UMATILLA SCHOOL DISRICT 6R Regular Board of Directors Meeting Umatilla School District Office 7:00 PM December 13, 2012 A. CALL TO ORDER: Chairman Toby Cranston called the meeting to order at approximately 7:00 p.m., and then led the recitation of the Pledge of Allegiance. PRESENT Board Members Toby Cranston, Chair Sondra Pankey-Vice Chair Scott Larson Pat Lafferty Travis Eynon Administrative Team Bob Lorence, MHES Principal Jody Durfey, Business Manager Scott Depew, UHA Principal Ryan Ferguson,, UHS Vice Principal Guy Jager, Child Nutrition Director Mike Botti, Maintenance Director Cheri Reinhart, IMESD B. PUBLIC INPUT C. PRESENTATION: Chris Cockburn, CPA of Fife & Cockburn, LLP, reported on the 2011-2012 Audit. Each Board Member was e-mailed an electronic copy of the audit report. The audit opinion stated the 2011-2012 Fiscal Year Audit was a clean audit. Mr. Cockburn reviewed the following items: Reviewed Oregon specific Standards and Compliance Laws. General Fund Financial Statements D. APPROVE AGENDA Motion: by Sondra Pankey to approve the Agenda as presented. E. ACTION ITEMS E.1 Consent Agenda, Minutes, Disbursements, Financial Statements Motion: by Scott Larson, to approve the Minutes of the November 15, 2012 Work Shop, the Minutes of the November 15, 2012 Regular Board Meeting, the November disbursements of $220,904.45, and the November Financial Statements.
E.2 Approve Achievement Compact Committee Every school board is required to establish an Achievement Compact Committee to help design next year s compacts. State law requires that these committees are to include teachers, administrators and other appropriate education personnel whom the district employs. The recommended committee members are as follows: Al Meunier, Interim Superintendent Bob Lorence, MHES Principal Dianna Veleke, CBMS Principal Scott Depew UHS Principal Terri Sandlin, Dani Forshee, Chris Early, Jim Helmen Teachers of Umatilla School District Liz Durant, IMESD, Consulting Motion: by Pat Lafferty to approve the recommended Achievement Compact Committee as presented. E.3 Approve Recommendation for Hire The following recommendation for hire was presented for the 2012-2013 school year: Jessica Vandever CBMS Girls Basketball Motion: by Sondra Pankey to approve the recommendation for hire for the 2012-2013 school year as presented. Voting: Travis Eynon, Sondra Pankey, Scott Larson, Toby Cranston Yea Pat Lafferty Nay Motion passed by majority vote 4 1. E.4 OSBA Resolutions Election OSBA presented the candidates for the 2012 OSBA Board of Directors. OSBA asks all school boards to vote for their candidate. Information on each candidate was provided to board members in their packets. Motion: by Travis Eynon to abstain from voting for the OSBA Director. The Oregon School Board Association is the Board s professional association. When Resolutions are presented to change or amend OSBA constitution items or legislative policy items, OSBA asks all district board members in Oregon to vote on the proposed resolution changes. OSBA presented one (1) resolution that required a yes or no vote from our board members. The following reflects the vote of Umatilla School Board Members: Motion: by Scott Larson to approve OSBA Resolution 1. F. DISCUSSION ITEMS F.1 Declare Board Openings for May Election The Board is required to publicly declare which Board Members terms will expire at the end of June. The following Board Members terms are due to expire at the end of June 2013:
Position 1 Travis Eynon Position 6 Pat Lafferty Position 7 Adam Russell Under Oregon Law the board elections are held the third Tuesday in May, the filing deadline for these positions is the 61 st calendar day prior to the May election date. F.2 Discuss Board Survey The Board members discussed the Annual Board Survey that will go out when school resumes from winter break. The survey format and questions will remain the same as last year s survey. F.3 Discuss UEA and Umatilla School District Bargaining We received the official letter from UEA to notify Umatilla School District of the intent to bargain. At the end of the present school year, the current Contract Agreement between Umatilla School District and the UEA will expire. Bob Lorence, MHES Principal, shared with the Board what he had learned at the 2012 COSA Law Conference regarding the bargaining process. The Board selected Scott Larson and Sondra Pankey to participate in the negotiations between UMSD and UEA for licensed employees, schedule permitting. Board Member Travis Eynon will be available as a sub in case Mr. Larson or Ms. Pankey is unable to attend. G. OTHER/BOARD DISCUSSIONS H. STAFF RECOGNITION The Umatilla School Board wishes to publically recognize the following employees: Kelli Stefani, Operational Assistant for her commitment and dedication to the students at MHES. Mike Botti, Maintenance Director for his commitment to improve our facilities and the initiative Mike took to decorate the district office building with holiday lights. Guy Jager, Child Nutrition Director for his leadership during the fire at CBMS, providing an island of stability in the midst of chaos. I. REPORTS: The principals have written a monthly report that is included in the monthly board packet. The following is in addition to their written reports. I.1 Student Report Stephanie Klucas reported the following: 1. Holiday Drive. 2. The Adopt a family plan did not work out this year. 3. Canned foods drive update. I.2 McNary Heights Elementary School - Bob Lorence, Principal, Doug Gall V/Principal
Principal Bob Lorence reported the following: 1. Mrs. Wilson did a great job with the Christmas concert. 2. The K-1 concert was great. 3. Both nights were packed 4. Food Drive will end Friday. 5. The Lil Angels Shoppe closed and $250.00 will be donated to Agape House. Board Member, Pat Lafferty, inquired about stockings for the kids. I.3 Clara Brownell Middle School Dianna Veleke, Principal Principal Dianna Veleke not present I.4 Umatilla High School Scott Depew, Principal, Ryan Ferguson, V/ Principal Principal Scott Depew reported the following: 1. We have more than the usual number of students visiting Mexico; enrollment may drop. 2. Mrs. Butler, Music Teacher, asked Mr. Depew to thank the Board; the band was able to purchase new instruments. Board Member, Pat Lafferty asked Ms. Butler to look into the orchestra participation. Vice Principal/Athletic Director, Ryan Ferguson reported the following: 1. Emergency flip charts are out of date. The Safety Committee met and edited the charts. 2. Fire Chief Roxbury and Officer Kennedy will get the charts updated. The partnership with our local Police Department and Fire Department is greatly appreciated. H.5 Maintenance Mike Botti Mike Botti, Maintenance Director, reported the following: 1. Fire restoration update. 2. Some fire extinguishers are missing, some are out of date and not in compliance; we are in the process of getting them updated and in compliance. 3. Ready and waiting for any bad weather. Board Member, Pat Lafferty inquired about a custodial employee check list. H.6 District Guy Jager, Child Nutrition Assistant, reported the following: 1. Things are going good 2. Trying new recipes based on lower sodium and low fat. 3. The new regulations for allowable amounts of servings for bread and protein are being modified and allowing more to be served. 4. The department is working very hard to meet the new, strict standards. Board Member, Pat Lafferty inquired about serving seconds. Mr. Jager explained that USDA standards state that we are supposed to supply amounts of ½ to 1/3 of nutrients and calories to students. The district cannot give seconds, but we can sell seconds to students.
H.7 ESD Cheri Reinhart Cheri reported the following: 1. Superintendents are engaged in working on the Local Service Plan. They most likely will not make any changes. Many factors depend on legislature. Board Member, Pat lafferty inquired about the Hispanic Liaison position. The IMESD is hopeful to have the position filled after the 1 st of January. I. PUBLIC INPUT J. ADJOURN The meeting was adjourned at approximately 8:03 P.M. The next regular meeting of Umatilla School District will be held on Thursday, January 10, 2013 at 7:00 P.M. Chairman Superintendent