunger & Homelessness Awareness Week; and October 31, 2014 at 5 pm a vigil will be held for a Ventura County Sheriff s Deputy killed during a traffic stop. 5. PUBLIC COMMENTS June Alexander asked if individual water meters were installed at Sonoma Racquet Club if the City would read the meters and bill the community or would they use another agency. City staff will contact June Alexander. Cheryl Burton expressed concern over a garbage dumpster and a diseased tree affecting her health which is located at the Commons apartment complex just over the fence from her home. Code Enforcement will look into the situation. 6. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting October 14, 2014 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated October 28, 2014 2. Successor Agency to the CDC Bills/Demands for Payment Dated October 28, 2014 3. Quarterly City Council Travel Expenditures (July, August, September 2014)
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 6 C. City Council Resolutions for Adoption: 1. 2014-130 Authorizing and Approving the First Amendment to Task Order No. 2014-02 with Green Valley Consulting Engineers for on-call Inspection Services construction management and inspection services for University District Sheet Grading Phase 2 2. 2014-131 Authorizing and Approving an Agreement with Keegan and Coppin Company, Inc. for Commercial Real Estate Brokerage Services for Certain Vacant Commercial Property Commonly Called Stadium Lands 3 2014-132 Rescinding the City of Rohnert Park 2008 Flexible Benefits Plan Established with AFLAC and Adopting the City of Rohnert Park 2014 Flexible Benefits Plan Established with AFLAC S Flex One Flexible Benefits Plan 4. 2014-133 Authorizing and Accepting the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant and Amending the FY 2014-2015 Operating and Revenue Budgets Moved/seconded (Belforte/Stafford) to approve the Consent Calendar. Motion carried unanimously by the following 5-0 vote: AYES: Belforte, Mackenzie, Stafford, Ahanotu, and Callinan, NOS: None, ABSTAINS: None, ABSENT: 7. Graton Mitigation Program Budget Updates Senior Analyst Atkins presented the updates. Recommended Action(s): Informational Items, no action recommended. A. Graton Mitigation Program Budget 2013-14 Year End Update B. Graton Mitigation Program Budget 2014-2015 1 st Quarter Update Public Comment: Cheryl Burton 8. Consider Adoption of a Resolution Authorizing and Approving the Execution of: 1) Central Landfill and Former Landfills Settlement Agreement with County of Sonoma, 2) Waste Delivery Agreement with Republic Services of Sonoma County Inc., and 3) Committed Cities Contingent Liability Fund Agreement; and making CEQA Findings Regarding the Same City Manager Jenkins presented the items. Recommended Action(s): adopt the resolution authorizing and approving the following: 1. Execution of a Settlement Agreement with the County of Sonoma to resolve liability issues in connection with the Sonoma County Central Disposal Site and former landfills;
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 6 2. Execution of a Waste Delivery Agreement with Republic committing delivery of the City s Waste to the Sonoma County Landfill in order to provide for continued operation of the Central Disposal Site; and 3. Execution of a Committed Cities Contingent Liability Fund Agreement which will provide for funding to be set aside for potential continent liability for the Central Disposal site and former landfills. Public Comment: Steve McCaffrey, Rohnert Park Disposal, and Cheryl Burton Moved/seconded (Stafford/Belforte) to Approve Resolution 2014-134 Approving and Authorizing the City Manager to Execute the Following Agreements: 1) Central Landfill and Former Landfills Settlement Agreement With County of Sonoma; 2) Waste Delivery Agreement with Republic Services Of Sonoma County, Inc.; and 3) Committed Cities Contingent Liability Fund Agreement; and Making CEQA Findings Regarding the Same. Motion carried unanimously by the following 5-0 vote: AYES: Belforte, Mackenzie, Stafford, Ahanotu, and Callinan, NOS: None, ABSTAINS: None, ABSENT: 9. Consideration of Amending the City s Expense Reimbursement and Use of Public Resources Policy City Manager Jenkins presented the items. Recommended Action(s): Direct staff to: 1) Update the City s Expense Reimbursement and Use of Public Resources Policy, and 2) add two new concepts regarding City Council expense reimbursement practices. By Consensus (Mackenzie opposed) directed staff to amend the Policy by adding the two new concepts addressing accounting practices and spending in excess of budgeted amounts. Regarding the concept spending in excess of budgeted amounts change meetings or travel to expenses and replace The amount over the budgeted amount shall be repaid to the city by the council member within 10 days of notice from staff with Any amount expended over the budgeted amount must have prior Council approval. Other policy amendments are to include expanding the authorized expenses list and eliminating the issuance of complimentary tickets for each performance at the Spreckels Performing Arts Center. 10. STANDING COMMITTEE / LIAISON REPORTS A. Standing Committee Reports 1. Water/Wastewater Issues Committee, 10/20 Councilmember Mackenzie reported some action items will be coming forward to Council in 2015. These include a non-storm water best management practices plan; possibility of expanding the number of water conservation programs utilized in Rohnert Park (one option is a cash for grass pilot program with a budget of $50,000 or less) and; water rate and policy issue activities.
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 6 B. Liaison Reports 1. Library Advisory Board, 10/21 Vice Mayor Ahanotu reported Brian Masterson was elected Chair of the Library Advisory Board. The library is building a strong relationship with the High School. The youth member is recommending an increase in the student studies section of the library. Rohnert Park s Library Commissioner, Barbara Mackenzie, provided an update on Measure M. 2. Chamber of Commerce, 10/21 No Report. C. Other Reports Golden Gate Bridge District - Councilmember Belforte reported they are looking at studying the possibility of charging a fee for pedestrian and bicycle use. The second weekend in January the bridge will be closed. Mayor Callinan reported he and the City Manager attended the Sonoma State Senate Committee meeting. 11. COMMUNICATIONS 12. MATTERS FROM/FOR COUNCIL A. Consideration of a 6:00 pm start time for the Monday, November 10, 2014, Special City Council Meeting Consensus (none opposed) is a 5:00 pm start time. 13. PUBLIC COMMENTS 14. CLOSED SESSION A. Mayor Callinan made the closed session announcement pursuant to Government Code 54957.7 and Council recessed to Closed Session at 7:29 pm in Conference Room 2A to Consider: 1. Personnel Matters (Government Code 54957) Public Employee Performance Evaluation Title: City Manager B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 7:57 pm C. Mayor s Report On Closed Session (Government Code 54957.1) No reportable action.
for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 6 15. ADJOURNMENT Mayor Callinan adjourned the joint regular meeting at 7:57 pm. JoAnne Buergler, City Clerk City of Rohnert Park Amy O. Ahanotu, Mayor City of Rohnert Park