Page 1 The Board of School Trustees of Shelby Eastern Schools met in regular session on Wednesday, January 10, 2018. The meeting was held in the Administration Building, located at 2451 N. 600 E., Shelbyville, Indiana. The following board members were present: Jason Redd Jason Yantiss Mark Nigh Heather Ross Frank Schonfeld Emily Beal-Nelis Deanna Holder Other officials in attendance were Superintendent Dr. Robert Evans, Corporation Treasurer Chris Scott, and Deputy Treasurer Roseann Connor. All others in attendance were asked to sign in. A list of those attending is included in the minutes. Jason Redd called the meeting to order at 7:00 P.M. Everyone stood for the Pledge of Allegiance. Everyone in attendance was welcomed by Jason Redd. MHS Student Recognition: Ken Howell would like to present a slide show and interviews from students participating in Vocational Programs at BRCP and Walker Career Center. Students highlighted were: Taylor Bentley, Raegan Butcher, Owen Cooper, Devyn Coulter, Macey Creekmore, Michael Danielson, Hailey Dunham, Ethan Dwyer, Jon Gregory, Destiny Hardebeck, Bryce Kirstein, Evan Moore, Kat Parker, Alex Pittman, Leah Puckett, Logan Theobald, Nick Warfield, Kaylee Weir, Lily White, Jennifer Whitney, and Grace Young. ORGANIZATION OF BOARD OF SCHOOL TRUSTEES: Election of officers: President: Dr. Evans asks for nominations. Frank Schonfeld nominates Mark Nigh for School Board President. Emily Beal-Nelis would like to nominate Jason Yantis. Dr. Evans calls for a vote on Mark Nigh for School Board President. Frank Schonfeld motions for a vote. Jason Yantis seconds the motion. The board vote is 4-3. The motion carries. Emily Beal-Nelis, Heather Ross, and Jason Yantiss oppose. Dr. Evans declares Mark Nigh President. Vice President: Mark Nigh asks for nominations for Vice President. Deanna Holder nominates Jason Yantiss. Frank Schonfeld seconds the nomination. Frank Schonfeld motions to close nominations. Jason Yantiss seconds the motion. The board vote to close nominations is 7-0. The motion carries Frank Schonfeld motions to approve Jason Yantiss as School Board Vice President. Emily Beal-Nelis seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries
Page 2 Secretary: Mark Nigh asks for nominations for Secretary. Jason Yantiss nominates Heather Ross. Deanne Holder seconds the motion. Emily Beal-Nelis motions to close nominations. Jason Yantiss seconds the motion. The board vote is 7-0. The motion carries Frank Schonfeld motion to approve Heather Ross as School Board Secretary. Emily Beal-Nelis seconds the motion. The floor is opened for discussion. The board vote is 7-0. The motion carries Board Compensation: A motion is made by Jason Redd to have the compensation remain the same, $1,000.00 per year and $35.00 for each meeting after the 12 th meeting. Emily Beal-Nelis seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries APPOINTMENTS: Treasurer: Frank Schonfeld motions to appoint Mary Scott as Corporation Treasurer. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Deputy Treasurer: Jason Yanitss motions to appoint Roseann Connor as Corporation Deputy Treasurer. Jason Redd seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Legal Counsel: Dr. Evans states SES is currently without legal counsel and would like to present a proposal from Taylor Hunter from Barns and Thornburg for approval. Frank Schonfeld motions to approve as presented. Jason Redd second the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Legislative/Policy Liaison to the Indiana School Board Association: Heather Ross would like to nominate Emily Beal-Nelis as SES s Legislative/Policy Liaison. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Board of Finance Committee: Mark Nigh asks if there are any volunteers. Jason Redd would like to nominate Frank Schonfeld. Jason Yantiss nominates Heather Ross and Deanna Holder volunteers for the Board of Finance Committee. Frank Schonfeld motions to approve. Jason Redd seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Authorize Board to be Member of the Indiana School Board Association: Jason Redd motions to approve the board to be a member of ISBA. Frank Schonfeld seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries
Page 3 Designation of Date, Time, and Place of Meeting: Jason Redd motions for the meetings to be held on the third Wednesday of every month at 7:00PM, at the Administrative Building (with stipulation that the date, time and place may be changed, if a motion is made and approved at the end of the previous meeting). Frank Schonfeld seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Designation of a newspaper for publishing public notices: Frank Schonfeld designates to keep The Shelbyville News as the newspaper for public notices. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Designate Depositors: Emily Beal-Nelis designates to keep First Bank of Richmond as SES depository. Frank Schonfeld seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Authorization for the Board President to appoint members to committees of representative to organization: Frank Schonfeld motions to authorize the president to appoint individual board members to committees or representatives to organizations. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Authorize to Participate in programs; Title I Grant, Title II Grant, High Ability Program, Indiana Virtual Academy, School Food and Nutrition Program, Blue River Career Program, South Central Indiana School Trust, East Central Education Center: Frank Schonfeld motions to participate for the following: Title I Grant, Title II Grant, High Ability, Indiana Virtual Academy, Blue River Career Program, School Food and Nutrition Program, South Central Indiana School Trust, and East Central Education Center, and Indiana School Board Association. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Authorization for the Consent Agenda: Frank Schonfeld motions to approve the use of the Consent Agenda. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carriers CONSENT AGENDA ITEMS ARE AS FOLLOWS: Regular Meeting Minutes: 12/13/17 Accounts Payables: 12/15/17, 12/21/17, 1/10/18
Page 4 Payroll Claims: 12/8/17, 12/22/17, 1/5/18 Field Trips, Fund Raisers, Facility Use Agreements & Donations: A detailed list of field trips, fund raisers, facility use agreements and donations has been presented to the board. Personnel Action Items: Certified Recommendations: Teresa Collier 3 rd Grade IREAD & ISTEP Tutors EFF: Jan 2018 Robin Lux 3 rd Grade IREAD & ISTEP Tutors EFF: Jan 2018 Tonya Wendling 4 th Grade ISTEP Tutor EFF: Jan 2018 Olivia Tomlinson 5 th Grade ISTEP Tutor EFF: Jan 2018 Ashley Griffey 5 th Grade ISTEP Tutor EFF: Jan 2018 Non-Certified Recommendations: Mark Smith WHS Grounds/Asst. Maintenance Tech EFF: 1/15/18 ECA Recommendations: Tyler Burcham WHS Assistant Baseball Coach Eff: 2018 Spring Dale Blackburn MHS Varsity Baseball Coach Eff: 2017/2018 SY Consider AFTER Twelve Consent agenda: Overnight Field Trip: MHS Gymnastic Team Crawfordsville/K. Byrnes & M Ramsey 2/16/17-2/17/18 Donations: WES Kristi Platt 7 Boxes Notebooks WES Students MHS Jason Parker $200 MHS Boys Basketball FMLA Leave: Betty Powell WES/MES Preschool Teacher EFF: 1/10/18 Frank Schonfeld motions to approve the consent agenda and after twelve consent agenda as presented. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Mark Nigh will abstain from check # s 73386, 73628, 73743, 73822 and Paula Nigh s check # s 73387, 73629 & 73823. REPORTS: Technology Report: Cody Stewart reports that the new Chromebooks are in the 3 rd and 4 th grade classrooms, SchoolMessenger issue is about 90% corrected, the new digital sign is up at MHS, and he will be bringing more information and a proposal for online registration next month.
Page 5 Maintenance/Transportation Report: Dr. Evans states several heating units in the schools froze up, and when they thawed out there were leaks in them. The maintenance department has been working vigorously on replacing parts and units. The digital sign at Morristown is up and looks great. TransFinder software is currently being installed, once installed an additional software Here Comes the Bus will be added by the start of next school year for parents to know when the bus is coming. Treasurer Report: Chris Scott would like to present a report that shows what was received in property taxes in 2017. She states she is working on yearend items, W-2, and 2018 budget. The 1782 notice has been received, SES was granted all of the budget with a tax rate of $.97.7 Blue River Career Report: Mark Nigh states there was a meeting yesterday. It was a normal meeting with election of officers. David Finkle was re-elected as Board President, Susan Smith as Vice President and himself as Secretary. There will be a new representative from Southwestern. Mr. Nigh states he is also the Chairman for the Board of Finance for this year. There was a new higher for the Adult Literacy of Shelby County. There was a strategic planning session before the board meeting. BRCP is ranked at the top of Career Centers in the State and should be proud of that. Book Study Report: Deanna Holder gave her book study report for Chapter 1 which was about legal prospective and local control. Local control is through the school board and superintendent. This includes policies and procedures. Emily Beal-Nelis will give her report on chapter 2 at the February Board Meeting. SECTA: Teresa Collier state teachers came back on Jan. 2 nd, they attended 3 out of 4 digital training classes at Waldron High School. The classes were very successful. Individual grade levels were able to meet with their peers to meet on subject matters. Teachers are going over NWEA results to individualize student needs. Public Comments: Ken Howell would like to thank the Maintenance Department for all their hard work in getting the heating backing up and going and taking care of all the leaks. Dr. Evans would also like to thank Cody Stewart for all his help and hard work after a power outage and working about 23 hours straight to get things back up and going. Debbie Stafford states that the Specials Teachers have been traveling back and forth between the two elementary schools every nine weeks for the last three years. For the first time this year Morristown didn t have a Christmas Program but instead is having a Music throughout the Year Program and hopes everyone will attend on Feb. 21 st. Debbie Stafford and Rick Haymond will start the program off by singing the National Anthem like they did for the County Tourney the other night.
Page 6 Gary Brown would like to thank Mark Shadiow for all his hard work on putting together the County Tourney. Congratulations to Morristown for winning. There were a lot of positive comments from attendees about our school district. NEW BUSINESS: Consider Form 236 Mark Nigh (Conflict of Interest): Dr. Evans would like to present the Conflict of Interest Form 236 for approval. Frank Schonfeld motions to approve. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 6-0. The motion carries Mark Nigh abstains. Consider Venue Change for February 2018 Board Meeting: Frank Schonfeld motions to have the board meeting on February 20 th at 7PM at Morristown High School in the Cafetorium. Jason Redd seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Consider Permission to Declare Library Books and VHS Obsolete: Dr. Evans would like to present to the board a list of library books and VHS tapes obsolete. Frank Schonfeld motions to approve. Emily Beal-Nelis seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Consider SY 18/19 Course Guides for High School: Dr. Evans would like to present the 18/19 Course Guides for High School to the board for approval. Emily Beal-Nelis motions to approve. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Consider DOT Changes to Substance Abuse Policy: Dr. Evans would like to present the changes to the Substance Abuse Policy for approval. Franks Schonfeld motions to approve. Jason Yantiss seconds the motion. The floor is open for discussion. The board vote is 6-0. The motion carries Mark Nigh abstains. Consider Door Repairs at WHS to Meet Fire Code: Dr. Evans would like to present three quotes for repairing several doors at WHS in order to meet fire code. The quotes are as follows: CIH $17,531.44, Atlas $20,830.00, Indiana Wholesale Supply-Did not submit their quotes. Dr. Evans would like to recommend CIH for approval, this would be paid out of the G.O. Bond. Frank Schonfeld motions to approve. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries OLD BUSINESS: Consider Legal Counsel Agreement: Jason motions to bring the Legal Counsel Agreement up off the table. Jason Redd seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries
Page 7 Dr. Evans states there is a flat rate of $600 per month and $280 fee to attend board meetings. Frank Schonfeld motions to approve the agreement. Heather Ross seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries Jason Yantiss motions to determine on a case by case basis to have legal counsel present at a board meeting. Jason Redd seconds the motion. The floor is open for discussion. The board vote is 7-0. The motion carries OTHER BUSINESS: SUPERINTENDENT COMMENTS: Dr. Evans would like to thank Mr. & Mrs. Johnson, Scott & Sonja McClelland, Eric & Libby Moss, Joe & Carla Meek, Kristi Platt, and Jason Parker for their donations. BOARD COMMENTS: Jason Redd states MES just finished NWEA testing. Mr. Corn will be taking a 130 students to see Paddington 2. These students met or exceeded their goals or where in the 60 percentile or higher on their test. Congratulations to MHS boys for being two time winning County Champs. Boys varsity also won North Wheeler South Challenge Tournament, girls varsity won Union City Tournament, and girls junior varsity won the Greenfield Tournament. There are four outstanding students at Morristown: Aidan Stoner, Sara Augustine, Kameron Crim, & Lilly Thompson which were recognized as rising stars of Class of 2019. There has been four new students that have enrolled at MHS since the start of the second semester. BPA students did very well at their regional competition with several student advancing to State. Emily Beal-Nelis would like to Thank Chad Williams for all the great action pictures at the Morristown and Waldron ballgames. Board President Mark Nigh adjourned the meeting at 8:10 P.M. These minutes were approved: February 20, 2018 Mark Nigh, President Jason Yantiss, Vice President Heather Ross, Secretary Jason Redd Emily Beal-Nelis Frank Schonfeld Deanna Holder