May 22, 2017 Board Minutes Page 1 of 5 MINUTES OF THE BUSINESS SESSION OF THE MARSHALL BOARD OF EDUCATION HELD ON MONDAY, MAY 22, 2017 AT 7:00 PM, IN THE MIDDLE SCHOOL COMMUNITY ROOM PRESENT: DESMET, LINDSEY, CAMPAU, SEIFERT, MIDDLETON, NICHOLSON, DAVIS, JONES ABSENT: MCCOMB CALL TO ORDER The meeting was called to order by President DeSmet. A moment of silence was observed. The pledge of allegiance was led by Treasurer Seifert. PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA Moved by Lindsey, supported by Campau, that the agenda be approved as presented. A roll-call vote unanimously carried the motion. PUBLIC COMMENT President DeSmet called for any members of the audience to address the Board. There were none. REPORT OF THE SUPERINTENDENT SPECIAL RECOGNITION: Superintendent Davis presented to the Board for employment Donald Beck as Director of Curriculum and Instruction, Chelsey Bennett as paraprofessional at Walters Elementary and Todd Crum as paraprofessional at Marshall Middle School; he shared their educational background information. Superintendent Davis recognized and thanked retiring staff members Jaynie Black, Annette Burnett, Vallerie Leonard and Lisa Storey; he shared background information about their time with the district. He indicated that retirements would be recognized at the district s end of the year picnic on the last day of school. LEADERSHIP TEAM REPORTS: Superintendent Davis indicated that Leadership Team members were in attendance and available to respond to questions from board members regarding reports on their areas. LEADERSHIP ASSIGNMENTS: Superintendent Davis announced that Middle School Principal Dave Turner has temporarily been assigned additional duties as the principal at Harrington Elementary School as Harrington Elementary Principal Sandy Kingston went on administrative leave effective May 17, 2017. He indicated that Mr. Turner is still the principal of Marshall Middle School (MMS) and that he has taken on the additional duty of filling in as principal at Harrington Elementary for the remainder of the school year. He added that Tara Egnatuk continues to serve the district as assistant principal at MMS and she will be assisted by Director of Curriculum and Instruction Linda Bennink as needed.
May 22, 2017 Board Minutes Page 2 of 5 MARSHALL HIGH SCHOOL (MHS) RECOGNIZED BY NICHES SCHOOL RANKINGS: MHS Principal Scott Hutchins provided a PowerPoint presentation highlighting the ranking MHS achieved as one of the top schools in NICHE s School Rankings. He explained NICHE s rankings are based on rigorous analysis of academic and student life data from the U.S. Department of Education along with test scores, college data, and reviews collected from millions of Niche users. MHS achieved an overall grade of A- based on academics, diversity, teachers, college readiness, clubs & activities, health & safety, administration, sports, food, and resources & facilities. MHS ranked as follows: 2017 Best High School for Athletes in Michigan - #27 of 525 95% 2017 Best Public High Schools in Michigan - #83 of 752 89% 2017 College Readiness Ranking in Michigan - #83 of 689 88% DISCUSSION ITEM 2017-2018 BUDGET Director of Business Operations Becky Jones reported she continues to work through the budgeting process. She indicated the Governor s budget and House and Senate budgets are all on different levels, making it difficult to predict where it will end up. She added the 31h Cooperative Agreement funding will no longer be supported and that MPSERS only went up 2.4%. Superintendent Davis predicted the state will not pass a budget by June 1 st which will push the district s budgeting too late in the month. RECEIVE TRUSTEE MCCOMB S RESIGNATION: Superintendent Davis announced that Trustee McComb has submitted her resignation from the Board of Education; her last meeting will be June 26, 2017. He explained the process for filling a vacated position requires the board to do so within 30 days of the resignation. He indicated the district will place advertisements in news releases in Albion and Marshall seeking qualified candidates to submit requested information. The Board will receive the information and hear from the candidates at the July 24, 2017 meeting. President DeSmet thanked Trustee McComb for serving on the Board and hopes she is able to attend the June 26, 2017 Board Business Session to thank her in person. CROWELL BUILDING PARENT FORUM UPDATE: Superintendent Davis reported a meeting was held regarding the Crowell Building to seek input from individuals whose children attend programs in the building. The meeting was attended by around 10 people, most of whom are employees of the programs housed in the building. He indicated a decision will need to be made by September 1, 2017 if the district were to decide to move the programs in the Crowell Building to Marshall Opportunity High School (MOHS) to allow for sufficient time to make changes for the start of the 2018-2019 school year. Board members shared thoughts, asked questions and provided input as follows: Caldwell School Facility was considered at the time of annexation to be in bad shape. The anticipated $500,000 in short term repairs comes as no surprise. The life expectancy of the Caldwell Facility is yet to be determined. The programs currently housed in Crowell are willing to move to another facility.
May 22, 2017 Board Minutes Page 3 of 5 The building MOHS is housed in will need renovations to meet requirements for early childhood programs should the programs move from Crowell to MOHS. It costs approximately $160,000 annually to keep the Crowell Building operational; revenue generated from programs housed there is $59,940 annually. A couple forums will be held to seek further input. The City of Albion is concerned they will lose their polling station as Crowell is where they traditionally hold elections. Transportation concerns with the program moving as it is believed the length of time children spend on a bus could be a problem. Concerns about the age difference in two programs being run out of one building; MOHS students in grades 9-12 with children as young as four years old. MPS experienced this when like programs were run in the same building and it actually benefited the children as student mentoring occurred. The older kids enjoyed being role models for the little ones; the result was the older kids behaved better. UPDATED STUDENT TECHNOLOGY ACCEPTABLE USAGE POLICY: Director of Technology Terron Erwin provided recommended changes to update the Student Technology Acceptable Usage Policy. He indicated it would be brought back to the Board for approval at the June 12, 2017 Work Session as it needs to be included in student handbooks; and that building secretaries would need it in June to place in registration packets that are mailed over the summer. He added the staff policy would be updated as well; and that updates are recommended based on changes in technology and usage of it. Superintendent Davis will review and compare the recommended changes to NEOLA policy to verify the district has included what NEOLA suggests. APPROVAL OF THE CONSENT AGENDA MINUTES, EXPENDITURES AND PERSONNEL Items included on the consent agenda were minutes of the April 24, 2017 combined work/business session and minutes of the May 8, 2017 work session; April disbursements in the amount of $6,191,840.51 and the MHSAA membership resolution for August 1, 2017-July 31, 2018. Moved by Seifert, supported by Middleton, that the Board of Education approve the Consent Agenda Minutes, Expenditures, and Personnel as presented. A roll-call vote carried the motion unanimously. APPROVAL OF ACTION ITEMS GENERAL RESOLUTION REGARDING THE PROPOSED CALHOUN INTERMEDIATE SCHOOL DISTRICT (CISD) GENERAL FUND BUDGET: Approve a resolution regarding the proposed 2017-18 CISD general fund budget. CISD REPRESENTATIVE, ALTERNATE AND CANDIDATE DESIGNATE: Designate Lisa Middleton, as its representative, George Seifert as its alternative representative to represent the district at the election and approve the Board s candidates of choice for the CISD s biennial election: JoAnne Miller and Al Miller.
May 22, 2017 Board Minutes Page 4 of 5 Moved Lindsey, supported Campau, that the Board of Education approve Action Items General as presented. A roll-call vote carried the motion unanimously. APPROVAL OF ACTION ITEMS CURRICULUM AND INSTRUCTION OVERNIGHT AND/OR OUT-OF STATE FIELD TRIPS: Approve customary schoolsponsored overnight or out-of state field trips for the 2017-2018 school year. Trips included: Mackinac Island trip for fourth graders, Sherman Lake YMCA & Outdoor Center for sixth graders, and National FFA Convention. OVERNIGHT AND/OR OUT-OF-STATE TRIPS: Approve customary overnight or outof-state trips conducted on non-school days. Trips included: grade five optional student trip to Chicago, grade eight optional student trip to Northern Michigan (Yooper Wilderness Adventure); grade eight music student trip to Cedar Point; and the Marshall- Koka Sister-City Exchange for four middle school students to travel to Koka City in Japan in February or March 2018. CURRICULUM UPDATES: Adopt curriculum and textbook proposals for Advanced Agriculture Food and Natural Resources (AFNR) Leadership, middle school Agriscience/FFA Leadership and English Science-Fiction beginning with the 2017-2018 school year. The curriculum has been available for the public to review since the Boards first read of it at its April 24, 2017 combined work/business session. Moved by Lindsey, supported by Seifert, that the Board of Education approve Action Items Curriculum and Instruction as presented. A roll-call vote carried the motion unanimously. APPROVAL OF ACTION ITEMS FINANCIAL FIBER CONNECTION AT MIDWEST TRANSIT: Approve the upgrade to the fiber connection at Midwest Transit for the Transportation Department at a cost to not exceed $7,322.00. REPLACE BELL AND PAGING SYSTEM AT MOHS: Approve the replacement of the bell and paging system at MOHS at a cost of $9,302.16. UPGRADE MHS GYM SOUND SYSTEM: Approve upgrades to sound system in the gym at MHS at a cost for wiring to not exceed $5,975 and equipment cost of $12,102.24. Moved Seifert, supported Middleton, that the Board of Education approve Action Items Financial as presented. A roll-call vote carried the motion unanimously. PUBLIC COMMENTS Brandon Tata, a student from Albion College, presented his Maymester Project of Management My Life for Mathematics as he was unable to do so with his classmates at the May work session.
May 22, 2017 Board Minutes Page 5 of 5 BOARD MEMBER COMMENTS FOR WHICH NO ACTION MAY BE TAKEN AT THIS MEETING Vice President Lindsey shared his son s experience with Geekend that occurred recently adding it was a wonderful event. Superintendent Davis thanked Consumers for their hydraulics presentation at the Geekend event. He recommended everyone attend the Maymester Showcase event at Albion College in its Science Atrium on May 25 th from 6:00-7:30 PM. The meeting adjourned at 8:11 p.m. ADJOURNMENT KIMBERLY VANWORMER, RECORDING SECRETARY ANNETTE CAMPAU, SECRETARY