Board of Education Regular Meeting May 20, 2009 The regular meeting of the Board of Education of Community Unit School District No. 100 was held Wednesday, May 20, 2009 in the office of the Board of Education. The meeting was called to order at 6:15 P.M. by Greg Brown, President. Other members present were: Cindy Cannon, Angie Cory, Pete Hatfill, Betty Nairn, Julie Pohlman, and Ed Test. Also in attendance were Colleen Legge, Superintendent; Ken Schell, District Administrator; Alan Churchman, Curriculum Director; Tammy Steckel, Director of Business Affairs. A motion was made by Hatfill, seconded by Test to adjourn to closed session for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; collective negotiating matters between the public body and its employees or their representative, or deliberations concerning salary schedules for one or more classes of employees; and litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. The Board, along with Ms. Legge, Mr. Churchman, and Mrs. Steckel adjourned to closed session at 6:16 P.M. Mr. Schell exited closed session at 6:20 P.M. and reentered at 6:25 P.M. Mrs. Steckel left closed session at 6:40 and reentered at 6:45 P.M. The Board returned at 7:10 P.M. A motion was made by Hatfill, seconded by Pohlman to reconvene the open session. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. Also, in attendance for the open session were: Tracy Howard, Special Education Coordinator; Keith Norman, Director of Technology; Jill Boomer, Jersey County Star; Jong Cambron, Jersey County Journal; also, Michelle Brown, Michelle Bidlack, Mary Schell, Rose DeCourcey, Cynthia Barnhart, Denise Kallal, Cory Breden, and Lisa Schuenke, Principals; Chris Skinner, Kim Wackerly, Judy Fritz, Barb Terpening, Bob Siemer, Shelly Diamond, Freddy Hatfill, Cindy Russell, district employees; Jo Test, Julie Goheen, Rob Hedger, Laura Burton, Amber Blackorby, and Stephanie Jones. AGENDA A motion was made by Cory, seconded by Test to approve the Agenda as presented including the addendum to Items for Action, VIII-B Personnel; correction to a previously approved fund raiser; and the deletion of various items from VIII-E Trip Requests, VIII-F Use of District Facilities Requests, and VIII-G Fund Raising Requests. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. MINUTES A motion was made by Cory, seconded by Hatfill that the minutes of the special meetings of May 4, May 13 and May 14, 2009 be approved as recorded. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried.
PUBLIC PARTICIPATION None COMMUNICATIONS A thank you was received from Kari Nairn and all District 100 schools for the gift received during Teacher s Appreciation week provided by the Board of Education. BILLS A motion was made by Nairn, seconded by Hatfill that the bills, as presented, be approved for payment and orders drawn. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. PERSONNEL Ms. Legge reviewed the personnel recommendations. A motion was made by Cory, seconded by Pohlman to approve the following personnel recommendations: 1. Employments/Assignments/Transfers Employment of Allan Snyder as JCHS head wrestling coach effective for the 2009-2010 school year. Employment of Janine Zahrli as speech/language therapist effective for the 2009-2010 school year. Employment of the following summer school teachers at JCHS: Bryan Brown Drivers Ed Scott Burney Health Jim Bosomworth English Marc Patton Government Darren Perdun - Math Employment of the following special education summer school teachers: Certified Staff Marsha Erwin Callea Jamison Kristie Hurley Stacey Kuebrich Kathi McGinnis NaShona Staples Classified Staff Sharon Butler Amy Cornell Gail Isringhausen Gena Isringhausen Cheryl Nance Jane Platto Angie Roady Barb Terpening
Approve the assignments for Extra Curricular Positions Vocal Music LuAnne Taul Instrumental Music Henry Kappler Drama Sponsor Brett Beauchamp Yearbook Sponsor Beth Morgan Student Council Advisor Maureen Shortal Rench Department Heads: Fine Arts/Foreign Lang Social Studies Science Business Drivers Ed/P.E. Math Industrial Arts Guidance/Special Ed Cliff Kaminsky & Dave Allsup Kevin Strebel Greg Church Vickie Bone Bryan Brown Lori Thurston Jeff Goetten Connie Springman & Kim Davis Scholastic Bowl Intramural Coordinator Rifle/Drill Team Sponsor AG/FFA Sponsor Senior Class Sponsor (2010) Junior class Sponsor (2011) Sophomore Class Sponsor (2012) Freshman Class Sponsor (2013) National Honor Society Jim Featherstone & Melanie Fessler BJ Symes & Gwen Gardner Angela Wood Jeff Goetten Sally Norris & Vickie Watkins Gwen Brunaugh & Vickie Bone Jim Bosomworth Mindy Woelfel & Myra Richards Gwen Gardner Approve the employment of NaShona Staples as Early Childhood Special Education Autism Teacher effective for the 2009-2010 school year. 2. Resignations/Leaves/Etc. Approve the resignation of Angie Beiermann as 7 th grade girls basketball coach at Illini Middle School effective immediately. Informational Item 1. Sandra Eskra will be transferred from head cook at Dow Elementary to head cook at Grafton Elementary effective the 2009-2010 school year. Motion carried. PURCHASES AND CONTRACTS 1. Mrs. Steckel reviewed Bid No. 2009-09, Instructional, Art & Printer Supplies, and Bid No. 2009-10, PE Equipment recommending the following purchases be made from the following vendors based upon low bids as per specifications. A motion was made by Cory, seconded by Test to approve the recommendation of Mrs. Steckel.
Instructional, Art & Printer Supplies Bye-Mor Inc. $1,548.70 School Specialty $1,236.95 Quill Corp. $2,098.09 Williams Office Supply $107.36 Video Service of America $121.73 S&S Worldwide $952.81 The Tree House Inc. $3,622.80 US Ink and Toner Inc. $6,238.07 Standard Stationary Supply Co $5,798.81 National Art & School Supplies $380.38 Pyramid School Products $1,377.18 TOTAL $23,482.88 PE Equipment and Supplies School Specialty Education $398.04 Williams Office Supply $7.98 S&S Worldwide $173.32 Flaghouse $85.00 Gopher $295.64 BSN $181.14 Curt Smith Sporting Goods $467.60 Direct Orders: School Specialty Education $220.05 Sportime $62.27 Gopher $1,766.36 Staples $53.97 TOTAL $3,711.37 2. A motion was made by Test, seconded by Cory to renew the membership of the Illinois Association of School Boards for the 2009-2010 school year. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. INVESTMENT A motion was made by Hatfill, seconded by Pohlman to approve the resolution temporarily transferring $600,000 from the Working Cash Fund to the Education Fund: WHEREAS, the Board of Education (the Board ) of Community Unit School District Number 100, Jersey and Greene Counties, Illinois (the District ) has heretofore created and established a working cash fund in and for the District (the Fund ); and WHEREAS, the Board has determined and does hereby determine that it is necessary and in the best interest of the District that a transfer be made from the Fund: NOW, THEREFORE, BE IT and It is Hereby Resolved by the Board of Education of Community Unit School District Number 100, Jersey and Greene Counties, Illinois, as follows:
Amount of Transfer. A transfer in the amount of $600,000 will be made from the Working Cash Fund to the Education Fund. Repayment of Funds. The sum of $600,000 will be repaid to Working Cash fund from the Education Fund upon receipt of the 22 nd payment of State Aid. Motion carried. Adopted May 20, 2009 President, Board of Education Secretary, Board of Education TRIP REQUEST A motion was made by Cory, seconded by Cannon to approve the trip request submitted by Shelly Diamond, Illini Middle School Cheerleading Coach, to participate in the ICCA Invitational held at Highland High School January 18, 2010. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. USE OF DISTRICT FACILITIES A motion was made by Cory, seconded by Hatfill to approve the following requests for use of district facilities: Request of JCHS soccer team to use the soccer field at JCHS to hold a soccer camp using Elite FT Training Team June 8 11 for girls in grades 6 and above. Request of the American Diabetes Association to use the grounds at Fieldon Elementary June 5 & 6, 2009 for the Tour de Cure biking event. Certificate of Insurance has been provided. Request of the American Legion baseball team to use the baseball facilities at Illini Middle School starting the end of May through July 2009. The Legion is providing insurance for the junior and senior teams and will also pay for the lighting being used. Request of Dr. Bob Middleton to use the facility at Illini Middle School July 20 24, 2009, 8:00 4:30 P.M. and September 15 and November 10 from 4:00 9:00 P.M. to hold a Rockford College classes. Certificate of Insurance has been provided. Motion carried. FUND RAISING REQUESTS A motion was made by Pohlman, seconded by Cannon to approve the following requests of Shelly Diamond, cheerleading coach at Illini Middle School to benefit the cheer fund. Sell ID lanyards during school registration Hold a cheer clinic at IMS August 11, 2009 for grades 1-6. Sell 50/50 tickets at the IMS basketball tournament held the second week of January Also to approve the request of Mrs. Schuenke in conjunction with Jerseyville Moto Mart to donate 30 cents for each sale on a 32 or 44 ounce fountain soda and 10 cents for each sale on coffee to JCHS.
Motion carried. DESIGNATION OF HAZARDOUS AREAS Mr. Schell reviewed the hazardous transportation areas approved through the Illinois Department of Transportation. After discussion, a motion was made by Nairn, seconded by Hatfill to approve the following hazardous areas and file a copy with the Regional Office of Education: 1. Along Route 67 from Indian Lakes Estates to Delhi Elementary School. (100-81-1) 2. Along Route 67 from McClusky Road to Delhi Elementary School. (100-81-2) 3. Along West County Road to West Elementary School. (100-82-2) 4. Along Route 109 (area between Route 109 and Route 67) to West Elementary School. (100-84-1) 5. Along Newbern Road to Dow Elementary School. (100-90-1) 6. Along Sumner Street, Fairgrounds Avenue, and Spruce Street from Horn Drive to East Elementary School. (100-92-1) 7. Along Route 16 West (1.4) miles to Centennial Road. (2000-8) 8. Along Route 67 North and South of Delhi Elementary School. (2000-7) Motion carried. CHANGE ORDERS EAST ELEMENTARY & ILLINI MIDDLE SCHOOL Mr. Schell reviewed Change Orders for East Elementary and Illini Middle School. After discussion, a motion was made by Hatfill, seconded by Test to approve Change Order No. 1 for Roof Renovations for East Elementary & Illini Middle School; Change Order No. 2 for Toilet Renovations for East Elementary; Change Order No. 3 for Toilet Renovations for East Elementary; Change Order No. 4 for Toilet Renovations at East Elementary; and Change Order No. 5 for Toilet Renovations at East Elementary. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. HONOR ROLL ILLINI MIDDLE SCHOOL A motion was made by Cannon, seconded by Hatfill to approve the recommendation of Mr. Breden to change the honor roll system at Illini Middle School. Students with a grade point average of 4.25 4.749 will constitute placement on the honor roll and students with a grade point average of 4.75 5:00 will be placed on the high honor roll. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. ITEMS FOR DISCUSSION Finance Reports The regular monthly finance reports including Treasurer's Report, Revenue & Expenditure Report, PMA Activity Statement, Interest Revenue, Activity Fund Report, and Utility Report were received, discussed and placed on file. ISBE 2009 School District Financial Profile Mrs. Steckel reviewed the award received from the ISBE Certificate of Financial Recognition. This award is based on the 2008 school year financial data putting District 100 within the Financial
Recognition range. Mrs. Steckel also explained the components that are used to calculate the financial profile score. Freedom of Information Request One Freedom of Information Act request was received from Bob Siemer, JCEA President. Health Insurance Premiums and Benefits Mrs. Steckel reviewed the health insurance premiums and benefit changes taking effect September 1, 2010. Elementary Basketball Revenue and Expenditure Summary Mr. Schell reviewed the revenue and expenditure summary for the 2008-09 boys and girls elementary basketball program. Mr. Schell thanked the volunteer parents for their assistance in saving the district $13,429.87 - otherwise the program would have cost the district $21,333.82. High School Improvement Initiative Mr. Churchman and Mrs. Schuenke announced JCHS has been invited to participate in a School Improvement Initiative at no charge to the district. Mr. Churchman, Mrs. Schuenke and eight JCHS teachers will participate in the training. The purpose of this two year commitment will create success for each student; create cultural change through organizational leadership, organizational structure, and organizational pedagogy. 2009-2010 Professional Development Schedule Mr. Churchman reviewed the Professional Development schedule for the 2009-2010 school year including a listing of scheduled events. PAC Golf Tournament The annual PAC Golf Tournament is scheduled for May 23 at Westlake Country Club with tee times still available. ROE Compliance Visit Mr. Legge reviewed the Compliance Visit summary completed by the Regional Office of Education. The current recognition status of Jersey CUSD No. 100 is Full Operational Compliance. SUPERINTENDENT S REPORT Ms. Legge reported the following: The need to schedule a Policy Committee Meeting. Board Training May 30 in Effingham. Southwest Division IASB meeting May 27 at Fairview Heights. IASB training Basics of Board Governance and Law, and Finance and Law JCHS Graduation Since the month of May has been full of student recognition, we did not recognize students at this meeting. A motion was made by Hatfill, seconded by Nairn to adjourn. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. The regular meeting of May 20, 2009 adjourned at 8:42 P.M.
Regular Meeting Closed Session May 20, 2009 The Board (Brown, Cannon, Cory, Hatfill, Nairn, Pohlman, Test) along with Ms. Legge, Mr. Churchman, and Mrs. Steckel adjourned to closed session at 6:00 P.M. for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; collective negotiating matters between the public body and its employees or their representative, or deliberations concerning salary schedules for one or more classes of employees; and litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal. The Board, along with Ms. Legge, Mr. Churchman, and Mrs. Steckel entered closed session at 6:16 P.M. Mr. Schell exited closed session at 6:20 P.M and reentered at 6:25 P.M. Mrs. Steckel left closed session at 6:40 and reentered at 6:45 P.M. Ms. Legge discussed personnel items that were on the agenda and a compliance notation by the Regional Office of Education regarding the certification of a high school teacher. Ms. Legge briefly discussed the three lawsuits in which the District is involved Grizzle/Monge, Crone, and Shaw. Mr. Churchman reviewed the transfer assignments for the 2009-2010 school year with the BOE. Mrs. Legge discussed the bringing back of two aides and a teacher because of our recent notification of level funding of Title I for the 2009-2010 school year. The aides have recall rights and we will post for a teaching position. Mr. Schell and the BOE briefly discussed the potential need for another meeting for the negotiations team to discuss the proposal to be given to the teachers at the next negotiations session. The Board returned to open session at 7:10 P.M.
Board of Education Special Meeting May 21, 2009 The special meeting of the Board of Education of Community Unit School District No. 100 was held Thursday, May 21, 2009 in the office of the Board of Education. The meeting was called to order at 5:34 P.M. by Greg Brown, President. Other members present were: Cindy Cannon, Angie Cory, Pete Hatfill, Betty Nairn, Julie Pohlman, and Ed Test. A motion was made by Cannon, seconded by Test to adjourn to closed session for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body to interview a candidate for the Superintendent of Schools vacancy. Motion carried. The Board adjourned to closed session at 5:35 P.M. The Superintendent Candidate entered closed session at 5:35 P.M. and departed at 8:30 P.M. Julie Pohlman exited closed session at 6:43 P.M. and returned at 6:45 P.M. Greg Brown excited closed session at 6:48 P.M. and returned at 6:50 P.M. The administrators and custodial and union representatives entered closed session at 7:00 P.M. and exited at 8:25 P.M. Cindy Cannon exited closed session at 8:12 P.M. and reentered closed session at 8:34 P.M. The Board returned from closed session at 8:55 P.M. A motion was made by Test, seconded by Hatfill to reconvene the open session. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. A motion was made by Pohlman, seconded by Hatfill to proceed with a prepared contract with the Superintendent candidate. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. A motion was made by Pohlman, seconded by Hatfill to adjourn. The special meeting of May 21, 2009 adjourned at 8:55 P.M.
Board of Education Special Meeting Closed Session May 21, 2009 The Board (Brown, Cannon, Cory, Hatfill, Nairn, Pohlman, Test) adjourned to closed session at 5:35 P.M. for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body to interview a candidate for the Superintendent of Schools vacancy. Dr. Robert Morelan, Superintendent Candidate, entered closed session at 5:35 P.M. and departed at 8:30 P.M. Julie Pohlman exited closed session at 6:43 P.M. and returned at 6:45 P.M. Greg Brown excited closed session at 6:48 P.M. and returned at 6:50 P.M. The administrators, and custodial and union representatives entered closed session at 7:00 P.M. and exited at 8:25 P.M. Cindy Cannon exited closed session at 8:12 P.M. and reentered closed session at 8:34 P.M. A motion was made by Pohlman, seconded by Hatfill to proceed with a prepared contract with Dr. Morelan, Superintendent Candidate. On roll call, Cannon, yes; Cory, yes; Hatfill, yes; Nairn, yes; Pohlman, yes; Test, yes; Brown, yes. Motion carried. The Board returned to open session at 8:55 P.M.
Board Policy Committee Meeting May 28, 2009 The Policy Committee Meeting began at 3:15 P.M. at the District Office. Cindy Cannon, Betty Nairn, and Colleen Legge attended the meeting. The committee reviewed the following policies in preparation to present them to the BOE for discussion at the June 17, 2009 BOE meeting. 2:80 E 2:220 4:60 4:70 5:90 5:150 5:240 5:290 6:60 6:120 6:230 7:10 7:20 7:50 7:210 7:230 7:240 7:300 2:105 2:120 4:20 4:50 4:55 4:80 4:90 4:170 6:20 The meeting ended at 5:30 P.M.