MINUTES OF THE COUNCIL OF THE COUNTY OF OXFORD

MINUTES OF THE COUNCIL OF THE COUNTY OF OXFORD County Council Chamber Woodstock MEETING #25 Oxford County Council meets in regular session this twenty-eighth day of September 2011, in the Council Chamber, County Administration Building, Woodstock. 1. CALL TO ORDER: 7:02 p.m., with Warden McKay in the chair. All members of Council present except Councillor Tait. Staff Present: M. R. Bragg, Chief Administrative Officer L. Beath, Director of Public Health and Emergency Services L. S. Buchner, Director of Corporate Services G. K. Hough, Corporate Manager of Community and Strategic Planning J. Kubiak, Corporate Manager of Human Resources R. G. Walton, Director of Public Works B. J. Tabor, Clerk Warden McKay allows an opportunity for Council members to provide good news updates from their area municipalities. 2. APPROVAL OF AGENDA: RESOLUTION NO. 1: Moved by: Ted Comiskey Seconded by: Donald Doan That the Agenda be approved. 3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: 4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING: Council Minutes of September 14, 2011

Page 2 RESOLUTION NO. 2: Moved by: Ted Comiskey Seconded by: Donald Doan That the Council Minutes of September 14, 2011 be adopted. 5. PUBLIC MEETINGS: RESOLUTION NO. 3: Moved by: Ted Comiskey Seconded by: Donald Doan That Council rise and go into a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan Amendment for Application No. OP 11-04-3, and that the Warden chair the public meeting. (7:08 p.m.) 1. Application for Official Plan Amendment 1787539 Ontario Inc. - OP 11-04-3 to redesignate the subject lands from "Major Institutional" to "Medium Density Residential" - subject property is located on the northwest corner of Cook Street and Elgin Street, being Plan 745, Part of Lot 517, Lot 518 and Lot 519, (Norwich), Township of Norwich, municipally known as 11 Elgin Street The Chair asks G. Hough, Corporate Manager of Community and Strategic Planning, to come forward to present the application. G. Hough summarizes Official Plan Amendment Application OP 11-04-3 as is contained in Report No. C-3 2011-231. The Chair asks Councillor Doan to give an update from the Council of the Township of Norwich on the application. Councillor Doan explains that Council and the neighbours in the area of the subject lands support the application. The Chair opens the meeting to questions from members of Council. There are none. The Chair asks if anyone on behalf of the applicant wishes to speak. David Roe, Civic Planning Solutions Ltd., the agent acting on behalf of the applicant advises that he has nothing further to add. The Chair asks if there are any questions from members of Council. There are none. The Chair asks if there are any members of the public wishing to speak. No one indicates such intent. RESOLUTION NO. 4: Moved by: Donald Doan Seconded by: Marion Wearn That Council adjourn the public meeting and reconvene as Oxford County Council with the Warden in the chair. (7:13 p.m.) C-3 2011-231 Re: Application for Official Plan Amendment OP 11-04-3 1787539 Ontario Inc.

Page 3 RESOLUTION NO. 5: Moved by: Donald Doan Seconded by: Marion Wearn That the recommendation contained in Report No. C-3 2011-231, titled Application for Official Plan Amendment OP 11-04-3-1787539 Ontario Inc., be adopted. Recommendation Contained in Report No. C-3 2011-231: That Oxford County Council hold a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan amendment for Application No. OP 11-04-3; and further That County Council, at its regular meeting of, approve an application to amend the Official Plan submitted by 1787539 Ontario Inc to redesignate the subject lands from 'Major Institutional' to 'Medium Density Residential' to facilitate the development of a two storey, 11-unit apartment building on the subject property as the proposed amendment maintains the general intent and purpose of the Official Plan as it pertains to residential development in the Township of Norwich and that Council approve the attached Official Plan Amendment to the County of Oxford Official Plan and that the County raise the necessary implementing by-law. 6. DELEGATIONS AND PRESENTATIONS: 1. Art Lawson, General Manager South Central Ontario Region Economic Development Corporation (SCOR) Dennis Travale, SCOR Chair, Mayor Norfolk County Re: SCOR Update and Request for Continued Financial and Political Support Art Lawson, General Manager, South Central Ontario Region Economic Development Corporation (SCOR), and Dennis Travale, SCOR Chair and Mayor of Norfolk County, come forward to provide Council with an update on the activities and accomplishments of SCOR. A. Lawson proceeds through a PowerPoint presentation which was provided as an attachment to Council s electronic Agenda. D. Travale concludes the presentation by requesting continued political support and an increased financial contribution of $25,000 for 2012-2013. D. Travale responds to comments and questions from Warden McKay and Councillor Lessif. 7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS: RESOLUTION NO. 6: Moved by: John Lessif Seconded by: Margaret Lupton That the presentation made on behalf of the South Central Ontario Region Economic Development Corporation (SCOR) be received as information and that the request for an increased contribution of $25,000 for 2012-2013 be referred to 2012 Budget deliberations. 8. CONSIDERATION OF CORRESPONDENCE:

Page 4 9. REPORTS FROM DEPARTMENTS: A CORPORATE SERVICES A-1 2011-44 Re: 2012 Insurance Program RESOLUTION NO. 7: Moved by: John Lessif Seconded by: Margaret Lupton That the recommendation contained in Report No. A-1 2011-44, titled 2012 Insurance Program, be adopted. Recommendation Contained in Report No. A-1 2011-44: That in accordance with Section 5.4.1 of the Purchasing Policy, County Council waives the requirement to exercise a tender process for the 2012 insurance program; And that staff be directed to prepare a report for Council s consideration that summarizes the coverage, premiums and options offered by the Insurer when the information becomes available. A-2 2011-45 Re: Conservation Authorities 2012 Budget Recommendation RESOLUTION NO. 8: Moved by: Margaret Lupton Seconded by: John Lessif That the recommendation contained in Report No. A-2 2011-45, titled Conservation Authorities 2012 Budget Recommendation, be adopted. Recommendation Contained in Report No. A-2 2011-45: That Oxford County Council recommends that the members of the Board of Directors representing the County of Oxford for the following conservation authorities: Upper Thames River Conservation Authority; Grand River Conservation Authority; Long Point Region Conservation Authority; and Catfish Creek Conservation Authority; be requested to support a 2012 levy requirement increase of not more than 2% of the 2011 levy requirement for the County of Oxford. A-3 2011-46 Re: Development Charges Complaint Woodstock General Hospital

Page 5 RESOLUTION NO. 9: Moved by: Margaret Lupton Seconded by: John Lessif That the recommendation contained in Report No. A-3 2011-46, titled Development Charges Complaint Woodstock General Hospital, be adopted. Recommendation Contained in Report No. A-3 2011-46: That in accordance with subsection 20(5) of the Development Charges Act, 1997, Chp.27, the President & CEO of the Woodstock General Hospital be given notice of a hearing scheduled to take place at the regular meeting of County Council on October 12, 2011, for the purposes of hearing a complaint regarding application of development charges paid with respect to a building accessory to the Woodstock General Hospital. A-4 2011-47 Re: Long Term Financial Sustainability Plan RESOLUTION NO. 10: Moved by: Margaret Lupton Seconded by: John Lessif That the recommendation contained in Report No. A-4 2011-47, titled Long Term Financial Sustainability Plan, be adopted. Recommendation Contained in Report No. A-4 2011-47: That County Council approves the Long Term Financial Sustainability Plan as attached to Report No. A-4 2011-47 and authorizes the CAO to sign the policy for inclusion in the General Policy Manual. A-5 2011-48 Re: Internal Long-term Debt Issue RESOLUTION NO. 11: Moved by: David Mayberry Seconded by: Patrick Sobeski That the recommendation contained in Report No. A-5 2011-48, titled Internal Long-term Debt Issue, be adopted. Recommendation Contained in Report No. A-5 2011-48: That By-law No. 5301-2011, being a by-law to authorize the borrowing upon reserve funds in the amount of $1,047,733 for the purposes of financing property tax refunds in the Town of Ingersoll, be presented to Council for enactment. B SOCIAL SERVICES AND HOUSING

Page 6 C COMMUNITY AND STRATEGIC PLANNING C-1 2011-215 Re: Comments on Norfolk County REVISED Official Plan Amendment and Zone Change Applications OPN-010/2009 and ZN-055/2009 (First Capital Holdings (Ontario) Corporation) RESOLUTION NO. 12: Moved by: David Mayberry Seconded by: Patrick Sobeski That the recommendation contained in Report No. C-1 2011-215, titled Comments on Norfolk County REVISED Official Plan Amendment and Zone Change Applications - OPN-010/2009 and ZN-055/2009 (First Capital Holdings (Ontario) Corporation), be adopted with the addition of the words And that, in light of recent announcements by Wal-Mart Canada regarding the acquisition from Target Canada of leases for store locations currently occupied by Zellers, including space located in the Town Centre Mall in Tillsonburg, and Wal-Mart s stated intent to move operations from the Norfolk Mall to the Town Centre Mall, that it be recommended to Norfolk County Council that further consideration of applications OPN 010/2009 and ZN 055/2009 be deferred pending further clarification regarding the future use of the Norfolk Mall site. Recommendation Contained in Report No. C-1 2011-215: That Oxford County Council adopt Report No. C-1 2011-215 as the basis for submitting comments to the County of Norfolk with respect to the REVISED applications for Official Plan Amendment and Zone Change (OPN-010/2009 AND ZN-055/2009), submitted by First Capital Holding (Ontario) Corporation, to allow for a proposed expansion to the Norfolk Mall. C-2 2011-229 Re: Application for Condominium Approval and Exemption from Draft Approval CD 10-01-6 (B.W. Conn Homes Ltd. / Reeves Realty Corporation) RESOLUTION NO. 13: Moved by: Patrick Sobeski Seconded by: David Mayberry That the recommendation contained in Report No. C-2 2011-229, titled Application for Condominium Approval and Exemption from Draft Approval CD 10-01-6 (B.W. Conn Homes Ltd. / Reeves Realty Corporation), be adopted. Recommendation Contained in Report No. C-2 2011-229: That County Council give approval to a draft plan of condominium application, File No. CD 10-04-6, submitted by B.W. Conn Homes Ltd., of a plan of condominium (14 units) relating to a plan prepared by Baker & Benedict Surveying Inc., for lands described as Block 3, Plan 41M-116, and municipally known as Units 1 to 14, inclusive, 50 Garland Court, Town of Ingersoll. That County Council give approval of application File No. CD 10-04-6 for exemption from draft plan of condominium, for lands described as Block 3, Plan 41M-116, and municipally known as Units 1 to 14, inclusive, 50 Garland Court, Town of Ingersoll, as all matters relating to the development have been addressed through Site Plan Approval.

Page 7 C-3 2011-231 Re: Application for Official Plan Amendment OP 11-04-3 1787539 Ontario Inc. Report dealt with under Public Meetings. D PUBLIC WORKS D-1 2011-46 Re: 2011 to 2013 Wastewater Rates Embro and Innerkip RESOLUTION NO. 14: Moved by: Patrick Sobeski Seconded by: David Mayberry That the recommendation contained in Report No. D-1 2011-46, titled 2011 to 2013 Wastewater Rates - Embro and Innerkip, be adopted. Recommendation Contained in Report No. D-1 2011-46: That Public Works Department staff be directed to hold a Public Meeting to discuss wastewater rates for the communities of Embro and Innekip. E HUMAN RESOURCES F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES G-1 2011-18 Re: County of Oxford E911 Primary Public Safety Answering Point Contract RESOLUTION NO. 15: Moved by: Patrick Sobeski Seconded by: David Mayberry That the recommendation contained in Report No. G-1 2011-18, titled County of Oxford E911 Primary Public Safety Answering Point Contract, be adopted. Recommendation Contained in Report No. G-1 2011-18: That County Council approve the award of a three year contract, with the possibility of a two year extension, for the provision of E911 Primary Public Safety Answering Point services to Woodstock Police Services commencing January 16, 2012, and further; That County Council authorizes the Warden and Clerk to sign an agreement with Woodstock Police Services for the provision of this service.

Page 8 G-2 2011-19 Re: Chief Nursing Officer for Public Health RESOLUTION NO. 16: Moved by: Patrick Sobeski Seconded by: Sandra Talbot That the recommendation contained in Report No. G-2 2011-19, titled Chief Nursing Officer for Public Health, be adopted. Recommendation Contained in Report No. G-2 2011-19: That County Council enters into a agreement with the Ministry of Health & Long Term Care for new base funding of up to $29,175 for the period from October to December 2011 and annualized up to $116,699 starting in 2012 to implement the Chief Nursing Officer initiative and approves the resulting new organizational structure for Oxford County Public Health & Emergency Services. H WARDEN 10. UNFINISHED BUSINESS: Council Unfinished Business List to No discussion takes place regarding the Council Unfinished Business List. 11. NOTICE OF MOTIONS: 12. NEW BUSINESS/ENQUIRIES/COMMENTS: 13. CLOSED SESSION: RESOLUTION NO. 17: Moved by: Sandra Talbot Seconded by: Marion Wearn That Council rise and go into a Closed session for the purpose of considering Report No. D-1 (CS) 2011-47 and a verbal report from the Department of Public Works regarding matters that have not been made public concerning litigation or potential litigation. (8:57 p.m.) Oxford County Council meets in Closed session, as part of a regular meeting, this twenty-eighth day of September, 2011, in the Council Chamber, County Administration Building, Woodstock. A. CLOSED SESSION COMMENCEMENT TIME: 8:57 p.m., with Warden McKay in the chair. All members of Council present except Councillor Tait.

Page 9 Staff Present: M. R. Bragg, Chief Administrative Officer L. Beath, Director of Public Health and Emergency Services L. S. Buchner, Director of Corporate Services G. K. Hough, Corporate Manager of Community and Strategic Planning J. Kubiak, Corporate Manager of Human Resources R. G. Walton, Director of Public Works B. J. Tabor, Clerk B. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: C. DELEGATIONS AND PRESENTATIONS: D. CONSIDERATION OF CORRESPONDENCE: E. REPORTS FROM DEPARTMENTS: A CORPORATE SERVICES B SOCIAL SERVICES AND HOUSING C COMMUNITY AND STRATEGIC PLANNING D PUBLIC WORKS D-1 (CS) 2011-47 Verbal Report E HUMAN RESOURCES F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES H WARDEN F. UNFINISHED BUSINESS:

Page 10 G. NEW BUSINESS/ENQUIRIES/COMMENTS: H. TIME OF COMPLETION OF CLOSED SESSION: 9:04 p.m. RESOLUTION NO. 18: Moved by: Sandra Talbot Seconded by: David Mayberry That Council rise and reconvene in Open session. (9:04 p.m.) 14. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION: A CORPORATE SERVICES B SOCIAL SERVICES AND HOUSING C COMMUNITY AND STRATEGIC PLANNING D PUBLIC WORKS D-1 (CS) 2011-47 RESOLUTION NO. 19: Moved by: Sandra Talbot Seconded by: David Mayberry That the recommendation contained in Report No. D-1 (CS) 2011-47 be adopted. DISPOSITION : E HUMAN RESOURCES F C.A.O./CLERK G PUBLIC HEALTH AND EMERGENCY SERVICES H WARDEN

Page 11 15. BY-LAWS: BY-LAW NO. 5299-2011 Being a By-law to adopt Amendment Number 159 to the County of Oxford Official Plan. BY-LAW NO. 5300-2011 Being a By-law to amend By-law No. 3742-98 by reducing the speed limit from eighty kilometers per hour (80 km/h) to sixty kilometers per hour (60 km/h) on a section of Oxford Road 2 and Oxford Road 6. BY-LAW NO. 5301-2011 Being a by-law to authorize the borrowing upon reserve funds in the amount of $1,047,733 for the purposes of the Corporation of the Town of Ingersoll. RESOLUTION NO. 20: Moved by: Marion Wearn Seconded by: Donald Doan That the following By-laws be now read a first and second time: No. 5299-2011, No. 5300-2011 and No. 5301-2011. RESOLUTION NO. 21: Moved by: Marion Wearn Seconded by: Donald Doan That the following By-laws be now given third and final reading: No. 5299-2011, No. 5300-2011 and No. 5301-2011. 16. ADJOURNMENT: Council adjourns its proceedings until the next meeting scheduled for Wednesday, October 12, 2011 at 9:30 a.m. 9:05 p.m. Minutes adopted on October 12, 2011 by Resolution No. 2 Donald E. McKay WARDEN _ Brenda J. Tabor CLERK