NORTH EAST COMMUNITY CARE ACCESS CENTRE BOARD OF DIRECTORS MEETING MEETING #130 1. CALL TO ORDER Date: Friday, January 8, 2016 Time: 9:00 a.m. Location: Sudbury Office and videoconference Ron Farrell chaired the meeting and Patty Tecter acted as secretary of the meeting. DIRECTORS PRESENT: Patrick McAuley Beverley Polowy Helen Miller REGRETS: Joe Bradbury STAFF PRESENT: Richard Joly, Chief Executive Officer Cathy Bailey, Senior Director, Corporate Services and Chief Financial Officer Sandi Campbell, Senior Director, Strategic Integration Lloy Schindeler, Senior Director, Clinical Services Frankie Vitone, Senior Director, Care Coordination Cindy Cacciotti, Director, Human Resources 2. DECLARATION OF CONFLICTS OF INTEREST There were no declarations of conflict of interest. 3. APPROVAL OF AGENDA It was agreed to deal with in camera business at the end of the meeting. BE IT RESOLVED THAT the agenda for Meeting #130 be adopted as amended. CARRIED (16-01) 4. IN CAMERA BUSINESS This item was deferred to the end of the meeting.
Page 2 of 5 5. BOARD EDUCATION Frankie Vitone gave a presentation to the Board on the Role of Care Coordination. In response to a question, Frankie explained that all Care Coordinators work closely with Team Assistants who do administrative support tasks for the Coordinators. As well, some specialized Care Coordinators, such as Placement Coordinators, are not necessarily RNs. NE CCAC was the first CCAC to recognize that other health professionals could take on these roles. In response to a question, Frankie noted that Care Coordinators take part in ongoing professional development. Different types of education are provided for the different roles Care Coordinators hold. Care Coordinators take an active role in ensuring patients can access resources to address their psycho-social needs. If required, Care Coordinators will advocate and liaise with patients workers in other organizations. In response to a question, staff clarified that not all branches have NE CCAC social workers. Where in-house social work is not available, NE CCAC uses contracted providers. 6. CONSENT AGENDA BE IT RESOLVED THAT all items on the consent agenda for the meeting of January 8, 2016 be accepted and approved. CARRIED (16-02) 7. APPROVAL OF MINUTES OF PREVIOUS MEETINGS The minutes were approved with the consent agenda. 8. ESTABLISH STRATEGIC DIRECTION 9. ENSURE BOARD EFFECTIVENESS 9.1 Report from the Chair The report from the Chair was included with the agenda package. 9.2 Audit Committee matters A briefing note with recommendations from the Audit Committee was included with the agenda package. Helen Miller
Page 3 of 5 BE IT RESOLVED THAT membership on the Audit Committee include Joe Bradbury. CARRIED (16-03) BE IT RESOLVED THAT be appointed as Chair of the Audit Committee. CARRIED (16-04) BE IT RESOLVED THAT be appointed as Chair of the Audit Committee. CARRIED (16-05) BE IT RESOLVED THAT the Board approves the 2015-16 Audit Committee work plan. CARRIED (16-06) 10. PROVIDE FOR EXCELLENT MANAGEMENT 10.1 Report from the CEO The report was included with the agenda package. Richard Joly reviewed highlights and responded to questions. In response to a question about the Health-Based Allocation funding model, Richard noted that the NELHIN is aware that the North East is under-funded. It was noted that HBAM did not roll out as originally intended; mitigation strategies have been put in place to lessen the impact on geographic areas that will see reduced funding. The model is based on population growth. The NELHIN has agreed to defer the organizational structure review recommended in the Collaborative Capacity Analysis. 11. ENSURE FINANCIAL VIABILITY 11.1 2016-17 CAPS Refresh A briefing note and the 2016-17 Community Accountability Planning Submission (CAPS) refresh were included with the agenda package. Cathy Bailey reviewed
Page 4 of 5 the CAPS document; the information in the document is drawn from the Boardapproved 2016-17 budget. BE IT RESOLVED THAT the Board of Directors approves the 2016-17 Community Accountability Planning Submission (CAPS) refresh. CARRIED (16-07) 12. ENSURE PROGRAM QUALITY AND EFFECTIVENESS 13. BUILD RELATIONSHIPS 13.1 Ontario Association of Community Care Access Centre 13.2 NELHIN 14. ITEMS FOR INFORMATION Information items were included with the consent agenda. 15. OTHER BUSINESS There was no other business raised. 6. IN CAMERA BUSINESS BE IT RESOLVED THAT the Board of Directors move in camera. CARRIED (16-08) BE IT RESOLVED THAT the Board come out of camera and report on its camera activities. CARRIED (16-09) Rise and Report: Personnel and risk management matters were addressed in camera. There were three resolutions arising from the in camera session.
Page 5 of 5 BE IT RESOLVED THAT the minutes for the in camera session of the meeting of December 4, 2015 be approved. CARRIED (16-10) BE IT RESOLVED THAT the minutes of the in camera portion of the meeting of December 18, 2015 be approved. CARRIED (16-11) BE IT RESOLVED THAT all items on the consent agenda for the in camera session of the meeting of January 8, 2016 be accepted and approved. CARRIED (16-12) 16. ADJOURNMENT BE IT RESOLVED THAT Meeting #130 be adjourned. CARRIED (16-13) The meeting was adjourned at approximately 12:30 p.m.