Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting September 2, 2014 Notice of the meeting and agenda were posted at 12:30pm on August 28, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S. 301-314. The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson and Commissioner Phil Carson. Commissioner Jack Stewart was absent. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: It was noted that the document submitted for approval for the Fifteen Year Labor and Material Membrane Warranty Gacoflex Silicone Roof Coating System was signed by a representative of the manufacturer, Gaco Western, but was not signed by the contractor, CCRS, LLC. Anderson moved, seconded by Carson to table approving the warranty until the document was fully signed. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #4: Anderson moved, seconded by Carson to approve the agreement between the Canadian County Historical Society and the Board of County Commissioners to provide services through the operation of the historical museum. The county will pay $3,280.00 annually for these services. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-464) Agenda item #5: Anderson moved, seconded by Carson to approve the Transfer of Inventory from the Canadian County Assessor to Canadian County District #2 for the following item: #16-301.47 F150 XLT Pickup (S/N C09075) Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-465) Agenda item #6: Anderson moved, seconded by Carson to approve the new License Agreement between CoStar Realty Information, Inc and the Canadian County Assessor for services. County Assessor Matt Wehmuller stated this service would be used to help value commercial properties. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-466) Agenda item #7: Carson moved, seconded by Anderson to approve the contract between Hughes County and the Children s Justice Center for the provision of secure juvenile detention services for FY2015. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-467)
Agenda item #8: Anderson moved, seconded by Carson to approve the renewal contract between Ami Siems, M.D. and the Children s Justice Center to provide medical services and supervised nursing services for juveniles in the Detention Center for FY2015. The contract rate is $2,000.00 monthly. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-468) Agenda item #9: Anderson moved, seconded by Carson to approve the renewal contract between Darby Eisenhour, R.N. and the Children s Justice Center to provide nursing services for the residents at the Juvenile Detention Center for FY2015. The contract rate is $1,500.00 monthly. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-469) Agenda item #10 - #13: Sheriff Randall Edwards presented the following recommendations concerning the award for the bids that were tabled from the previous week: Bid #2015-#03 Vehicles / County Sheriff award to Missouri State Highway Patrol Bid #2015-#04 IT and Electronics Support Services / County Sheriff award to Elite Innovative Technology, LLC Bid #2015-#05 Sport Utility Vehicles (4x4) / County Sheriff rebid Bid #2015-#06 Sport Utility Vehicles / County Sheriff award to Vance Chevrolet All of these recommendations were also the low bidders. Anderson asked if the bids were obtained to purchase vehicles or just to get prices. Edwards stated the bids were obtained to get a baseline price and he did not have any plans to purchase the SUVs now or in the immediate future. Edwards stated he will purchase the Crown Victorias from Missouri State Highway Patrol if any become available. Carson moved, seconded by Anderson to award the bids based upon the Sheriff s recommendation and the low bids. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No. 14-470 through 14-14-473) The time was not yet 9:30am, Carson moved to agenda item #15. Agenda item #15: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on roads and bridges in the districts. Agenda item #16: Undersheriff Chris West reported there were 209 inmates in the county jail and 15 inmates in the Dewey County jail. Agenda item #17: Anderson moved, seconded by Carson to approve the August 25, 2014 minutes. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #18: There was no new business. Agenda item #19: Carson moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Page 2 of 6
Appropriations: TO FROM AMOUNT Unrestricted Highway Districts #3 ACCO $1,046.55 Children's Justice Center OTC correction ($18,062.54) Sheriff Commissary Trinity Services Group, Inc. $4,002.13 Sheriff Prisoner Care U.S. Treasury $216.00 Sheriff Prisoner Care State of Oklahoma DOC $16,011.00 Sheriff Service Fees U.S. Marshal $3,724.38 Transfers: FROM TO AMOUNT Children's Justice Center Reserves Children's Justice Center Capital $180,000.00 Outlay Agenda item #20: Anderson moved, seconded by Carson to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #21: Anderson moved, seconded by Carson to approve Claims. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Adult Drug Court Revolving Cash Fund 1905 Innovative Court Solutions LLC Salary $2,083.33 1906 Innovative Court Solutions LLC Salary $2,083.33 Adult Drug Court Revolving Cash Fund Total: $4,166.66 Children's Justice Center Cash Fund 398 InSight Screening Services, LLC Testing $585.00 404 Eureka Water Co Water $461.70 1156 Security Solutions Emergency Repair $136.00 1157 Johnson Controls, Inc Emergency Repair $6,499.10 1262 Water Quality Control Inc Service $275.00 1776 Blake's All American Pizza Pizza's $30.00 1815 Wetherbee Electric Inc Parts & Labor $1,459.29 1817 US Fleet Tracking Service $519.35 1818 Johnson Controls, Inc Emergency Repair - Compressor $5,961.68 1919 O G & E Service $13,936.45 1920 ONG Service $145.80 1921 Clearwater Enterprises, LLC Service $354.34 1922 Dish Network Service $75.00 1923 A T & T (Long Distance) Service $85.00 1924 A T & T (Long Distance) Service $582.40 2047 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2,822.83 2048 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $35,776.84 2049 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $76,581.33 2050 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $9,487.39 2051 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $86,456.77 2052 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $16,226.61 2053 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2,119.79 Page 3 of 6
6989 Chappell Supply & Equipment Pressure washer $3,005.00 Children's Justice Center Cash Fund Total: $263,582.67 County Clerk Lien Fees Cash Fund 970 Dimensional Concepts Computers $4,950.00 1900 Sherry Murray Travel $115.79 2031 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $994.13 County Clerk Lien Fees Cash Fund Total: $6,059.92 County General Fund 1 Dimensional Concepts Purchase Orders $3,033.10 48 Carnotts Auto Service Repairs $229.93 67 Hi-Line Supplies $463.23 178 Wal-Mart Community Branch (A/C) Supplies $198.32 425 Dimensional Concepts Service $8,371.65 453 Shred-It Service $167.78 561 Cintas First Aid & Safety Service $108.64 657 Water Quality Control Inc Service $200.00 675 Ross Seed Co Supplies $169.92 730 Civil Rights Training & Consultants LLC Training $600.00 913 Dry Clean Super Center Service $1,136.00 962 Office Depot Inc. (A/C) Supplies $483.01 976 Canadian Valley Technology Center Training $30.00 999 C T C Janitorial Service $43.96 1006 Advanced Correctional Health Care Service $13,515.82 1014 Ross Seed Co Supplies $152.41 1015 Tower Management Enterprises LLC Rent $1,700.00 1097 Sam's Club Direct (A/C) Supplies $299.64 1111 Staples Advantage (IL) (A/C) Supplies $168.64 1226 Oklahoma Sheriff's Association Fee and Banquet tickets $575.00 1353 Redlands Community College/Print Shop Fair Books $1,200.00 1355 John Hendrix Co Advertisement $3,167.00 1364 United Printing Inc Entry Cards $583.00 1426 Beachlers IGA Supplies $1,098.02 1428 Ben E Keith Foods Inc Supplies $2,831.22 1431 Auto F/X Tinting $499.00 1437 Kurt's Pest Control, Inc. Bird Control $250.00 1465 South Central Industries, Inc Toilet Paper $4,205.74 1476 Ezell's Refrigeration Service Parts $1,379.27 1477 Just Knock Ground Services Mowing $517.71 1526 Canadian County Jr 4-H Meals $297.75 1527 Canadian County OHCE Meals $114.82 1528 Just Knock Ground Services Service $48.25 1608 Winnelson Co Material $277.45 1640 Baker's Alternator Battery $39.95 1687 Bailey Brothers Labor $607.75 1698 United Printing Inc Checks $287.80 1711 Image Works Supplies $351.60 1762 Grainger Filter $1,302.82 1823 Visual Lease Services Inc Plat Books $500.00 1850 ONG Service $90.67 1853 RigData Service $40.00 1857 ONG Service $38.73 1861 ONG Service $129.52 1862 Blair Machine Shop Repairs $352.50 Page 4 of 6
1864 Sandra K Cushing Payment $406.51 1865 O G & E Service $17,978.78 1880 O G & E Service $488.25 1882 Canadian County Election Board Withholding Match $61.41 1933 Ruth Melendez Box Boy $15.00 1934 Ruth Melendez Storage Fee $20.00 2012 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $125,708.03 2013 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2,704.71 2014 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $15,030.69 2015 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $215.30 2016 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $17,304.62 2017 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $32,432.64 2018 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $215.30 2019 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $39,903.58 2020 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $215.30 2021 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $24,851.58 2022 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $829.41 2023 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $266.13 2024 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $21,682.90 2025 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $11,333.83 2026 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $11,953.30 2027 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $15,420.73 2028 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2,545.85 2029 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $6,662.88 2030 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $4,481.03 2037 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $68,451.58 2038 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $322.94 8578 H & H Gun Range Rubber Grip's $6,029.40 9286 Staples Contract & Commercial Inc (A/C) Supplies $348.46 9364 Staples Contract & Commercial Inc (A/C) Supplies $722.43 County General Fund Total: $480,460.19 County Health Department Fund 1696 Quill Corp Supplies $974.90 1828 Bailey Hood Contract Labor $508.40 1901 Nicole Michael Travel $131.60 1902 O G & E Service $1,450.91 1903 Lora Dysinger Travel $95.20 1929 Claudia Rodriguez Travel $33.60 1930 Judy Wright Travel $176.96 1931 Carissa Dobrinski Travel $594.72 County Health Department Fund Total: $3,966.29 Sheriff Service Fees Cash Fund 1377 El Reno Steel - El Reno Steel $1,497.24 1553 Bullet Liner Of Oklahoma, Inc. Liner $400.00 1785 US Fleet Tracking Service $59.90 1789 Gene Sears Supply Blanks $527.60 1826 Computer Projects Of Illinois Inc License $144.00 1869 Friend Knife Making Utility Knife $140.00 2033 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $33,526.19 2034 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1,150.32 Sheriff Service Fees Cash Fund Total: $37,445.25 Page 5 of 6
Treasurer Resale Cash Fund 2032 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $4,801.72 Treasurer Resale Cash Fund Total: $4,801.72 Unrestricted Highway Cash Fund 1461 C&C Concrete & Construction Labor $3,000.00 1550 Dub Ross Company Inc Culvert $332.04 1721 Petroleum Traders Corporation Diesel $14,996.46 1779 Jim Johnson Oil Co Fuel $11,848.40 1781 Hercules Tire Sales, Inc Grader Tires $4,200.00 1845 Southwest Trailers & Equipment Parts $252.71 2040 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $28,296.82 2041 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1,194.12 2042 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $25,409.85 2043 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $3,670.91 2045 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $25,093.28 2046 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1,235.86 Unrestricted Highway Cash Fund Total: $119,530.45 Payment Listing for 9/02/14 Total: $920,013.15 Carson returned to agenda item #14. Agenda item #14: The time being after 9:30am, bids were opened for Bid #2015-#07 Air Conditioning Repair and Replacement/County Commissioners. Bids were received from the following vendors: Wagonners Mechanical - $29,988.00 Cheka Group, LLC - $33,453.60 Rainbow Heating and Air, Inc. - $38,915.00 Ezell s Refrigeration - $42,467.52 Lieber Mechanical, LLC - $48,472.00 Harrison Orr Air Conditioning, LLC - $62,963.00 Anderson moved, seconded by Carson to table awarding the bids for one week. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #22: Anderson moved, seconded by Carson to adjourn. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. The meeting adjourned at 9:44am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6