SPECIAL BOARD MEETING OF DECEMBER 29, 2011 The Board of County Commissioners of Chippewa County, Minnesota, met in special session on Thursday, December 29, 2011, at 11:00 a.m. in the Courthouse in Montevideo, Minnesota. Present were Chairman Kenneth Koenen, Jeffrey Lopez, Dennis Anderson, and Jim Dahlvang. Absent from the meeting was David Lieser. The Chairman asked for any additions or deletions to the agenda. There were no additions or deletions to the prepared agenda. Upon a motion by Commissioner Anderson, second by Commissioner Dahlvang, to approve the agenda as prepared. The motion passed by a unanimous vote. At 11:00 a.m. bids were opened for the first and second publication of the Annual Financial Statement, Delinquent Tax List, all Legal Public Notices and all Legal Publications. One bid was received. The bid was a combined bid from the Montevideo American News and the Clara City Herald. The bid is $5.97 per column inch, with second or subsequent insertions at $5.07 per column inch. Motion made by Commissioner Dahlvang, second by Commissioner Anderson, to accept the combined bid of the two papers and to authorize the use of the county web page as the official publication for transportation construction and maintenance projects. The motion passed by a The Board discussed several management resolutions for 2012. Upon a motion by Commissioner Dahlvang, second by Commissioner Anderson, to pass the following resolution setting the Commissioner s per diem rate for 2012 as follows. The motion passed by a unanimous vote. RESOLUTION -1128 BE IT RESOLVED, that the per diem rate to be paid the County Commissioners of Chippewa County be set at $100 per day. BE IT FURTHER RESOLVED that payment for all ditch proceedings and all inspections of Judicial Ditches, Joint County Ditches and County Ditches be set at the rate of $100 per day. ----------------------------- Upon a motion by Commissioner Lopez, second by Commissioner Dahlvang, to approve the following resolution setting salaries for Commissioners for 2012. The motion passed by a RESOLUTION -1129 RESOLUTION SETTING COUNTY COMMISSIONER SALARIES FOR 2012 WHEREAS Minnesota Statutes Section 375.055, Subdivision 1, amended states that County Commissioners shall receive as compensation for services rendered by them for their respective counties, annual salaries and in addition may receive per diem payments and reimbursement for necessary expenses in performing the duties of the office as set by resolution of the Board. NOW THEREFORE, BE IT RESOLVED that the salaries of the County Commissioners be set at $20,927. BE IT FURTHER RESOLVED that per diem payments shall be made to the County Commissioners of Chippewa County for attending the following: County Facilities Committee, County Planning and Advisory Commission, Board of Adjustment, Chippewa County Library Board, Pioneerland Regional Library, County Law Library, County Extension Committee, Countryside Public Health Service, Countryside Nursing Advisory Committee, Chief Elected Officials Board, Montevideo Economic Development Corporation, Upper Minnesota Valley Regional Development Commission, Chippewa County-Montevideo Hospital Board, Montevideo- Chippewa County Airport Commission, Airport Zoning Board of Adjustment, Upper Minnesota Valley Regional Development Land Use Committee, Prairie County Resource Conservation and Development Committee, Region Six Community Corrections, West Central Industries, Southwest Minnesota Tourism Association, Woodland Centers, Inc., Kinder Kare, Inc., County Board/Department Head Liaison, Chippewa County Historical Society, Community 219
Education/Senior Citizens, Western Minnesota Revolving Loan Fund, Chippewa County Enterprises Day Activity Center, Chippewa County Fair Board, Montevideo Planning Board, Montevideo Chamber of Commerce, Solid Waste Officer, County Road Committee, Negotiating Committee (Non-Union Employees), Water Plan Committee, Household Hazardous Waste Committee, Minnesota Counties Information Systems, County Personnel Policy Committee, County Grievance Committee, Prairie Lakes Youth Committee, Railroad Authority, County Landfill, Landfill and Recycling Advisory Committee, County Facilities Inventory Committee, Minnesota Environment Assessment Plan, County Wide Economic Development Committee, Parks and Recreation, Prairie 5 Transit Advisory Committee, Housing Redevelopment Authority Board, Soil & Water Conservation District, Prairie 5 Board of Directors, Minnesota Association of Governments Investing for Counties Board, Woodland Center Board of Directors, Data Processing Steering Committee, Montevideo Economic Development Authority, Human Resource Officer, Forfeited Property Sales Proceedings, Classification of Land Appraisals, Upper Minnesota River Joint Powers Board, Community Based Planning, Chippewa River Watershed Board, Hawk Creek Watershed Board, Interfaith Volunteer Caregiver Program, Minnesota River Basin Joint Powers Board, Montevideo Convention and Visitor s Bureau, Clara City EDA, Community Based Purchasing, Regular and Special County Board meetings and other committees that may, by necessity, be organized in the best interest of Chippewa County. BE IT FURTHER RESOLVED, that activities involving the Association of Minnesota Counties as well as the National Association of Counties shall be considered a responsibility of the members of the County Board. BE IT FURTHER RESOLVED that the duly elected Chairman of the Board receive an additional salary of $500.00. BE IT FURTHER RESOLVED that the effective date of the above stated salaries and schedule of payments be January 1, 2012. BE IT FURTHER RESOLVED that the County Board shall provide the budget for other expenses in the performance of the duties, or, the premium of any bonds. ------------------------ The Auditor/Treasurer reviewed changes required to be in compliance with the Government AccountingGASB Statement 54, and recommended that the following designations be approved effective December 31, 2010. Upon a motion by Commissioner Lopez, second by Commissioner Anderson, to approve the following reserve designations as recommended. The motion passed by a Non-Spendable Restricted Assigned Prepaid Items 10,754 Loan Receivables 85,780 Missing Heirs - Statute # 524.3-108 21,734 Sheriff s contingency Statute # 51A.37 10,842 Recorder s Technology Statute # 507.0946 146,236 Recorder s Compliance - Statute # 507.0946 116,741 Drug Task Force Forfeitures Statute #169.A63 sub 10 & 11 4,294 Attorney s Forfeited Property Statute 169.A63 sub 10 & 11 10,691 Unclaimed Property Statute #60B.47 154 Septic/Sewer Loans State Grants 169,841 Boat & Water Statute #86B.701 0 Law Library Statute #134A 53,784 Unreserved Designated for Future Expenditures 3,905,088 TOTAL $4,535,939 220
SPECIAL REVENUE FUNDS Road & Bridge Fund Non-Spendable Inventories 2,110 Prepaid Items 123,642 Restricted State Aid Construction Projects 173,387 Assisgned Unreserved Designated for Future Expenditures 1,507,267 Unreserved Designated for Capital Land 400,000 Unreserved Designated for Capital Equipment 545,000 Undesignated 1,018,739 TOTAL $3,770,145 FAMILY SERVICES FUND Assigned Unspent Grant Money 23,555 Unreserved Designated for Future Expenditures 1,825,000 Unreserved Designated for Capital Expenditures 100,000 Unreserved Designated for Out-of-Home Care 500,000 Undesignated 1,234,922 TOTAL 3,683,477 ------------------------ The Auditor/Treasurer requested adjustments to the following General Revenue and Ditch Fund budgets for 2011: General Revenue Fund # 01 Dep. # Department Name Budget Adjustment 001 Commissioners $ 7,100 080 Insurance $ 10,300 101 Recorder $ 5,665 104 GIS $ 10, 250 111 Courthouse Building $ 36,050 112 Community Service Building $ 10,160 118 Forfeited Property $ 195 201 Sheriff $396,500 505 Historical Society Appropriation $ 3,605 612 Water Quality $ 9,875 615 Land & Resource Management $136,300 755 Greater Milan Initiative $ 22,120 Ditch Fund # 41 $ 30,500 Upon a motion by Commissioner Dahlvang, second by Commissioner Lopez, to approve the adjustments to the 2011 budget as requested. The motion passed by a The Auditor/Treasurer requested approval of a resolution to enable part time deputy Christopher J. Lindbloom to participate in the Police and Fire Fund of the Public Employees Retirement Fund (PERA). Upon a motion by Commissioner Lopez, second by Commissioner Dahlvang, to approve the following resolution. The motion passed by a RESOLUTION -1130 WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police or sheriff departments whose position duties meet the requirements stated therein and listed below. 221
BE IT RESOLVED that the County Board of Chippewa County hereby declares that the position of deputy sheriff, currently held by Christopher J. Lindbloom, meets all of the following Police and Fire Plan membership requirements: 1. Said position requires a license by the Minnesota Peace Officer Standards and Training Board under sections 626.84 to 626.863 and this employee is so licensed; state; 2. Said position s primary (over 50%) duty is to enforce the general criminal laws of the 3. Said position charges this employee with the prevention and detection of crime; 4. Said position gives this employee the full power of arrest; and 5. Said position is assigned to a designated police or sheriff s department. BE IT FURTHER RESOLVED that this governing body hereby requests that the named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee s Police and Fire Plan salary deduction by the governmental subdivision. -------------------------- The Auditor/Treasurer requested authorization for the Chairman and Auditor/Treasurer to execute a letter on engagement with the State Auditor s Office for the completion of the 2011 audit. Upon a motion by Commissioner Lopez, second by Commissioner Anderson, to authorize the Chairman and Auditor/Treasurer to execute the letter of engagement with the State Auditor s Office on behalf of Chippewa County. The motion passed by a The Board reviewed an agreement between the Chippewa County Library Board and Montevideo/Chippewa County Public Library, the Clara City Public Library, the Maynard Public Library, and the Milan Public Library. Upon a motion by Commissioner Lopez, second by Commissioner Anderson, to authorize the Chairman and Auditor/Treasurer to execute the agreement on behalf of Chippewa County. The motion passed by a The Auditor/Treasurer requested authorization for an expenditure to SelectAccount in the amount of $211,600 for the 2012 employers contribution to the Voluntary Employee Benefit Association (VEBA) accounts on behalf of the participating county employees. The motion passed by a County Assessor, Carol Schutz met with the Board to provide an annual report pursuant to MS 274.01, subd. 1. This report contains any changes that have been made to valuations since the submission of the mini-abstract in April of 2011 for the payable 2012 real and personal property tax valuations. Upon a motion by Commissioner Dahlvang, second by Commissioner Lopez, to approve the Assessor s report of valuation changes. The motion passed by a Upon motion made by Commissioner Lopez, second by Commissioner Anderson, and duly adopted by a unanimous vote, the Board did approve and place the Auditor/Treasurer s report on file subject to audit and to authorize payment of the bills as presented. County Revenue $113,579.16 Road & Bridge 22,817.03 Family Service 6.51 Ditch 43,624.75 Total $180,027.45 Family Service Director Betty Christensen met before the Board to request authorization of a disbursement in the amount of $10,103.82 to the Private Industry Council for the Minnesota Family Investment Program/Diversionary Work Program for December, 2011. Upon a motion by Commissioner Dahlvang, second by Commissioner Anderson, to approve the expenditure as requested. The motion passed by a 222
There being no further business to come before the Board, the meeting was adjourned. Auditor/Treasurer & Clerk of the Board Chairman of the Board (Auditor s Seal) 223