1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. WATERLOO CITY COUNCIL Regular Meeting Agenda Date: May 16, 2016 Time: 7:30 p.m. 4. Correction or Withdrawal of Agenda Items by Sponsor. 5. Approval of Minutes as Written or Amended. 6. Petitions by Citizens on Non-Agenda Items. 7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. B. Report of Treasurer. C. Report of Zoning Administrator. D. Report of Building Inspector / Code Administrator. E. Report of Director of Public Works. F. Report of Chief of Police. G. Report of City Attorney. H. Report and Communication by Mayor. 1. Presentation of Sister Cities Day Proclamation. 2. Presentation of Emergency Medical Services Week Proclamation. 3. Appointment of Mr. Daniel Hayes as the City Attorney. 8. Report of Standing Committees. 9. Report of Special Committees. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. A. Consideration and Action on Resolution No. 16-06 Approving the ITEP South Market Street Grant Application for Sidewalk Construction. B. Consideration and Action on Resolution No. 16-07 Approving Construction of Rogers Street / Country Club Lane Sidewalk in Cooperation with Monroe County. 11. Unfinished Business. A. Consideration and Action on City s Annual $7,500.00 Contribution to Western Egyptian. 12. Miscellaneous Business. A. Consideration and Action on Raffle License Request and Waiver of Bond from the Monroe County EMS Association for a Raffle to be held on July 09, 2016, 9:00 p.m., at the Monroe County EMS Base. B. Consideration and Action on Street Closure Request from the Waterloo Optimist Club for their Annual Car Show to be held on June 05, 2016 in Downtown Waterloo. C. Consideration and Action on Approval of the SS Peter and Paul Catholic Church 2 nd Annual Pancake Ride to be held on June 11, 2016 beginning at 8:00 a.m. D. Consideration and Action on ¼ Page Ad to be placed in the Tourism Times Fall Issue in the Amount of $786.00 to be paid out of the Hotel / Motel Tax Fund. E. Consideration and Action on Agreement with E4 Health, Inc. for Services to the Employee Assistance Program at an Annual Rate of $2,500.00 Beginning June 1, 2016. F. Consideration and Action on Façade Grant Application for 210 S. Main Street. 13. Discussion of Matters by Council Members Arising After Agenda Deadline. 14. Motion to Adjourn. DATES TO REMEMBER May 17, 2016 Garden Club Meeting, Waterloo City Hall: Front Conference Room, 6:30 p.m. May 18, 2016 Discover Historic Waterloo Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. May 19, 2016 Zoning Board of Appeals Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. May 24, 2016 American Legion Meeting, Waterloo City Hall: Second Floor, 7:00 p.m. May 28 and 30, 2016 City Offices Closed for the Memorial Day Holiday. June 02, 2016 Violence Prevention Meeting, Waterloo City Hall: Second Floor, 3:00 p.m. June 06, 2016 City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. June 08, 2016 Minister s Meeting, Waterloo City Hall: Second Floor, 8:00 a.m. June 08, 2016 Park District Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. June 13, 2016 Planning Commission Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m.
MINUTES OF THE CITY COUNCIL MEETING MAY 02, 2016 1. The meeting was called to order by Mayor Tom Smith. 2. The following Aldermen were present: Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick, Koerber and Heller. 3. Pledge of Allegiance led by Mayor Smith. 4. Correction or Withdrawal of Agenda Items by Sponsor. None. 5. Approval of Minutes as Written or Amended. Motion made by Alderman Heller and seconded by Alderman Darter to approve the April 25, 2016, 7:30 p.m., City Council Meeting Minutes. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick and Koerber voting yea. 6. Petitions by Citizens on Non-Agenda Items. None. 7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. No report. B. Report of Treasurer. No report. C. Report of Zoning Administrator. Administrator Nagel stated questionnaires regarding the Comprehensive Plan will be send out and on Monday, May 23, 2016, from 6-8 p.m., there will be a Citizens Workshop at City Hall. D. Report of Director of Public Works. Director Birk stated the work on Third Street is going well with all the pipe work in the ground. Within the week all water lines will be cleaned twice with chlorine and after two tests they should be operable. E. Report of Chief of Police. No report. F. Report of City Attorney. Attorney Dan Hayes was absent. G. Report and Communication by Mayor. 1. Presentation of the Good Neighbor Award to Dan Kennedy. Neighbors present told of Dan Kennedy s helpfulness and expressed their appreciation. Kennedy said he enjoys what he does and it gives him a chance to play on his tractor. 8. Report of Standing Committees. No report. 9. Report of Special Committees. No report. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. None.
May 02, 2016 CITY COUNCIL MEETING MINUTES Page 2 11. Unfinished Business. None. 12. Miscellaneous Business. A. Consideration and Action on Warrant No. 541. Motion made by Alderman Notheisen and seconded by Alderman Darter to approve Warrant No. 541. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick, Koerber and Heller voting yea. B. Consideration and Action on City s Annual $7,500.00 Contribution to Western Egyptian. Motion made by Alderman Hopkins and seconded by Alderman Heller to approve the City s annual $7,500.00 contribution to Western Egyptian. Discussion. Alderman Trantham stated she would like to know what this money goes for and what the $7,500 is doing and if Western Egyptian can tell us they are giving the same to Waterloo as elsewhere. The money being considered is for last year. Motion made by Alderman Koerber and seconded by Alderman Trantham to table the motion until further information is available. Motion passed with Aldermen Koerber, Notheisen, Thomas, Trantham and Darter voting yea. Aldermen Heller, Hopkins and Frederick voted nay. C. Consideration and Action on Temporary Road Blocks to be placed on Covington Drive at Rogers Street and North Market Street for the Life Network Bike Ride to be held on May 21, 2016. Motion made by Alderman Koerber and seconded by Alderman Darter to approve temporary road blocks to be placed on Covington Drive at Rogers Street and North Market Street for the Life Network Bike Ride to be held on May 21, 2016. Motion passed unanimously with Aldermen Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, Darter and Frederick voting yea. D. Consideration and Action on Purchase of Two (2) 2016 Police Chevy Impala s from Miles Chevrolet in Decatur, IL under the Illinois Sate Bid for $42,558.00 with Three (3) Trade-Ins, 2006, 2008 and 2009 Chevy Impalas, for the Waterloo Police Department. Motion made by Alderman Frederick and seconded by Alderman Darter to approve the purchase of two (2) 2016 Police Chevy Impala s from Miles Chevrolet in Decatur, IL under the Illinois State Bid for $42,558.00 with three (3) trade-ins, 2006, 2008 and 2009 Chevy Impalas, for the Waterloo Police Department. Discussion. Chief Trantham stated only 2 cars are needed at this time with over 105,000 miles on the 2008 and 2005 models. He stated 3 cars are in the budget. Motion passed unanimously with Aldermen Frederick, Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, and Darter voting yea. E. Consideration and Action on Approval of Low Bidders from the April 25, 2016, 10:00 a.m., MFT Bid Opening. Motion made by Alderman Heller and seconded by Alderman Frederick to approve the low bidders from the April 25, 2016, 10:00 a.m., MFT Bid Opening. Discussion. Director Tim Birk stated the low bidders were: Maclair Asphalt, E.J. Dougherty and Mike A. Maedge Trucking. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins, Trantham, Darter, Frederick and Koerber voting yea. 13. Discussion of Matters by Council Members Arising After Agenda Deadline. Alderman Notheisen announced the meeting for the Garden Club will be May 12, 2016 at the Baptist Church Beacon. The program explains, describes and gives how-to s for plants that attract butterflies. Everyone is welcome. Alderman Thomas said downtown appears busier with more people shopping and walking. Alderman Darter visited the Stubborn German over Saturday and stated it was nice.
May 02, 2016 CITY COUNCIL MEETING MINUTES Page 3 Alderman Koerber attended the History Museum Gala at J Fires and stated it was good with 90 people attending. Mayor Smith thanked Collector/Historian Shawn Kennedy for her presentation Sunday of the Kaskaskia/Cahokia Trail program. Shawn stated more than 50 were in attendance. The guest speakers were Tim Hill, Darrell Duensing and Jim Reed. 14. Motion to Adjourn. Motion made by Alderman Hopkins and seconded by Alderman Notheisen to adjourn. Motion passed by unanimous voice vote. Mayor Smith adjourned the meeting at 7:55 p.m. Barbara Pace, CITY CLERK
CITY OF WATERLOO, ILLINOIS COLLECTION REPORT 2014-2015 2015-2016 % % 2014-2015 2015-2016 % ACTUAL BUDGETED INCREASE/ 2015 2016 INCREASE/ FISCAL FISCAL INCREASE/ AMOUNT AMOUNT DECREASE APRIL APRIL DECREASE YTD YTD DECREASE ELEC SALES 10,267,348.89 10,490,000.00 2.17% 770,764.22 716,239.69-7.07% 10,267,348.89 10,364,182.82 0.94% ELEC TAX 262,050.16 19,839.82 18,188.85-8.32% 262,050.16 259,994.67-0.78% ELECT MISC. 492,660.00 239,200.00-51.45% 36,084.00 20,740.00-42.52% 492,660.00 253,048.00-48.64% SUBTOTAL 11,022,059.05 10,729,200.00-2.66% 826,688.04 755,168.54-8.65% 11,022,059.05 10,877,225.49-1.31% BEGINNING UNAPPLIED 319,734.31 25,891.73 40,650.96 57.00% 319,734.31 412,175.44 28.91% UNAPPLIED CASH REC'D 116,468.70 11,397.59 11,774.88 3.31% 116,468.70 129,714.03 11.37% UNAPPLIED DISBURSED 108,610.29 21,142.40 13,296.86-37.11% 108,610.29 106,731.97-1.73% ENDING UNAPPLIED 327,592.72 16,146.92 39,128.98 142.33% 327,592.72 435,157.50 32.83% GAS SALES 3,182,179.06 2,474,000.00-22.25% 433,548.69 334,792.32-22.78% 3,182,179.06 2,381,742.77-25.15% GAS TAX 80,144.20 13,108.99 9,594.72-26.81% 80,144.20 65,844.76-17.84% GAS MISC. 435,141.00 100,000.00-77.02% 13,628.00 10,383.00-23.81% 435,141.00 110,510.00-74.60% SUBTOTAL 3,697,464.26 2,574,000.00-30.38% 460,285.68 354,770.04-22.92% 3,697,464.26 2,558,097.53-30.81% WATER SALES 2,116,126.86 2,117,000.00 0.04% 154,739.56 155,055.98 0.20% 2,116,126.86 2,106,615.02-0.45% WATER MISC. 272,022.00 81,200.00-70.15% 8,785.00 10,274.00 16.95% 272,022.00 86,140.00-68.33% SUBTOTAL 2,388,148.86 2,198,200.00-7.95% 163,524.56 165,329.98 1.10% 2,388,148.86 2,192,755.02-8.18% SEWER SALES 1,676,422.12 1,693,000.00 0.99% 127,101.32 125,226.69-1.47% 1,676,422.12 1,680,359.96 0.23% SEWER MISC. 362,413.00 167,300.00-53.84% 30,158.00 18,296.00-39.33% 362,413.00 180,922.00-50.08% SUBTOTAL 2,038,835.12 1,860,300.00-8.76% 157,259.32 143,522.69-8.74% 2,038,835.12 1,861,281.96-8.71% CITY TAX 524,077.62 505,300.00-3.58% 48,547.89 41,708.43-14.09% 524,077.62 482,256.57-7.98% MISC. 37,655.00 30,700.00-18.47% 3,114.00 2,661.00-14.55% 37,655.00 35,163.00-6.62% SUBTOTAL 561,732.62 536,000.00-4.58% 51,661.89 44,369.43-14.12% 561,732.62 517,419.57-7.89% REFUSE FEE 687,868.18 741,450.00 7.79% 56,932.96 55,487.94-2.54% 687,868.18 703,021.71 2.20% VEHICLE STICKER - - - - - - FINES 63,595.00 47,000.00-26.09% 7,199.00 5,874.00-18.41% 63,595.00 48,411.00-23.88% PERMITS 93,498.00 80,000.00-14.44% 5,584.00 5,609.00 0.45% 93,498.00 81,496.00-12.84% INSPECTION FEES 18,750.00 20,000.00 6.67% 2,100.00 1,200.00-42.86% 18,750.00 18,300.00-2.40% FRANCHISE FEES 112,175.00 120,000.00 6.98% - - 112,175.00 120,855.00 7.74% LIQUOR LICENSE 5,640.00 6,200.00 9.93% - 20.00 5,640.00 6,217.00 10.23% INFRASTRUCTURE FEE 251,709.00 262,000.00 4.09% 18,663.00 21,353.00 14.41% 251,709.00 269,544.00 7.09% HOTEL/MOTEL TAX 17,256.00 13,000.00-24.66% 2,762.00 14,061.00 409.09% 17,256.00 26,688.00 54.66% MISC. 158,244.00 70,370.00-55.53% 44,705.00 4,517.00-89.90% 158,244.00 76,788.00-51.47% REPLACEMENT TAX 60,695.00 63,930.00 5.33% 15,486.00 12,026.00-22.34% 60,695.00 61,711.00 1.67% COUNTY TAX 394,465.00 399,500.00 1.28% - - 394,465.00 399,268.00 1.22% SALES TAX 2,140,229.00 2,200,000.00 2.79% 169,928.00 171,655.00 1.02% 2,140,229.00 2,205,481.00 3.05% BUSINESS DISTRICT TAX 61,031.00 66,000.00 8.14% 5,496.00 7,533.00 37.06% 61,031.00 72,251.00 18.38% VIDEO GAMING 51,873.00 60,000.00 15.67% 4,684.00 5,601.00 19.58% 51,873.00 59,800.00 15.28% INCOME TAX 1,141,632.00 1,248,000.00 9.32% 128,217.00 122,531.00-4.43% 1,141,632.00 1,273,383.00 11.54% SUBTOTAL 5,258,660.18 5,397,450.00 2.64% 461,756.96 427,467.94-7.43% 5,258,660.18 5,423,214.71 3.13% MOTOR FUEL TAX 336,043.00 265,500.00-20.99% 9,042.00 18,537.00 105.01% 336,043.00 263,777.00-21.50% MISC 491.00 575.00 17.11% 34.00 163.00 379.41% 491.00 930.00 89.41% SUBTOTAL 336,534.00 266,075.00-20.94% 9,076.00 18,700.00 106.04% 336,534.00 264,707.00-21.34% UTILITY DEPOSITS 109,900.00-9,600.00 7,775.00-19.01% 109,900.00 119,675.00 8.89% TOTAL DEPOSITS 25,529,802.79 23,561,225.00-7.71% 2,151,250.04 1,928,878.50-10.34% 25,529,802.79 23,944,090.31-6.21%
5/9/2016 Code Administrator 2016 YTD Rental Inspections Made: Jan Feb March April May June July Aug Sept Oct Nov Dec As of 4/29/16 21 15 12 18 66 2015 11 16 15 29 20 26 28 22 21 25 17 17 247 35 Violation Notices Sent Out Building Inspector 2016 YTD New Construction Inspections Made (to be made): Jan Feb March April May June July Aug Sept Oct Nov Dec As of 4/29/16 12 14 23 30 79 2015 21 16 19 32 19 37 13 47 26 29 19 15 293 Dumpster/POD Permits Issued: Jan Feb March April May June July Aug Sept Oct Nov Dec As of 4/29/16 5 12 8 15 40 2015 7 5 9 9 11 6 4 10 6 6 5 6 84
Code Administrator 2016 YTD Violations Found: Jan Feb March April May June July Aug Sept Oct Nov Dec Total 2015 Total General Cleaning 4 3 3 4 14 45 GFI's 4 2 3 4 13 44 Smoke Detectors 6 3 4 4 17 49 Carbon Monoxide Detectors 3 5 4 3 15 47 Dryer Vents 2 2 3 3 10 18 General Repairs 3 3 3 2 11 49 Electrical Conditions 2 2 3 2 9 30 Screens/Windows 2 2 2 2 8 19 Flooring Hazards 1 0 1 2 4 17 Handrails 2 1 1 2 6 21 Receptacles 1 2 1 2 6 25 Walls Around Tub/Shower 2 1 1 2 6 27 Property/Clean 1 1 1 2 5 12 Exterior/Weather Tight 0 2 2 2 6 17 Plumbing 2 1 2 2 7 46 Windows/Operation 1 1 2 1 5 11 Exterior/Maintained 0 1 1 1 3 14 W/H Pressure Relief Valve 2 1 0 1 4 11 Exterior Doors/Sealed 0 1 0 1 2 9 Out Buildings 0 1 2 0 3 10 Gutters/Downspouts 1 0 2 0 3 14 Interior Walls 0 0 2 0 2 12 Correct Exterior Locks 0 1 1 0 2 5 W/H Vented Correctly 1 0 0 0 1 1 Skirting On Trailers 0 0 0 0 0 1 W/H Wired Correctly 0 0 0 0 0 3 Fire Extinguisher 0 0 0 0 0 1 As Of 4/29/16 Total 26 28 34 34 122 2015 Total 35 20 61 57 30 59 72 45 51 43 31 32 536