TOWN OF SMITHERS REGULAR MEETING OF COUNCIL TUESDAY, MAY 13, 2003, AT 7:30 P.M. IN COUNCIL CHAMBERS 3836 FOURTH AVENUE, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 2. HEARING 2-1 Boston Pizza Liquor Licence amendment hearing. 3. APPROVAL OF MINUTES 3-1 Minutes of the Regular Meeting of Council held April 22, 2003. 4. BUSINESS ARISING FROM THE MINUTES 4-1 Report ADM 03-036 dated May 6, 2003, from W. Mah, Chief Administrative Officer, recommending items be made public from the Special (In-Camera) meeting of Council held April 8, 2003 (0640-01). 4-2 Item 9-5 of the Regular Meeting of Council held April 8, 2003: Letter dated March 26, 2003, from D. C. Haggard, President, Industrial, Wood and Allied Workers of Canada, urging local governments to participate in a letter-writing campaign opposing proposed forest policy changes by the Provincial Government. (This item was deferred to enable Council to review the resolutions presented at the 2003 North Central Municipal Association conference - attached) (5280-16).
Page 2 5. PETITIONS AND DELEGATIONS 5-1 Award of Legacy Funds from the 2002 Northern BC Winter Games (0530-05). 6. COUNCIL REPORTS 6-1 COUNCILLOR ADOMEIT 6-1-1 Minutes of the Advisory Recreation, Parks and Culture Commission meeting held May 7, 2003 (0370-20). 6-2 COUNCILLOR BUCHER 6-2-1 Visitor Information Statistics from the Smithers District Chamber of Commerce as at April 30, 2003 (0230-20). 6-3 COUNCILLOR FARROW 6-3-1 Minutes of Regional District of Bulkley-Nechako meetings held April 10, 2003: a) Meeting No. 7 b) Environmental Services Committee (0480-20). 6-3-2 Minutes of the Planning and Design Committee meeting held April 30, 2003 (0540-40). 6-3-3 Report from Councillor Farrow regarding sessions attended at the North Central Municipal Association Conference (0230-40). 6-3-4 Report from Councillor Farrow regarding the Northwest Mayors meeting held May 3, 2003, in Prince George (0400-01). 6-4 COUNCILLOR GOODACRE 6-4-1 Minutes of the Smithers Public Library General Meeting held March 12, 2003 (7960-02).
Page 3 6-5 COUNCILLOR HOWARD 6-5-1 Minutes of the Finance Committee meeting held April 22, 2003 (0540-20). 6-6 COUNCILLOR STEWART 6-7 REPORT OF MAYOR DAVIDSON 6-7-1 Report ADM 03-034 dated April 30, 2003, from Mayor Davidson presenting a summary of the Softwood Industry Community Economic Adjustment Initiative (SICEAI) meeting held April 29, 2003 (5280-16). 6-7-2 Report ADM 03-035 dated May 6, 2003, from Mayor Davidson regarding North Central Municipal Association Conference sessions (0230-40). See D Items for handouts. 6-7-3 Report ADM 03-037 dated May 7, 2003, from Mayor Davidson regarding a Council and Senior Staff Retreat (0530-06). 7A. STAFF (A) REPORTS 7A-1 Report FIN 03-27 dated April 24, 2003, from L. Ford, Financial Administrator, presenting 2002 Audited Consolidated Financial Statements for approval (1610-01). 7A-2 Report FIN 03-28 dated May 1, 2003, from L. Ford, Financial Administrator, recommending approval of a grant to the Smithers Curling Club (1610-01). 7A-3 Report DEV 03-027 dated May 6, 2003, from J. Llewellyn, Deputy Chief Administrative Officer, regarding Council consideration of a Council Resolution on the Boston Pizza Liquor License amendment to increase their patio seating (4320-30). 7A-4 Report DEV 03-026 dated May 5, 2003, from J. Llewellyn, Deputy Chief Administrative Officer, regarding Development Permit D03-04 to allow a subdivision on Tatlow Road (3320-20/D03-04). 7A-5 Report DEV 03-29 dated May 6, 2003, from M. Allen, Director of Development Services, recommending award of the Sanitary Sewer Main Relining 2003 Contract (5340-01).
Page 4 7A-6 Report DEV 03-28 dated May 6, 2003, from M. Allen, Director of Development Services, recommending award of the Traffic Marking 2003 Contract (5320-20). 7A-7 Report FIN 03-29 dated May 5, 2003, from L. Ford, Financial Administrator, recommending approval of an amendment to the Sewer User Fees Bylaw (1610-01). 7A-8 Report P&R 03-05 dated May 8, 2003, from J. Holland, Recreation Coordinator, requesting direction regarding the renaming of Princess Park and attached letter from the Yorke-Hardy family (6140-01). 7B. STAFF (B) REPORTS 7B-1 Report FIN 03-26 dated April 24, 2003, from L. Ford, Financial Administrator, presenting 2002 Statement of Council Remuneration and Expenses (1610-01). 7B-2 Community Policing Report for April 2003 from Constable L. Weare (7400-02). 8. BYLAWS 8-1 Five-Year (2003 2007) Financial Plan Bylaw No. 1437 Adoption. 8-2 2003 Tax Rate Bylaw No. 1438 Adoption. 9. CORRESPONDENCE (A) ITEMS 9-1 Letter dated April 17, 2003, from C. Rensby-Wills, Bulkley Valley Gymnastics Association, requesting waiving of fees for use of the Quonset Hut (Johnstone Hall) for a gymnastics meet being held May 24 and 25, 2003 (0360-20). 9-2 Letter dated April 22, 2003, from G. Hovland, Coordinator, Bulkley Valley Exhibition, requesting waiving of fees for use of the Quonset Hut (Johnstone Hall) for a garage sale being held May 10, 2003 (0360-20). 9-3 Letter dated April 14, 2003, from I. Sobol, Medical Health Officer, Northern Health Authority (NHA), regarding West Nile Virus prevention strategies
Page 5 and recommending partnering with communities to reduce the impact across the NHA (0500-05). 9-4 Letter dated April 10, 2003, from Mayor B. Magee, Village of Burns Lake, requesting support for the reinstatement of Community Health Councils (0470-01). 9-5 Memorandum dated April 29, 2003, from the Union of British Columbia Municipalities regarding 2003 Excellence Awards for Innovation in Local Government and Best Practices (deadline for submissions is June 13) (0230-20). 9-6 Information sheet from the Ministry of Transportation regarding the British Columbia Adopt-A-Highway Program (0410-30). 9-7 Letter dated April 23, 2003, from K. B. Miller, Chair, Land Reserve Commission, presenting information that describes the reasons and process for considering delegated decision-making for use and subdivision applications in the Agricultural Land Reserve to interested local governments (3040-01). 9-8 Members Advisory dated April 22, 2003, from the Federation of Canadian Municipalities requesting that local governments adopt a resolution endorsing the principles of the National Guide for Sustainable Municipal Infrastructure. Additional information in D Items (0230-40). 9-9 Letter dated April 25, 2003, from J. Layton, Canada s NDP Leader, requesting completion of a questionnaire to determine municipal infrastructure needs (0430-01). 9-10 Letter dated April 29, 2003, from the Smithers Gallery Association requesting financial assistance (7930-02). 9-11 Letter dated April 30, 2003, from S. Ripmeester, Sunnypoint Drive, requesting a stairway on a dirt pathway leading from Sunnypoint Drive to the perimeter trail (0530-05). 9-12 E-mail correspondence dated May 7, 2003, from L. Gallant, Facilitator, Bulkley Valley/Lakes District Airshed Management Plan, advising of the next Committee meeting being held May 16, 2003 (5280-02). 9-13 Letter dated May 6, 2003, from Mayor D. Barnett, District of 100 Mile House, seeking support in urging the Provincial Government to enact legislation/policies to make snowmobiling an economic and social benefit (0230-40/NCMA).
Page 6 9-14 Letter dated May 2, 2003, from J. Matthews requesting use of the Welcome to Smithers sign (east end) to hang a sign to advertise the Relay for Life (0300-04). 9-15 Letter dated May 9, 2003, from B. Burrill, Manager, Smithers District Chamber of Commerce, requesting approval to spend $3,000 on the development of a Smithers Travel Guide in 2003 and reduce marketing spending requirement in 2004 (0230-20). 10. CORRESPONDENCE (B) ITEMS - RECEIVE AND REPLY 11. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 11-1 Letters from students following mock interviews conducted by Town staff (2780-01). 11-2 Letter dated April 16, 2003, from E. Sabo, Secretary Treasurer, School District #54 thanking the Town for a grant-in-aid (0470-40). 11-3 Letter dated April 16, 2003, from C. Seychuk, Executive Director, Society for Domestic Peace and D. Chatfield, Coordinator, Police-Based Victims Assistance Program, thanking the Town for financial assistance and presenting monthly statistics (7500-20). 11-4 Letter dated April 10, 2003, from D. Wood, Vice-President, Client Solutions/Customer Care, Telus Corporation, following up on the meeting held March 6, 2003, with Telus personnel (5500-04). 11-5 Letter dated April 16, 2003, from G. Slocombe, Chair, BC Transit, regarding funding solutions for public transit (8500-01). 11-6 Letter dated April 25, 2003, from the Northern Health Authority regarding executive-level positions for Northern Health (0500-05). 11-7 Letter dated April 25, 2003, from Mayor B. Magee, Village of Burns Lake, supporting the Thompson-Nicola Regional District in their efforts to retain the Kamloops Land Title Office (0470-20). 11-8 Letter dated April 29, 2003, from Mayor B. Magee, Village of Burns Lake, to the Community Futures Corporation of Nadina regarding a Softwood Industry Community Economic Adjustment Initiative project (5280-16 and 0470-01).
Page 7 11-9 Letter dated April 15, 2003, from Mayor J. Togyi, District of Fort St. James, to the Union of British Columbia Municipalities expressing opposition to policing costs for rural/small communities (7400-01). 11-10 Letter dated April 15, 2003, from M. McGregor, Village of Belcarra, to BC Hydro opposing privatization (0410-20). 11-11 Letter dated April 24, 2003, from Mayor L. E. Jackson, Corporation of Delta, to Premier Campbell (and background correspondence) regarding the conflicting zoning of the Agricultural Land Reserve in Delta (3040-01). 11-12 Memorandum dated April 23, 2003, from the Union of British Columbia Municipalities, regarding the Municipal Marketplace at the 2003 Convention (0230-30). 11-13 Letter April 24, 2003, from M. Henderson, Regional Director General, Transport Canada, regarding funding approval for the Heavy Airside Mobile Equipment project at the Smithers Regional Airport (8420-20). 11-14 E-mail correspondence dated April 23, 2003, from M. Prosser, Air Canada, to R. Sellick, Manager, Kelowna Airport, regarding Bill C26 and Bill C27 (8400-01). 11-15 Registration information from the Federation of Canadian Municipalities for the 66 th Annual Conference Competitive Communities being held May 30 to June 2, 2003 (0230-40). 11-16 Letter dated April 9, 2003, from Child Find British Columbia regarding National Missing Child Month (0630-01). 11-17 Letter dated April 7, 2003, from Move for Health Day 2003 promoting Health Day being held May 10, 2003 (0630-01). 11-18 Letter dated March 19, 2003, Falun Dafa Association regarding the Canada Falun Dafa Experience Sharing Conference being held on May 17 and 18, 2003 (0630-01). 11-19 E-mail correspondence dated April 22, 2003, from T. Donaghy, Fisheries and Oceans Canada, regarding World Oceans Day being held June 8, 2003 (0430-20). 11-20 Approved Routine Request Form to allow the Positive Living Northwest Society to conduct the Annual AIDS Walk on September 21, 2003 (0300-04).
Page 8 11-21 Approved Routine Request Form to allow Hoskins Ford and Frontier Chrysler to conduct the Wild Mile Sales Event from May 22 to 24, 2003 (0300-04). 11-22 Approved Routine Request Form for a Mother s Day Run on May 11, 2003 (0300-04). 11-23 Approved Routine Request Form to allow the Smithers Retail and Service Committee to conduct the Main Street Fair June 13 and 14, 2003 (0300-04). 11-24 Approved Routine Request Form to allow the Smithers Retail and Service Committee to conduct the Fall Fair Parade on August 21, 2003 (0300-04). 11-25 Approved Routine Request Form to allow the Bulkley Valley Cruisers Association to conduct the Show and Shine on June 7, 2003 (0300-04). 11-26 Letter dated May 2, 2003, from A. Dunn, Navy League of Canada, Smithers Branch, inviting Council to attend the Annual Inspection for the 204 Babine Cadets being held May 10, 2003 (0230-20). 11-27 Letter dated April 24, 2003, from Premier G. Campbell acknowledging receipt of Mayor Davidson s letter (attached) regarding the Provincial Government s Heartland Economic Strategy (0410-01). 11-28 Letter dated April 21, 2003, from T. Schmidt, Chair, Smithers Public Library, updating Council on the library automation process (7930-02). 11-29 Letter dated April 25, 2003, from A. Rock, Minister of Industry, congratulating the Community Futures Corporation of Nadina for being successful in the Broadband Pilot Program Round One Competition (0430-01 and 1425-03). 11-30 Letter dated April 30, 2003, from D. Wright, Deputy Minister, Ministry of Forests, replying to Mayor Davidson s letter (attached) regarding milling of beetle-killed timber (0410-30 and 5280-16). 11-31 Letter dated April 29, 2003, from T. Nebbeling, Minister of State for Community Charter and 2010 Olympic Bid, replying to Mayor Davidson s letter (attached) recommending Olympic Live Sites projects (0410-30 and 8100-20). 11-32 Bulkley Valley-Stikine Constituency Report dated May 2003 from D. MacKay, Member of the Legislative Assembly (0410-01).
Page 9 11-33 Letter dated May 5, 2003, from J. McGregor, Smithers Field Office, Land and Water British Columbia (LWBC) Inc., advising that LWBC will no longer advise applicants of specific legal requirements of other agencies (0410-30). 11-34 Letter dated May 2, 2003, from V. MacMillan, Ministry of Sustainable Resource Management, advising that Mayor Davidson s letter (attached) regarding property at 1652 Main Street was forwarded to S. Santori, Minister responsible for the Insurance Corporation of British Columbia (0410-01). 11-35 Letter dated April 11, 2003, from Senator M. Jaffer, regarding her role as Special Envoy to the Sudan Peace Process (0430-01). 11-36 Letter dated May 6, 2003, from E. Harding, Smithers and Area Recycling Society, enquiring about zoning for a property on Tatlow Road and a reply from J. Llewellyn, Deputy Chief Administrative Officer (5280-01 and 4320-20). 11-37 Letter dated April 24, 2003, from R, Hansen, President, Man in Motion Foundation, regarding fundraising events for spinal cord injury (0300-04). 11-38 Member Advisory dated May 8, 2003, from the Federation of Canadian Municipalities announcing an agreement with the Railway Association of Canada (0230-40). 11-39 Letter dated April 7, 2003, from L. Hewson, City of Coquitlam, to the Union of British Columbia Municipalities presenting a resolution for the restoration of the Auxiliary Police Program to pre-1998 status (0230-30). 11-40 E-mail correspondence dated May 5, 2003, Environment Canada, regarding BC Environment Week Activities (5280-01). 12. CORRESPONDENCE (C) ITEMS 12-1 School District #54 Board Report for the month of April 2003, from B. Haslett (0470-40). 12-2 Memorandum dated April 22, 2003, from B. Burrill, Smithers District Chamber of Commerce, advising of a no-host breakfast being held April 24, 2003, with guests A. Burton, MP, and D. MacKay, MLA (0230-20). 12-3 E-mail correspondence dated April 22, 2003, from Mayor H. Pond, City of Prince Rupert, regarding a Mayor s meeting being held during the North
Page 10 Central Municipal Association Conference to discuss economic development strategies (0470-01). 12-4 News Release dated April 16, 2003, from the Ministry of Competition, Science and Enterprise regarding funding for marketing efforts to strengthen the competitiveness of British Columbia s tourism industry (0410-30). 12-5 Facsimile dated April 22, 2003, from D. Routledge, Council of Forest Industries, presenting a federal government news release dated December 19, 2002, regarding the implementation of the Softwood Industry and Community Economic Adjustment Initiative (0510-20). 12-6 News Release dated April 24, 2003, from Transport Canada announcing safety improvements at British Columbia airports, including Smithers (8420-20). 12-7 Alcan Press Releases dated April 16, 27, 23 and 24, 2003 (0510-01). 12-8 E-mail correspondence dated April 28, 2003, from the Fraser Basin Council regarding leave of absence of the Chair of the Citizen s Assembly on Electoral Reform (0480-01). 12-9 Letter dated April 21, 2003, from C. Morris, Auxiliary and Reserve Peace Office Association of British Columbia, regarding the dismantling of the Volunteer Auxiliary Police (7400-01). 12-10 Letter dated April 30, 2003, from H. Cunningham, Director, Central Kootenay Regional District, indicating his intent to seek election at the 2003 Federation of Canadian Municipalities Conference (0230-40). 12-11 Press releases dated May 8, 2003, from the Unity Party of British Columbia, entitled Coquihalla Privatization to Pay for Sea-to-Sky Construction and Natives to Get Vote, While MLA s are Muzzled on Treaty Approval (0410-30). 12-12 Media Release dated May 6, 2003, from the Treaty Negotiations Office, Victoria, entitled Gitanyow Chiefs End Suspension on Nisga a Final Treaty Court Action (0485-01).
Page 11 13. CORRESPONDENCE (D) ITEMS 13-1 Imperial Oil Review, Number 1, 2003. 13-2 Bandagram, Tire Magazine, Winter 2002. 13-3 Truck Logger, Spring 2003. 13-4 Agri Digest, April 2003. 13-5 The OpenLine, Independent Contractors and Businesses Association of British Columbia, Spring/Summer 2003. 13-6 Move for Health Day 2003 information package, World Health Organization. 13-7 The HawkAir News, Volume 3, Number 1. 13-8 TMC s Advisor, Telecommunications Management Consultants Inc., Winter 2002. 13-9 Services for You Guide to Government of Canada Services in British Columbia, from the Government of Canada. 13-10 Talkline: Focus on Pulp and Paper, Issue 42. 13-11 Defining Priorities Report on July/August 2001 Guide Workshops, National Guide to Sustainable Municipal Infrastructure, Federation of Canadian Municipalities (Letter in A Items) (0230-40). 13-12 Power point presentation Doing the Best With What We Have, by Dr. John Wilson, MLA, Cariboo North (0480-20). 13-13 The BC Games Generate Maximum Benefits, printout from the Planning for Gold website (8100-20). 13-14 Media Relations: Don t Sweat It, presentation by D. Rogers at the 2003 North Central Municipal Association conference (0230-40). 13-15 Community Charter Presentation Materials to the North Central Municipal Association dated May 2003 (0230-40). 14. OTHER/NEW BUSINESS 15. PUBLIC QUESTION PERIOD 16. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL PURSUANT TO SECTION 242.3 OF THE LOCAL GOVERNMENT ACT. 17. ADJOURNMENT WM/jm 2/21/11 11:49 AM n:\wordpro\agendas-open\agen 2003 council\agen #10 reg may 13.doc