Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Wednesday, May 16, - 6:00 PM Laredo ISD Board Room - 1620 Houston St. Laredo, TX 78040 A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: A. Monthly Disbursements B. Un-audited Financial Statements C. Donation Report D. Tax Collection Report Ms. Flor Ayala, CPA, Chief Financial Officer 2. Approval of Minutes: Special Call Meeting ~ March 31, Regular Board Meeting ~ April 17, Chairman of the Board of Trustees 1
3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. May 10, BA #1112-19 Discussion and possible action to approve the General Operating Fund budget amendment in the amount of $34,718 as a result of transfers between functional expenditure categories. Financial Management Department Fund 199 - General Operating Fund $34,718 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. 3B. May 10, BA #1112-20 Discussion and possible Financial Management action to approve the Sixty Million Department Dollar Bond budget amendment in the amount of $20,000 to appropriate funds to equipment from interest earnings for the Martin Field House/Training Room Project and reclassify $76,799 in the Shirley Field Project for other equipment from bond account to interest earnings. Fund 695 - Sixty Million Dollar Bond Issue $96,799 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. 3C. May 10, BA # 1112-21 Discussion and possible Financial Management Fund 196 - $445,331 action to approve the P.P.F.C.O. Fund Department P.P.F.C.O. (196) budget amendment in the amount of $445,331 to appropriate interest earned and as a result of transfers between functional expenditure categories to purchase mariachi uniforms, fine arts equipment, band equipment and instruments, and two buses. Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order to be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. 2
Date Description Department Fund Amount 3D. May 10, BA #1112-22 Discussion and possible Financial Management action to approve the General Department Operating Fund (199) budget amendment in the amount of $2,000,274 from Assigned Fund Balance to Capital Projects Fund to appropriate funding for the Nixon High School Redesign Project portable buildings and services. Fund 199 - General Operating Fund $2,000,274 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 14, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. 4. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt 4A. April 20, Procurement Method for the roofing renovations to the Rappaport Building Division of Plant Facilities and Support Services Staff recommends approval of the Request for Competitive Sealed Proposals (RFSCP) as the method of procurement for the construction of the roofing renovations to the Rappaport Building at 904 Juarez. (first) beginning May 17, and ending May 16, 2013. code(s). Purpose: To comply with Texas Education Code 44.035 requiring determination of the procurement method for the construction of the roofing renovations to the Rappaport Building. 4B. April 20, Procurement Method for the roofing renovations for Cigarroa High School Gym and Band Hall Division of Plant Facilities and Support Services Staff recommends approval of utilizing a Co-op for the method of procurement for the roofing renovations at the Cigarroa High School Gym and Band Hall. beginning May 17, and ending May 16, 2013. code(s). Purpose: To comply with Texas Education Code 44.035 requiring determination of the procurement method for the construction of the roofing renovation for the Cigarroa Gym and Band Hall. Utilizing a co-op will ensure that work is completed prior to the beginning of the - 2013 school year. 4C. March 1, Request for Proposal (RFP) #12-007: Instructional Consumable Supplies Division of Plant Facilities and Support Services awarding a contract to Standard Stationary, Executive Office Supply and Gulf Coast Paper as primary vendors for an estimated amount of $253,667, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. (first) beginning June 15, and ending June 14, 2013 with an option to renew for a second and third (final) year. code(s). Historical expenditures for one year were $279,903. Estimated expenditures for one year are $253,667. Purpose: To comply with procurement requirements to purchase instructional consumable supplies such as construction paper, crayons, index cards, cardstock paper and other supplies that are needed for day to day instructional use. 3
Date Description Recommendation Time Period Avail Amt 4D. March 1, Request for Proposal (RFP) #12-006: Janitorial Supplies Division of Plant Facilities and Support Services awarding a contract to Gulf Coast Paper and Pyramid School Products as primary vendors for an estimated amount of $577,870, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. beginning June 15, and ending June 14, 2013 with an option to renew for a second and third (final) year. code(s). Historical expenditures for one year were $572,088. Estimated expenditures for one year are $577,870. Purpose: To comply with procurement requirements to purchase janitorial supplies such as hard roll towels, toilet tissue, polyliners, floor finish wax and cleaning products that are needed for daily cleaning tasks. 4E. April 24, Texas Co-operative Purchasing Network (TCPN): College Readiness Program and THEA Preparation Division of Compliance and Accountability awarding a contract to SureScore for an estimated amount of $27,750, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. (first) beginning May 17, and ending May 16, 2013, with an option to renew for a second and third (final) year. code(s). Historical expenditures are not available as this is a new initiative. Estimated expenditures for one year are $27,750. Purpose: To comply with procurement requirements to purchase college preparation programs. The District will spend $18,750 on the College Readiness Program, which will provide PSAT Exams/Academies for juniors at Martin, Nixon and Cigarroa High Schools. Each PSAT Academy will accommodate 25 students. The District will also spend $9,000 on the THEA program which will prepare incoming freshmen attending Early College High School with college placement exams. The THEA program is specifically designed for those students who are dual enrolled. 4F. April 30, Sole Source Vendor - Sheltered Instruction Observation Protocol (SIOP)Staff Development English Language Arts Teachers Division of Curriculum & Instruction awarding a contract to NCS Pearson Inc. in the amount of $50,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. (first) beginning May 17, and ending May 16, 2013 with an option to renew for a second and third (final) year. codes(s). Historical expenditures are $55,000. Estimated expenditures for one year are $50,000. Purpose: To comply with procurement requirements to purchase staff development training, which focuses on teaching core educational content and language. An estimated 90 English Language Art Teachers will attend three days of training and an estimated 30 campus administrators will attend one day training. This training will be paid with Title I funds. 4
Date Description Recommendation Time Period Avail Amt 4G. April 16, DIR (Texas Department of Information Resource) Cooperative Uniform Resource Locator (URL) Filtering Software Division of Compliance and Accountability awarding a contract to Insight Networking for an estimated amount of $78,780 ($39,390 per year), which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. period of two years beginning May 17, and ending May 16, 2014 with the option to renew for a third and fourth (final) year. code(s). Historical expenditures for one year were $32,338. Estimated expenditures for two years are $78,780 ($39,390 per year). Purpose: To comply with procurement requirements to purchase filtering software that monitors Internet usage and blocks users from entering unauthorized sites. 4H. April 30, Request for Proposal (RFP)#12-015 Apple ios(inter-network Operating System) Integration & Staging Services Division of Compliance & Accountability awarding a contract to Apple Inc. for an estimated amount $110,000. which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. (first) beginning May 17, and ending May 16, 2013 with an option to renew for a second and third (final) year. code(s). Historical expenditures are not available. Estimated expenditures for one year are $110,000. Purpose: To comply with procurement requirements to procure staging, integration and setup services of District ipads. Services will include basic setup such as configuration of the district's wi-fi network, installation of latest operating system, configuration of required applications/programs and providing customer support to schools. The vendor will program 2,400 ipads at a per unit cost of $45.83. 5. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount 5A. 324-00021- 010; 720-00021-510; 324-00022- 010; 324-00029-010 2006, 2007, 2008, 2009 and 2010 The Texas Mexican Railway Co. Staff recommends to approve the $9,031.76 5B. 324-00021-011 2007, 2008, Mexrail Inc-Kansas City Staff recommends to approve the $8,911.16 2009 and 2010 5C. 997-21359- 2011 AT & T Mobility Utility Staff recommends to approve the $1,595.25 224-5070 5
Acct# Tax Year Tax Payer Description Amount 5D. 993-07639- 2011 224-1120; 995- NPCR Inc. Utility, Sprint Staff recommends to approve the $1,319.87 12559-224- 1120; 995-12599-224-1120; 995-12649-224-1120 5E. 663-01998-040 2011 Ronbel Investments Staff recommends to approve the $999.00 5F. 555-01555-080 2011 J.P. Morgan Chase Bank Staff recommends to approve the $1,499.00 5G. 950-10006-015 2011 Saxon Mortgages Services, Staff recommends to approve the $790.90 Inc. 5H. 442-00934-070 2011 GMAC Mortgage Staff recommends to approve the $1,441.91 5I. 106-0026-850; 111-00503- 070; 333-00480-100; 439-00777- 081; 445-01098-100 2008 Chase Home Finance, LLC. Staff recommends to approve the $1,319.58 5J. 110-00468-030 2010 and 2011 Hector R. Ramirez Staff recommends to approve the $547.02 6
Acct# Tax Year Tax Payer Description Amount 5K. 105-00211-070 2010 and 2011 Jaime Meza Staff recommends to approve the $811.22 5L. 812-09000-277 2010 and 2011 Enrique Lopez Staff recommends to approve the $527.43 5M. 436-00625- 070; 334-00505-031; 332-00447- 040; 223-01127-010; 108-00363-082 2011 Rio Ventures, LLC. Staff recommends to approve the $994.76 Other Consent Items 6. Discussion and possible action regarding speaking services provided by the Superintendent to other entities pursuant to Education Code Section 11.201(e). 7. Discussion and possible action regarding a collaborative project with KLRN and TAMIU. 8. Update on the proposed -2013 implementation of single gender classrooms in core middle school classrooms, along with highlights and discussion points from the recent site visit to the New Caney ISD Sixth Grade Campus. Ms. Linda Theret, Executive Director of Curriculum and Instruction 9. Discussion and possible action on the availability of funds related to various construction projects. Ms. Flor Ayala, CPA, Chief Financial Officer 10. Discussion and possible action to approve the Investment Report for the second quarter ended February 29,, as required by the Public Funds Investment Act. Ms. Flor Ayala, CPA, Chief Financial Officer 11. Discussion and possible action to approve the Student Code of Conduct for the -2013 school year. Mr. Blas Martinez, Director of Federal Programs 7
12. Discussion and possible action to approve the release of retainage in the amount of $144,668.19 to Leyendecker Construction, Inc. regarding RFCSP #09-022 LISD Transportation Facility. Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services 13. Discussion and possible action for final approval on the design development phase for Vidal M. Treviño School of Communications and Fine Arts Project. Mr. Raymundo Villarreal, Executive Director of Plant Facilities and Support Services REGULAR AGENDA 14. Discussion and possible action to name the following facility: LISD Board Room after Amber Milton Yeary II President of the Board of Trustees 15. Discussion and possible action calling for nominations for the naming of certain facilities. President of the Board of Trustees 16. Discussion and possible action to provide for 5 Pre-K3 full day classrooms in addition to the current offerings; selection of campus to be done following a criteria established by administrative staff. Dr. Cecilia May Moreno 17. Discussion and possible action to instruct the Superintendent to construct canopies at Farias Elementary School and Martin High School Special Education Department for student safety. Mr. Jose A. Valdez 18. Discussion and possible action to instruct the Superintendent to prepare an operational plan for the Non-Traditional High School with curriculum, recruitment, staffing, athletics, art, and all other regular high school activities that are possible for the school, and to have the plan submitted to the Board for approval as part of the new school year and included in the new budget for -2013. Mr. Jose A. Valdez Other Agenda Items 19. Discussion and possible action to approve the annual certification of the materials selected through the instructional materials allotment (IMA) as the selections have been determined to comply with state standards and cover all of the Texas Essential Knowledge and Skills (TEKS)for the given grade level. Ms. Linda Theret, Executive Director of Curriculum and Instruction 20. Discussion and possible action to approve a memorandum of understanding between Laredo ISD and Webb County for a program of clinical education for LISD students effective May 18,. Ms. Linda Theret, Executive Director of Curriculum and Instruction 8
21. Discussion and possible action of the memorandum of understanding between Laredo ISD and The City of Laredo for a program of clinical education for LISD students effective May 18,. Ms. Linda Theret, Executive Director of Curriculum and Instruction 22. Discussion and possible action regarding the potential purchase of real property for Performing Arts Building and Administration Building. Possible Closed Session Pursuant to Texas Government Code Section 551.072. 23. Discussion and possible action to approve the recommendation to hire the following Professional Position. Possible Closed Session Pursuant to Texas Government Code, Section 551.074. Assistant Principal- Cigarroa High School Director of Career & Technical Education Facilities Officer ~ Division of Operations Principals ~ Elementary School Staff Accountant 24. Discussion and possible action regarding a prospective charitable donation to Laredo ISD. Possible Closed Session Pursuant to Texas Government Code Section 551.073. 25. Discussion and presentation on the Superintendent s reorganization of the central office staff, including discussion of the reassignment and duties of central administration staff. Possible Closed Session Pursuant to Texas Government Code Section 551.074(a)(1). 26. Discussion and possible action regarding a request by Webb County to waive penalties and interest on property taxes, including discussion with attorney regarding related legal issues. Possible Closed Session Pursuant to Texas Government Code Section 551.071. 27. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section 551.074(a)(1). Ms. Elizabeth G. Henry, Internal Auditor 28. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section 551.074(a)(1). Ms. Elizabeth G. Henry, Internal Auditor 9
PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 29. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 30. Roll Call 31. Discussion and possible action to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements Ms. Flor Ayala, CPA, Chief Financial Officer ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 32. Communications 33. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main. 10