India Government Mint, IDA, Phase-II, Cherlapally,(R.R district), Hyderabad Pin-500051 India Ph. No: 91-40-27261731-34, 27266095 Fax No: 040-27262951 E-Mail: igm.hyderabad@spmcil.com Web: http://igmhyderabad.spmcil.com PR Number PR Date Indenter Department 10008977 21.09.2013 SL007630 GWS Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: SPARES FOR 3 TON & 5 TON GODREJ FORKLIFT Tender Number: 6000003252/103/GWS, Dated:11.11.2013 This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: Designation: Address: RAVI PRAKASH YADAV OFFICER (MATERIALS) IGMH (India Government Mint, Hyd) India T01.1
Section1: Notice Inviting Tender (NIT) 6000003252 /103/GWS 11.11.2013 (SPMCIL's Tender SI ) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. 1 2 Brief Description of Goods/services #MOULDED HOSE-RAD.INLET-T497TC #MOULDED HOSE-RAD.OUTLET-T497TC Quantity (with unit) Earnest Money (In Rs.) 1.000 nos 3800.00 RUPEES THREE THOUSAND EIGHT HUNDRED ONLY 0.00 1.000 nos Remarks QUOTATION SHALL BE SUPERSCRIBED WITH ENQ NO & DATE OF OPENING 3 #BOTTLE MTG ARR [USE: 37100008 1.000 nos 4 #EXHAUST SILENCER (02166450) 1.000 nos 5 6 #EXHAUST TAIL PIPE #(02400112)FILTELEM[94510374 07] 1.000 nos 7 #FELT FILTR INSERT [9451037404] 8 #(02654408)S4ENGLUB OIL FLT-GX 9 #ELEMENT GX [ELOFIC NO EK 3246] 10 #FILT ELMNT MICO GX[9451037406] 11 #PREFILTR ELMNT GX [1457431003] 12 #STRAINER ASSLY 6041-10300 - GX #HOSE ENG TO RAD Sec01.1
Sch d. Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rs.) Remarks 13 14 #HOSE MOULDED -RAD TO ENGINE GX 15 #FAN BELT LP - FR S4[!07DE0003] 16 #FILTER-RETURN(6041-10380)- GX 17 #IGNTION SWTCH-GX(ALT:71500275) 18 19 #FILTER RETURN #OIL FILTER ASSY [FG: LF 16061] 1.000 nos 20 #JOINT DISTANCE PIECE[49DE0010] 21 #JOINT STARTER MOTOR[49DE0008] 22 #S4 ENG STOP CABLE [LDE0005268] 23 #GLO ENGINE OIL - 10 LTR.PACK 24 #GLO AUTO TRANS. FUILD - 10 LTR 25 26 #GLO HYDRAULIC OIL - 20 LTR #LED INDICATOR LAMP RED 12V 6.000 nos 27 28 #TAIL LIGHT 2TE - L #(95521297)REV.HORN12-24V SIREN 6.000 nos #A00150213 LIMIT SWITCH 5TD Sec01.2
Sch d. 29 30 Brief Description of Goods/services SB #BRKT REV HORN SENSING(MECH) GX Quantity (with unit) Earnest Money (In Rs.) Remarks 31 #STRIP REVHORNSENSING(MECH)[GX] 32 #ELEMENT-SUCTION STRAINER GX5TS 33 34 #PIN [GX] #COT PIN 2.5X20MM*[_1ZM025020] 35 #ACCELERATOR CABLE-M&M-TEL-GX-L 36 #PIN-CLEVIS (ACCL SYS S4 & 3R 37 #MS PLAINWASHER M6(53110259[GX] 6.000 nos 38 #COTPIN 1/16X3/4 IN[GX _1F-212] 6.000 nos 39 #RESERVOIR-RADIATOR COOLANT GX 1.000 nos 40 #PRI FLT ELMT 4R1040NA[P755910] 41 #SEC FLT ELMT 4R1040NA[P755911] 42 #(37100013)MODFICATION TO M.CYL 1.000 nos 43 #FORK 1200LG 5TSB(U:MH02175090 44 #ADJUSTER ASSY Sec01.3
Sch d. 45 Brief Description of Goods/services #BRAKE SHOE ASSLY,BOND+RIVET GX Quantity (with unit) 8.000 nos Earnest Money (In Rs.) Remarks 46 47 48 #SPRING #KEY SHOE ANCHOR #W C ASSLY G/GX3T [BI 64677953] 8.000 nos 8.000 nos 49 50 51 52 #GUIDE PIN SPRING #FITTING #FITTING BOLTS [381 3676] #(02007669) COPPER WASHER 2TE 8.000 nos 8.000 nos 53 #MASTER CYL ASSLY BI[#29066201] Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) ONE-BID PROPRIETARY ARTICLE CERTIFICATE Dates of sale of tender documents: Place of sale of tender documents Closing date and time for receipt of tenders Place of receipt of tenders Time and date of opening of tenders Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.21.1 of GIT) From to during office hours. 03.12.2013 14:45:00 INDIA GOVERNMENT MINT, CHERLAPALLY, 03.12.2013 15:00:00 INDIA GOVERNMENT MINT, CHERLAPALLY, KOTESWARA M RAO Works manager NOTE: 1."THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO IGNORED." 2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 4.The tender documents are not transferable. Sec01.4
RAVI PRAKASH YADAV OFFICER (MATERIALS) PH.NO.040-27260629 INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD (Name, Designation, Address. tel. etc Of the officer signing the document) For and on behalf of GENERAL MANAGER HYDERABAD....... (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.5
Sec02.1
Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause Topic SIT Provision 04 11.2 Tender Currency SUPPLIER IS REQUESTED TO QUOTE PRICE WITHIN 2 DECIMAL PLACE.QUOTATION WITH PRICE QUOTE BEYOND 2 DECIMAL PLACE IS IGNORED 07 19 Tender Validity 90 DAYS Sec03.1
Section IV: General Conditions of Contract (GCC) Terms and Conditions relating to Tender: - 1. The tenderer shall, go through all the terms and conditions of the tender enquiry before he responds. 2. Last Date for receipt of tender is on or before _NA up to 02:45 PM. The Tender received After due date and time will not be accepted for whatsoever reasons. Mint is not responsible for postal / courier delay. 3. (a) The Tender will be opened on NA in the presence of tenderers who may wish to be present. (b) PAC quotation must be submitted on or before 03.12.2013 UP TO 2.45 PM. The same will be opened on receipt. 4. The tenderer who wish to attend bid opening, must have to submit authorization certificate of the respective firm/ party at the time of bid opening. 5. In case EMD amount to be submitted along with the quotation, the DD may be drawn in favor of General Manager, ' India Government Mint, (SPMCIL), Hyderabad'. 6. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any of the tenders without assigning any reason. His decision will be final and binding on the tenderer and no correspondence will be entertained in this regard. 7. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short close/foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever 8. The General Manager, India Government Mint, Hyderabad does not bind himself to issue a single Purchase Order for all the above mentioned items and he reserves the right to issue separate Purchase Order for above mentioned items. 9. Quotations must be on Letter Head for identifying the firm duly indicating the TIN Number (Regd. of CST / VAT) of your firm. Quotation sent by e-mail or fax will not be considered. unless the hard copy of quotation reaches India Government Mint, Hyderabad on or before due date & time of Opening as mentioned above. 10. Quotations will not be considered: a) If rates are not quoted as per the quantities asked for. b) If TIN number is not mentioned in the quotations. c) If EMD is not enclosed along with quotation when required as mentioned overleaf. 11. Taxes & Duties, Packing, Forwarding, Insurance if any should be mentioned separately and the details there of should be mentioned in the quotation. 12. More than one quotation in a single sealed envelope will not be considered 13. Rate should be quoted for free delivery of the item at India Govt. Mint, Hyderabad. 14. Quotation and rate should be valid for 90 Days from the date of opening. 15. Tenderer must mention that they will supply the item strictly as per our specifications. 16. If the item ordered as a result of this enquiry are not delivered in time, we reserve the right to cancel the order and the item will be procured from any alternate source at the risk of the supplier. 17. If it is discovered that the item supplied are not exactly according to the specifications then The item will be rejected and replaced at supplier's cost. 18. Delivery Period: Items to be delivered within 30 days from the date of issue of Mint P.O. 19. Wherever the order value exceeds Rs.1,50,000/- you are required to submit security deposit i.e. an amount equal to 10% of the order value before release of order for faithful performance/execution of the order.the same will be valid (refunded) for a period of 60 days, beyond the date of completion of all contractual obligations of the contractor, including warranty obligation. 20. Payment will be made within 30 days after full receipt, acceptance, approval of the concerned Authority and subject to submission of bill in triplicate. No advance payment will be made. 21. Income tax shall be recovered at source as per rules wherever applicable. 22. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit Account, Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account, Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, Email I.D. and Mobile Number of the beneficiary. 23. Please mention your VAT / Service Tax Registration, PAN 24. While submitting your offer, please return the original Tender Enquiry duly signed by you. 25. Correct Enquiry number and opening date should be super scribed on the sealed envelopes. Sec04.1
26. Quotation to be submitted in Indian Rupees (INR) only. 27. Liquidated damages: - If the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame incorporated in the contract, India Government Mint, Hyderabad shall, without prejudice to other rights and remedies available to India Government Mint, Hyderabad. under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the 0.5% of the delivered price of the delayed goods and/or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% of the delayed goods# or services# contract price. 28. This tender enquiry is not transferable. Unsigned tenders will be rejected. 29. The bidder has to mention whether they come under the Micro, Small and Medium Enterprise Development Act # 2006. 30. Under no circumstances, the change in the price or substance of the bid is allowed or permitted During the validity period of the offer. If the tenderer on their own varies or alters the price or any conditions of their offer already quoted after opening of the tender enquiry, such tender enquiry shall be rejected without any further reference, and also EMD will be forfeited. 31. For further clarification, you may look into SBD of the Procurement Manual at SPMCIL.Website. 32. Acceptance of material is subject to our approval. 33. No #CONDITIONAL TENDER## shall be accepted. OFFICER (Materials) FOR GENERAL MANAGER INDIA GOVERNMENT MINT HYDERABAD Sec04.2
Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause Topic SCC Provision 01 8.2 Packing and making AT SUPPLIERS COST 02 11.2 Transportation of Domestic Goods AT SUPPLIERS COST 03 12.2 Insurance AT SUPPLIERS COST 06 16.2,16.4 Warrantee Clause SHALL BE A PERIOD OF MINIMUM ONE YEAR 07 19.3 Option Clause THE PURCHASER RETAINS THE RIGHT TO PLACE ORDERS FOR ADDITIONAL QUANTITY UP TO A MAXIMUM OF 25% OF THE ORIGINALLY CONTRA 09 21.2 Taxes and Duties AS APPLICABLE 10 22,22.1,22.2,22Terms and Mode of Payments.4,22.3,22.6 WITHIN 30 DAYS AFTER SUPPLY & ACCEPTANCE OF MATERIAL 11 24.1 Quantum of LD 0.5% OF DELIVERED PRICE OF THE DELAYED GOODS FOR EACH WEEK OF DELAY OR PART THEREOF TO A MAXIMUM OF 10% OF DELAYED GOODS Sec05.1
Schedule Section VI: List of Requirements Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money 00010 #MOULDED HOSE-RAD.INLET-T497TC nos 1.000 3800.00 RUPEES THREE THOUSAND EIGHT HUNDRED ONLY 0.00 00020 #MOULDED HOSE-RAD.OUTLET-T497TC nos 1.000 00030 #BOTTLE MTG ARR [USE: 37100008 nos 1.000 00040 #EXHAUST SILENCER (02166450) nos 1.000 00050 #EXHAUST TAIL PIPE nos 1.000 00060 #(02400112)FILTELEM[9451037407] nos 4.000 00070 #FELT FILTR INSERT [9451037404] nos 4.000 00080 #(02654408)S4ENGLUB OIL FLT-GX nos 4.000 00090 #ELEMENT GX [ELOFIC NO EK 3246] nos 4.000 00100 #FILT ELMNT MICO GX[9451037406] nos 4.000 00110 #PREFILTR ELMNT GX [1457431003] nos 4.000 00120 #STRAINER ASSLY 6041-10300 - GX nos 3.000 00130 #HOSE ENG TO RAD nos 4.000 00140 #HOSE MOULDED -RAD TO ENGINE GX nos 4.000 00150 #FAN BELT LP - FR S4[!07DE0003] nos 2.000 00160 #FILTER-RETURN(6041-10380)- GX nos 2.000 00170 #IGNTION SWTCH-GX(ALT:71500275) nos 3.000 00180 #FILTER RETURN nos 1.000 00190 #OIL FILTER ASSY [FG: LF 16061] nos 2.000 00200 #JOINT DISTANCE PIECE[49DE0010] nos 2.000 00210 #JOINT STARTER MOTOR[49DE0008] nos 2.000 00220 #S4 ENG STOP CABLE [LDE0005268] nos 3.000 00230 #GLO ENGINE OIL - 10 LTR.PACK nos 4.000 00240 #GLO AUTO TRANS. FUILD - 10 LTR nos 4.000 00250 #GLO HYDRAULIC OIL - 20 LTR nos 6.000 00260 #LED INDICATOR LAMP RED 12V nos 3.000 00270 #TAIL LIGHT 2TE - L nos 6.000 00280 #(95521297)REV.HORN12-24V SIREN nos 3.000 00290 #A00150213 LIMIT SWITCH 5TD SB nos 3.000 00300 #BRKT REV HORN SENSING(MECH) GX nos 3.000 00310 #STRIP REVHORNSENSING(MECH)[GX] nos 3.000 00320 #ELEMENT-SUCTION STRAINER GX5TS nos 2.000 00330 #PIN [GX] nos 2.000 00340 #COT PIN 2.5X20MM*[_1ZM025020] nos 2.000 00350 #ACCELERATOR CABLE-M&M-TEL-GX-L nos 3.000 00360 #PIN-CLEVIS (ACCL SYS S4 & 3R nos 3.000 Sec06.1
Schedule Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money 00370 #MS PLAINWASHER M6(53110259[GX] nos 6.000 00380 #COTPIN 1/16X3/4 IN[GX _1F-212] nos 6.000 00390 #RESERVOIR-RADIATOR COOLANT GX nos 1.000 00400 #PRI FLT ELMT 4R1040NA[P755910] nos 2.000 00410 #SEC FLT ELMT 4R1040NA[P755911] nos 2.000 00420 #(37100013)MODFICATION TO M.CYL nos 1.000 00430 #FORK 1200LG 5TSB(U:MH02175090 nos 2.000 00440 #ADJUSTER ASSY nos 4.000 00450 #BRAKE SHOE ASSLY,BOND+RIVET GX nos 8.000 00460 #SPRING nos 8.000 00470 #KEY SHOE ANCHOR nos 8.000 00480 #W C ASSLY G/GX3T [BI 64677953] nos 4.000 00490 #GUIDE PIN SPRING nos 8.000 00500 #FITTING nos 4.000 00510 #FITTING BOLTS [381 3676] nos 4.000 00520 #(02007669) COPPER WASHER 2TE nos 8.000 00530 #MASTER CYL ASSLY BI[#29066201] nos 2.000 DD shall be submitted in the form of a Demand Draft drawn in favour of #India Govt. Mint, Hyderabad, (A unit of SPMCIL )#on any Nationalized Bank payable at Hyderabad. Sec06.2
Section VII: Technical Specifications Sec07.1
Mailing List (List of Vendors) S. Vendor Number Vendor name Vendor Address 1 103773 GODREJ & BOYCE MFG CO. LTD GODREJ & BOYCE MFG CO. LTD 5-4-94 To 97, 2Nd Flr, F# 201 & 202 MG ROAD, Secunderabad 500003 Sec07.2