BOARD OF COUNTY COMMISSIONERS JASPER COUNTY, GEORGIA REGULAR MEETING AGENDA January 7, 2019 6:00 p.m. Commissioner s Meeting Room Ground Floor Ste. 16 MONTICELLO, GEORGIA I. Call to Order (6:00 p.m.) NAME PRESENT ABSENT LATE ARRIVED DISTRICT 1 CARL PENNAMON, CHAIR DISTRICT 2 BRUCE HENRY DISTRICT 3 DON JERNIGAN DISTRICT 4 VACANT DISTRICT 5 - DOUG LUKE II. Pledge of Allegiance III. Invocation District 1 IV. Approval of Agenda V. Consent Agenda 1. Approval of Minutes: Regular Meeting Minutes, December 3, 2018 2. Check Register Check # s 53933-54168 VI. Public Hearing Public Hearings are conducted to allow public comments on specific advertised issues such as rezoning, ordinances, policy development and other legislative actions to be considered by the County Commissioners. Following the public hearing, the Board of Commissioners will take action on each item presented below. VII. County Commissioner Items VIII. Presentations/Delegations Presentation/Delegations allows scheduled speakers to address the Commission for not more than ten (10) minutes on specific topics or for recognition of citizens, county employees or other events by the Commissioners. IX. Regular Agenda Appointments: 1. Appointment of Chairman 2. Appointment of Vice-Chairman 3. Appointment of County Attorney 4. Appointment of County Clerk
Old Business: 1. Jasper County Cannery Property Status New Business: 1. Fiscal Agent Designation for Family Connection Collaborative FY 2020 2. Georgia Department of Defense Facility Use Request for Disaster Debris Clearing Training X. County Attorney Items XI. County Manager Update 1. Roads and Bridges XII. Citizen Comments The Citizens Comments section of the Agenda allows citizens who sign up to address the Commission for not more than three (3) minutes on specific topics. The County Attorney will keep time. Please be courteous of the 3 minute time limit. XIII. Executive Session Consultation with County attorney to discuss pending or potential litigation as provided by O.C.G.A. 50-14-2(1); Discussion of the future acquisition of real estate as provided by O.C.G.A. 50-14-3(4); and, discussion on employment, compensation, or periodic evaluation of county employees as provided in O.C.G.A. 50-14-3(6) XIV. Adjournment
Consent Agenda Item 1 Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Approval of Minutes Summary: Minutes have been completed for the Jasper County Board of Commissioners: Regular Meeting Minutes, December 3, 2018 Background: Cost: $0 Recommended Motion: Approve minutes for: Regular Meeting Minutes, December 3, 2018
Jasper County Board of Commissioners December 3, 2018 Regular Meeting Minutes 6:00 P.M. Comm. Pennamon called the meeting to order at 6:00 p.m. Commissioners Present: Chairman, Carl Pennamon, Vice-Chairman, Craig Salmon, Bruce Henry, Don Jernigan, and Doug Luke. Staff Present: Mike Benton, County Manager, Clerk, Sharon Robinson, Finance Director, Dennis Pate, and County Attorney, David Ozburn. Pledge of Allegiance: Invocation: District 5 Doug Luke Agenda Approval: Comm. Salmon made motion approve the agenda as presented, Comm. Henry seconded; passed Consent Agenda: Minutes: Comm. Luke made motion to approve the Regular Meeting Minutes of November 5, 2018, Henry seconded; passed Check Register: Comm. Salmon made motion to approve the check register which included check # s 53637-53932 for payment, Luke seconded; passed Presentations/Delegations: None Public Hearing: None Commissioner s Items: Jernigan: None Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Henry: None Salmon: None Luke: Questioned how we are looking on road restoration. If it comes to a week that we need to work a Friday at overtime pay he is all for it in order to stay caught up. Mr. Benton noted we didn t work Friday, did put all 3 motor graders in one area; so we did get current. Pennamon: Referenced the Monticello News where the Four County Development Authority was awarded the Georgia Economic Development Award for the state. The Governor recognized JDA for the top Development Authority in the State. Presentations/Delegations: None Regular Agenda: Old Business: New County Policy County Signage on GDOT ROW: Comm. Pennamon noted he asked Board members to take time to review the proposed Policy and have staff place it on this agenda for approval. Mr. Benton noted that there is 2 parts to the motion; the one-time GDOT payment for the permanent posts. Comm. Henry clarified who will have ownership of the post. Mr. Benton noted the posts will belong to us, we are responsible for changes. Comm. Luke questioned if they will provide the posts from here on out. Mr. Benton noted we have to purchase the designed post, they put them up, but once we have purchased the post, we own them. Comm. Salmon made motion to approve the new policy on County Signage on GDOT Right-of-way dated November 2, 2018; and approve a one-time payment to GDOT of $1600 for eight gateway posts to be installed by GDOT on State Routes 11, 16, 83, and 212; Jernigan seconded; passed Annual Update of the Capital Improvements Element for FY 2018: Comm. Pennamon asked Board members to take time to review the Plan and look at the impact fee percentages and put it back on this agenda for approval. Comm. Henry made motion to approve Resolution #2018.12.03 authorizing the Draft Update of the Annual Capital Improvements Element for FY 2018 to be submitted to Northeast Georgia Regional Commission for review and then forwarded to the DCA for State review, Luke seconded; passed Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Shepard Road Paving Bid Results Award: Mr. Benton noted the recommended motion that is in the packet is changing; he talked with DOT and would like the motion to award the base bid to Shepco in the amount of $248,480.50 and not use SPLOST money on the Alternate bid which was more asphalt on top. Also to request additional funding from GDOT to equal 70% of the total project. Comm. Salmon made motion to award the low base bid to Shepco Paving in the amount of $248, 480.50 for 1 asphalt and the additional funding; and that the County Manager make a formal request to GDOT for 70% and as much as he can get from GDOT s LMIG Assistance Program, Jernigan seconded; passed New Business: Appointment of Jasper County Recreation Board Member: Mr. Benton noted The Jasper County Recreation Board is a 7-member Advisory Board. The Recreation Board has one (1) vacancy as a result of an unexpired term that needs to be filled. The term will expire in July 2019. Staff has advertised for volunteers that are willing to serve on the Recreation Advisory Board. Valarie Bennett and Patrick Diaz have expressed an interest. Mr. Benton requested that Mr. Robert Norton, Board Chairman bring the interested persons to address the Board. Ms. Valarie Bennet addressed the Board noting she is very interested in serving. Mr. Patrick Diaz addressed the Board noting he has been involved in Recreation a long time and is interested in contributing some of his ideas on the Recreation Board. Comm. Luke questioned if we can add one person and an alternate person as he does not want to turn down anyone that wants to serve. Mr. Norton noted that he doesn t mind changing to a 9-member Board if they want to accept a change in the bylaws. Comm. Pennamon suggested not appointing anyone, just bring it back at the next meeting to change the by-laws and then appoint. Atty. Ozburn noted that just because there are a set number of Board members doesn t mean others can t attend the meetings. Comm. Pennamon asked Mr. Norton to get with County Attorney and Mr. Benton and re-word the by-laws for increased board members and have ready for approval at the next meeting. Renewal of Alcohol Licenses: Shane Sealy noted the following businesses have applied for Alcohol License renewals and 911 calls and background checks have been done for each application: Tyson s Country Store, Application number 2018-A-004 located at 22044 Hwy 11 North. Name of applicant: Lisa Whitaker Wilkerson Retail sales of beer and wine - Renewal Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Lakeview Marina, Application number 2018-A-002 located at 8726 Jackson Lake Road Monticello, Ga 31064. Name of applicant: Shabanali Jabbarcheloei Retail sales of beer and wine - Renewal Lakeview Restaurant, Application number 2018-A-003 located at 8726 B Jackson Lake Road Monticello, Ga 31064. Name of applicant: Shabanali Jabbarcheloei Pouring license for distilled spirits, beer, and wine. - Renewal Convenience Stores, Inc dba Larry s 4 way, Application number 2018-A-001 located at 9160 Hwy 212 West Monticello, Ga 31064. Name of applicant: Joann Hedrick Retail sales of beer and wine. - Renewal Turtle Cove POA, Application number 2018-A-006 located at 222 Clubhouse Drive Monticello, Ga 31064. Name of applicant: Lucinda M. Bryant Pouring license for distilled spirits, beer, and wine. - Renewal Frank s Restaurant, Application number 2018-A-008 located at 11818 Hwy 212 West Covington, Ga 30014. Name of applicant: Vivian Castellana Fuller Pouring license for distilled spirits, beer, and wine. Renewal Comm. Luke made motion to accept the renewal applications for Tyson s Country Store, Lakeview Marina, Lakeview Restaurant, Convenience Store, Inc dba Larry s 4-Way, and Frank s Restaurant; Jernigan seconded; passed Comm. Salmon made a motion to accept the application for renewal for Turtle Cove POA, Henry seconded; Salmon, Henry, Luke, and Pennamon vote yes; Jernigan abstained. Motion passed. Triple Point Engineering Services Agreement: Mr. Benton noted Triple Point Engineering has provided a scope of services and fee proposal for Compliance and Engineering Services for the Jasper County Municipal Solid Waste (MSW) and the Construction/Demolition/Industrial (CDI) landfills. Kent McCormick reviewed the proposal and noted he would answers any questions from the board. Comm. Henry questioned where we are on finalizing the closing. Mr. McCormick noted he believes all or most of the items have been addressed; he will clarify with Sammie McCowan and then EPD will be contacted to come out. Mr. Henry noted we need to be sure to work towards getting that closed certificate so that the 30-year window can start. Comm. Salmon made motion to authorize Chairman to sign the Triple Point Engineering Services Agreement in the amount of $56,900 and additional work by change orders, as presented for compliance and engineering services at the Jasper County Municipal Solid Waste landfill and the Construction/Demolition/Industrial landfill for FY 2019. Comm. Henry seconded; passed Proposal to Complete County Wide Property Assessment Reviews: Lynn Bentley, Chief Appraiser noted this proposal is the cost to finish the county reviews for the 2020 digest. This proposal was presented to the Board of Assessors on November 19 th, 2018 and was voted to accept Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Ms. Bentley noted Georgia code requires that all properties are physically reviewed periodically. We started this project in 2017 with the intention of having all properties reviewed within a 6 year period. We started with the northern most tip of the county and have worked southward. When it is completed, the process will start all over again. Chris Kight with Million Pines Company is currently working on the reviews for the 2019 digest. When finished, we will have 3 years worth of parcels left. Ms. Bentley further noted we are contracted with Chris for $30,000 per year. This proposal is to finish the county at a cost of $85,500. The county will receive some unexpected revenue this year from the increase of the public utility digest. There would be the usual $30k in the 2020 budget, which leaves an extra cost of $55k. The new public utility revenue is approximately $26k. The $55k could be split over the 2019 and 2020 budgets using the additional public utility revenues. Comm. Salmon made motion to approve the proposal from Million Pines Company to complete the Countywide property assessment reviews for the 2020 Digest and that will be increasing the budget for this year $27,750 and then we will address that amount in the next budget process. Comm. Luke seconded; passed unanimously JCWSA Request Comprehensive Plan Modification: Ken McMichael addressed the Board and asked them to amend the Comprehensive Land Use Plan to include the identified high yielding Feldspar aquifers. He stated reasons for this; to develop a long range water supply plan to promote Economic Development and to protect water sources from harmful development. Comm. Salmon gave some examples of what happens when development is done without identifying aquifers; Sherwin-Williams, Bio-Lab, etc. Comm. Jernigan noted he would like the County Engineer to study this report and come back with his recommendation. Comm. Salmon made recommendation that the aquifers be identified on the map pending County Engineer review. Comm. Pennamon questioned Robert Jordan, County Engineer as to what his recommendation would be as far as the request. Mr. Jordan noted he has not read the report; however, there are 2 reasons to put something on a future land use map. One being, if there is a higher susceptibility of certain areas to contamination, and if you think it is or will be used as a future grounding source. Comm. Luke questioned David Dyer if there has been a situation where the prospective buyer would pay to have testing done. David Dyer noted no one has talked to Economic Development about this. One of the greatest hazards and pollution is agriculture; he does not want prospects to pass us by because we have lines drawn on a map. Comm. Luke noted he would like to see entities come together to discuss this. Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Comm. Jernigan made motion to table this item until the February Meeting to give all the parties involved (City of Monticello, Jasper County Water & Sewer Authority, and Economic Development) time to meet and come up with more current information and give the County Engineer time to review, Luke seconded; passed Ms. Robinson asked for clarification on the entities to meet. Comm. Pennamon clarified the City of Monticello, Jasper County Water & Sewer Authority, and Economic Development. Approval of 2019 Meeting Dates: Board members reviewed the list of 2019 scheduled Meeting Dates for approval. Comm. Henry made motion to approve the 2019 scheduled Meeting Dates, Jernigan seconded; passed The 2019 Meeting Dates are as follows: Monday, January 7 th Monday, February 4 th Monday, March 4 th Monday, April 1 st Monday, May 6 th Monday, June 3 rd Monday, July 1 st Monday, August 5 th Monday, September 9 th Monday, October 7 th Monday, November 4 th Monday, December 2 nd Approval of 2019 Holidays: Board members reviewed the 2019 Proposed Holidays. Comm. Jernigan made a motion to approve the listed 2019 Proposed Holidays, Henry seconded; passed The 2019 Approved Holidays are as listed: New Year s Day Tuesday, January 1, 2019 Martin Luther King Day Monday, January 21, 2019 President s Day, Monday, February 18, 2019 Good Friday, Friday, April 19, 2019 Memorial Day Monday, May 27, 2019 Independence Day Thursday, July 4, 2019 Labor Day Monday, September 2, 2019 Columbus Day Monday, October 14, 2019 Veterans Day Monday, November 11, 2019 Thanksgiving Day Thursday, November 28, 2019 Day after Thanksgiving Friday, November 29, 2019 Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Christmas Eve Tuesday, December 24, 2019 Christmas Day Wednesday, December 25, 2019 FY 2018 Final Budget Amendments: Mr. Pate reviewed the FY 2018 Final Budget Amendments. Comm. Henry made motion to approve Budget Amendment # 12.03.2018 - #01, Jernigan seconded; passed Comm. Jernigan made motion to approve Budget Amendment # 12.03.2018 - #02, Luke seconded; passed Comm. Luke made motion to approve Budget Amendment # 12.03.2018 - #03, Jernigan seconded; passed Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #04, Henry seconded; passed Comm. Luke made motion to approve Budget Amendment # 12.03.2018 - #05, Henry seconded; passed Comm. Jernigan made motion to approve Budget Amendment # 12.03.2018 - #06, Henry seconded; passed Comm. Henry made motion to approve Budget Amendment # 12.03.2018 - #07, Jernigan seconded; passed Comm. Luke made motion to approve Budget Amendment # 12.03.2018 - #08, Jernigan seconded; Luke, Jernigan, Henry, and Pennamon vote yes; Salmon vote no. Motion passed 4 to 1. Comm. Jernigan made motion to approve Budget Amendment # 12.03.2018 - #09, Luke seconded; passed Comm. Jernigan made motion to approve Budget Amendment # 12.03.2018 - #10, Henry seconded; passed Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #11, Jernigan seconded; passed Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #12, Jernigan seconded; passed Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #13, Jernigan seconded; passed Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #14, Jernigan seconded; passed Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Comm. Salmon made motion to approve Budget Amendment # 12.03.2018 - #15, Jernigan seconded; passed County Attorney Items: None County Manager Items: Mr. Benton updated the Board on GDOT Bridge Project #0015765 also known as Pitts Chapel Road East Bridge Replacement, an update of dates; Final Field Plan Review March 2019, let date of May 2019; October 2019 to December 2019 is finish date. All of this is available on the GDOT website. Citizens Comments: Mary Alice Carter - Water Executive Session: Comm. Jernigan made motion to go into Executive Session at 7:58 p.m. to discuss personnel, real estate and pending litigation, Comm. Henry seconded; passed Comm. Salmon made motion to come out of Executive Session at 8:39 p.m., Comm. Jernigan seconded; passed Adjourn: Comm. Salmon made motion to adjourn at 8:39 p.m., Comm. Jernigan seconded; passed Carl Pennamon, Chairman Clerk, Sharon Robinson Jasper County Board of Commissioners Meeting Minutes December 3, 2018 Regular Meeting
Consent Agenda Item 2: Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Approval of Check Register Summary: A check register will be generated by the finance department on meeting day for signature and approval to process the checks. Background: Cost: $0 Recommended Motion: Approve processing of check # s 53933-54168
Appointments Item 1 Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Appointment of Chairman Summary: The County Charter states in Section 1 C that: the board of commissioners shall, at its first meeting in January, elect a chairman from among its membership to serve for a one year term. Background: Same as Above Cost: None Recommended Motion: Appoint a Chairman by receiving sufficient votes.
Appointments Item 2 Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Appointment of Vice-Chairman Summary: The County Charter states in Section 1 C that: the board of commissioners shall, at its first meeting in January, elect a vice-chairman from among its membership to serve for a one year term. Background: Same as Above Cost: None Recommended Motion: Appoint a Vice-Chairman by receiving sufficient votes.
Appointments Item 3 Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Appointment of County Attorney Summary: The County Attorney Appointment is done at the first meeting each year for the attorney to serve for a one year term. Staff recommends appointing David Ozburn as County Attorney. Background: Same as Above Cost: None Recommended Motion: Appoint a County Attorney by receiving sufficient votes.
Appointments Item 4 Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Appointment of County Clerk Summary: The Board of Commissioners needs to make a designation of County Clerk to serve for a one year term. Staff recommends appointing Sharon Robinson as County Clerk. Background: Same as Above Cost: Recommended Motion: Approve the County Clerk by receiving sufficient votes.
Old Business Item 1: Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Jasper County Cannery Property Status Summary: Staff needs direction from Board regarding status of property. Background: Jasper County Board of Commissioners owns property located at 475 Hillsboro Street, Monticello, GA. Jasper County is currently using the building as a storage location for discarded equipment. Building is approximately 36 x 65 with an additional 8 x 10 on one end. Concrete block construction with framed asphalt shingle roof. Tax Assessor s Office was asked to provide an updated property record with confirmed lot size and current estimate of value. Confirmed lot size is.71 acres. Jasper County Tax Assessor Value: Current Land Value - $ 7700 Current Improvements Value - $14,500 Total Property Value - $22,200 Cost: To be determined Recommended Motion: Board Discretion
New Business Item 1: Agenda Request Jasper County BOC Department: Agencies Date: January 7, 2019 Subject: Fiscal Agent Designation for Family Connection Collaborative FY 2020 Summary: Targie Folds, Jasper County Family Connection Director, has asked the Board of Commissioners to serve for the ninth year as fiscal agent for the Family Connection Program for the following grants: 1. State grant of $50,000 on a quarterly reimbursement basis. Background: The County became Jasper County Family Connection s Fiscal Agent in FY2012. They are requesting that the County serve as their fiscal agent for FY2020. The BOE is continuing to partner with the County to provide facility space again. Cost: $0 Pass-Through Only Recommended Motion: Approval for Jasper County Board of Commissioners to serve as the Fiscal Agent for Jasper Family Connection that allows administration of the State grant.
Annex A Part 5 Fiscal Agent Designation and Acceptance Agreement COUNTY: The agrees to serve legal name of agency or board as the Fiscal Agent for the name of Georgia Family Connection collaborative for the period of July 1, 2019 through June 30, 2020. The Fiscal Agent certifies they 1) understand this is a 12 month commitment, 2) understand expenses are reimbursable on a quarterly basis, 3) agree to receive all financial correspondence and payments relating to the funds, and make all records available for any required financial audit, 4) have appropriate accounting and financial systems to document costs incurred and claims made and 5) agree the local Family Connection collaborative board is the body responsible for all decisions associated with budgeting of these funds, but will ensure such decisions shall be in compliance with the Fiscal Agent s own policies and procedures. Mail signed agreement with signed IRS W-9 form to: Deadline: February 15, 2019 Family Connection Collaborative Chairperson: (Signature in ink) FY 2020 Fiscal Agent Information Georgia Family Connection Partnership 235 Peachtree Street Suite 1600 Atlanta, GA 30303-1422 Fiscal Agent: Fiscal Agent s fiscal year end date (month and day): (Print Name in Block Letters) Date: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Family Connection Coordinator: (Signature in ink) (Signature of agency representative legally responsible to enter into contract. Signature in ink) (Print Name in Block Letters) Title: (Print Title in Block Letters) Date: (Print Name in Block Letters) Date: 11/18
New Business Item 2: Agenda Request Jasper County BOC Department: Board of Commissioners Date: January 7, 2019 Subject: Georgia Department of Defense Facility Use Request for Disaster Debris Clearing Training Summary: The Georgia State Defense Force is requesting the use of the following two Jasper County facilities with stated use, dates and times. Fire Station #3 Training Classroom will be used for classroom training for disaster chain saw debris clearing, Saturday, March 2, 2019 from 0700 to 1730. Landfill Borrow Pit will be used for field training for disaster chain saw debris clearing, Sunday, March 3, 2019 from 0800 to 1800. Instructors are volunteer, no pay involved. Each participant and instructor will be required to sign a release of reliability letter for the course. Background: Georgia State Defense Force assists state and local governments and civilian organizations to assure the welfare and safety of the citizens of Georgia as well as providing support as required to other agencies of the Georgia Department of Defense. Georgia State Defense Force held a similar training exercise in May 2018 at the same two locations. The two locations proved to be excellent training locations for the State Defense Force. Cost: No cost Recommended Motion: Approve the Georgia Department of Defense State Defense Force for the use of the facilities, as requested, located at Fire Station 3 and the Landfill Borrow Pit.
GEORGIA DEPARTMENT OF DEFENSE STATE DEFENSE FORCE Headquarters CNGC, Building 30 Marietta, GA 20Dec2018 SUBJECT: Facility Use Request on 2&3March2019 Mr. Mike Benton County Manager Jasper County Georgia Monticello, Ga. 31064 Mr. Benton, Hope all is well, and you are having a great day today. I am writing you today requesting the facility use of (2) two locations on 2&3March2019. We need to conduct a disaster chain saw debris clearing class. This course requires 4 hours of classroom training and 12 hours of field training. As a member of the Georgia State Defense Force (GSDF) our job is when ordered by the Adjutant General, we provide an organized, trained, disciplined rapid response, volunteer force. The GSDF assists state and local governmental agencies and civilian relief organizations to assure the welfare and safety of the citizens of Georgia as well as providing support as required to other agencies of the Georgia Department of Defense (GA DoD). I am requesting the classroom at the fire station on Saturday 2&3March2019 from 0700 to 1730 and the Jasper County Landfill Borrow pit area on Sunday 3March2019 from 0800 to 1800. The Georgia State Defense Force (GSDF) will provide the county with a release of liability letter for this course. Please feel free to contact me if there are any questions. Thanks, Samuel McCowan CW4 GSDF CCWO Command Chief Warrant Officer 678-725-3646 cell# Samuel.mccowan@gasdf.us