Henderson ISD. Regular. Tuesday, December 13, :30 PM

Henderson ISD Regular Tuesday, December 13, 2016 5:30 PM

Agenda of Regular Meeting The Board of Trustees Henderson ISD A Regular Meeting of the Board of Trustees of Henderson ISD will be held December 13, 2016, beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 1. Call to Order, Invocation & Pledges 2. Recognition of Guests 3. Campus Recognition 4. Open Forum 5. Consent Items 4 A. Approve minutes of meeting held on November 8, 2016 5 B. Approve Financial Reports & Check Register for November 2016 9 C. Consider Approval of HMS Final Payment 6. Consider Approval of Budget Amendment 73 7. Hear Report on 2015-2016 Financial Audit 76 8. Hear Report on Scoreboard from Booster Club 77 9. CONDUCT PUBLIC HEARING on 2016 Texas Academic Performance Report 10. Hear Report on Board Training Requirements 80 11. Consider Approval of Lions Stadium Lighting 82 12. Consider Approval of Early Resignation Stipend 83 13. Consider Approval of Investment Policies and Strategies 84 14. Set Date, Time and Location of next Regular Board Meeting 103 15. Superintendent's Report 104 A. Enrollment/Attendance 105 B. Website Update 78

C. Transportation Study D. School Board Appreciation Month E. ETMC Ambulance F. School of Innovation G. Accountability Update 16. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.071, 551.074 & 551.082 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: A. Discuss Personnel B. Hire Personnel C. Real Property 17. Consideration and Possible Action on Items Discussed in Closed Session 18. Adjourn

Henderson ISD Board Background Subject: Consider Approval of Consent Agenda Presented for: Action X Report Only Background Information Two items are on the consent agenda for your consideration. A. Approval of minutes from the November 8, 2016 meeting. B. Approval of financial reports and check register for November, 2016. C. Consider Approval of HMS Final Payment Recommendation: Approve the consent agenda as presented. Contact Person(s): Keith Boles Bill Stanley 4

9 2016 November 8, 2016 The Board of Trustees of Henderson ISD met Tuesday, November 8, 2016, at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas with the following members present: Jean Williams Harold Sentmore Jon Johnston Jamey Holmes Mary Sue Wolfe Jon Best Mr. Clay Wilder was absent. Prior to calling the meeting to order the Board moved to the Auditorium, where a large group of guest awaited the opening of the meeting. Chairman Jean Williams called the meeting to order. Mr. Ronnie Grandgeorge, a teacher at Henderson High School gave the invocation and Mr. Jamey Holmes led the pledges to the United States and Texas flags. Chairman Jean Williams recognized and welcomed a large group in attendance for the meeting. Mrs. Terrianne Stanley, Secretary to the Superintendent, Administered the Oath of Office to Newly Elected Trustees Mr. Jon Best, Mr. Harold Sentmore, and Mrs. Jean Williams. Student Recognition Mrs. Stacey Johnson recognized 19 students from Henderson High School who on September 16 th made an impression with Distinguished Alumnus, Mr. Grady Ash. Mrs. Johnson announced to the students and an audience composed of parents, foundation members and the general public that Mr. Ash had generously awarded a $100,000.00 Scholarship to each student. Open Forum no one signed to speak in open forum. The Board of Trustees at 5:47 convened in close session in accordance with the Texas Open Meetings Act. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section 551.072, 551.073 & 551.074 pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: Discuss Personnel Hire Personnel Real Property Consideration of Gift The Board ended its closed session at 6:05 p.m. Upon return to open session, Mr. Jon Johnston made the motion to accept the gift of $3.7 million from Mr. Grady Ash for the renovation of Lions Stadium. Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval the consent agenda 5

10 2016 items: Approve minutes of meeting on October 11, 2016 Approve Financial Report and Check Register for October 2016 Mr. Harold Sentmore made the motion to approve the consent agenda items as presented and Mr. Jamey Holmes seconded the motion. The motion carried unanimously 6-0 PUBLIC HEARING: Financial Integrity Rating System of Texas (FIRST) State law requires that school district conduct a public hearing on the Financial Integrity Rating System of Texas (FIRST) rating received by the school district. Superintendent Boles opened the public hearing. Henderson ISD has received the rating of Superior by scoring 30 out of 30 possible points. This is the highest rating a district can receive. Superintendent Boles congratulated the Business Office on the distinguished achievement. Superintendent Boles reported that HISD requested proposals for abatement of asbestos at Lions Stadium based on an abatement plan developed by ERI Consulting. Three proposals were received for the project: Air Quality Associates for $36,833, Mooring for $49,590, and, Sitek Omni Services for $23,400. ERI Consulting reviewed the bids and has recommended that the bid from Sitek Omni Services be accepted. Mr. Jon Johnston made the motion to approve the bid of $23,400 from Sitek Omni Services for abatement of asbestos from the Lions Stadium facilities and Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. Superintendent Boles reported that in September an RFP was issued for the improvement project at Lions Stadium. The project is as follows: demolish restrooms, locker rooms, concession, and ticket booths at the north end of the stadium. New facilities will be constructed per construction documents developed by Claycomb and Associates. Henderson ISD received three proposals as follows: Garrett for $3,169,000, RLM for $3,264,900, and RPR for $3,200,000. All three proposals included an alternate bid for fiber which was not considered, as a local company has volunteered to complete the fiber project. The recommendation after review and rating the proposals is to accept the proposal from Garrett and Associates. Mrs. Mary Sue Wolfe made the motion to accept the bid proposal from Garrett & Associates and authorized Superintendent Boles to execute a contract for the project. Mr. Jon Best seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval Phase 1, the bleacher proposal for replacing the visitor side bleachers at Lion Stadium. Henderson ISD solicited bleacher companies and Sturdisteel was the only company to respond to the request. After evaluating the current bleachers it was determined that in order to meet ADA standards, it would be necessary to completely replace the bleachers by the following specifications: 12 row x 300 ;approximately 2118 net seats with 17 wheelchair spaces; and, demo and remove existing visitor side grandstand. The proposal from Sturdisteel is $311,465. Mr. Jon Johnston made the motion to approve the proposal from Sturdisteel and Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 6-0. 6

11 2016 Superintendent Boles presented for consideration what would be considered Phase II, the Authorization for Claycomb and Associates to Develop Construction Documents for Stadium Improvements. The renovation of the press box, home stands, and parking will require the development of construction documents. Henderson ISD currently has a contract with Claycomb regarding HISD facility renovations and this will suffice for this project. Claycomb s fees for this project will be 7.5% of the cost of work. Mr. Harold Sentmore made the motion to authorizing Claycomb and Associates to Develop Construction Documents for Stadium Improvements. Mr. Jon Johnston seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval HHS Gym Bleacher Proposal. Henderson ISD solicited proposals for new gym bleachers at HHS and received two proposals. Both proposals include 11 rows on the home side and 10 rows on the visitor side for total seating of approximately 1002 seats and are as follows: Lone Star Furnishing for $112,550 and John Clark for $117,750. The recommendation is to accept the proposal from John Clark based on the bottom step being included within the design of the bleachers. The district went with Lone Star Furnishings for the new middle school bleachers and it is necessary to remove the bottom step before pushing the bleacher which is a hindrance. Mr. Jamey Holmes made the motion to accept the proposal from John Clark for $117,750 and Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0 Dr. Raylene Conner presented for consideration and approval the Textbook Committee (see attached) for Proclamation 2017. The proclamation calls for instructional materials for all courses in: Career and Technical Education; Languages other than English; Special Topics in Social Studies; Algebraic Reasoning; and Statistics. The adopted materials will be available for use in the 2017-2018 school year. Mr. Jon Johnston made the motion to approve the Textbook Committee as presented and Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. Dr. Raylene Conner presented for consideration and approval Board Policy FFA (LOCAL). The first reading of Board Policy FFA(LOCAL) was conducted at the October board meeting and since that time, there have been no changes. The changes to FFA(LOCAL) which is the wellness policy for HISD include the following: a provision to include standards for foods and beverages provided, but not sold to students during the school day on a school campus; and, a requirement to annually inform and update the public about the content and implementation of the wellness policy, including posting on our website copies of the wellness policy, and the wellness plan, and copy of the annual implementation assessment. Mr. Harold Sentmore made the motion to approve FFA(LOCAL) as presented and Mr. Jon Best seconded the motion. The motion carried unanimously 6-0. The Board of Trustees set the next regular meeting for Tuesday, December 13, 2016 at 5:30 p.m. in the HISD Board Room. Superintendent Boles reported on the following: Enrollment/Attendance enrollment as of October 31 st stood at 3409.5 as compared to last month s number of 3422 and attendance stands at 97.15%. 7

12 District of Innovation - during the legislative session a law was passed allowing a school district to seek designation as a District of Innovation. The designation allows a school district the same flexibilities as Charter Schools. The district is considering seeking a designation. Legislative Priorities The legislature will start meeting after the first of the year and Superintendents have met to develop and agree upon legislative priorities for the coming session. Priorities include: raising the basic allotment for school funding; elimination of the A-F accountability system; and, no school vouchers. Upcoming Events November is very busy. Nov. 9 Rusk County College Night; Nov. 10 & 12 HHS Theater Production of Frankenstein; Nov. 11 HHS Football playoff ; Nov. 12 Moving Minds 5K, 10K, Walk; Nov. 14 National Honor Society Induction; and, Nov. 21-25 Thanksgiving Break. Conduct Reorganization of School Board The consensus of the Board was that traditionally officers held a position for 2 years. Mr. Harold Sentmore made the motion that Mrs. Jean Williams would remain Chairman, Mr. Jamey Holmes would remain Vice-Chairman, and Mr. Jon Johnston would remain Secretary. Mrs. Mary Sue Wolfe seconded the motion. The motion carried unanimously 6-0. With no further business, Mr. Jon Best made the motion to adjourn and Mr. Jon Johnston seconded the motion. The motion carried unanimously 6-0. ATTEST: Chairman Secretary 2016 8

Henderson ISD Board Background Subject: Financial Reports and Check Register for November, 2016 Presented for: Action X _ Report Only Background Information Attached is a copy of the consolidated check register, revenue/expenditure comparison report, and the investment/cash report as of November, 2016. Also attached is the YTD Middle School Construction check register. If any checks were written over $25,000 that were not normally generated from payroll, budgeted food purchases, or utilities there is an attached description of each attached to this memo. Lists of all checks written over $25,000 are included. Recommendation: Recommend that the Board approve the financial reports and check register as presented. Contact Person(s): Bill Stanley (903) 655-5044 9

Henderson ISD Board Background Subject: Consider Approval of Budget Amendment Presented for: Action X _ Report Only Background Information The second budget amendment for the 2016-2017 school year is attached. The amendment involves moving funds for construction projects and website development. Documentation regarding the transfer of funds is attached. Recommendation: Approve the budget amendment as presented. Contact Person(s): Bill Stanley 903 655-5044 73

Henderson ISD Board Background Subject: Hear Report on 2015-2016 Financial Audit Presented for: Action Report Only X Background Information A representative from Axley & Rode will be at the meeting to present the 2015-2016 financial audit for Board review. At this time, we have not received a final copy of the report. A copy will be emailed to you prior to the meeting. Recommendation: Conduct review of the 2015-2016 audit report. Contact Person(s): Keith Boles Bill Stanley 76

Henderson ISD Board Background Subject: Hear Report on Scoreboard from Booster Club Presented for: Action X Report Only Background Information Kenneth Orr will be present at the meeting to give an update on the scoreboard advertising and costs. Recommendation: Hear report from Booster Club on scoreboard. Contact Person(s): Keith Boles 77

Henderson ISD Board Background Subject: Conduct Public Hearing on 2016 Texas Academic Performance Report (TAPR) Presented for: Action Report Only X Background Information Texas Education Code Chapter 39 requires each district s board of trustees to publish an annual report. The board of trustees shall hold a hearing for public discussion of the report, and they shall widely disseminate the report within the district. The report must include: 1. The TAPR, in the format prepared by TEA; 2. PEIMS Financial Standard Reports; 3. District Accreditation Status; 4. Campus Performance Objectives; 5. Report of violent or criminal incidents ; and 6. Student performance in postsecondary institutions. The report has been posted on the District Accountability Webpage for your convenience. Recommendation: Hear report on the Texas Academic Performance Report Contact Person(s): Raylene Conner rconner@hendersonisd.org 903.655.5025 78

2015-2016 TAPR Report Summary 1. Front page-2016 Special Education Determination Status: Needs Assistance; Stage 2 Determination Status Meets Requirements Needs Assistance Needs Intervention Needs Substantial Intervention 2. STAAR Scores (p. 1-2) a. Reading 3-8-Above state average in grades 3-8 b. Math 3-8- Above state average in grades 3-8 c. Writing 4 & 7-Above state average in grade 7 d. Science 5 and 8-Above state average in grade 5 e. Focus areas-1 st -3rd Reading and Math; 4 th Writing; 7 th Reading; 8 th Social Studies 3. EOC Scores (p. 2) a. Above state average in Biology b. Below state Average in Algebra I, English I and II, and US History. c. Focus areas- English I and Algebra I 4. All grades Bilingual/ESL Performance is above state average in all subjects except Social Studies. (p. 7) This is a new reporting category for 15-16. 5. Attendance rate above state average at 96%. (p. 10) 6. RHSP/DAP Graduates (Annual Rate) above state average at 85.2%% in 2015 from 80.3% in 2014 and 70.6% in 2013. (p. 11) This is the first time HISD has ever exceeded state average. 7. Average ACT Score All Subjects above state average; up to 21.0 in 2015 from 20.8 in 2014 and 19.9 in 2013. (p. 14) 8. Demographics (p. 16): a. African American-HISD 18.6%, State 12.6% b. Hispanic-HISD 27.8%, State- 52.2% c. White- HISD 49.7%, State 28.5% d. Economically Disadvantaged- HISD 60.1%, State 59% e. English Language Learners-HISD 12.3%; State 18.5% 9. Turnover rate for teachers- HISD turnover rate (16.2%) is lower than the state average of 16.5%. (p. 20) 79

Henderson ISD Board Background Subject: Hear Report on Board Training Requirements Presented for: Action Report Only X Background Information State Board of Education rules require that the board president make a public announcement at the last regular meeting of the calendar year the names of board members who have completed the continuing education requirements. Recommendation: Hear report on board training requirements. Contact Person(s): Keith Boles 80

Henderson ISD Board Background Subject: Consider Approval of Lions Stadium Lighting Presented for: Action X Report Only Background Information HISD solicited light companies to provide proposals for replacing the lighting at Lions Stadium. Four proposals were received on December 6. The proposals are currently being reviewed and a recommendation will be made at the meeting. Recommendation: Consider approval of lighting proposal. Contact Person(s): Keith Boles 82

Henderson ISD Board Background Subject: Consider Approval of Early Resignation Stipend Presented for: Action X Report Only Background Information Henderson I.S.D. is recommending offering an early resignation stipend again this year to both professional and hourly employees. Each year, campus principals and the H.I.S.D. Human Resources office evaluate staffing needs in order to make efficient decisions regarding the replacement of current staff should an opening occur. The process is best completed in early spring so that qualified candidates can be selected for open positions or so that administrators can evaluate the need for a replacement. To better facilitate the staffing process, administrators need to know as early as possible when a teacher or staff member is leaving or retiring. An early resignation stipend would provide an avenue for assessing staffing needs before March of each year. The following criteria would apply to the early resignation stipend: Staff must submit a letter of resignation to the H.I.S.D. Human Resources office between January 2 13, 2017. Any staff member who submits an early resignation letter must continue working through May 27, 2017, in order to fulfill his or her contract with the district. Once the staff member has completed his or her assignment, he or she will receive the stipend. Professional employees will receive a $500 stipend, while hourly employees will receive a $250 stipend. Recommendation: Consider approval of the early resignation stipend Contact Person(s): Stacey Johnson (903) 655-5046 83

Henderson ISD Board Background Subject: Consider Resolution on Investment Policy and Strategies Resolution Presented for: Action X Report Only Background Information The Public Funds Investment Act requires the Board to review the investment policy and investment strategies not less than annually. The Act also requires the Board to adopt a written instrument stating that it has reviewed the investment policy and strategies. Attached is a copy of board policy CDA (Legal) and CDA (Local) for your review. Also attached is the proposed resolution for your review. Currently all investments are in the form of money market accounts and/or checking accounts at Citizens National Bank. A copy of the investment/cash report for November, 2016 is attached for further review. Recommendation: Review the attached local and legal policies and adopt the resolution as presented. Contact Person(s): Bill Stanley 903 655-5044 84

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Henderson ISD Board Background Subject: Set Date, Time, and Location of Next Meeting Presented for: Action X Report Only Background Information Due to the holiday break, I m recommending that we move our meeting from Tuesday, January 10 to Tuesday, January 17. This date will allow for more time between the December/January meetings, and there will still be four weeks between the January/February meetings. Recommendation: Set date, time, and location of the next meeting. Contact Person(s): Keith Boles 103

Subject: Superintendent s Report Henderson ISD Board Background Presented for: Action Report Only X Background Information A. Enrollment/Attendance: Enrollment as of November 30 stood at 3,419.5 as compared to last month s number of 3,409. The attendance rate currently stands at 96.92%. B. Website Update: Over the past few months, Kevin Bryan and the technology department have been researching different website hosting companies. After reviewing several different companies, we are going to use School Messenger as the new host. The website change should be in place by late March. The new website will also include a school app. C. Transportation Study: Representatives from HISD participated in a conference call with Transfinder on October 20, 2016. Transfinder is a software company that specializes in designing bus routes to be more efficient. However, the software is expensive with no guarantee that savings would result from changes. Another possibility is to contract with TASBO to conduct an efficiency study. The study would cost approximately $6,000. D. School Board Appreciation Month: Just a reminder that January is School Board Appreciation Month. A dinner will be served preceding the meeting in the auditorium. Invitations will be sent out in early January. E. ETMC Ambulance: The HHS Health Science department has received a donation of an ambulance from ETMC. The ambulance box will be used for training purposes. Surprisingly, the ambulance is still operational and will be parked close to our Health Science classrooms. We will take steps to make sure that it cannot be driven. F. School of Innovation: HISD is still exploring the possibility of applying for School of Innovation designation. A recommendation will be made at the January board meeting. G. Accountability Update: TEA will release a provisional A-F report on all campuses and districts in January. The report will be sent to the legislature on December 30 and will be released to the districts on January 4. 104

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