CITY OF MONTEVIDEO CITY COUNCIL PROCEEDINGS The city council met in regular session Monday, in the council chambers at city hall. Council President Garbe called the meeting to order at 7:00 P.M. with the Pledge of Allegiance. Council members present: Marvin Garbe, Todd Hay, Nathan Schmidt, Karen Nieuwbeerta and Bryce Curtiss (7:05 P.M.) Absent: None. Mayor Debra Lee Fader present. Also present were: City Manager Steven C. Jones, City Engineer David Berryman, City Attorney Janice M. Nelson and City Clerk Glennis Lauritsen. President Garbe welcomed high school students present to observe the council proceedings. It was moved by Schmidt, seconded by Hay and unanimously passed to approve the agenda, with the following modifications: MODIFY: 5A) CONSIDER APPROVAL OF VERIFIED CLAIMS FOR THE PERIOD ENDING OCTOBER 30, 2015 IN THE AMOUNT OF $441,135.97 $491,424.97. Revised amount reflects the following additional claims: MISCELLANEOUS BC/BS - December premium 50,289.00 ADD: 7I) CONSIDER APPROVAL OF GRANT AMENDMENT #1 - CHIPPEWA RIVER BANKFULL SHELF PROJECT. It was moved by Nieuwbeerta, seconded by Hay and unanimously passed to approve the minutes of the regular meeting of October 19, 2015, as presented. 4. Notices/Communications/Announcements or Appearance of Interested Citizens. Council President Garbe gave a brief update on the results of the council s October 19 th closed session to consider the sale/lease of property to Geronimo Energy (city-owned Ost lot along 17 th Street). Once back in regular session, a motion was made to direct the city manager to continue
Page No. 2 negotiations with Geronimo Energy on their solar panel project and continue to work with SEH, FAA and Mn/DOT on the project. 5. Consent Agenda. It was moved by Hay, seconded by Schmidt and unanimously passed to approve the following consent agenda items: 5(A) APPROVAL OF VERIFIED CLAIMS FOR THE PERIOD ENDING OCTOBER 30, 2015 IN THE (MODIFIED) AMOUNT OF $491,424.97. 6. Public Hearings. - None. 7. General Business. 7(A) TEMPORARY ON-SALE LIQUOR LICENSE - SALEM CHURCH. Salem Lutheran Church wishes to submit an application to the State of Minnesota for a temporary on-sale liquor license to allow wine to be served at a church dinner event to be held on Saturday, November 21 st. A religious organization is a state-approved entity for this type of license. The application indicates that the church plans to provide liquor liability insurance to cover the event. It was moved by Schmidt, seconded by Nieuwbeerta and unanimously passed to approve the application, contingent upon approval by the state. 7(B) GIFTS/GRANTS. The following gifts and/or grants have been received from various organizations and individuals which need to be formally accepted by the city. Name Description Amount/Value MN Valley Antique Farm Power & Machinery Assn. Tractor $ 1,000.00 State of Minnesota Grant - Airport Improvements (Arrival/Departure Bldg) 104,608.00 (Gutter Replacement)
Page No. 3 TODD HAY OFFERED RESOLUTION NO. 3319, A RESOLUTION ACCEPTING GIFTS/GRANTS, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO. 3319 WAS SECONDED BY KAREN NIEUWBEERTA. THOSE VOTING IN FAVOR OF MOTION: TODD HAY, KAREN NIEUWBEERTA, NATHAN SCHMIDT AND MARVIN GARBE. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED 4-0. Council member Curtiss arrived at 7:05 P.M. 7(C) TORT LIABILITY LIMITS. Each year, the League of Minnesota Cities Insurance Trust (LMCIT) requires that the city council consider a waiver to the city s tort liability limits. If waived, the city is open to higher settlement amounts, but it would more fully cover individuals, in some cases. A waiver would increase the insurance premium at least 25% (over $11,000). Existing liability coverage limits are $1,500,000. Staff recommends NOT waiving the limits. It was moved by Hay, seconded by Curtiss and unanimously passed to not waive the monetary limits on the city s tort liability coverage. 7(D) PURCHASE OF SCAG GIANT VAC. Each fall, it is necessary to clean leaves from catch basins so that storm sewers are not plugged in the spring. The city s existing vac is a homemade device that has worked well but now is in disrepair and cannot be fixed. Therefore, Public Works Superintendent Greg Schwaegerl has recommended the purchase of a Scag Giant Vac unit from Kranz Lawn & Power of Hutchinson, MN at a total cost of $3,515.00 (including freight). The purchase would be made using the State of Minnesota Equipment Contract. It was moved by Nieuwbeerta, seconded by Hay and unanimously passed to authorize the purchase of a Scag Giant Vac, as recommended. 7(E) GRANT AGREEMENT - AIRPORT TERMINAL BLDG/GUTTERS. A State of Minnesota Grant Agreement and accompanying resolution have been prepared for improvements at the airport, including arrival/departure building improvements and gutter replacement of airport owned hangars. Total estimated project cost is $130,760,
Page No. 4 with the state share being 80% ($104,608) and local share being 20% ($26,152.) Local share would be split 50/50 between the city and county, or $13,076 each. BRYCE CURTISS OFFERED RESOLUTION NO. 3320, A RESOLUTION AUTHORIZING A MN/DOT GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO. 3320 WAS SECONDED BY NATHAN SCHMIDT. THOSE VOTING IN FAVOR OF MOTION: BRYCE CURTISS, NATHAN SCHMIDT, KAREN NIEUWBEERTA, TODD HAY AND MARVIN GARBE. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED 5-0. 7(F) CITY HALL OUTSIDE LIGHTS. Staff explained that two of the four aluminum lights in front of city hall have been damaged, and the wiring is getting bad on all of them. Staff requested council direction on how to proceed. It was the consensus of the council that at least two (possibly three) of the lights should be replaced and, therefore, directed staff to obtain pricing/explore options. 7(G) PAY INCREASES NON-UNION EMPLOYEES/DEPARTMENT HEADS. Inasmuch as this is the second year of the LELS and AFSCME Union Agreements, the proposed pay increase request for non-union employees is the same as given to union members (2.5%). City Manager Jones had prepared a memo outlining the proposed recommendations for full-time non-union employees, department heads, less than fulltime (community/senior center coordinator), part-time staff (senior center, liquor store) and fire department members. It was moved by Schmidt, seconded by Hay and unanimously passed to approve the recommendations, as presented. At this time, Item 7(I) was pulled forward for consideration prior to the closed session.
Page No. 5 7(I) AMENDMENT - CHIPPEWA RIVER BANKFULL SHELF PROJECT. To complete the bank stabilization project in Lagoon Park, after taking bids, the project was about $12,000 short in funding. The DNR has agreed to fund an additional $12,000; therefore, Amendment No. 1 to P.O. #3-72285 has been prepared by the state to adjust the total contract amount from $38,000 to $50,000. Because the grant will only pay a certain percentage of some costs, the exact amount the city will have to pay in cash is not yet set; however, the cash match has gone from approximately $3,000 to approximately $6,200. This amount could go higher, but staff does not anticipate any higher than $10,000. The city will also supply some of the materials. It was moved by Schmidt, seconded by Curtiss and unanimously passed to approve Amendment No. 1, as presented. Prior to going into Closed Session to consider acquisition of property or potential new lease with Mark Schultz (Fiesta City Liquor), President Garbe polled council members for additional items. City Engineer Berryman gave a brief update on the 2015 Street/Utility Improvements, noting that the steps are scheduled to be completed this week. President Garbe asked staff to look at options for providing handicap access to the log cabin in Smith Park. President Garbe invited the public to stop down at the library to meet the new head librarian. At 7:23 P.M., the council took a short recess to allow members of the audience to leave the council chambers. 7(H) CLOSED SESSION - FIESTA CITY LIQUOR. The council moved into Closed Session at 7:25 P.M. to consider the acquisition of property or a potential new lease with Mark Schultz for the Fiesta City Liquor Store. Those in attendance included Mayor Fader, Council Members Garbe, Curtiss, Nieuwbeerta, Schmidt and Hay; City Manager Steve Jones, Assistant City Manager Angela Steinbach, City Attorney Janice Nelson and City Clerk Lauritsen. The entire
Page No. 6 Closed Session was recorded on audio tape and will be kept in accordance with the adopted records retention schedule, after which time the tape will be destroyed. At 7:34 P.M., the council moved out of Closed Session and back into Regular Session. It was moved by Hay, seconded by Curtiss and unanimously passed to approve an Extension of Lease with Mark Schultz for the Fiesta City Liquor Store building at 629 Legion Drive. 8. Ordinances. - None. 9. Discussion and Miscellaneous. - None. Meeting adjourned at 7:35 P.M. Glennis A. Lauritsen, Secretary Approved by council November 16, 2015: Marvin E. Garbe, President