COUNCIL PROCEEDINGS JANUARY 8, 2013 The City Council of Thief River Falls, Minnesota, met in regular session at 5:00 p.m. on in the Council Chambers of City Hall. The following Councilmembers were present: Brown, Cullen, Dagg, Haj, Kajewski, Schmalz, Sollom. Councilmember Hahn was absent until Resolution No. 1-7-13. Dagg chaired the meeting. OFFICIAL OATH OF OFFICE The following newly elected or re-elected City Officials took the Oath of Office: Jim Dagg Mayor Don Sollom 2 nd Ward Councilmember Jerald Brown 4 th Ward Councilmember Ken Schmalz Councilmember-at-Large PROCLAMATION Norwegian Heritage Week Proclamation was tabled until the next Council Meeting. APPROVAL OF AGENDA Councilmember Cullen motioned, being seconded by Councilmember Schmalz, to approve the agenda with the addition of one item. On vote being taken, the motion was unanimously approved. RESOLUTION NO. 1-1-13: APPROVAL OF COUNCIL PROCEEDINGS Presented as part of the Consent Agenda, Councilmember Cullen introduced Resolution No. 1-1-13, being seconded by Councilmember Kajewski, that: RESOLVED, by the City Council, to approve December 3, 2012 Adjourned Council Proceedings, December 10, 2012 City/County Proceedings and December 18, 2012 Hearing and. RESOLUTION NO. 1-2-13: APPROVAL OF PAYMENT OF BILLS Presented as part of the Consent Agenda, Councilmember Cullen introduced Resolution No. 1-2-13, being seconded by Councilmember Kajewski, that: RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $929,058.93. A printout of the approved payments and disbursements is attached hereto and made a part hereof.
Page 2 of 8 RESOLUTION NO. 1-3-13: APPROVAL OF TEMPORARY 3.2% MALT LIQUOR LICENSE TO PENNINGTON COUNTY FAIR ASSOCIATION DURING PENNINGTON COUNTY FAIR Presented as part of the Consent Agenda, Councilmember Cullen introduced Resolution No. 1-3-13, being seconded by Councilmember Kajewski, that: RESOLVED, by the City Council, to grant the Pennington County Fair Association a temporary 3.2% Malt Liquor License, effective July 17 21, 2013 at the Fairgrounds during the Pennington County Fair. RESOLUTION NO. 1-4-13: APPROVAL TO DESIGNATE THE TIMES NEWSPAPER AS THE OFFICIAL NEWSPAPER An annual item of business was presented. Following discussion, Councilmember Kajewski introduced Resolution No. 1-4-13, being seconded by Councilmember Cullen, that: RESOLVED, by the City Council, to designate The Times as the official newspaper of the City of Thief River Falls. RESOLUTION NO. 1-5-13: APPROVAL OF OFFICIAL DEPOSITORIES FOR CITY FUNDS An annual item of business was presented. Following discussion, Councilmember Kajewski introduced Resolution No. 1-5-13, being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to appoint the following institutions as official depositories for City funds for calendar year 2013: Minnesota Municipal Money Market Fund Border State Bank c/o PMA Financial Network, Inc. 1528 Highway 59 South 2135 City Gate Lane 7 th Floor Thief River Falls, MN 56701 Naperville, IL 60563 Piper Jaffray Wells Fargo Bank West, NA 800 Nicollet Mall, Suite 800 208 Main Avenue North Minneapolis, MN 55402-7020 Thief River Falls, MN 56701 Northern State Bank Wells Fargo Advisors LLC
Page 3 of 8 201 Third Street East 222 West Superior Street Thief River Falls, MN 56701 Duluth, MN 55802 RBC Capital Markets LLC 60 South Sixth Street Minneapolis, MN 55402 RESOLUTION NO. 1-6-13: APPROVAL OF NORTHERN STATE BANK COLLATERAL IN EXCESS OF FDIC INSURANCE FOR 2013 An annual item of business was presented. Following discussion, Councilmember Cullen introduced Resolution No. 1-6-13, being seconded by Councilmember Sollom, that: RESOLVED, by the City Council, to approve an agreement with Northern State Bank for collateral in excess of the FDIC Insurance of $250,000 per account for 2013. BE IT FURTHER RESOLVED, to authorize the City Administrator to execute any and all documents necessary relating to this agreement. Councilmember Hahn arrived at the meeting. RESOLUTION NO. 1-7-13: REAFFIRMING CITY S DECISION NOT TO WAIVE THE MONETARY LIMIT OF MUNICIPAL TORT LIABILITY ESTABLISHED BY MN STATUTE An annual item of business was presented. Following discussion, Councilmember Brown introduced Resolution No. 1-7-13, being seconded by Councilmember Kajewski, that: WHEREAS, because the City of Thief River Falls obtains its liability coverage from the League of Minnesota Cities Insurance Trust, the City must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. THEREFORE, BE IT RESOLVED, by the City Council to reaffirm Resolution No. 1-9-12, and inform the League of Minnesota Cities Insurance Trust that the City of Thief River Falls does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 and authorizes the City Administrator to execute any and all documents relating to the action.
Page 4 of 8 RESOLUTION NO. 1-8-13: APPROVAL OF APPOINTMENT OF PROCESS SERVER FOR 2013 An annual item of business was presented. Following discussion, Councilmember Cullen introduced Resolution No. 1-8-13, being seconded by Councilmember Haj, that: RESOLVED, by the City Council, to appoint the Chief of Police as the process server for calendar year 2013. RESOLUTION NO. 1-9-13: APPROVAL OF APPOINTMENT OF COUNCILMEMBER GLEN KAJEWSKI AS ACTING MAYOR IN ABSENCE OF MAYOR DAGG FOR CALENDAR YEAR 2013 An annual item of business was presented. Following discussion, Councilmember Cullen introduced Resolution No. 1-9-13, being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to appoint Councilmember Glen Kajewski as the Acting Mayor in the absence of Mayor Dagg for calendar year 2013. RESOLUTION NO. 1-10-13: APPROVAL OF CITY COUNCIL COMMITTEE ASSIGNMENTS FOR CALENDAR YEAR 2013 An annual item of business was presented. Following discussion, Councilmember Kajewski introduced Resolution No. 1-10-13, being seconded by Councilmember Haj, that: RESOLVED, by the City Council, to appoint the following City Council Committees and Committee Members for calendar year 2013: Utilities Cullen Kajewski Hahn Dagg Functional Standing Committees Parks and Recreation/Public Safety Brown Kajewski Dagg Haj
Page 5 of 8 Public Works Haj Sollom Schmalz Hahn Administrative Services Sollom Schmalz Cullen Brown Crosscutting Ad Hoc Committees Budget/Finance (ad hoc) Dagg Brown Haj Long Range Planning/Annexation (ad hoc) Hahn Sollom Cullen Personnel/Labor (ad hoc) Kajewski Haj Schmalz RESOLUTION NO. 1-11-13: APPROVAL OF COUNCILMEMBER APPOINTMENTS TO COMMUNITY AND STATEWIDE BOARDS, COMMISSIONS, AND COMMITTEES An annual item of business was presented. Following discussion, Councilmember Schmalz introduced Resolution No. 1-11-13, being seconded by Councilmember Haj, that: RESOLVED, to approve the following appointments to various community/state boards and committees for calendar year 2013: Airport Zoning Board Airport Authority Commission (3 year term) Ken Schmalz & Jerald Brown Jim Dagg & Glen Kajewski (ex. 12/31/13)
Page 6 of 8 City Employee Safety Committee Community Development Advisory Board Community Development Advisory Board (Ex-Officio) Community Education Advisory Board Convention and Visitors Bureau Board Jobs, Inc. (Ex-Officio) Joint Rocksbury/North/City Zoning Board MEC Joint Powers Board Northwest Regional Development Commission Northwest Regional Library Board Pennington County Historical Society Pennington County Solid Waste Committee Planning Commission/Board of Appeals & Adjustments TRF Chamber of Commerce (Ex Officio) Don Sollom Ken Schmalz Jim Dagg Don Sollom Joseph Haj Joseph Haj Edwin Dale Hahn Glen Kajewski Elvera Cullen Elvera Cullen Elvera Cullen Jerald Brown Edwin Dale Hahn Joseph Haj RESOLUTION NO. 1-12-13: RESOLUTION APPROVING CONVEYANCE OF THAT REAL PROPERTY DESCRIBED HEREIN City Attorney Ihle presented a recommendation. Following discussion, Councilmember Kajewski introduced Resolution No. 1-12-13, being seconded by Councilmember Haj, that: WHEREAS, The City of Thief River Falls is the owner of the following described Real Property, (hereafter "Real Property"), located in the County of Pennington and State of Minnesota, to-wit: Lot One (1), Block Two (2), South Eastwood Addition to the City of Thief River Falls. WHEREAS, The City desires to sell said Real Property and Kenneth Q. Kalsnes, desires to purchase said real property, and WHEREAS, A purchase agreement for the sale of said Real Property has been presented in the amount of $39,100.00, and WHEREAS, The City Council has reviewed the terms and conditions of said sale, NOW, THEREFORE, BE IT RESOLVED, By the City Council of Thief River Falls, Minnesota, that the sale of said Real Property has no relationship to the Comprehensive Municipal Plan and the Thief River Falls Planning Commission is therefore not required to review said sale. BE IT FURTHER RESOLVED, That the Mayor and City Clerk are authorized and directed to sign a Warranty Deed conveying said Real Property to Kenneth Q. Kalsnes, upon the terms and conditions set forth in the purchase agreement.
Page 7 of 8 RESOLUTION NO. 1-13-13: RESOLUTION APPROVING AGREEMENT WITH MNDOT PERTAINING TO TRAFFIC CONTROL SIGNAL AT HIGHWAY 59 & 1 ST STREET Mark Borseth, Engineering Services Director, presented a recommendation. Following discussion, Councilmember Haj introduced Resolution No. 1-13-13, being seconded by Councilmember Brown, that: IT IS RESOLVED, that the City of Thief River Falls enter into Mn/DOT Agreement No. 02736 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State of the City s share of the costs of the Traffic Control Signal(s) construction and other associated construction to be performed upon, along and adjacent the Trunk Highway No. 59 at M.S.A.S. 111/1 st Street within the corporate City limits under State Project No. 5705-57 (T.H. 59=174). IT IS FURTHER RESOLVED, that the Mayor and City Administrator are authorized and directed to execute the Agreement and any amendments to the Agreement. RESOLUTION NO. 1-14-13: APPROVAL TO PURCHASE USED PATROL VEHICLE FROM BERTHA, MN Kim Murphy, Chief of Police, presented a recommendation. Following discussion, Councilmember Haj introduced Resolution No. 1-14-13, being seconded by Councilmember Sollom, that: BE IT RESOLVED, by the City Council, to authorize the Police Department to purchase a used squad car from the City of Bertha, MN for a purchase cost of $15,250.00. RESOLUTION NO. 1-15-13: APPROVAL OF OFF-SITE GAMBLING APPLICATION FOR THIEF RIVER FALLS AMATEUR HOCKEY ASSOCIATION (TRFAHA) TO CONDUCT RAFFLE AT THE RALPH ENGELSTAD ARENA The City Council reviewed a request from TRFAHA. Following discussion, Councilmember Schmalz introduced Resolution No. 1-15-13, being seconded by Councilmember Brown, that:
Page 8 of 8 WHEREAS, the Thief River Falls Amateur Hockey Association (TRFAHA) is required to obtain the City s approval to conduct a raffle at the Ralph Engelstad Arena, prior to TRFAHA submitting an Off-Site Gambling application to the State of Minnesota. THEREFORE, BE IT RESOLVED, by the City Council, to authorize the Thief River Falls Amateur Hockey Association to conduct a raffle at the Ralph Engelstad Arena, 525 Brooks Avenue North, Thief River Falls; property located in the City limits of Thief River Falls, on April 27, 2013. UPCOMING MEETINGS/EVENTS Utilities Committee Meeting January 14, 2013 at 4:30 p.m. at the Water Plant. Parks & Recreation/Public Safety Committee Meeting January 15, 2013 at 4:30 p.m. Public Works Committee Meeting January 16, 2013 at 4:30 p.m. Administrative Services Committee Meeting January 17, 2013 at 4:30 p.m. City Council Meeting January 22, 2013 at 5:00 p.m. ADJOURNMENT There being no further discussion, Councilmember Cullen moved, being seconded by Councilmember Kajewski, to adjourn the meeting at 6:15 p.m. On vote being taken, the Chair declared the motion unanimously carried and the meeting adjourned until the January 22, 2013 Council Meeting. Jim Dagg, Mayor Attest: Larry Kruse, City Administrator