CARMAN-AINSWORTH BOARD OF EDUCATION MINUTES January Organizational Meeting Tuesday,, 6:30 p.m. The meeting was called to order at 6:32 p.m., by President Hatcher in the Conference Room of the Carman- Ainsworth Administration Building. Members Present: Members Absent: Others Present: Lonney Jarnigin, Gary Cousins, Joy Crane, James Johnson, Lisa Koegel, Gloria Nealy, Patrice Hatcher, Terae King Karla Bell Superintendent Kindle, Russ Parks, Cathy McGilvery, Bob Hetherton, Gina Ryan, Claire Johnson, Delynne Miller, Lisa Murphy and other guests CALL TO ORDER AND PLEDGE OF ALLEGIANCE/MISSION STATEMENT President Hatcher called the meeting to order and led the Pledge of Allegiance. Superintendent Kindle recited the mission, vision, and belief statements. Superintendent Kindle requested the agenda be reordered to move Additions to Agenda to Item II. Motion by Jarnigin, supported by Crane, that the Board of Education reorder the agenda to move Additions to the Agenda to item II, as recommended by Superintendent Kindle. ADDITIONS TO THE AGENDA Superintendent Kindle requested an Executive Session be added to the agenda for the purpose of discussing the superintendent s evaluation and an attorney/client privilege matter; add Board Recognition under Recognitions and Presentations as item #2; and add an action item following Items from Trustees. Motion by Jarnigin, supported by Johnson, that Board of Education add an Executive Session to the agenda for the purposes of discussing the superintendent s evaluation, and an attorney/client privilege matter; add Board Recognition under Recognitions and Presentations as item #2; and add an action item following Items from Trustees, as recommended by Superintendent Kindle. Roll Call Vote Ayes: Nays: Absent: Jarnigin, Cousins, Crane, Johnson, Koegel, Nealy, Hatcher RECOGNITIONS AND PRESENTATIONS Michigan Educational Theatre Association State Thespian Festival Superintendent Kindle welcomed the high school drama teacher, Mrs. Delynne Miller. Mrs. Miller provided general information about the State Thespian Festival and introduced students honored at the event. Recognized first was Miss Torri Noakes, a junior and first time competitor, who performed two monologues which received an excellent rating. Recognized next was Mr. David Guster, senior, who performed his audition piece from the festival which received superior ratings and qualified him for the International Festival, and resulted in a
2 P a g e significant scholarship from Siena Heights University. Lastly, Mrs. Miller acknowledged Miss Anjewel Lenoir, a junior, who performed a song from her individual event. Mrs. Miller shared Miss Noakes will be staring in the winter production of Junie B. Jones Is Not A Crook, February 8-10, 2018 and announced the spring musical will be The Addams Family, April 26-29, 2018. Superintendent Kindle congratulated the students for their efforts and success. Recognition of the Board of Education Superintendent Kindle stated January is Board of Education appreciation month, and it is appropriate to recognize the importance of having a strong Board of Education. The Carman-Ainsworth Board cares deeply about students; that care and concern is reflected in the decisions made on behalf of the school community. Our Board represents the school district very well. Superintendent Kindle voiced great appreciation for the Carman-Ainsworth Board of Education members; this Board is most special and allows that which is best for our children. Superintendent Kindle read the Proclamation from Governor Rick Snyder proclaiming January 2018 as Local School Board Recognition Month. Superintendent Kindle recognized student representatives, Karla Bell and Terae King, and thanked them for their dedication and willingness to support Carman-Ainsworth Schools through their service on the Board of Education. Board Members were presented with a certificate of appreciation and a book that was dedicated in their honor to the elementary media centers district-wide. PUBLIC COMMENTS Community Comments: President Hatcher inquired if any individuals wished to address the Board. Ms. Michelle Turner, 1435 Chissom Trail, Flint, Michigan addressed the Board regarding bus stops for high school and middle school students. President Hatcher responded Superintendent Kindle will look into the matter and contact Ms. Turner. STAFF REPORTS Student Data Summary Report Mr. Russ Parks Superintendent Kindle introduced Mr. Parks, Assistant Superintendent. Mr. Parks shared the Data Summary Report from the most recent Student Count date of October 4, 2017 and discussed the following topical items: District Totals by Category Totals by Racial/Ethnic Totals by Resident LEA Totals by Program Participation Codes District Totals by Grade Brief discussion ensued.
3 P a g e COMMITTEE REPORTS Ms. Nealy commented she attended the New Year s Eve Afternoon Gala at the Carman-Ainsworth Senior Center on December 29, 2018. Ms. Nealy shared the recently purchased new van allows the senior center to take day trips. Ms. Nealy encouraged members to invite community members to join the senior center to participate in the various activities. Ms. Nealy shared the senior center will have a book sale on February 21, 2018 from 9:00 a.m. 3:00 p.m.; if you have any books to donate, please take them to the senior center. Mr. Johnson reported the Genesee County Association of School Board Members (GCASBM) is hosting a presentation on the balanced calendar on January 18, 2018 at the Genesee Intermediate School District. Mr. Johnson provided a report from the Government Relations Committee that met on December 18, 2017 and shared information on the various House Bills currently being discussed. BOARD GENERAL DISCUSSION Filling a Board Vacancy Process President Hatcher shared information regarding Filling a Board Vacancy by Appointment, Characteristics of an Effective School Board Member and Sample Questions to Ask Candidates. Discussion ensued pertaining to the process, timeline, possible interview questions and valuable resource materials for recognizing quality candidates. President Hatcher welcomed input and reminded that interviews and deliberations are held in an open meeting. Any appointees will have to run for reelection in November; petitions and general election information are available at the Genesee County Clerk s Office. Discussion ensued. The business portion of the meeting was called to order at 8:04 p.m. SECRETARY'S REPORT Motion by Nealy, supported by Koegel, to dispense with the reading of the minutes of the Workshop Meeting of December 5, 2017; the Regular Meeting of December 5, 2017; Student Discipline Subcommittee Open Session of December 19, 2017; and the Student Discipline Subcommittee Closed Session of December 19, 2017, and that they be approved as presented. TREASURER S REPORT Motion by Johnson, supported by Jarnigin, to approve the Treasurer's Report as presented and authorize payment of bills, as follows: General Fund, Food Service, Community Education, and Athletics Checks #90944-91135 dated November 16, 2017 December 13, 2017 General Fund... $903,813.19 Food Service... $20,955.81 Community Education... $7,334.59 Grand Total... $932,103.59 Building & Site NA
4 P a g e Capital Projects NA Community Education Check #1076-1079 Dated November 1, 2017 November 30, 2017... $180.00 Purchase Order Checking Checks #030728-#030731, #030758-#030760, #030848-#030904, #030912-#030913 Dated November 1, 2017 November 30, 2017... $4,020.73 Merchant Detail Report Dated November 7, 2017 December 4, 2017... $12,878.59 Payroll November 10, 2017... $937,429.69 November 24, 2017... $931,816.35 PERSONNEL ITEMS Offer of Contract Motion by Jarnigin, supported by Johnson, that the Board of Education employ the following individual for the 2017/2018 school year conditional upon the receipt of their Michigan teaching certificate and criminal history/fbi report: Name Position University Degree Prior Experience Salary Heather Slivka Special Education Teacher Offer of Contract Oakland University Saginaw Valley State University Masters of Education In progress Bachelors Elementary Education Minor: Early Childhood, Math, Science Cognitive Impairment Endorsement Richfield Public Academy 2004-present Mosaica of Saginaw 2003-2004 Superintendent Kindle explained interviews were held for the Early Head Start Director/Health-Family Engagement Coordinator position on December 20, 2017, and that Ms. Michelle Pattan is the candidate of choice for hire. He explained that federal performance standards require official approvals of the candidate from the 1) Early Head Start Policy Council; 2) Carman-Ainsworth Board of Education; and 3) Federal Regional Head Start Office in Chicago, prior to hiring. The Policy Council granted approval at their January 8, 2018 executive committee meeting. Superintendent Kindle presented Ms. Pattan's qualifications to the Board and requested their 5/C
5 P a g e support and official approval of Ms. Pattan for the position. Approval was granted and Ms. Pattan will be offered the position pending final approval from the Regional Head Start Office. Motion by Jarnigin, supported by Johnson, that the Board of Education employ the following individual as the Early Head Start Director/Health-Family Engagement Coordinator conditional upon the receipt of their criminal history/fbi reports and Federal Head Start approval. Michelle Pattan, RDH; Education: Bachelor s Degree - Ferris State University, Associates Degree in Applied Science RDH Mott Community College Experience: Health/Oral Health Coordinator, GCCCARD Head Start, August 2007 present, Administrator, General Consulting LLC, 1996 2007, Dental Hygienist, Doctors Burau, 1994 2007, Radiology Clerk, St. Joseph Hospital 1988 1992, Medical Assistant, Internal Medicine Group, 1979 1990, Salary for the 2017/2018 school year will be $63,360.00 prorated. OLD BUSINESS There was none. NEW BUSINESS Election of Officers: Office of President Superintendent Kindle announced that nominations were open for the office of President. Ms. Crane nominated Mr. James Johnson as Board President; it was supported by Mr. Cousins. Motion by Crane, supported by Jarnigin, that nominations for the office of President be closed and Mr. Johnson be elected as Board President by unanimous consent. Mr. Johnson was elected President for the term commencing, and ending on the date of the next January Organizational Meeting. Office of Vice President Superintendent Kindle announced that nominations were open for the office of Vice President. Mr. Jarnigin nominated Mr. Gary Cousins as Board Vice President, supported by Ms. Koegel. Motion by Hatcher, supported by Crane, that nominations for the office of Vice President be closed and Mr. Cousins be elected as Board Vice President by unanimous consent. Mr. Cousins was elected Vice President for the term commencing, and ending on the date of the next January Organizational Meeting.
6 P a g e Office of Secretary Superintendent Kindle announced that nominations were open for the office of Secretary. Ms. Nealy nominated Mrs. Lisa Koegel as Board Secretary; supported by Mr. Cousins. Motion by Cousins, supported by Jarnigin, that nominations for the office of Secretary be closed and Mrs. Koegel be elected as Board Secretary by unanimous consent. Mrs. Koegel was elected Secretary for the term commencing, and ending on the date of the next January Organizational Meeting. Office of Treasurer Superintendent Kindle announced that nominations were open for the office of Treasurer. Mr. Cousins nominated Mr. Lonney Jarnigin as Board Treasurer; supported by Ms. Crane. Motion by Cousins, supported by Crane, that nominations for the office of Treasurer be closed and that Mr. Jarnigin be elected as Board Treasurer by unanimous consent. Mr. Jarnigin was elected Treasurer for the term commencing, and ending on the date of the next January Organizational Meeting. Board of Education Meeting Calendar Motion by Jarnigin, supported by Cousins, that the Board of Education adopt the most recent 2017-18 Board of Education Meeting Calendar as presented without changes. Board of Education Committee Designations Mr. Cousins volunteered to serve as the alternate to the Genesee County Area School Board Association and serve on the Succession Planning and Superintendent Contract Committee. Mrs. Koegel volunteered to serve on the Health Education Advisory Committee. Mr. Jarnigin volunteered to serve on the Succession Planning and as a Liaison to Carman-Ainsworth Education Foundation. Mr. Johnson volunteered to serve on the Superintendent Contract Committee. Motion by Koegel, supported by Jarnigin, that the Board of Education designate Mr. Cousins as the alternate member to the Genesee County Area School Board Association, as a member on Succession Planning and Superintendent Contract Committee; designate Mrs. Koegel as a member of the Health Education Advisory Committee; designate Mr. Jarnigin as a member on Succession Planning and as a Liaison to Carman-Ainsworth Education Foundation; and designate Mr. Johnson as a member of the Superintendent Contract Committee.
7 P a g e Other previous committee designations remained unchanged. Consideration of Board of Education Calendar Change to make the January 23, 2018 Board Workshop a Special Meeting Motion by Cousins, supported by Jarnigin, that the Board of Education approve the Board of Education Calendar Change to make the January 23, 2018 Board Workshop a Special Meeting. Roll Call Vote Ayes: Nays: Absent: Jarnigin, Cousins, Crane, Johnson, Koegel, Nealy, Hatcher Consideration of Board Resolution for the Adoption of MASB s Board of Education Governance Standards Motion by Hatcher, supported by Cousins, that the Board adopt the Board Resolution for Adoption of MASB s Board of Education Governance Standards, as recommended by Superintendent Kindle. Acceptance of Donation Motion by Crane, supported by Koegel, that the Board accept the donation indicated below in support of the Carman-Ainsworth Community Schools, as recommended by Superintendent Kindle. Mr. and Mrs. Paul Ring, $1,000.00 to the Kyle Eileen Hart Music Memorial Fund in memory of Ms. Marion Lage. Letter of appreciation has been sent. ITEMS FROM ADMINISTRATORS Mr. Hetherton reported English Language Learners (ELL) World-Class Instructional Design and Assessment (WIDA) testing is scheduled to begin in February. Mr. Hetherton and Mrs. Ryan attended a follow-up meeting at the Genesee Intermediate School District on Promoting Positive School Climate and discussed the efforts to gear it toward a mental health model. Mrs. Ryan is meeting with ELA teachers at the middle school to track and align curriculum and update pacing guides. Mrs. McGilvery shared the Michigan Department of Education and Center for Educational Performance and Information launched the new Parent Dashboard for School Transparency today. Mrs. McGilvery viewed the dashboard for Randels Elementary which makes building-level data easily accessible for parents. The Parent Dashboard is housed within the MI School Data website and allows individuals to look at a school as a whole, or break down three years work of data into student groups and/or subject areas, as well as provides comparisons to similar schools.
8 P a g e Mr. Parks indicated yesterday, January 8, 2018, began the 10-day window for Schools of Choice applications. Mr. Parks shared information regarding the process to be followed regarding refunding school member contributions relative to PA 75. The district is expected to receive the refund from the State in its January 22, 2018 state aid payment and will refund to eligible members their contributions. Only staff employed with Carman-Ainsworth between July 2010 and September 2012 are eligible for their refunded contributions. The business office hopes to refund employees no later than March 31, 2018. Mr. Kindle reported he has met with all of the buildings, except Rankin Elementary (which will take place on January 11, 2018) to present the 2016/2017 financial statement presentation. Along with discussing the audit, information was provided to the teachers regarding the academic achievement portion of student growth which applies to their evaluation. ITEMS FROM TRUSTEES Mr. King thanked the Board for their dedication to the students in the district and for the continued work they provide to ensure Carman-Ainsworth will remain a strong and successful district. Mr. King wished the best to Mrs. Hatcher and Ms. Crane. Mrs. Koegel congratulated Mrs. Hatcher and Ms. Crane and thanked them both for their service to Carman- Ainsworth and their many years of guidance on the Board. Ms. Nealy extended congratulatory comments to Mrs. Hatcher and Ms. Crane and noted she attended the Exit Presentations at Atlantis High School. Mr. Jarnigin thanked Mrs. Hatcher and Ms. Crane for their dedication to Carman-Ainsworth and wished them the best on their new adventures. Mr. Cousins voiced his appreciation for Mrs. Hatcher and Ms. Crane and their leadership on the Board. Mr. Cousins thanked Superintendent Kindle for the books that were donated on behalf of the Board to the elementary media centers. President Johnson thanked the Board for their support and wished the best for Mrs. Hatcher and Ms. Crane. Ms. Crane read her letter of resignation which will be effective January 19, 2018. Ms. Crane thanked the Board for many years of support and the opportunity to serve the district. Mrs. Hatcher congratulated the new Board Executive Committee. Mrs. Hatcher expressed appreciation for the school board recognition. Mrs. Hatcher read her letter of resignation which will be effective January 19, 2018. Mrs. Hatcher thanked the district for the opportunity to serve the students and the community of Carman- Ainsworth Schools. ACTION ITEMS Superintendent Kindle announced it has been a pleasure to work with Mrs. Patrice Hatcher and Ms. Joy Crane, resigning Board of Education Members. Both Mrs. Hatcher and Ms. Crane have served this community for many years with dedicated service and support and endless hours of guidance. Superintendent Kindle referenced a speech by Martin Luther King, Jr., entitled the Drum Major Instinct and encouraged both Mrs. Hatcher and Ms. Crane to continue to serve as they have served the district and share their many gifts. Resolution of Recognition and Appreciation, Ms. Joy Crane, Member of the Board of Education Superintendent Kindle read aloud the resolution of recognition and appreciation as follows: WHEREAS, the Carman-Ainsworth Community Schools has been fortunate to have a dedicated Board of Education Member committed to the mission of the District, and WHEREAS, that member is now about to embark on new adventures in life away from the Carman- Ainsworth Community Schools, and
9 P a g e WHEREAS, we, as members of the Carman-Ainsworth Board of Education wish to extend our utmost appreciation for the work that she has done to make education activities an enriching and exciting experience for the students of our district, and WHEREAS, the Board wishes to extend our sincere best wishes for every happiness in the future to Joy Crane who will be leaving her Board of Education duties effective January 19, 2018, NOW THEREFORE BE IT RESOLVED that the Carman-Ainsworth Board of Education recognizes and appreciates the service of a distinguished member departing the District, that member being Joy Crane Member of the Board of Education Carman-Ainsworth Community Schools July 1, 2010 January 19, 2018 and wishes her well in all future endeavors, and, further, that this resolution of Appreciation and Support be duly recorded and spread across the minutes of the Carman-Ainsworth Board of Education on this 9 th day of January in the year 2018. To this Resolution we set our hands and seals. Motion by Jarnigin, supported by Cousins to adopt the Resolution of Recognition and Appreciation of Ms. Crane, as recommended by Superintendent Kindle. Resolution declared adopted. Resolution of Recognition and Appreciation, Mrs. Patrice Hatcher, Member of the Board of Education Superintendent Kindle read aloud the resolution of recognition and appreciation as follows: WHEREAS, the Carman-Ainsworth Community Schools has been fortunate to have a dedicated Board of Education Member committed to the mission of the District, and WHEREAS, that member is now about to embark on new adventures in life away from the Carman- Ainsworth Community Schools, and WHEREAS, we, as members of the Carman-Ainsworth Board of Education wish to extend our utmost appreciation for the work that she has done to make education activities an enriching and exciting experience for the students of our district, and WHEREAS, the Board wishes to extend our sincere best wishes for every happiness in the future to Patrice Hatcher who will be leaving her Board of Education duties effective January 19, 2018, NOW THEREFORE BE IT RESOLVED, that the Carman-Ainsworth Board of Education recognizes and appreciates the service of a distinguished member departing the District, that member being Patrice Hatcher Member of the Board of Education Carman-Ainsworth Community Schools July 1, 2005 January 19, 2018
10 P a g e and wishes her well in all future endeavors, and, further, that this resolution of Appreciation and Support be duly recorded and spread across the minutes of the Carman-Ainsworth Board of Education on this 9 th day of January in the year 2018. To this Resolution we set our hands and seals. Motion by Cousins, supported by Jarnigin to adopt the Resolution of Recognition and Appreciation of Mrs. Hatcher, as recommended by Superintendent Kindle. Resolution declared adopted. ADVANCED PLANNING Board of Education Special Meeting, January 23, 2018, 5:30 p.m., Carman-Ainsworth Administration Building Board of Education Student Discipline Subcommittee Meeting, January 30, 2018, 5:30 p.m., Carman-Ainsworth Administration Building SUGGESTED AGENDA ITEMS Superintendent Evaluation Regular Instruction, Curricular, and Assessment Topics Year s Growth Data School Improvement Monitoring EXECUTIVE SESSION Motion by Cousins, supported by Crane, that the Board adjourn to Executive Session after a short break at this time, 9:04 p.m., for the purpose of discussing an attorney/client privilege matter and superintendent s evaluation. Roll Call Vote Ayes: Nays: Absent: Jarnigin, Cousins, Crane, Johnson, Koegel, Nealy, Hatcher The Executive Session reconvened at 9:29 p.m. ADJOURNMENT President Johnson declared the Executive Session Meeting and the Regular Meeting adjourned at 9:29 p.m. Lisa Koegel, Board Secretary