BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS MINUTES OF THE PROPERTY AND INSURANCE COMMITTEE MEETING JULY 23, 2012 A MEETING OF THE PROPERTY AND INSURANCE COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY AD HOC COMMITTEE CHAIRMAN JOHN F. FAY, JR., AT 3:15 P.M. ON MONDAY, JULY 23, 2012. COMMITTEE MEMBERS PRESENT: John F. Fay, Jr., Ad Hoc Committee Chairman J. Wayne Mumphrey, Member Valerie S. Cahill, Member Joseph F. Toomy, Member Daniel F. Packer, Member Scott H. Cooper, Member COMMITTEE MEMBER ABSENT: STAFF: GUEST: Gregory R. Rusovich, Committee Chairman G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel E. Pansano, Director, Internal Audits J. Ruckert, Director, Finance P. Zimmermann, Director, Operations J. Lynch, General Counsel C. Donner, Real Estate Development Manager M. Rubino, Staff Attorney C. Ogburn, Operations W. Stokes, Executive Secretary C. Balthazar, RiverWorks A. Determination of a Quorum 1
In the absence of Committee Chairman Rusovich, Board Chair Cahill named Commissioner Fay to serve as Ad Hoc Committee Chairman for the purpose of holding this meeting only. Ad Hoc Committee Chairman Fay determined the existence of a quorum and called the meeting to order. B. Public Comment Ad Hoc Committee Chairman Fay called for public comment, but there was none. C. Briefing and Discussion Items 1. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement for the Purchase, Installation and Maintenance of a Portwide Surveillance Camera System - Mr. Zimmermann requested this item be deferred until the August meeting. 2. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement for the Purchase, Installation and Maintenance of a Surveillance Camera System at the Erato Street and Julia Street Cruise Terminals - Mr. Zimmermann requested this item also be deferred until the August meeting. 3. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Amend the Board s Lease with New Orleans Terminal LLC to Remove from the Leased Premises the Property at 4001 France Road Parkway and to Reduce the Annual Rent to $6,000,000 - Mr. Zimmermann presented a resolution authorizing the President and Chief Executive Officer to amend the Board s lease with New Orleans Terminal LLC to remove from the leased premises the property at 4001 France Road Parkway and to reduce the annual rent to $6,000,000. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. 4. Briefing on and Discussion of the Award of a Contract to The Mariner Group for Consulting Software Development and Project Management Necessary for the Implementation of the Command Bridge Regional Situation Awareness Technology to be Installed at the Harbor Police Department Marine Security Operations Center at the Third Street Wharf - Mr. Zimmermann recommended the award of a contract in the amount of $233,346 to The Mariner Group for consulting software development and project management necessary for the implementation of the Command Bridge regional situation awareness technology to be installed at the Harbor Police Department Marine Security Operations Center (MSOC) at the Third Street 2
Wharf. He said this technology will coordinate, integrate and display the data feeds from several sources (USCG, VTS, NOAA, FBI, USACE, NOFD, etc.) onto monitors installed at the MSOC and other locations. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. 5. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Amend, Effective June 1, 2012, the Board Lease with New Orleans Cold Storage & Warehouse Co., Ltd., for Jourdan Road Terminal to Provide a Rental Rate for Stuffing and Stripping Refrigerated Containers at the Leased Premises - Mr. Zimmermann presented a resolution authorizing the President and Chief Executive Officer to amend the Board s lease with New Orleans Cold Storage & Warehouse Company, Ltd.(NOCS), for the Jourdan Road Terminal to permit the stuffing and stripping of containers at the leased premises for a charge of $14 per container, provided each container must be loaded to or discharged from a vessel at the Napoleon Avenue Container Terminal with NOCS to receive a 24-ton per container credit toward its minimum annual tonnage guarantee. After discussion, the Committee indicated that it would refer this item favorably to the Board at its next regularly scheduled meeting. 6. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Declare Approximately One Acre of Board Property in Gretna, Louisiana, Bounded by Washington Street on the West, Adams Street on the East, Anson Street on the North, and Weidman Street on the South as Surplus Property and Authorizing the President and Chief Executive Officer to Enter into an Agreement with the City of Gretna for the Sale of the Surplus Property for its Appraised Value - Mr. Donner presented a resolution authorizing the President and Chief Executive Officer to declare approximately one acre of Board property in Gretna, Louisiana, bounded by Washington Street on the West, Adams Street on the East, Anson Street on the north, and Weidman Street on the South as surplus property and authorizing the President and Chief Executive Officer to enter into an agreement with the City of Gretna for the sale of the surplus property for its appraised value. After discussion, the Committee indicated that it would refer this item favorably to the Board at its next regularly scheduled meeting. 7. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with Psamanthe Sands, LLC (PSL), for the Lease of Approximately Ten Acres of Land at 8000 Jourdan Road for a Primary Term of Two Years at an Annual Rent of Approximately $13,500 per Acre per Year, with PSL Having Two Additional 3
Two-Year Renewal Option Periods at Rates to Be Increased at the Commencement of Each Renewal Period - Mr. Donner presented a resolution authorizing the President and Chief Executive Officer to enter into an agreement with Psamanthe Sands, LLC (PSL), for the lease of approximately ten acres of land located at 8000 Jourdan Road for a primary term of two years at an annual rate of approximately $13,500 per acre year, with PSL having two additional twoyear renewal option periods at annual rates to be increased at the commencement of each renewal option period. After discussion, the Committee indicated that it would refer this item favorably to the Board at its next regularly scheduled meeting. 8. Briefing on and Discussion of Site WB20, 3101 Patterson Road - Mr. Donner advised that the Board has been approached by a developer interested in acquiring all 13+acres of backup land at the former Todd Shipyard site to be developed into a sound stage, offices, and parking for a major movie studio company. In order for this to proceed, the Board would have to declare the property as surplus and obtain an appraisal. After discussion, the Committee directed staff to continue negotiations with the developer. 9. Briefing on and Discussion of Property Sale to The Kearney Companies, Inc. - Mr. Donner advised that The Kearney Companies, Inc., is interested in purchasing its current lease site at 4000 France Road Parkway, consisting of a 25,500 square foot warehouse and a 7,000 square foot office building located on 5.76 acres. Kearney has operated the lease site since March, 2004. The current lease terms include an annual rent of $111,000, with three remaining option periods, which, if exercised, extend the lease through February 28, 2022, with corresponding rent increases at the beginning of each period. D. Adjournment After discussion, the Committee directed staff to obtain an appraisal of the site and then report back to the Committee. There being no further business to come before the Committee, Ad Hoc Committee Chairman Fay adjourned the meeting at 3:46 P.M. BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS 4
MINUTES OF THE PLANNING AND ENGINEERING COMMITTEE MEETING JULY 23, 2012 A MEETING OF THE PLANNING AND ENGINEERING COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN DANIEL F. PACKER, JR., AT 3:50 P.M. ON MONDAY, JULY 23, 2012. COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBER ABSENT: STAFF: GUESTS: Daniel F. Packer, Jr., Committee Chairman John F. Fay, Jr., Member J. Wayne Mumphrey, Member Valerie S. Cahill, Member Joseph F. Toomy, Member Scott H. Cooper, Member Gregory R. Rusovich, Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel D. Keller, Director, Port Development E. Pansano, Director, Internal Audits J. Lynch, General Counsel M. Rubino, Staff Attorney W. Stokes, Executive Secretary C. Balthazar, RiverWorks A. Determination of a Quorum Committee Chairman Packer determined the presence of a quorum and called the meeting to order. B. Public Comment 5
Committee Chairman Packer called for public comment, but there was none. C. Briefing and Discussion Items 1. Briefing on and Discussion of the Award of a Contract to Walter J. Barnes Electric Company, Inc., for the Milan Street Terminal Upland Yard Aerial Lines Relocation - Ms. Keller presented and recommended the award of a contract in the amount of $390,000 to Walter J. Barnes Electric Company, Inc., for relocation of aerial electrical and communication lines located at the Milan Street Terminal Upland Yard. Funding is provided in the Board s Capital Improvement Program for Fiscal Year 2013. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. COMMISSIONER MUMPHREY LEFT THE MEETING AT THIS POINT AND DID NOT RETURN. 2. Briefing on and Discussion of the Award of a Contract to Boh Brothers Construction Company, LLC, for the Third Street Bank Stabilization Project - Ms. Keller presented and recommended the award of a contract in the amount of $597,000 to Boh Brothers Construction Company, LLC, for stabilizing the riverbank adjacent to the Harbor Police Department s Maritime Security Operations Center. Work consists of furnishing and installing new steel sheet piling. Funding is provided by a Homeland Security grant and the Board s Capital Improvement Program for Fiscal Year 2013. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. 3. Briefing on and Discussion of the Award of a Contract to Hydro-Air, Inc., for the Henry Clay Avenue Wharf New Comfort Station - Ms. Keller presented and recommended the award of a contract in the amount of $228,200 to Hydro- Air, Inc., to furnish and install a pre-fabricated comfort station and all utility connections for permanent dockside restrooms. The site is located at the Henry Clay Avenue Wharf. Funds are provided by the Board s Capital Improvement Program for Fiscal Year 2013. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. 4. Briefing on and Discussion of the Award of a Contract to Hi-Tech Electric, Inc., of DE dba HTE Contractors for the Maritime Security Operations Center Emergency Backup Power System - Ms. Keller presented and recommended the award of a contract in the amount of $257,750 to Hi-Tech 6
Electric, Inc., of DE dba HTE Contractors to upgrade the electrical service and replace the existing automatic transfer switch and generator with a 500 KW diesel generator. Funds are provided by a Homeland Security grant and the Board s Capital Improvement Program for Fiscal Year 2013. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. COMMISSIONER COOPER LEFT THE MEETING AT THIS POINT AND DID NOT RETURN. 5. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with Dell, Inc., for the Purchase, Installation, and Maintenance of and Training Related to Capital Program and Project Management Software - Ms. Keller presented and recommended a resolution authorizing the President and Chief Executive Officer to enter into a contract with Dell, Inc., for the purchase, installation, and maintenance of and training related to capital program and project management proprietary software, e-builder, under a State of Louisiana procurement contract at a not-to-exceed price of $68,000. Ms. Keller advised that the cost of individual software licenses had not been included in the price. After discussion, the Committee indicated it would refer this item favorably to the Executive Committee for resolution at its next regularly scheduled meeting. 6. Briefing on and Discussion of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with MDM Design Group, Inc., for Professional Services for Construction Administration, Environmental Monitoring, and Inspection for the Landside Demolition Phase II at 3101 Patterson Street, the former Todd Shipyard, in Algiers - Ms. Keller presented and recommended a resolution authorizing the President and Chief Executive Officer to enter into a professional services contract with MDM Design Group, Inc., for an amount not to exceed $50,000 for construction administration, environmental monitoring, and inspection for the landside demolition Phase II at 3101 Patterson Street, the former Todd Shipyard, in Algiers. D. Adjournment After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. There being no further business to come before the Committee, Committee Chairman Packer adjourned the meeting at 4:20 P.M. 7
BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS MINUTES OF THE BUDGET COMMITTEE MEETING JULY 23, 2012 A MEETING OF THE BUDGET COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIRMAN J. WAYNE MUMPHREY, AT 1:30 P.M., ON MONDAY, JULY 23, 2012. COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBER ABSENT: STAFF: GUEST: J. Wayne Mumphrey, Committee Chairman John F. Fay, Member Valerie S. Cahill, Member Joseph J. Toomy, Member Daniel F. Packer, Jr., Member Scott H. Cooper, Member Gregory R. Rusovich, Member G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel B. Landry, Director, Marketing E. Pansano, Director, Internal Audit J. Ruckert, Director, Finance & Information Technology P. Zimmermann, Director, Operations P. Grandpre, Marketing J. Lynch, General Counsel M. Rubino, Staff Attorney W. Stokes, Executive Secretary J. Holt, Government Consultants, Inc. A. Determination of Quorum Committee Chairman Mumphrey determined the presence of a quorum and called the meeting to order. 8
B. Public Comment Committee Chairman Mumphrey called for public comment, but there was none. C. Briefing and Discussion Items 1. Review of June, 2012, Financial Statements Mr. Ruckert discussed the June, 2012, monthly and year-to-date performances and provided an analysis comparing Fiscal Year 2012 to 2011. He indicated that Fiscal Year 2012 ended better than budget. Committee Chairman Mumphrey complimented everybody on a remarkable job. There was a discussion on parking for the passengers going on cruise ships and the congestion of traffic on the roadway. Mr. Ruckert presented a list of the top ten customers of the Port. Mr. Ruckert also discussed the aging accounts receivable for June, 2012. Commissioner Toomy said that next month Mr. Ruckert should discuss Attachment 1 (bankruptcies, litigation, etc.) of the receivables report and provide recommendation for any potential writeoffs. 2. Briefing on and Discussion of the Critical Commodities Conferences Audit - Ms. Pansano presented the findings of the audit report prepared on the 2009 to 2012 Critical Commodities Conferences. She also gave recommendations that would limit risk and improve controls for future conferences. Chairman Mumphrey complimented Ms. Pansano on the report. Chairman Mumphrey advised that the recommendations be accepted and used in negotiating future contracts. 3. Briefing on and Discussion of the Recommendation of the Staff Committee for a Consultant to Plan the 2013 Critical Commodities Conference - Mr. Landry and Ms. Grandpre discussed contracting with a consultant to plan the 2013 Critical Commodities Conference. Other topics discussed were the Port s participation in and planning of the conference. After much discussion, Mr. Landry and Ms. Grandpre reported that a staff committee recommended that Accent on Arrangements be hired to manage the conference and that AIIS had responded by indicating it would then prefer to be the sole manager of the conference. The Committee stated that it did not favor that approach, and no decision on how to proceed was reached. The Committee then directed the staff to continue to work with AIIS and other companies to reach a resolution that would take into consideration the auditors recommendations and then to bring the matter back to the Board at next month s meeting. 4. Briefing on and Discussion of a Resolution Confirming to Auditors the 9
D. Adjournment Board s Compliance with Applicable Laws and Accounting Principles as set out in the Louisiana Compliance Questionnaire - Mr. Ruckert presented and recommended a resolution authorizing the President and Chief Executive Officer to approve the Louisiana Compliance Questionnaire and to certify to the Board s auditors Postlethwaite & Netterville to the best of his knowledge this Board s compliance with applicable Louisiana laws and accounting principles. After discussion, the Committee indicated it would refer this item favorable to the Board at its next regularly scheduled meeting. There being no further business to come before the Committee, Committee Chairman Mumphrey adjourned the meeting at 3:10 P.M. BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS MINUTES OF THE EXECUTIVE COMMITTEE MEETING JULY 26, 2012 A MEETING OF THE EXECUTIVE COMMITTEE OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE PRESENTATION ROOM ON THE 4 TH FLOOR AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY COMMITTEE CHAIR VALERIE S. CAHILL, AT 9:30 A.M., ON THURSDAY, JULY 26, 2012. COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT: STAFF: Valerie S. Cahill, Chair J. Wayne Mumphrey, Member Joseph F. Toomy, Member Daniel F. Packer, Jr., Member Scott H. Cooper, Member John F. Fay, Jr., Member Gregory R. Rusovich, Member G. LaGrange, President & Chief Executive Officer 10
P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel C. Bonura, Director, Business Development R. Jumonville, Director, Cruise and Tourism R. Landry, Director, Marketing E. Pansano, Director, Internal Audits C. Donner, Real Estate Development Manager M. Gresham, Executive Assistant J. Lynch, General Counsel M. Rubino, Staff Attorney W. Stokes, Executive Secretary GUESTS: C. Jensen, Transportation Consultants, Inc. J. Jensen, Transportation Consultants, Inc. J. Lewis, Transportation Consultants, Inc. C. Kane, Adams & Reese J. McCaffery, Howard Hughes Corporation A. Call to Order Committee Chair Cahill called the meeting to order. B. Determination of a Quorum Committee Chair Cahill determined the presence of a quorum. C. Public Comment Committee Chair Cahill called for public comment, but there was none. D. Chair s Comments Chair Cahill deferred any comments in order to expedite consideration of the items on the agenda. E. President & Chief Executive Officer s Comments Mr. LaGrange deferred any comments in order to expedite consideration of the items on the agenda. F. Briefing and Discussion Items 1. Presentation of TCI Proposal for Building a Mega Plastics Corridor in New Orleans 11
Mr. Jack Jensen presented to the Board a proposal that would transform the Alvar Street Industrial Corridor into a world-class plastics sector. A copy of the presentation is attached and made part of these minutes. 2. Presentation by Howard Hughes Corporation Mr. Robert Jumonville introduced Mr. Jim McCaffery of the Howard Hughes Corporation, owners of Riverwalk. Mr. McCaffery presented to the Board an overview of proposed property improvements. He said Riverwalk would close at the end of 2012 and reopen at the end of 2013. A copy of the presentation is attached and made part of these minutes. 3. Executive Session Briefing on and Discussion of the Dispute Among New South Parking, the Louisiana Department of Revenue and this Board Regarding the Imposition and Collection of Sales Tax on Parking at the Erato Street Cruise Terminal Parking Garage At 10:45 A.M. Commissioner Packer made a motion to go into Executive Session. Mr. Toomy seconded the motion, and the Board went into Executive Session. Mr. Gallwey and Mr. Gussoni briefed the Committee on this matter and answered any questions raised by the Commissioners. At 10:50 A.M., Commissioner Toomy made a motion to end the Executive Session and return to the open meeting. The motion was seconded, and the Executive Session ended at that time. 4. Proposed Marketing Plan Calendar Year 2013 Mr. Landry reviewed the marketing initiatives, i.e. carrier, cargo, and terminal space. He also discussed strategic considerations, partnerships, and nvironmental activism. A copy of the CY13 Marketing Plan is attached and made part of these minutes. 5. Briefing on and Discussion of the Official Journal for the Board of Commissioners of the Port of New Orleans This item was deferred to the August Board meeting. 6. The Louisiana Board of International Commerce 12
Mr. LaGrange advised the Board that he had received a letter from the Governor s Office of Boards and Commissions requesting the Port submit two names for the Louisiana Board of International Commerce. The Governor may select one name from the nominees submitted by the Port. The Board recommended nominating Mr. LaGrange and Commissioner Rusovich to serve on the Louisiana Board of International Commerce. 7. The Dredge Act of 2012 by Congressman Richmond Mr. LaGrange reported that Congressman Cedric Richmond introduced the Dredge Act of 2012, authorizing the U.S. Army, Corps of Engineers, to meet the 50-foot requirement in the lower Mississippi River. The bill also calls for greater accountability concerning sediment disposal from dredging. This legislation directs the Corps to install a pump-out site in the Southwest Pass so that the sediment is no longer wasted and is instead used to rebuild our wetlands. 8. Report on the Cost of the Proposed Agreement with Dell, Inc., for the Purchase, Installation, and Maintenance of and Training Related to Capital Program and Project Management Software G. Vessel Calls Mr. Gallwey reported that, at the Planning and Engineering Committee meeting, the staff presented incomplete information on the not-to-exceed price of the proposed agreement. The price presented did not include individual software licenses. The increase would bring the total not-to-exceed price to $93,253.33. After discussion, the Committee indicated it would refer this item favorably to the Board at its next regularly scheduled meeting. Mr. LaGrange reported that vessel calls were down in the month of June, but up for the year. H. Other Business There was no other business to come before the Executive Committee. I. Adjournment There being no further business to come before the Committee, Committee Chair Cahill adjourned the meeting at 11:15 A.M. 13
BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS MINUTES OF THE REGULAR MEETING OF JULY 26, 2012 MEETING NO. 1, FISCAL YEAR 2013, A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE PORT OF NEW ORLEANS, HELD IN THE MAIN AUDITORIUM AT ITS OFFICES AT 1350 PORT OF NEW ORLEANS PLACE, NEW ORLEANS, LOUISIANA, WAS CALLED TO ORDER BY CHAIR VALERIE S. CAHILL AT 11:20 A.M. ON THURSDAY, JULY 26, 2012. COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF: Valerie S. Cahill, Chair Joseph F. Toomy, Vice Chair Daniel F. Packer, Jr., Secretary-Treasurer J. Wayne Mumphrey Scott H. Cooper John F. Fay, Jr. Gregory R. Rusovich G. LaGrange, President & Chief Executive Officer P. Gallwey, Chief Operating Officer B. Gussoni, Executive Counsel C. Bonura, Director, Business Development R. Jumonville, Director, Cruise and Tourism D. Keller, Director, Port Development R. Landry, Director, Marketing E. Pansano, Director, Internal Audits J. Ruckert, Director, Finance and Information Technology C. Swain, Director, Administration P. Zimmermann, Director, Operations C. Donner, Real Estate Development Manager M.Gresham, Executive Assistant S. Ordoyne, Special Assistant C. Dunn, Deputy Director, Port Development 14
G. Hager, Director, Human Resources J. Lynch, General Counsel J. Fritz, Deputy General Counsel M. Rubino, Staff Attorney B. Parent, Internal Audits R. Hecker, Superintendent, Harbor Police Department W.Langer, Claims Manager & Safety Officer A. Fant, Deputy Director, Operations D. Guarino, Planning and Engineering Department D. Austin, Planning and Engineering Department W. Cromartie, Planning and Engineering Department B. Humphrey, Construction Department P. Matthews, Communications S. Fauria, Manager, MIS S. Gauthier, Cruise and Tourism J. Cefalu, Deputy Director, Cruise and Tourism S. Reames, Cruise and Tourism H. Wilbert, Marketing L. Richardson, Business Development J. Crist, Business Development T. Martin, Manager, Services A. Rivera, Administration J. Labarriere, Harbor Police Department W. Stokes, Executive Secretary GUESTS: A. Pitts, Psamanthe Sands, LLC A. Cooper, Crescent Towing Company K. Kettenring, Crescent Towing M. Gabbett, Ports America L. Jemison, Jemison & Partners, Inc. S. Price, CDM Smith T. Donner, guest of Chris Donner M. Holub, guest of Chris Donner E. McCarthy, Boy Scout Troop 63 C. Balthazar, RiverWorks A. Determination of Quorum Chair Cahill determined the existence of a quorum and called the meeting to order. B. Pledge of Allegiance Chair Cahill asked Commissioner Cooper to lead the saying of the Pledge of Allegiance. Page 15 of 22
Mr. Cooper led the Board and the audience in saying the Pledge of Allegiance. C. Approval of Minutes for June, 2012, Meetings On motion duly made by Commissioner Toomy and seconded by Commissioner Packer, the Board unanimously approved the minutes of its meetings of June, 2012, as previously circulated. MOTION CARRIED UNANIMOUSLY D. Acceptance of Financial Statement for June, 2012 Each member acknowledged receipt of the financial statement for June, 2012, as previously circulated. Commissioner Mumphrey said that the financial statements had been reviewed by the Budget Committee and that the Committee recommended their acceptance to the Board. On motion duly made by Commissioner Mumphrey and seconded by Commissioner Toomy, the Board unanimously approved the June, 2012, Financial Statement. MOTION CARRIED UNANIMOUSLY E. Public Comment Chair Cahill announced that the meeting was open to the public and asked if any member of the public present would like to comment. There were no requests to address the Board. Mr. LaGrange welcomed the members of Boy Scout Troop 63 from the Church of Abundant Life in Harvey, Louisiana. They were attending the Board meeting to earn their Citizenship of the Community Merit Badge. F. Actions Required 1. Consider the Award of a Contract to Walter J. Barnes Electric Company, Inc., for the Milan Street Terminal Upland Yard Aerial Lines Relocation Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in the amount of $390,000 with Walter J. Barnes Electric Company, Inc., of Jefferson, Louisiana, the lower of two responsive bidders, for the relocation of aerial electrical and communication lines located at the Milan Street Avenue Upland Yard in New Orleans. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Mumphrey seconded the motion. MOTION CARRIED UNANIMOUSLY 2. Consider the Award of a Contract to Boh Brothers Construction Company, Page 16 of 22
LLC, for the Third Street Bank Stabilization Project Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in the amount of $597,000 with Boh Brothers Construction Company, LLC, of New Orleans, Louisiana, the lowest of six responsive bidders, for stabilizing the riverbank adjacent to the Harbor Police Department s Maritime Security Operations Center. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY 3. Consider the Award of a Contract to Hydro-Air, Inc., for the Henry Clay Avenue Wharf New Comfort Station Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in the amount of $228,200 with Hydro-Air, Inc., of Arabi, Louisiana, the lower of two responsive bidders, to furnish and install a pre-fabricated comfort station and all utility connections for permanent dockside restrooms at the Board s Henry Clay Avenue Wharf in New Orleans, Louisiana. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Mumphrey seconded the motion. MOTION CARRIED UNANIMOUSLY COMMISSIONER COOPER RECUSED HIMSELF FROM VOTING ON THE ABOVE RESOLUTION. 4. Consider the Award of a Contract to Hi-Tech Electric, Inc., of DE dba HTE Contractors for the Maritime Security Operations Center Emergency Backup Power System Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in the amount of $275,750 with Hi-Tech Electric, Inc., of DE dba HTE Contractors of Mandeville, Louisiana, the lowest of four responsive bidders, to upgrade the electrical service and replace the existing automatic transfer switch and generator with a 500 KW diesel generator. The site is located on the Third Street Wharf at the Harbor Police Headquarters in New Orleans, Louisiana. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Mumphrey seconded the motion. MOTION CARRIED Page 17 of 22
UNANIMOUSLY 5. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with Dell, Inc., for the Purchase, Installation, and Maintenance of and Training Related to Capital Program and Project Management Software Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in an amount not-toexceed $93,253.33 with Dell, Inc., for the purchase, installation, and maintenance of and training related to capital program and project management proprietary software, e-builder, under a State of Louisiana procurement contract. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY 6. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with MDM Design Group, Inc., for Professional Services for Construction Administration, Environmental Monitoring, and Inspection for the Landside Demolition Phase II at 3101 Patterson Street, the former Todd Shipyard in Algiers Ms. Keller presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a professional services contract in an amount not to exceed $50,000 with MDM Design Group, Inc., for construction administration, environmental monitoring, and inspection for the landside demolition Phase II at 3101 Patterson Street, the former Todd Shipyard, in Algiers, Louisiana. Commissioner Packer advised the Board that the Planning and Engineering Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Toomy seconded the motion. MOTION CARRIED UNANIMOUSLY 7. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Amend the Board s Lease with New Orleans Terminal LLC to Remove from the Leased Premises the Property at 4001 France Road Parkway and to Reduce the Annual Rent Mr. Zimmermann presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to amend the Board s lease with New Orleans Terminal LLC to remove from the leased premises the property at 4001 France Road Parkway and to reduce the annual rent to $6,000,000. Page 18 of 22
Commissioner Toomy advised the Board that the Property and Insurance Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Packer seconded the motion. MOTION CARRIED UNANIMOUSLY 8. Consider Award of a Contract to The Mariner Group for Consulting Software Development and Project Management Necessary for the Implementation of the Command Bridge Regional Situation Awareness Technology to be Installed at the Harbor Police Department Marine Security Operations Center at the Third Street Wharf Mr. Zimmermann presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into a contract in the amount of $233,346 with The Mariner Group for consulting services, software development and project management necessary for the implementation of the Command Bridge regional situation awareness technology to be installed at the Harbor Police Department Marine Security Operations Center at the Third Street Wharf. Commissioner Toomy advised the Board that the Property and Insurance Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY 9. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Amend the Board s Lease with New Orleans Cold Storage & Warehouse Co., Ltd., for Jourdan Road Terminal to Provide a Rental Rate for Stuffing and Stripping Refrigerated Containers at the Leased Premises Mr. Zimmermann presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to amend the Board s lease with New Orleans Cold Storage & Warehouse Company, Ltd. (NOCS), for the Jourdan Road Terminal to permit the stuffing and stripping of containers at the leased premises for a charge of $14 per container, provided each container must be loaded to or discharged from a vessel at the Napoleon Avenue Container Terminal with NOCS to receive a 24-ton per container credit toward its minimum annual tonnage guarantee. Commissioner Toomy advised the Board that the Property and Insurance Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Mumphrey seconded the motion. MOTION CARRIED UNANIMOUSLY Page 19 of 22
COMMISSIONER COOPER RECUSED HIMSELF FROM VOTING ON THE ABOVE RESOLUTION. 10. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Declare Approximately One Acre of Board Property in Gretna, Louisiana, as Surplus Property and Authorizing the President and Chief Executive Officer to Enter into an Agreement with the City of Gretna for the Sale of the Surplus Property for its Appraised Value Mr. Donner presented and recommended approval of a resolution declaring approximately one acre of Board property bounded by Washington Street on the west, Adams Street on the east, Anson Street on the north, and Weidman Street on the south in Gretna, Louisiana, as surplus to the Board s needs for maritime commerce and further authorizing the President and Chief Executive Officer to enter into an agreement with the City of Gretna for the sale of that surplus property at its appraised value. Commissioner Toomy advised the Board that the Property and Insurance Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY 11. Consider Approval of a Resolution Authorizing the President and Chief Executive Officer to Enter into an Agreement with Psamanthe Sands, LLC ( PSL ), for the Lease of Approximately Ten Acres of Land at 8000 Jourdan Road for a Primary Term of Two Years at an Annual Rent of Approximately $13,500 per Acre per Year, with PSL Having Two Additional Two-Year Renewal Options Mr. Donner presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to enter into an agreement with Psamanthe Sands, LLC ( PSL ) for the lease of ten acres of land at 8000 Jourdan Road for a primary term of two years at an annual rate of approximately $13,500 per acre per year, with PSL having two additional two-year renewal option periods at annual rates to be increased at the commencement of each renewal period. Commissioner Toomy advised the Board that the Property and Insurance Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Mumphrey seconded the motion. MOTION CARRIED UNANIMOUSLY 12. Consider Approval of a Resolution Confirming to Auditors the Board s Compliance with Applicable Laws and Accounting Principles as Set Out in the Louisiana Compliance Questionnaire Page 20 of 22
Mr. Ruckert presented and recommended approval of a resolution authorizing the President and Chief Executive Officer to approve the Louisiana Compliance Questionnaire and to certify to the best of his knowledge to the Board s auditors Postlethwaite & Netterville the Board s compliance with applicable Louisiana laws. Commissioner Mumphrey advised the Board that the Budget Committee had reviewed the resolution with staff, and he moved its adoption. Commissioner Cooper seconded the motion. MOTION CARRIED UNANIMOUSLY G. Report of the President and Chief Executive Officer Mr. LaGrange said that this year completes the third record year in a row financially. It has been a good year from a volume standpoint. Container and cruise ship activity continued to grow. Mr. LaGrange stated that three or four ships would be moored at the Port and serving as hotels during the week before the 2013 Super Bowl. Mr. LaGrange advised that, during the month of July, New Orleans Cold Storage dedicated its new facility at the Henry Clay Avenue Wharf. It is the largest flash-freezing facility of its kind in the northern hemisphere. Mr. LaGrange further advised that the two new gantry cranes at the Napoleon Avenue Container Terminal that are part of Phase II have been quite active since their dedication. They recently offloaded from one vessel 1,718 containers. This is a record for one vessel in the Port of New Orleans. Mr. LaGrange finally advised that the Port continues to break records financially and for container volume. He said Mr. Jumonville has predicted that we will hit one million cruise ship passengers this year. We are looking forward to the dedication of the Julia Street Cruise Terminal and the marshaling yard at the Napoleon Avenue Container Terminal. H. Old Business There was no old business to come before the Board. I. New Business Commissioner Toomy asked Boy Scout Troop 63 to stay for a photograph with the Board of Commissioners. J. Adjournment Page 21 of 22
There being no further business to come before the Board, the meeting was adjourned at 11:50 A.M. by Chair Cahill. NEXT MEETING: Page 22 of 22