TAMPA BAY VELOCITY CONSTITUTION AND BYLAWS 1. Name and Purpose 1.1. The name of this nonprofit corporation is Tampa Bay Velocity Leaguerettes And Club Sports Inc. hereafter called Velocity. 1.2. The registered office of the corporation is a determined location of the Executive Board of Directors who may designate a different location from time to time hereafter. 1.3. The corporation shall consist of two (2) primary programs, a fast pitch softball league program, and a club travel team program. The corporation can add or delete programs as needed or requested by the community, city and/or county parks and recreational departments. 1.4. Each program will have a set of adopted operating rules, specific to the program, approved by the Executive Board of Directors, and consistent with these Constitution and Bylaws of the organization. 1.5. The adopted program operating rules cannot supersede the organizations Bylaws. 1.6. The purpose of this organization is: 1.6.1. To establish and maintain community based softball programs to serve youth female athletes. Such youth softball programs will be available from the beginner to the most advanced levels of the sport. The organization will establish programs so that all who wish to participate, with no regard to skill level will have an opportunity to participate in one or more of the organizations youth softball programs. 1.6.2. To teach the fundamentals of a sport while implementing the ideals of good sportsmanship and teamwork. This includes encouraging athletes to work hard, perform their individual best and providing an opportunity for athletes to increase their self-esteem and confidence. 1.6.3. To establish additional youth sports leagues, programs or select teams as needed in the communities, or as requested by the county and/or city parks and recreation departments, the organization and each Charter of the organization serves. 1.6.4. To teach youth athletes to live a healthy lifestyle, learn to work well in groups, build solid relationships, learn to respect others, manage time well, relieve stress in a positive way, accept that life is not always fair and to overcome adversity in a positive manner, and to make decisions on his/her own. 1.6.5. The objectives will be obtained by providing supervised competitive sports. The organizational leadership shall bear in mind the attainment of exceptional athletic skills or the winning of games is secondary, and the molding of future contributors to society, is of prime importance. 1.6.6. To teach and develop players for both national and international competition. 1.6.7. To engage in any other lawful activity which may hereafter be authorized from time to time by the Executive Board of Directors, provided, however, that the purposes for which the corporation is formed shall at all times be consistent with Section 501(c)(3) of the Internal Revenue Code of 1986, as it now exists or as hereafter amended. 1
1.7. The organization is organized exclusively for charitable purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. 2. Membership 2.1. Membership shall consist of the Executive Board of Directors. 3. Organizational Structure 3.1. The Executive Board of Directors shall be comprised of the following: 3.1.1. President 3.1.2. Vice President 3.1.3. Treasurer 3.1.4. Secretary 3.2. Charter Management shall consist of the following: 3.2.1. Charter President 3.2.2. Charter Vice President 3.2.3. Charter Treasurer 3.2.4. Charter Secretary 3.2.5. Charter management cannot supersede the authority of the Executive Board of Directors at any time. 3.3. Select Club Travel Teams (operating under the Executive Board of Directors) 3.3.1. Team Manager for which the team is sub named 3.3.2. Team Head Coach if designated by the team manager 3.3.3. Team Asst. Coach 3.3.4. Team Administrator/Treasurer 3.4. Select Club Charter Travel Teams (operating under Charter Management) 3.4.1. Team Manager for which the team is sub named 3.4.2. Team Head Coach if designated by the team manager 3.4.3. Team Asst. Coach 3.4.4. Team Administrator/Treasurer 3.5. A quorum shall be a simple majority of the total participants of the Executive Board of Directors. 2
3.6. Hierarchy Chart: EXECUTIVE BOARD OF DIRECTORS CHARTER BOARD OF DIRECTORS SELECT CLUB TRAVEL TEAMS LEAGUE COACHS 4. Privilege s, Duties and Responsibilities 4.1. Voting 4.1.1. Each Charter Board of Directors shall be responsible for managing their facility, league and teams which may not be limited to club Charter Travel teams, within the rules and regulations set forth in these bylaws, constitution and any Charter operating rules that may be adopted by the Executive Board of Directors. Each Charter President is required to attend any and all General Meetings. 4.1.2. Each Club Travel Team operating directly under the Executive Board of Directors shall operate as their own individual Charter or league. 4.1.3. Each Executive Board Director shall be entitled to one (1) vote. 4.1.4. An Executive Board Director may cast a vote in absentia by submitting a written, signed, document in advance to any other Executive Board Director stating this issue or issues voted upon and indicating for or against each issue. The Executive Board Director accepting the document shall present it to the officer presiding over the meeting where the votes will be cast. The presiding officer shall then include the votes indicated in the document. This document shall be retained by the Executive Board Secretary for one (1) year and is open to inspection by any Executive Board of Directors. 4.1.5. Officers, Duties and Responsibilities 3
4.1.5.1. The Executive Board of Directors shall be the governing body of Velocity, having complete control of all management and all facilities operated by Velocity. 4.1.5.2. The Executive Board of Directors shall approve new club travel teams and appoint new club travel coaches not operating under a Charter. 4.1.5.3. The Executive Board of Directors can assume the roles of a Charter management responsibilities and remove any Charter Board Director from his/her position for violations of these bylaws and or the organizations polices, violation of any federal, state and local laws. 4.1.5.4. The officers of the organization shall be the Executive Board of Directors President, the Executive Board of Directors Vice President, the Executive Board of Directors Treasurer and the Executive Board of Directors Secretary. 4.1.5.5. The Executive Board President shall preside at all Executive Board meetings, appoint committees, appoint committee chairpersons, call special meetings, establish an annual operating budget, appoint persons to fill positions on the Executive Board of Directors subject to acceptance by a simple majority vote of the Executive Board of Directors present, and generally govern the affairs of the organization. The Executive Board of Directors President shall be responsible for notifying the Executive Board of Directors of any special meetings. The Executive Board President shall act as the organizations representative to the Hillsborough County Athletics office. 4.1.5.6. The Executive Board of Directors Vice President shall, in general, assist the Executive Board President in all capacities in handling organizational affairs. Should the Executive Board of Directors President leave office, or be unavailable for decision-making, the Executive Board Vice President shall assume the duties and responsibilities of the Executive Board President. 4.1.5.7. The Executive Board Treasurer shall keep accurate records of all expenses, expenditures and receipts, reporting the financial standings of the organization at each regular meeting. The Executive Board Treasurer shall be authorized to pay all normal operating expenditures on due dates so as not to damage the organizations creditability. Any expenditure not considered as normal operating expenses must have prior Executive Board approval. The Executive Board Treasurer shall present the books to an Audit Committee, appointed by the Executive Board President, on an annual basis. The Executive Board President shall also present all accounts and records for an annual audit to any person or persons the organization may employ. The Executive Board Treasurer shall reconcile and balance each, Charters banking accounts and select team accounts at the end of each month or when monthly statements are available. In the absence of the Executive Board President and Executive Board Vice President, the Executive Board Treasurer shall assume the duties of the Executive Board President. 4.1.5.8. The Executive Board Secretary shall be responsible for keeping the minutes of all Executive Board meetings. Executive Board Secretary shall keep records of all organization business and all organization records, other than 4
financial, and see that the organization Executive Board President is informed of all correspondence related to the operation of the organization. Original copies of all organization records shall be on file at the organizations main office location. 4.1.6. Charter and Club Travel Team, Duties and Responsibilities 4.1.6.1. The Charter President shall serve as the foremost representative of the Charter and Charter facilities. The Charter President will oversee the entire operation of the Charter or Charter facility. The Charter President shall adhere to the policies set forth in these Bylaws and also adhere to the policies set forth in each of the Velocity Program Manuals. The Charter President shall also serve as the Charter s Treasurer if one is not appointed, with the same rules, regulations and requirements as specified in Section 4.1.5.7. The Charter President must also balance and reconcile the Charter s banking and accounting records with the Charter Board Treasurer, once per month. The Charter President can approve but is not limit to new Charter club travel teams, leagues and appointing of Charter coaches as needed. The Charter Presidents shall establish each of the organizations offered programs at the Charter location, in accordance with the organizations policies if applicable. 4.1.6.2. The Charter Vice President shall, in general, assist the Charter President in all capacities in handling the Charter s affairs. Should the Charter President leave office, or be unavailable for decision-making, the Assistant Charter President shall assume the duties and responsibilities of the Charter s operations. 4.1.6.3. The Charter Treasurer shall keep accurate records of all expenses, expenditures and receipts, reporting the financial standings of the Charter to the Executive Board of Directors Treasurer. The Charter Treasurer shall be authorized to pay all normal operating expenditures of the Charter on due dates so as not to damage the organizations creditability. Any expenditure not considered as normal operating expenses must have prior Charter approval. The Charter Treasurer shall reconcile the Charter s books, financials and bank accounts at the end of each calendar month, when bank statements are issued but not exceed to the 15 th day of the following month. The Charter Treasurer shall send each month s reconciliation report to the Executive Board Treasurer by the 15 th day of the following month. 4.1.6.4. Club Travel Team Managers that operate directly under the Executive Board of Directors shall operate as a Charter. The Club Travel Team manager will oversee the entire operation of the team. The Club Travel Team Manager shall adhere to the policies set forth in these Bylaws and also adhere to the policies set forth in the Club Travel Teams Program Operating Manual. The Club Travel Team Manager shall appoint a Team Administrator to serve as the teams Treasurer with the same rules, regulations and requirements as specified in Section 4.1.6.3, the remainder of these Bylaws and the Club Travel Teams Program Operating Manual. The Club Travel Team Manager cannot approve new Club Travel Teams. The Club Travel Team manager can appoint his/her 5
staff in accordance with these Bylaws and the Club Travel Team Program Manual. 4.1.7. New Charter s 4.1.7.1. New Charter s requesting entry into the organization must contact the Executive Board President and present its intentions. The Executive Board President shall convene an organization Executive Committee to meet with the new Charter organizations representatives. 4.1.7.2. New Charter s must meet specific provisions set forth by the Executive Board of Directors. These provisions are as follows: 4.1.7.2.1. If the new Charter is a startup the Charter must provide a documented startup plan to include a targeted boundary. This boundary must not conflict with existing Charter s in the competing area. 4.1.7.2.1.1. If the new Charter is an existing organization, the new Charter must provide its most financial statements. 4.1.7.2.1.2. Existing organizations must merge into the Velocity organization and show verification of sufficient votes and necessary documentation to complete the merger. 4.1.7.2.1.3. The Velocity organization will complete the merger process and file all necessary paperwork. 4.1.7.2.2. The Executive Board Treasurer will open a new bank account for the new Charter and will be listed as an authorized signer on the Charters account. 5. Offices 5.1. Eligibility 5.1.1. Any person who desires a position on the Executive Board of Directors may request such by submitting a written request to the organizations Executive Board of Directors on or before October 15 th of each year, stating his/her qualifications, and the position desired. These requests shall be reviewed by the Nominating Committee. Any person selected by the Nominating Committee may be asked to appear before the Nominating Committee for an interview. If accepted by a simple majority vote of the Nominating Committee participants, his/her name shall then be placed in nomination for election to the position requested. To be elected a nominee must receive a simple majority vote of the organizations existing Executive Board of Directors present. 5.1.1.1. Once the Executive Board of Directors receives any requests for an Executive Board position they must select a nominating committee. 5.1.1.2. Any interested party wishing to run for an Executive Board position must hold a Management position (example: Travel Club Team Manager or Charter President) and be in good standing for at least one (1) full season. 5.1.1.3. Any interested party wishing to run for the position of Executive Board President must hold an Executive Board position for at least one (1) full season. 6
5.1.1.4. A full season is considered from January 1 st to December 31 st of each year. 5.2. Terms of Office 5.2.1. Charter Presidents shall serve an indefinite period, as long as they are active in organizational operations and hold forth their responsibilities to the Charter for which they serve. 5.2.2. Executive Board of Directors shall serve two (2) year terms, starting January 1 and ending on December 31. 5.2.2.1. All Executive Board Positions that have been appointed by the Executive Board President shall have a term that expires December 31 st of the year the term is being served. 5.2.2.2. There is no limit to the amount of consecutive terms an Executive Board participant may serve. 5.3. Elections 5.3.1. The successful candidates shall be determined in an election by the Executive Board of Directors, with a simple majority vote of the organizations Executive Board of Directors present. In the event a candidate runs for an office un-opposed, that candidate shall be appointed to the office by the Executive Board President, after a simple majority vote of the Executive Board of Directors present. In the event the Executive Board of the Directors does vote to not approve the un-opposed candidate, the candidate can appeal and request a new vote. If the vote is yet again denied the remaining Executive Board of Directors must seek a new candidate. 5.3.1.1. Nominations must be announced no later than November 15 th 5.3.1.2. Elections shall be held no later than December 15 th. 5.3.2. The Executive Board President and Executive Board Treasurer shall be elected in even numbered years. The Executive Board Vice President and Executive Board Secretary shall be elected in odd numbered years. 5.4. Suspensions, Resignations, Fines and Dismissals 5.4.1. Suspensions or dismissals may be imposed against any participant of the organization or any participant of a Charter, including the Executive Board of Directors, Charter Management, coaches, parents or any other affiliate of the organization, arising out of violations of the organizations Bylaws and/or organizational program rules as set forth in the organizational Bylaws and program rules adopted by the Executive Board of Directors. Bylaws and Program rules shall not be applied retroactively. 5.4.2. Any Executive Board Director can request action against another as stated in Section 5.4.1 above. Grounds for dismissal shall be misconduct or failure to comply with Program Rules/Bylaws and/or absenteeism. 5.4.3. Any Executive Board Director who misses two (2) consecutive regular or special meetings, or a total of four (4) per year, and is un-excused, shall be dismissed from the Executive Board of Directors and a replacement will be nominated by the 7
Executive Board President, which is then subject to a simple majority vote of the Executive Board of Directors present. 5.4.4. Should a Charter President fail to exercise his/her responsibilities to the Charter, he/she shall be subject to disciplinary action by the Executive Board of Directors and a replacement secured, if necessary. 5.4.5. To replace an outgoing Charter President, the Executive Board of Directors shall secure and elect a candidate of its choice. Incoming Charter Presidents and Assistant Charter Presidents of record shall be subject to acceptance by a simple majority vote of the Executive Board of Directors present. 5.4.6. Any Executive Board Director may request a vote of no-confidence to remove any other Executive Board Director or At-Large Executive Board Director for not fulfilling their assigned duties. This removal requires a full Executive Board of Directors vote of two thirds (2/3 rd ) and if met, the removal from office shall be effective immediately. 5.4.7. Executive Board Directors who resign or otherwise vacate their positions shall have their vacated positions filled by a nominated candidate of the remaining Executive Board of Directors. The candidate must obtain a simple majority vote of approval, from the remaining Executive Board of Directors. 6. Amendments and Changes 6.1. The Bylaws of this organization shall be amended only by the Executive Board of Directors and changes to the amendments requires two thirds (2/3 rd ) majority vote of the Executive Board of Directors present. 6.2. No proposed amendment shall be voted upon at the meeting at which it is proposed. 6.3. Method and sequence for changing or adding new amendments are: 6.3.1. Proposed changes shall be presented at the first meeting 6.3.2. Amendments shall be read, discussed and voted on at the second meeting. 6.3.3. All amendment changes require two thirds (2/3 rd ) majority vote of the Executive Board of Directors present. 6.4. All amendments enacted under this provision shall be applied prospectively, and such changes shall have no retroactive application. 7. Committees 7.1. A Committee Chairperson shall be appointed by the Executive Board President at the first meeting of the new calendar year and shall serve for the entire calendar year. The Committee Chairperson will then select the committee participants not to exceed seven (7) participants, which must be approved by the Executive Board President. Only one participant of the Executive Board of Directors shall be permitted to serve on any committee. All committee meetings shall be closed to everyone not on that committee, with the exception of the Executive Board President. 7.2. Grievance Committees shall be formed on an as needed basis to handle grievances brought on to the organizations participants as stated in Section 7. These committees shall be comprised of not more than seven (7) participants, and shall not include the accuser or the accused. The Executive Board President shall appoint the chairperson for these committees. Only one participant of the Executive Board of Directors shall be 8
permitted to serve on these committees. All grievance committee meetings shall be closed to everyone not on that committee except for the Executive Board President. 8. Compensation 8.1. The organization operates through the services of volunteers. No coach, player, volunteer, or participant of the organization shall be compensated for duties and services performed. 8.2. Coaches, parents, volunteers and participants of the organization can be compensated and/or reimbursed for any expenses they incur on behalf of the organization. Examples of such compensation can include but are not limited to the following: 8.2.1. Reimbursement for fuel used to carry players or organization equipment. 8.2.2. Lodging accommodations, for participants working special events such as exposure tournaments where the participant is required to facilitate the event and/or meet with prospective college recruiters, meetings, etc. 8.2.3. Meals for participants attending out of town events on behalf of the organization. 8.2.4. Expenses including but not limited to meals, lodging, fuel, etc. for Executive Board of Directors attending meetings and/or organizational events, on behalf of the organization may be paid directly or reimbursed by the organization. 8.2.5. Compensation and reimbursement must be related to an organizational event and all expenses must be relative to the cause of the event. Any excessive expenses or reimbursements will be denied and will be at the expense of the participant. 8.2.6. In order to be reimbursed for any and all expenses all participants must complete and submit the online Request for Reimbursement form, attach the receipt, and receive approval from the Executive Board of Directors. 8.3. Club Travel Teams, Charters and the organization can at its discretion hire specialty coaches to assist with the development of its players. Examples of such specialty coaches are hitting instructors, pitching instructors, catching instructors, etc. Special coaches can be compensated for their services with advanced written approval from the Executive Board of Directors. All specialty coaches compensated with organizational funds will be provided a 1099 at the end of the fiscal year. 9. Programs 9.1. The organization shall consist of two (2) softball programs. Each program is governed by the rules and regulations outlined in these Bylaws and the Program Manual for each program. In addition, each program playing rules will be governed by the association for which each program is sanctioned. The organizations programs cover all skill levels from the beginning athlete to the more advanced athlete. All programs are competitive therefore a score is kept for each competition. 9.1.1. Fast pitch softball league program: The fast pitch softball league program is designed for the beginning softball players to the more advanced softball player. The rules governing this program are adopted by each Charter. The operating procedures of this program are governed by these Bylaws and the Fast Pitch Program Manual. This program is in a league format only. Registration for this program will be determined by each Charter s Board of Directors. 9
9.1.2. Club Travel Team Program: The club travel team softball program is designed for the intermediate softball players to the more advanced softball player. The rules governing this program will be determined by the event each club travel team elects to participate in. The operating procedures of this program are governed by these Bylaws and the Club Travel Team Program Manual. This program is in both league (travel leagues) format and travel format. Registration for this program begins on January 1 st and the season runs from February 1 st to December 31 st of each year. 9.2. Eligibility for any program offered by the organization shall be as follows: 9.2.1. Players must be a minimum age of 5 to a maximum age of 19. 9.2.2. Players must be registered in public, private or home school. 9.2.2.1. Home schooled students may be requested to provide proof of enrollment or homeschool verification letter at any time. 9.2.3. The Executive Board of Directors reserves the right to add or remove programs as needed for continuance of the organization. 10. Background Checks 10.1. Prior to any practices and/or games, all volunteers, coaches, managers, Executive Board of Directors, Charter Management, and any and all affiliates, shall complete the online volunteer application which includes a national background check prior to working with any player at any facility maintained and governed by the Velocity organization. 11. Volunteer Training 11.1. Prior to any practices and/or games, all coaches and anyone in direct contact with the players in any capacity must be National Alliance for Youth Sports Certified (NAYS). Everyone completing the program will receive a NAYS participant card. A copy of this card must be uploaded by the volunteer to the Velocity website and/or supplied to the Executive Board or Charter Secretary to remain on file. 11.2. Prior to any practices and/or games, all volunteers in the organization shall be cardiopulmonary resuscitation (CPR) certified. Volunteers can obtain CPR training from various acceptable training authorities. A copy of the CPR certification must be uploaded to the Velocity website and/or supplied to the Executive Board or Charter Secretary to remain on file. 11.3. Prior to any practices and/or games, all volunteers must be automated external defibrillator (AED) certified. Many CPR certifications offer AED certification in conjunction with the CPR training. A copy of the AED certification must be uploaded to the Velocity website and/or supplied to the Executive Board or Charter Secretary to remain on file. 11.4. Prior to any practices, games and/or registration, all volunteers, players and parents must complete the online concussion course available on the organizations website. This requirement is in compliance with Florida Statutes Section 943.0438(2) (e); (f); and (g). All volunteers of the organization, players and parents must adhere to the organizations concussion policy as outlined in Section 12 of this constitution and Bylaws. 10
12. Concussion Policy 12.1. All coaches, managers, board participants, volunteers, players and parents shall take the online concussion course available on the organizational website. 12.2. If a player shows any symptoms or is suspected of having a concussion, the player must be removed immediately from the practice or game and cannot return to a game or practice, until they are diagnosed by a health care professional. If a health care professional is present at the game or practice and determines the player did not sustain a concussion, then the player can return to the practice or game. 12.2.1. Any athlete suspected of having of a concussion must be evaluated by a health care professional. 12.2.2. Any athlete with a concussion must be medically cleared by an appropriate health care professional prior to resuming any practice or competition. 12.2.3. After clearance by an appropriate health care professional the following Return to Play Protocol shall be followed. 12.2.3.1. Return To Play Protocol: 12.2.3.1.1. Player must be cleared by a physician as well as IMPACT test results that are back to baseline measurements in order to begin exercise protocol. 12.2.3.1.2. Each step in the protocol represents one (1) day. Protocol steps are as follows: 12.2.3.1.2.1. Step 1 = Athlete must be symptom free for 24 hours. (No headaches, nausea, dizziness, etc.) 12.2.3.1.2.2. Step 2 = Light aerobic exercise 10 minutes on one of the following: stationary bike, treadmill, or elliptical machine. No weight training or any other exercise. 12.2.3.1.2.3. Step 3 = Moderate aerobic exercise - 15 to 20 minutes of running at moderate intensity on treadmill. No weight training or any other exercise. 12.2.3.1.2.4. Step 4 = Non-contact practice or training. May begin weight training. 12.2.3.1.2.5. Step 5 = Full contact practice or training. 12.2.3.1.2.6. Step 6 = Full game play. 12.2.3.1.3. Player must be symptom free for twenty-four (24) hours before moving on to the next step. 12.2.3.1.4. If a player has symptoms after completing a step, then the player must go back to the previous step, and must be symptom free for twentyfour (24) hours before they can start again. Example: Player has headaches after completing Step 3, player must be symptom free for twenty-four (24) hours before starting back at Step 2. 13. Volunteer/Coach Identification Badges 13.1. Once a coach/volunteer has completed the coach s online registration and background check, uploaded a recent photo to the Velocity website, received their NAYS certification, completed their Concussion Certification, completed their 11
CPR/AED certification, they will be issued an Identification badge by the organization. Identification badges are to be worn at all practices and games held at a Velocity maintained facility. Identification badges are only valid for one (1) year and must be renewed annually. 14. Emergency Action Plan 14.1. The organization has a written emergency action plan that shall be followed in the event of a medical emergency. All coaches and volunteers should be familiar with the Emergency Action Plan (EAP) and their role and responsibility in an emergency. An emergency is the need for Emergency Medical Services (EMS) to provide further medical attention and/or transport an athlete to the hospital. It is important in these situations that the coordination between Executive Board of Directors, participants, coaches, volunteers and players be effective. This plan is intended to delineate roles and outline the protocol to be followed should an emergency occur. 14.2. Situations when 911 should be called: 14.2.1. An athlete is not breathing 14.2.2. An athlete has lost consciousness 14.2.3. It is expected that the athlete may have a neck or back injury 14.2.4. An athlete has an open fracture (bone has punctured through the skin) 14.2.5. Severe heat exhaustion or suspected heat stroke 14.2.6. Severe bleeding that cannot be stopped 14.3. The highest person in the chain of command who is present at the scene will be the designated person in charge, or leader. That person is responsible for deciding whether or not to call 911, instructing others how they can help and will be the person that stays with the athlete until EMS arrives. 14.4. Once decided that EMS should be called the following protocol should be followed: 14.4.1. The highest person on the chain of command will be deemed the leader, and will stay with the athlete to monitor the athlete s condition and administer necessary first aid. If possible, someone else on the chain of command should stay and assist. A participant of the Executive Board of Directors should be notified that there is an emergency. 14.4.2. The highest person on the chain of command will make the call to EMS or will designate another person to make the call. EMS should be advised of what the emergency, is, the condition of the athlete, directions to get to where the athlete is. Delegate a person to meet the EMS ambulance at the closest intersection to the facility, to guide them back to the injured athlete. Do not hang up the phone until EMS hangs up the phone first. 14.4.2.1. The leader shall send runners to all intersections to where the athlete is located and the entrance to the facility. The runners should stay in their positions to wave the proper turns and gates to get to the athlete. 14.4.2.2. The leader shall delegate a person to open all gates leading the injured athlete. The leader shall provide the combination for access to the key pad for access to the facilities keys. 12
14.4.2.3. The leader will delegate another person to attempt to contact the athlete s parents or legal guardians if they are not present. 14.4.2.4. If transportation is necessary EMS will take the athlete to the nearest hospital. 14.5. All coaches and team staff shall download the NAYS EAP template from the Coaches Corner section of the organizations website, and complete all fields, contact information, for the facility being utilized for practices and games. 14.6. All coaches and team staff shall download a layout of the facility being used for practices and games and attach it to the completed EAP template. All facility layouts contain access points for emergency vehicles and can be downloaded from the Coaches Corner section of the organizations website. 14.7. The manager of each team shall complete the online injury report for any and all injuries related to athletes, with no regard to the severity of the injury. The online injury reports are located in the online forms section of the organizations website. 15. Lighting and Inclement Weather 15.1. Coach and/or Team Manager monitors weather conditions. 15.1.1. If the Team Manager is not present, designate a coach to monitor conditions. 15.1.2. Monitor weather before activity and during activity utilizing various resources: 15.1.2.1. National Weather Service: 15.1.2.1.1. http://www.weather.com/ 15.1.2.1.2. Any Local news station: 15.1.3. Team Manager warns, Coaches, and Game Officials of dangerous situation and recommends suspending activity. 15.1.4. Decision is based on current weather conditions (thunder and/or lightning). 15.1.5. Team Manager, Coaches, and Game Officials make a decision regarding the suspension of the event. 15.1.6. An announcement should be made warning all staff, athletes, coaches, officials, and spectators of possible danger of lightning strike and instruct them of proper evacuation procedures. Additional notifications should be sent through the organizations mobile app. 15.1.7. Evacuate to an enclosed ground structure specified by the Team Manager or coach. 15.1.8. Resumption of Activity: 15.1.9. Wait at least 30 minutes after the last sound of thunder or flash of lightning before resuming. 15.1.10. During the 30-minute suspension period if there is any further lightning and/or thunder activity, the clock restarts to 30 minutes. 15.1.11. Resumption or cancellation should be a collective decision made by the Team Manager, officials, Charter Board Member, and coaches. 15.1.12. If there is a lightning strike, activate EMS and carry out your emergency action plan. 13
16. Sanctioning 16.1. The organization and all Charter s shall be registered through an approved sanctioning body such as Pony Softball, Dixie Softball, Babe Ruth, etc every season. The organization, Charter s and teams can sanction with multiple entities as necessary to compete in their perspective location. 17. Uniforms 17.1. All programs operating in Hillsborough County, Florida shall have a Hillsborough County emblem on the right sleeve of the jersey bearing the Hillsborough County Parks and Recreation logo. 17.1.1. If sleeveless jerseys are used for league programs the Hillsborough County logo shall be placed in the lower right side below the league team name. 17.2. Any visible tattoos must be completely covered with no visibility while a player is participating in organizational events or while wearing the organizations brand name or uniform. 17.3. Each program will establish specific rules and regulations for league uniforms and will be outlined in each Program Manual. 18. Dissolution 18.1. Upon dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to state or local government, for a public purpose. 14