Board of Directors, Regular Meeting Minutes, Tuesday, RICHLAND SCHOOL DISTRICT NO. 400 BENTON COUNTY, RICHLAND, WASHINGTON The Board of Directors of Richland School District No. 400 met for a regular meeting Tuesday,, at 6:00 P.M. at the Administrative Service Center, 615 Snow Avenue, Richland, Washington. School Board President Rick Jansons presided. Board members present: Phyllis Strickler, Heather Strickler, Rick Donahoe, and Mary Guay. Administrators present: Superintendent Rick Schulte, Executive Director of Financial Services Rich Puryear, Assistant Superintendent of Instruction and Secondary Education Todd Baddley, Assistant Superintendent K-5 and Assessment Mike Hansen, Executive Director of Human Resources Tony Howard, Executive Director of Support Services Mark Panther, Communications Manager Steve Aagaard, Executive Director of Capital Projects Kevin Knodel, and District Counsel Galt Pettett. The Board meeting was called to order at 6:00 P.M. 1.0 EXECUTIVE SESSION (Personnel, Legal, Real Estate, Negotiations) The Board was adjourned to executive session at 6:00 P.M. to discuss acquisition of real estate, if public knowledge might increase the price 42.30.110 (1) (b); minimum selling price for real estate, if public knowledge might depress the price (final action selling or leasing real estate must be taken in public meeting) 42.30.110 (1) (c); and complaints or charges against an employee or Board member (the person complained against may open the meeting to the public) 42.30.110 (1) (f). The executive session was projected to last thirty minutes, with no action expected. Executive session ended at 6:30 P.M. The Board returned to the regular meeting at 6:35 P.M. 2.0 CALL TO ORDER 2.1 Pledge of Allegiance 2.2 Roll Call-All Board members were present. 2.3 Approval of Minutes (October 16, 2013; October 22, 2013; November 1, 2013) Phyllis Strickler asked to change augment to offset in the October 22, 2013 minutes-page 3. It was moved by Mary Guay and seconded by Heather Cleary that THE BOARD APPROVE MEETING MINUTES FROM OCTOBER 8, 2013; OCTOBER 22, 2013 AS AMENDED; AND NOVEMBER 1, 2013.
Page 2 -------------------- 3.0 COMMUNICATIONS 3.1 Presentations/Recognitions 3.1.1 HomeLink Solar System Project-Trevor Macduff, Three Rivers HomeLink Teacher, introduced students involved in the STEAM program. Students are creating a scale model of the solar system for the Hanford Reach Interpretive Center (The Reach). Students received funding for this project through the Columbia Center Rotary. 3.1.2 Katie Pardini-School Psychologist of the Year Nita Kamphuis, Special Education Director, introduced Katie Pardini, who was recently selected Washington State School Psychologist of the Year. Ms. Pardini has worked in the District for eleven years. Katie provides support to school staff and parents, as well as mentoring interns with interventions, assessments, and decision making. 3.2 Superintendent Report 26 Richland students have been selected to perform in the 2013/2014 All State Bands, Orchestras and Choirs. Bond Projects Update-Monday, November 18, 2013 at 7:00 P.M.-Enterprise Middle School-Review construction project progress. Champions invitation-dinner while at the WSSDA Conference-Board members decided to decline the invitation. Meeting with Legislators-Rick Jansons will attempt to schedule sometime during the first week of December. 3.3 Requests and Comments by Visitors (time limit)-none 4.0 UNFINISHED BUSINESS 4.1 Construction Projects (Tier 1.13) Kevin Knodel, Executive Director of Capital Projects, reported several changes were made to the schematic design for Elementary #10 after the Board workshop on November 1, 2103, including a new exit corridor from the west wing to the bus loop, and additional sidewalks connecting the bus loop to school entrances. Public Comment: Julie Robertson, 2112 Davidson Avenue, expressed concern regarding the bus loop and turning radius for busses. Mr. Knodel stated this had been evaluated and space is adequate. It was moved by Rick Donahoe and seconded by Heather Cleary that THE BOARD APPROVE THE SCHEMATIC DESIGN FOR ELEMENTARY No. 10. Brandon Wilm, Design West Architects, presented a first look at the site specific design development plan for Sacajawea Elementary. Discussion included more separation between parking lot and neighbors, bus drop offs, fencing, sidewalk from the Champions portable to the building, and a bid alternate for asphalt.
Page 3 -------------- Public Comment: John Cox, 526 Fuller Street, asked about landscape plans and was shown where plants, rocks, and trees were to be placed. Mr. Cox also asked the Board to consider minimizing light pollution and questioned the placement of the air handling system. Mr. Wilm stated this equipment will be housed in the third floor mezzanine. Mrs. Robertson asked if there would be sidewalks from the parent parking lot to the school and was assured there would be. Dr. Schulte stated staff will be requesting approval at the November 26, 2013 meeting. Mr. Knodel stated Value Engineering (VE) was done only for the site plan since the building itself is the same as the Lewis and Clark design. Value Engineering identified 46 relatively small value improvements accepted in whole or in part, with a cost savings of between $66,000 and $91,000. Mr. Knodel provided the summary letter as well as details of proposals, showing what has been accepted. Public Comment: John Cox expressed concern that this report was just received on Friday and he was not able to review the report. It was moved by Mary Guay and seconded by Rick Donahoe that THE BOARD ACCEPT THE VALUE ENGINEERING REPORT AND IMPLEMENTATION PLAN FOR SACAJAWEA ELEMENTARY. Superintendent Schulte reviewed a tentative schedule of construction project reports or actions. Nov. 26 Approval of Sacajawea Design Development Report on Security Review of Elementary Designs Award bid for Chief Joseph MS HVAC (subject to completing reference checks) Dec. 10 Dec. 1-15 Award bid for Chief Joseph MS HVAC (if needed) Award bid for completion of Hanford HS well pump station Report on options for Fran Rish seismic upgrades Consideration of site placement and schedule for new Marcus Whitman Elementary Jan. 14 Approval of Value Engineering for Elementary #10 Jan. 26 Selection of Design Team for Middle School No. 4 (subject to reference checks) Feb. 11 Design Development report for Elementary No. 10 Feb. 25 Approval of Design Development for Elementary No. 10
Page 4 -------------------- Feb. March Approval of Construction Documents for Lewis & Clark and Sacajawea March Selection of site for Middle School No. 4 Mar. 25 April 22 June Award bid for Lewis & Clark Elementary Selection of Design Team for Jefferson Elementary and HomeLink Award bid for Sacajawea Elementary Evaluate desirability of sale of final $28 million of construction bonds 4.2 Levy Development (Tier 1.17) Dr. Schulte reported the levy option was initially presented as Option B, Level Rate, with a constant levy rate of about $3.24 per thousand, equal to the 2014 levy rate. With increasing Assessed Valuation due to both new construction and property appreciation, a constant rate would add about $1,046,000 in calendar year 2015 and add another $1,092,000 in calendar year 2016 (a total of $2,138,000 additional in 2016 compared to 2014). Taxes are assessed and collected in calendar years whereas school districts operate on school fiscal years from September 1 to August 31. Consequently, the effect of the added revenue from a 2015-2016 replacement levy will be experienced differently in the different school years, roughly as follows: School Year 2014-2015 +$500,000 additional levy revenue (compared to 2013-2014) School Year 2015-2016 +$1,600,000 additional levy revenue (compared to 2013-2014) Additional revenue from the 2015-2016 replacement levy will be sufficient to cover the added costs from student enrollment increases and opening the new elementary school. Dr. Schulte reported the goal is to bring a levy resolution to the November 26, 2013 meeting for Board approval. Public Comment: None After Board discussion, Mr. Jansons asked Dr. Schulte to prepare the resolution complete with option B information as previously presented. Rick Jansons thanked Dr. Schulte for his diligent work on this topic. 5.0 NEW BUSINESS 5.1 Highly Capable Program (Tier Item 1.7) Mike Hansen, Assistant Superintendent of Elementary Education, advised Washington State made considerable changes to the Washington Administrative Code specific to Highly Capable Programs. Mr. Hansen reported a committee made up of parents, teachers, and principals has been working to make all the necessary changes. Further, the new policy, regulation, process, and forms have been shared with all of the principals in the District for comment. Policy and Regulation 2166 have been completely re written to bring the District into compliance with the new law. K-2 students will be served in their boundary schools. Screening and qualifying criteria have been established that identify greater numbers of students served in a two tier service
Page 5 -------------- delivery model (both boundary school services and the District s magnet program). Mr. Hansen explained the committee s intent was to include students at the 90 th percentile and above. Students qualifying for the Hi Cap program will need to have written consent forms signed to participate in further identification (qualifying assessments) as well as to be placed into the program. Identification of students in grades K 2 will occur in September each year and will be annual. For grades 3 8 identification will occur in February the year prior to placement. Programs offered at the boundary schools will be developed during the spring of 2014 and implementation will begin in the fall of the 2014 2015 school year. Mr. Hanson reviewed the qualifying criteria and timelines for various grade levels. Board discussion followed and several verbiage changes were requested. Public Comment: John Cox stated his concern that this program seemed discriminatory. Julie Robertson expressed concern with the revised policy. Some of those concerns involved the availability of forms, continuum of services, transfer of military families, and staff training. Matthew Barnett, 643 Birch Avenue, reported concerns of vagueness in the revised policy and felt that having a person designated as a point of contact K-12 would be helpful. Mr. Barnett also reported this program is required by State law. After Board discussion, Mr. Hansen and Mr. Pettett were asked to make the recommended revisions and return the policy for first reading at the November 26, 2013 meeting. 5.2 Policy No. 4500-Elections Galt Pettett, District Counsel, while preparing for the upcoming levy, discovered the District did not have a policy addressing elections. This policy and accompanying regulation outline the Public Disclosure Commission s expectations for all local governments. Mr. Pettett explained as the District prepares to run a levy campaign, it is important that everyone understands and applies these guidelines. Minor verbiage changes were suggested. It was moved by Heather Cleary and seconded by Mary Guay that THE BOARD APPROVE POLICY/RR No. 4500 FOR FIRST READING AS AMENDED. Motion was approved 5.3 Policy No. 9250-Naming School Facilities Galt Pettett reported the proposed policy changes were made based on the Board s discussion during the last Board meeting on.
Page 6 -------------------- Phyllis Strickler suggested the last paragraph was not relevant. Board members agreed and asked Mr. Pettett to make that revision. It was moved by Mary Guay and seconded by Rick Donahoe that THE BOARD APPROVE POLICY/RR No. 9250 FOR FIRST READING WITH SUGGESTED AMENDMENTS. 6.0 CONSENT AGENDA (approval by a single vote of the Board) It was moved by Mary Guay and seconded by Rick Donahoe THAT THE BOARD OF DIRECTORS APPROVE THE CONSENT AGENDA ITEMS (6.1) THROUGH (6.5). 6.1 Personnel Actions CERTIFICATED PERSONNEL Campbell, Luisa, Hired,.1 FTE, Music Teacher, Three River s HomeLink, effective Nov. 22, 2013 Martinez, Jason, Increased FTE,.4 FTE, Vocational Teacher, Richland High School effective Oct. 23, 2013 (new total FTE is.8) Nickle, Keshia, Increased FTE,.2 FTE, Psychologist, Special Programs, effective Aug. 28, 2013, revoking.2 FTE leave for the 2013-2014 school. Smith, Brian, Resigned, 1.0 FTE, Vocational Teacher, Richland HS, effective Oct. 31, 2013 CLASSIFIED PERSONNEL Beck, Gillian, Hired, Paraeducator, Badger Mountain Elementary, effective 11/01/13 Cecil, Sarah, Hired, Bus Driver, Transportation, effective 11/05/13 Clifford, Melanie, Hired, Bus Driver, Transportation, effective 11/04/13 Day, Everette, Hired, Bus Paraeducator, Transportation, effective 11/04/13 Eskeli, Chloe, Hired, Bus Paraeducator, Transportation, effective 11/0/13 Hogg, Brandee, Hired, Paraeducator, Jason Lee Elementary, effective 10/21/13 Howald, Darcie, Hired, Paraeducator, Badger Mountain Elementary, 11/7/13 Moon, Katie, Hired, Bus Driver, Transportation, effective 10/18/13 Muhlestein, Amy, Hired, Paraeducator, William Wiley Elementary, effective 10/25/13 Silva, Crystal, Hired, Paraeducator, Lewis & Clark Elementary, effective 11/04/13 Slack, Shawna, Hired, Paraeducator, Chief Joseph Middle School, effective 10/24/13 Balli, Adela, Resigned, Paraeducator, Jefferson Elementary, effective 11/15/13 6.2 Highly Capable Budget Adoption-2013/2014 6.3 Cash Grant-Tapteal PTA-Fifth Grade Field Trip 6.4 General Fund Warrant Nos. 10023686 through 10024312 for $970,751.40 Nos. 51000098 for $153,378.48 Capital Projects Fund Warrant Nos. 20000207 through 200000217 for $160,708.37 Nos. 52000006 for $113.20 ASB Fund Warrant Nos. 40002778 through 40002824 for $98,687.87 No. 54000079 for $70,988.86
6.5 Payroll Warrant Nos. 10023445 through 10023454 for $23,486.79 Nos. 10023455 through 10023456 for $3,137.04 Nos. 10023387 through 10023991 for $417,073.20 Nos. 10023992 through 10024048 for $2,333,987.63 Electronic Fund Transfer for $4,455,702.47 Total October Payroll approved in the amount of $7,233,387.13 Page 7 -------------- The Board approved the motion unanimously. 7.0 FUTURE AGENDA ITEMS Highly Capable Policy/RR No. 2166-November 26, 2013 agenda. Possible meeting with the regional legislators-december 3 or 4, 2013. Capping enrollment at White Bluffs and Badger Elementaries-added to a future agenda. 8.0 BOARD REPORTS Mary Guay attended the Richland Education Foundation meeting. Rick Jansons stated he may be absent from the December 10, 2013 meeting. Rick Donahoe asked that the Board meeting on November 26, 2013 be moved from evening to mid-day. Board discussion followed. It was moved by Rick Donahoe and seconded by Phyllis Strickler that THE BOARD MEETING SCHEDULED FOR NOVEMBER 26, 2013 BE MOVED FROM 6:30 P.M. TO 12:15 P.M. The Sacajawea Elementary School of Distinction recognition was scheduled for that evening. Bruce Hawkins, ESD #123 Superintendent, will be presenting the award at a school assembly at 2:30 on that day. It was suggested that Board members could possibly attend the assembly after the 12:15 P.M. Board meeting. 9.0 EXECUTIVE SESSION (Personnel, Legal, Real Estate, Negotiations) The Board was adjourned to executive session at 9:19 P.M. to discuss acquisition of real estate, if public knowledge might increase the price 42.30.110 (1) (b). The executive session was projected to last five minutes, with no action expected. Executive session ended at 9:30 P.M. The Board returned to the regular meeting at 9:30 P.M.
Page 8 -------------------- ADJOURNMENT The meeting adjourned at 9:30 P.M. RICHLAND SCHOOL DISTRICT NO. 400 SECRETARY, BOARD OF DIRECTORS