MINUTES The Brandon City Council met in regular session at 6:00 p.m. on October 15, 2018 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Brett Bastian, Dana Clark, Barb Fish, Jo Hausman, Chuck Parsons and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma; Police Chief, Dave Kull and Public Works Director, Rollie Hoeke. Absent: Tim Wakefield, Jr. Alderwoman Hausman moved Alderman Bastian seconded to approve the agenda as amended. Motion carried. Alderwoman Fish moved Alderwoman Clark seconded to approve the minutes of the September 27, 2018 briefing meeting and the minutes of the October 1, 2018 regular meeting. Motion carried. Alderwoman Hausman moved Alderman Parsons seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT AE2S Professional Services 17,050.00 A-1 Septic Tank Park Services 300.00 AAA Cleaning & Painting Professional Services 1,600.00 Alliance Communications Utilities 2,608.95 Alternative HR Development Professional Services 4,126.00 Argus Leader Media Publications 1,395.46 Beal Distributing Inc GC Resale 481.75 Blaine's Service Police Repairs 143.05 Border States Electric Electric Supplies 1,230.61 Borns Group September Billing 1,044.45 Brandon Ace Hardware Various Dept Supplies 887.57 Brandon Food Pantry Community Promotion 900.00 Brandon Golf Course ACH Refund 606.72 Brandon Lumber Company Park Repairs 116.40 Brandon Valley School District Fuel 4,333.64 Brock White Company Street Repairs 190.32 Brownells Inc Police Supplies 239.80 BV Media Group Publications 288.00 C & B Operations LLC GC Equipment 32,800.00 Callaway Golf Pro Shop Resale 383.02 Cardmember Services Various Dept Supplies 606.88 Century Business Products Various Dept Supplies 190.92 Chesterman Company GC Rentals 50.00 Cintas Various Dept Supplies 566.82 City of Brandon GC License Renewal 2,000.00
Coffee Cup Fuel 49.21 Concrete Materials GC Supplies 448.80 Constant Rock Art GC Improvements 921.00 Crescent Electric Supply Sewer Repairs 12.12 Culligan Water Conditioning Utilities 112.80 Dakota Supply Group Water Supplies 253.43 Dennis Olson October Premium 552.20 Division of Motor Vehicles Police Supplies 11.20 Ellis & Eastern Company Sewer Supplies 150.00 EnviroMaster Inc GC Supplies 95.00 Federal Signal Corp Siren Improvement 15,242.14 Ferguson Waterworks Water Supplies 5,065.11 Galls Police Supplies 470.98 GolfNow G1 LLC GC Supplies 312.17 Hawkins Water Treatment Water Supplies 1,415.70 Innovative Office Solutions Various Dept Supplies 399.28 InterLakes Community Action October Transit Bus 2,691.66 Johnstone Supply Water Repairs 15.45 Lacey Rentals Inc Park Rental 110.00 Lawson Products Inc Sewer Supplies 100.79 Lickide-Split Car Cleanup Inc Police Repairs 120.00 Lisa Kull CSR Police Services 80.00 Marv's Sanitary Service Utilities 518.00 MidAmerican Energy Utilities 241.79 Midwest Alarm Company GC Services 83.52 Midwest Oil Company GC Fuel 5,156.77 Midwest Turf & Irrigation GC Equipment 29,407.03 Minnehaha Community Water Corp Utilities 85.75 Monte's Woodshop Mayor Supplies 12.00 Myrl & Roy's Paving Street Repairs 483.08 Northwest Tire Inc Street Supplies 718.56 Oakridge Nursery & Landscaping Park Repairs 6.00 Overhead Door Police Repairs 163.27 Pepsi Beverages Company GC Resale 300.69 Performance Press Various Dept Supplies 189.00 Pfeifer's Implement Company Inc Park Supplies 27.75 Pitney Bowes Various Dept Supplies 750.00 Productivity Plus Account Park Repairs 485.94 Reel Sharp GC Repairs 2,038.55 Reiter Enterprises GC Rentals 3,768.00 SD DENR Water Exam 10.00 SD Department of Revenue September Sales Tax 8,498.14 SD Municipal League Various Dept Supplies 140.00 SD Unemployment Ins Division 3rd Quarter 1,078.92 Sioux Falls Networks Professional Services 355.00 Sioux Falls Utilities August WW Discharge 98,962.75 Staples Advantage Various Dept Supplies 519.05 Streicher's Police Supplies 76.36
Sturdevant's Auto Parts Various Dept Supplies 725.04 Sunshine Various Dept Supplies 403.99 Sure Test Professional Services 96.80 Sysco Lincoln GC Supplies 154.25 Tami Jansma Travel Expense 103.43 Thein Well Company Water Repairs 27,477.88 Tony's Catering GC Caterings 6,239.69 Turfwerks GC Repairs 280.68 Ultramax Police Training 285.00 US Postmaster September Billing 1,456.82 Valley Spring Body Shop Transit Repairs 660.40 Verizon Wireless Utilities 684.33 Vogel Motors Police Repairs 86.00 Xcel Energy Utilities 3,224.02 Zimco Supply GC Supplies 15,256.00 US Bank Trust Dept Big Sioux Lift Station Bond 43,304.01 US Bank Trust Dept Bethany Dr Bond 9,653.70 City Administration October 4, 2018 Payroll 3,773.74 Finance Officer October 4, 2018 Payroll 3,459.43 Government Buildings October 4, 2018 Payroll 129.29 Police October 4, 2018 Payroll 20,502.42 Building Inspections October 4, 2018 Payroll 3,198.81 Engineer October 4, 2018 Payroll 1,958.63 Street Department October 4, 2018 Payroll 5,326.34 Park Department October 4, 2018 Payroll 4,307.88 Chamber of Commerce October 4, 2018 Payroll 1,370.38 Water Department October 4, 2018 Payroll 7,195.94 Sewer Department October 4, 2018 Payroll 3,023.11 Golf Course Grounds October 4, 2018 Payroll 4,325.94 Golf Course Lounge October 4, 2018 Payroll 2,452.92 Golf Course Pro Shop October 4, 2018 Payroll 4,089.70 Golf Course Community Room October 4, 2018 Payroll 2,146.97 941 Payroll Taxes October 4, 2018 Payroll 20,610.75 Office of Child Support Enforcement October 4, 2018 Payroll 76.15 SD Retirement System Supplemental October 4, 2018 Payroll 1,087.50 TASC Flex Plan October 4, 2018 Payroll 1,371.28 Accounts Management October 4, 2018 Payroll 75.00 Direct Pay Reimbursement Direct Pay Reimbursement 108.76 Jim Irby, 905 E. Maywood Street, was present for discussion. Jim was present to discuss the current fireworks ordinance, and his concerns with the impact on the public and family pets with noise and debri left behind. TJ Cameron, 2417 E. Lopez Lane, owner of Brandon Fireworks, was present for discussion. TJ was present to discuss the current fireworks ordinance. TJ is an advocate to the safety risks of
fireworks, and recommends banning rockets & artillery shells, but with proper enforcement & education the public can still enjoy fireworks without a complete ban. John & Krystal Burkman, 102 N. Chestnut Blvd, were present for discussion. John & Krystal were present to discuss the Burkman Letter which was on the October 1, 2018 City Council agenda. Krystal discussed their property on the east side of Brandon, and how they no longer have their access easement to their property. Mayor Lundberg directed City Administration to handle outside of a public meeting setting. Riley McKeown, 913 S. Parkview Blvd., was present for discussion. Riley was present to discuss ways to make crosswalks in the City of Brandon safer, as he was recently hit by a vehicle while crossing in a crosswalk near the Middle School. Suggestions made to have a crosswalk monitor during school hours & till 5pm, change crosswalk signals from yellow to red and change the timing of street lights to allow pedestrians to cross safely before vehicle traffic can proceed. MODERN WOODMAN HOMETOWN HERO PRESENTATION John Murawski, Representative from Modern Woodman, was present. John presented the Modern Woodman Hometown Hero award to the Brandon Police Department. Police Chief Kull was present to accept the award on behalf of the Brandon Police Department. GOLF RATES PROPOSED FOR 2019 The Golf Course Committee report was heard. Proposed golf rates for the 2019 season were presented. A resolution will be drafted and presented at the next regular City Council meeting. OFFICER PROMOTION The Police Committee report was heard. Alderwoman Hausman moved Alderwoman Clark seconded to approve the promotion of Officer Austin Peterson to the position of Sergeant, at a rate of $26.93 per hour. Motion carried. CROSSWALK CROSSING SAFETY Staff will look into the recommendations made by Riley McKeown in regards to improving safety at crosswalks within the City of Brandon. Will update at the next regular City Council meeting. CHIEF KULL RETIREMENT LETTER Alderman Parsons moved Alderman Bastian seconded to accept the retirement letter from Police Chief Kull effective April 26, 2019. Motion carried. RESOLUTION #17-18 The Park & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman Hausman seconded to approve Resolution #17-18 for a grant application to be used to further develop Stone Ridge Park. A roll call vote showed Bastian, Clark, Fish, Hausman, Parsons aye. Motion carried.
RESOLUTION #17-18 WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies and to aid in financing the acquisition and/or construction of specific outdoor recreation projects; NOW, THEREFORE BE IT RESOLVED: 1. That the Mayor is hereby authorized to execute and file an application on behalf of the City of Brandon with the National Park Service, US Department of the Interior, through the State of South Dakota, Department of Game, Fish and Parks, Division of Parks and Recreation, for an LWCF grant to aid in financing the Park Improvement project for the City of Brandon, South Dakota and its Environs. 2. That the Mayor is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connection with the application which is hereby authorized to be filed. 3. That the City of Brandon shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. Dated this 15 th day of October, 2018 ATTEST: Paul J. Lundberg Mayor Christina Smith Municipal Finance Officer (SEAL) SKATEPARK EQUIPMENT Alderwoman Fish moved Alderwoman Clark seconded to accept the bid from Ricky Paz in the amount of $100.00 for the following skateboard equipment: 2 boxes and remaining skate ramps. Motion carried.
UPDATE WEBSITE PROPOSAL The Administration Committee report was heard. Alderwoman Hausman moved Alderman Parsons seconded to approve the proposal from GovOffice for the updated City website, Premium Plan in the amount of $8,700.00. Motion carried. FIREWORKS City Administrator explained the current city ordinance pertaining to fireworks in the city limits of Brandon. Alderwoman Clark gave an update on discussions held by the Fireworks Committee. Discussion held on limiting certain types of fireworks, ways to communicate the Ordinance rules, enforcement, possible ban of all fireworks. City Attorney Lisa Marso will draft a proposed Ordinance to ban most fireworks within city limits, similar to the City of Sioux Falls, to be presented at the next regular City Council meeting. TJ Cameron, 2417 E. Lopez Lane, spoke in reference to the City of Sioux Falls fireworks ordinance. APPOINTMENT TO BRANDON DEVELOPMENT COMMITTEE Alderman Parsons moved Alderwoman Hausman seconded to approve the appointment of Jarrod Johnson to the Brandon Development Committee. Motion carried. WAGE & BENEFIT STUDY City Administrator Bryan Read will work on the benefit study and schedule a work session to discuss. CODE OF CONDUCT & COUNCIL/MAYOR POLICY CHANGES UPDATE City Attorney Lisa Marso presented some proposed policy changes for City Council and Mayor. It was the consensus of the Council to have a work session to go over in further detail. SOCIAL MEDIA POLICY Alderwoman Hausman and Alderwoman Clark met with staff to discuss/review the social media policy. Will discuss at a future meeting. RESOLUTION #18-18 Alderwoman Clark moved Alderman Parsons seconded to approve Resolution #18-18. A roll call vote showed Bastian, Clark, Fish, Hausman, Parsons aye. Motion carried. RESOLUTION #18-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRANDON, SOUTH DAKOTA ESTABLISHING AN ACCOUNTING POLICY WHEREAS, the City of Brandon, SD (the City ) is a municipality in South Dakota; and WHEREAS, the City desires to establish a policy to utilize for accounting procedures; and
NOW THERFORE BE IT RESOLVED by the City Council of Brandon, SD that the attached City of Brandon Accounting Policy, attached hereto, is hereby adopted. Dated this 15 th day of October, 2018. ATTEST: Paul J. Lundberg Mayor Christina Smith Municipal Finance Officer (SEAL) MEETING WITH SIOUX FALLS CITY COUNCIL The City of Sioux Falls would like to reconvene the joint Brandon and Sioux Falls city council dinner, to be held twice a year. It was the consensus of the City Council to schedule the next dinner for December 20, 2018. City Administrator Bryan Read will contact the City of Sioux Falls to schedule. WATER LINE WINTER TRICKLE POLICY & LETTER The Street Committee and Water & Sewer Committee reports were heard. A letter will be sent to properties that typically trickle their water during the winter months reminding them of the policy. GREASE TRAP INVITATION LETTER & AGENDA A meeting will be held on October 24, 2018 at 2:00pm at the City Council chambers to discuss the implementation of a grease trap inspection program. Letters will be sent to businesses that prepare and serve food. At 7:16 p.m. Alderwoman Fish moved Alderman Bastian seconded to go into executive session to discuss contract negotiations, per SDCL 1-25-2. Motion carried. At 7:58 p.m. Mayor Lundberg declared the executive session ended.
At 7:58 p.m. on a motion by Alderwoman Fish seconded by Alderman Bastian the meeting was adjourned. Melissa Labahn Municipal Recording Clerk Paul Lundberg Mayor