THE BENZIE COUNTY BOARD OF The Benzie County Board of Commissioners met in a regular meeting on Tuesday,, at the Governmental Center, 448 Court Place, Beulah, Michigan. The meeting was called to order by Chairman Donald Tanner at 9:00 a.m. Present were: Commissioners Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Absent: None The invocation was given by Commissioner Kelley followed by the pledge of allegiance. Agenda: Motion by Walterhouse, seconded by Rineer, to approve the agenda as amended, adding Advertisement of County Administrator position to the agenda at Personnel. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Minutes: Motion by Walterhouse, seconded by Bates, to approve the regular session minutes of June 18, 2013 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Rineer, to approve the special session/workshop minutes of June 28, 2013 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. 9:04 a.m. Public Input Douglas Holmes spoke regarding voting for millages; it should be a vote of the people to decide. Russ Townsend is disturbed about the solid waste/recycling coordinator having no driver license and says he had no idea haven t quite figured that out yet. Emily Votruba talked about the Driver Responsibility Act. Rick Rineer spoke regarding Mr. Holmes statement regarding taxation without representation; newspaper articles and that sometimes people get the wrong information. Gordon Dean stated that he believed the board planned on passing the tax rate no matter what; there are a lot of people not making it now; you need to do whatever you can to help the people out cut back. Adrian Poulisse says he has received a letter from Congressman Dan Benashek regarding a meeting on July 12 at the Sleeping Bear Dunes round table discussion for those that are interested in keeping the Dunes open to the public. Deb Lindgren states that we have one man that is always in his front yard with a gun while his kids are playing; something is broken here; can t imagine giving the Sheriff Dept more money; what is the deal with pulling people over for nit picky little things. 9:22 a.m. Public Input Closed ELECTED OFFICIALS & DEPT HEAD COMMENTS: Bob Roelofs, Veterans Affairs, working on a social gathering on August 10 at 9:00 a.m. to 12:00 p.m. at the American Legion in Frankfort; both DAV vans are working in Manistee & Grand Traverse Counties; financially we are OK right now and may ask for more with the budget in September.
Page 2 Craig Johnson, EMS Director, they are having some staffing issues will present it at the next meeting; moved their ALS Advisory meetings to the end of the month, therefore we will need to fill the seat of Jerry Heiman, he will submit a letter of resignation; they have been very busy this month; Thompsonville Bob Smith s license is expired effective June 30; their program will continue. Ted Schendel, Sheriff, believes in and encourages and defends the right for the people to speak in a public forum; just wish they would come through with the truth; we target criminals. Budget Amendments: Motion by Bates, seconded by Tucker, to amend the 2013 budget as follows: Increase Decrease 101-301-850.00 $ 4,800.00 101-301-748.0 $14,000.00 101-301-749.0 $ 2,735.00 101-301-702.01 $21,535.00 Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tucker and Walterhouse carried. Nays: Tanner Motion Motion by Bates, seconded by Walterhouse, to amend the 2013 budget as follows: Increase Decrease 265-00-967.0 $1,658.00 265-00-390.0 $1,658.00 Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Motion carried. Nays: None Snowmobile Grant: Motion by Griner, seconded by Bates, to apply for the Snowmobile Law Enforcement Grant Application in the amount of $20,550.00 and fund the required match of 15% as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Would like to sell three vehicles on MiBID; Tribal agreement for cross deputization. Motion by Bates, seconded by Rineer, to authorize placing three vehicles (2 Impalas and 1 Ford) for sale on MiBID, with funds back to general fund vehicle replacement. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Bates, seconded by Walterhouse, to enter into agreement with the Grand Traverse Band for Cross Deputization as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Sara Mason, Prosecuting Attorney, stated that the door situation has been looked at and she appreciates it; she needs internet access to some sites regarding weapons and drugs and those sites are blocked; she presents a letter requesting a change in her office from two office staff to three positions due to one employing wishing to go to part time status; will meet with Mr. Olson and Ms. Cutler over the next couple of weeks to work out the details.
Page 3 Motion by Walterhouse, seconded by Tucker, to authorize Wyant to lift the restrictions on the servers to allow the Prosecuting Attorney access to appropriate sites. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Frank Post, Emergency Management Coordinator, presents the June 2013 activity log and covers a couple of site visits. Kathy Ralston, Interim Recycling Coordinator, it has been a wild ride the last couple of weeks; right now we have 14 bins in the county that we own with three in Frankfort it will be a challenge to see that we are not packed on Sunday; Benzonia is the second busiest site SWAC met last Wednesday and we may want to lease a bin or two for the summer; HHW is scheduled for August 10 @ the Road Commission will start taking appointments on July 16; they are looking for contamination in the bins. Comm Griner will get active with the issues in Frankfort since that is his area. 10:25 a.m. Break 10:40 a.m. Reconvene COUNTY ADMINISTRATOR S REPORT Chris Olson, County Administrator, had a workshop on soil erosion and Mr. Figura has provided an updated ordinance transferring duties to the Building Dept from the Planning Dept; the fee committee will review and recommend fees for this ordinance. Next meeting of this board is at Thompsonville on July 16, 2013 @ 6:00 p.m. Mr. Roy sent a letter regarding the Gathering Place and Asset Agreement with the Council on Aging a joint meeting is requested between this board and the Council on Aging Board. Motion by Griner, seconded by Tucker, that the Board of Commissioners Representative to the Council on Aging meet with representatives from the Council on Aging to cover the asset management agreement to secure our $150,000. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Will discuss the open DNS issue with the Prosecuting Attorney will follow up with Wyant to see if those key words for the Prosecutor can be opened up. Vehicles for sale on MiBID have also been advertised in the Insider and the Record Patriot. TPOAM strategy session did not have a quorum of the board present so will need to be rescheduled. BC/BS insurance rates are proposed to increase at about 3-1/2 %. BS&A upgrades are done but still have a few issues to work out. 11:00 a.m. Peg Minster, Planning Commission Chair She presents the Planning Commission annual report for 2012 to the Board. Motion by Griner, seconded by Walterhouse, to accept and place on file the Benzie County Planning Commission Annual Report for 2012. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried.
Page 4 FINANCE Motion by Walterhouse, seconded by Tucker, to authorize payment of the bills from June 19, 2013 to in the total amount of $595,855.71 as presented. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Michelle Thompson, County Treasurer, presents a cash fund summary report with three funds in a deficit. She also states that the Maples have made their June payment as per the agreement. The County Treasurer s Association is holding their annual conference at Crystal Mountain in August of this year and asks the board to appoint someone to give a short 10 minute greeting to the members. She asks if it is necessary that she continue to attend the Council on Aging meetings. It is up to her. Budget Amendment: Veteran s Relief Motion by Walterhouse, seconded by Grinder to amend the 2012-13 budget as follows: Increase: 293-000-402.00 Current Property Tax $15,054.43 Decrease: 293-000-839.00 Veterans burials and markers $ 3,000.00 293-000-839.10 Veterans Financial Aid $11,600.00 293-000-860.00 Travel $ 454.43 Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Action Item #2: Amended Lease Agreement The Maples; Feb 2011 this board approved the agreement, this is amending the lease agreement to update with regard to dates. Motion by Kelley, seconded by Walterhouse, to adopt the Amended Lease Agreement between the County of Benzie and the Building Authority, for an addition to the Maples as amended changing the date on page 8 to December 1, 2014, authorizing the chairman to sign. Roll call. Ayes: Bates, PERSONNEL HR Consent Calendar: Motion by Walterhouse, seconded by Griner, to adopt Consent Calendar items 1 8 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. HR Committee meeting will be held on July 9, 2013 @ 1:00 p.m. to have discussions on advertisements for the County Administrator position. ACTION ITEMS Brownfield Bylaws: Motion by Griner, seconded by Kelley, to approve the Brownfield Authority Bylaws as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried.
Page 5 DEQ Letter: Motion by Bates, seconded by Tucker, to adopt the letter to the DEQ Water Division regarding the Point Betsie Exhibit & Gift Shop and authorizing the $1,300 application fee, authorizing the chairman to sign. Roll call. Ayes: Griner, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Bates Abs: Kelley Motion carried. AT&T User Agreement: Motion by Walterhouse, seconded by Rineer, to approve the AT&T User Agreement for a three-year contract, authorizing the chairman to sign. Roll call. Ayes: Bates, AT&T Master Discount Agreement: Motion by Walterhouse, seconded by Kelley, to approve the AT&T Master Discount Agreement, authorizing the chairman to sign. Roll call. Ayes: Bates, CORRESPONDENCE Comm Bates will work on a resolution regarding full funding of revenue sharing for this board to consider. EMS Advisory minutes of March 26 and May 27, 2013 received. Parks & Recreation minutes of May 20, 2013 received. Animal Control report for June, 2013 received. E-911 Technical Surcharge Pool Financial Statements for December 31, 2012 and 2011. Letter of support from Jane Schultz for Mike Fiebing. Central Dispatch call report for June 2013 received. Benzie Leelanau District Health Dept minutes of March 21, 2013 received. COMMISSIONER REPORTS Comm Walterhouse states that the budget committee will be meeting with department heads on July 15 feels we should have a strategy meeting ahead of that -- July 11 at 2:00 p.m. Comm Rineer asks when the next committee meeting for the Sheriff request. Comm Bates will see the Sheriff today and report at the next meeting. Chairman Tanner reported that the regional entity for CMH has met and will meet again on July 19. 11:50 a.m. Public Input Adrian Poulisse clarifies that he is not involved in any recall for all of you; he stated that he would like to be able to donate his Planning Commission per diems to the flag fund. Deb Lindgren wants to clarify something that she spoke about the gentleman with the gun; he basically was begging for more money for the Sheriff to take care of his issue. 11:53 a.m. Public Input Closed Motion by Griner, seconded by Tucker, to authorize the County Treasurer to set up a T and A account for individuals to donate for the flag fund. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried.
Page 6 Motion by Griner, seconded by Kelley, to adjourn until July 16, 2013 or the call of the chair. Ayes: Bates, Donald R. Tanner -- Chairman Dawn Olney Benzie County Clerk INDEX 1. Approved the agenda as amended. 2. Approved the regular session minutes of June 18, 2013 as corrected. 3. Approved the special work session minutes of June 28, 2013 as presented. 4. Approved to amend the 301 budget for 2013 budget as presented. 5. Approved to amend the 275 budget for 2013 budget as presented. 6. Authorized to apply for the Snowmobile Law Enforcement Grant. 7. Authorized to place three vehicles for sale on MiBID. 8. Approved to enter into agreement with the Grand Traverse Band for Cross Deputization. 9. Authorized Wyant to lift the restrictions on the servers to allow the Prosecuting Attorney access to appropriate sites. 10. Authorized that the Board of Commissioners Representative to the Council on Aging meet with representatives from the Council on Aging to cover the asset management agreement to secure our $150,000. 11. Accepted and placed on file the Benzie County Planning Commission Annual Report for 2012. 12. Authorized payment of the bills from June 19, 2013 to in the total amount of $595,855.71 as presented. 13. Amended the 293 Veterans 2012-13 budget as presented. 14. Adopted the Amended Lease Agreement between the County of Benzie and the Building Authority, for an addition to the Maples as amended changing the date on page 8 to December 1, 2014, authorizing the chairman to sign. 15. Adopted HR Consent Calendar items 1 8 as presented. 16. HR Committee meeting will be held on July 9, 2013 @ 1:00 p.m. to have discussions on advertisements for the County Administrator position. 17. Approved the Brownfield Authority Bylaws as presented, authorizing the chairman to sign. 18. Adopted the letter to the DEQ Water Division regarding the Point Betsie Exhibit & Gift Shop and authorizing the $1,300 application fee, authorizing the chairman to sign. 19. Approved the AT&T User Agreement for a three-year contract, authorizing the chairman to sign. 20. Approved the AT&T Master Discount Agreement, authorizing the chairman to sign. 21. Authorized the County Treasurer to set up a T and A account for individuals to donate for the flag fund.