Minutes of Meeting CABRILLO COLLEGE GOVERNING BOARD February 6, 2012 REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, February 6, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was taken; present were Chair Smith, Trustees Gary Reece, Rachael Spencer, Katy Stonebloom, Susan True and Donna Ziel. Chair Smith asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:00 p.m. Closed Session was adjourned at 6:00 pm. ROLL CALL Chair Al Smith called the Open Session to order at 6:00 p.m. Other Trustees present were Gary Reece, Rachael Spencer, Katy Stonebloom, Susan True and Donna Ziel. Also present were members of the community, college faculty, staff and students. OUT OF CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. PROCEDURAL ITEMS It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including the minutes from the January 9, 2012 meeting. 7 CALL TO ORDER ROLL CALL OUT OF CLOSED SESSION APPROVAL OF CONSENT AGENDA AND MINUTES The motion carried with the following roll call vote: Student Trustee Advisory Vote: Watkins AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel NOES: None ABSENT: None ABSTAIN: None INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF Vice President Lewis introduced the new assistant director of facilities, Oscar Guillen. ORAL COMMUNICATIONS Marilyn Garrett addressed the Board about the alleged hazards of wireless microwave technology. SPECIAL PRESENTATION Tutorials Helping students overcome learning hurdles. Interim Library Director Georg Romero introduced the tutorials coordinator and a student. Tutorials Coordinator Antonio Alarcon provided the Board with an overview of the tutorials program and the student, Lynn Kravitz, discussed her experience as a student in the tutorials program. ORAL S Board Trustees Reports Trustee True reported on her trip to Peru for a Cabrillo College Spanish instruction program. INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF ORAL COMMUNICATIONS ORAL S BOARD TRUSTEE S Trustee Stonebloom reported that she attended the CCLC legislative conference and 1 of 5
presented with President King on the Board/CEO relationship. 8 Trustee Ziel reported that she volunteered at Cash for College Day where she worked with a number of students who were planning to attend Cabrillo and other colleges. Trustee Ziel said Cabrillo has not only helped Cabrillo students and their families but also members of the community. Student Trustee s Report Student Trustee Watkins reported on recent Student Senate activities including attendance at the CCLC conference, campaigning for the tax initiatives, and promoting continuity within the Student Senate. Superintendent s Report President King thanked Trustee Stonebloom for attending the Trustees conference and reported on the Student Senate s legislative dinner in Sacramento and Flex Week activities, including the kick off breakfast. CCEU CCEU President Stainback reported on CCEU s flex luncheon, which was well attended. CCEU President Stainback thanked President King for closing offices and allowing classified staff to attend the kickoff breakfast. CCEU President Stainback expressed disappointment in the renewal of the Scotts Valley lease. CCEU President Stainback addressed the budget situation and said the scope of the reductions is quite clear, and if 20 positions are reduced that equals 12 percent of the classified staff. She said CCEU is looking forward to hearing about some process that leads to college wide planning on classified resources. CCEU would like conversations about where the college is going to focus support staff services in the coming year. CCEU President Stainback said there needs to be a discussion about what services will be reduced or eliminated in order to keep Cabrillo as intact and high functioning as possible. CCFT CCFT President Harvell provided the Board with a handout showing a comparison of several different tax proposals that may be on the November ballot. Faculty Senate Faculty Senate President Mangin thanked the classified staff and counseling staff who have worked with students over the last couple of weeks. He said Flex Week went well. The budget and the program reduction and elimination task force were discussed at the Faculty Senate meeting. ACTION ITEMS Board Policy Revisions: Office of the President, Second Reading It was recommended that Board approved the revisions to the Board policies as presented. A motion was made (Reece/Spencer) to approve the Board policies. 2012-13 Non-Resident Tuition Fee It was recommended that the Governing Board (1) establish the per-unit nonresident tuition fee for 2012-13 at $200 based on District Computed Cost, and (2) establish a capital outlay at $4 per unit for students who are both residents and 2 of 5 STUDENT TRUSTEE S SUPERINTENDENT S CCEU CCFT FACULTY SENATE ACTION ITEMS BOARD POLICY REVISIONS: OFFICE OF THE PRESIDENT, SECOND READING 2012-13 NON-RESIDENT TUITION FEE
citizens of a foreign country. A motion was made (True/Stonebloom) to establish the 2012-13 non resident tuition fee. 9 Resolution 005-12: 2012-13 Mid-Year Tax and Revenue Anticipation Notes (TRANS) It was recommended that the Governing Board adopt Resolution 005-12 delegating to the Vice President of Business Services the authority to decide on participation in the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are known. RESOLUTOIN 005-12: 2012-13 MID YEAR TAX AND REVENUE ANTICIPATION NOTES (TRANS) It was moved and seconded (Ziel/Stonebloom) to approve resolution 005-12. The motion carried with the following roll call vote: Student Trustee Advisory Vote: AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel NOES: None ABSENT: None ABSTAIN: None Award of Contract: District, Foundation, Bond Audit 2012-14 It was recommended that the Governing Board authorize the District, to enter into a contract with Vavrinek, Trine, Day & Company for audit services for 2012 through 2014. AWARD OF CONTRACT: DISTRICT, FOUNDATION, BOND AUDIT 2012-14 A motion was made (True/Reece) to enter into a contract with Vavrinek, Trine, Day & Company for audit services. Trustee Smith expressed reservations about using the same audit firm for so long. It was determined that the college will bring this back to the Board for review in the third year of the contract. Trustee Reece also expressed concern and the Board directed Vice President Lewis to amend the contract and come back for Board approved if the Board exercises its option after three years. Lease Agreement Renewal: Baskin Center, 2011-12 It is recommended that the Governing Board authorize the District to contract with SCCCC for leasing of the Baskin Center for 12 months commencing November 1, 2011. LEASE AGREEMENT RENEWAL: BASKIN CENTER, 2011-12 A motion was made (True/Reece) to approve the Baskin Center 2011-12 lease agreement. Lease Agreement Amendment: Scotts Valley Center January, 2012 June 2015 LEASE AGREEMENT 3 of 5
10 It was recommended that the Governing Board authorize the District to enter into a lease agreement amendment with Scotts Valley Partners for 7,350 square feet at 104 Whispering Pines Drive, Scotts Valley from January 2012 thru June, 2015. Chair Smith stated he has a potential conflict of interest and left the room while the Board item was discussed and voted on. AMENDMENT: SCOTTS VALLEY CENTER JANUARY 2012 JUNE 2015 A motion was made (Ziel/Reece) to approve the Scotts Valley Center January, 2012 June 2015. Trustee True thanked Trustee Reece for negotiating the lease. Negotiated Agreement for 2011-12: CCEU and District This item was tabled. Chancellor s Office Classified Employee of the Year Nomination It was recommended that the Governing Board approve the nomination of John Welch as California Community College Employee of the Year. A motion was made (Stonebloom/Spencer) to approve the Chancellor s Office Classified Employee of the Year nomination. INFORMATION ITEMS 2012-13 Budget Planning Update The 2012-13 budget planning update was provided for Governing Board information. 2011-12 Cash Flow Update The 2011-12 cash flow update was provided for Governing Board information. Facilities Master Plan Project Status The Facilities Master Plan project status was provided for Governing Board information. Trustee Spencer asked for an update on the Watsonville Center. FP&O Director Joe Nugent said the building is being finalized. President King said the college is starting to plan for the grand opening. Financial Reports The Financial Reports were provided for Governing Board information. Counseling Update The counseling update was provided for Governing Board information. NEGOTIATED AGREEMENT FOR 2011-12: CCEU AND DISTRCT CHANCELLOR S OFFICE CLASSIFIED EMPLOYEE OF THE YEAR NOMINATION 2012-13 BUDGET UPDATE 2011-12 CASH FLOW UPDATE FACILITIES MASTER PLAN PROJECT STATUS FINANCIAL RS COUNSELING UPDATE Trustee Spencer commented on the Task Force on student Success and said Counseling is called upon for more services. Trustee Spencer asked how the Counseling Department plans to realign. Dean Regalado Rodriguez said counseling would like students to see counselors when it is important, and students are not always using counseling for the right reasons. Dean Regalado Rodriguez 4 of 5
said it is important to get students to ask their questions correctly. Trustee Spencer asked if the college has the technology to provide the resources mentioned in the report, and Dean Regalado Rodriquez said the college does. The theme is to have electronic resources for the students to do the ground work and then meet with counselors in person when necessary. 11 Trustee Spencer asked about orientation and if the college has plans for a mass orientation before the semester starts. Dean Regalado Rodriguez said students can no longer opt out of orientation, so it will be required. International Student Delegations Program Annual Report 2011-2012 The International Student Delegations Program Annual Report was provided for Governing Board information. Tutorials Update The tutorial update was provided for Governing Board information. 2011 Fact Book Report The Fact Book report was provided for Governing Board information. PRO Director Hayward reviewed some of the major change in the fact book, particularly a reworking of the financial aid information and transfer numbers. Cabrillo College Monthly Calendar The Cabrillo College activities for the month of February were presented for Governing Board information. Agenda for Next or Future Board Meetings The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. ADJOURN The open session of the Cabrillo College Governing Board was adjourned at 7:39 p.m. INTERNATIONAL STUDENT DELEGATIONS PROGRAM ANNUAL 2011-2012 TUTORIALS UPDATE 2011 FACT BOOK CABRILLO COLLEGE MONTHLY CALENDAR AGENDA FOR NEXT BOARD MEETING ADJOURNMENT Respectfully submitted, Secretary 5 of 5