PROCEEDINGS OF THE COUNTY BOARD February 25, 2014 The County Board of Jackson County met in regular session in the Courthouse in the City of Jackson on February 25, 2014. The following members were present: Kim Hummel, David Henkels, Rosemary Schultz, William Tusa and Gary Willink, Commissioners; County Coordinator, Janice Fransen and Trish Schulz, Human Resources Technician. Motion was made by Commissioner Tusa and seconded by Commissioner Willink to approve the Agenda. Motion carried unanimously. Motion was made by Commissioner Willink and seconded by Commissioner Henkels to approve the Consent Agenda. Motion carried unanimously. Resolution 14-065 approving the January 28, 2014 Proceedings of the County Board. Resolution 14-066 approving the February 11, 2014 Proceedings of the County Board. Resolution 14-067 approving all Commissioners disbursements in accordance with Minnesota Statutes 130.01, subd. 4(b), recorded on warrants numbered 70148 through 70291 in the amount of $188,257.33 - for Revenue Fund, $82,611.17; Road and Bridge, $54,342.15; Ditch Fund, $28,265.56; Health Insurance Trust, $3,339.00; Tax/Penalty, $120.00; and Library, $19,579.45. A detailed list of claims paid is available at the Auditor/Treasurer s Office upon request. Resolution 14-068 approving an amendment to the 2014 repair assessments to be placed on the tax lists increasing the percentage of benefits to be assessed on JD 45 from 10% of total benefits to 25%. Resolution 14-069 approving Joint Powers Agreement #74004 between the Minnesota State Patrol and Jackson County Sheriff s Office for access to the I-Mobile system. The County Board finds that the Southwest Initiative Foundation is a nonprofit agency that fosters economic growth in the eighteen county area of southwest Minnesota through grant and loan programs and promoting philanthropy, which benefits the economic development of the County, and as such is an appropriate recipient of County funds. Chair Hummel directs the Auditor/Treasurer to pay out the budget allocation of $3,080 to Southwest Initiative Foundation for the budget year 2014. Resolution 14-070 acknowledging the Application for Exempt Permit of Watonwan River Longbeards and approving with no waiting period for a raffle to be held on May 17, 2014 at the Jackson Speedway. Resolution 14-071 acknowledging the Application for Exempt Permit of Jackson County Conservation League and approving with no waiting period, for a raffle to held on March 21, 2014 at the Horse Barn and Hunt Club. Resolution 14-072 appointing Commissioners Henkels and Tusa to the Revolving Loan Fund Board for 2014.
Resolution 14-073 appointing Paul Graupmann to the Jackson County Library Board for a three year term to expire December 31, 2016 representing District Four. DEPARTMENT OF NATURAL RESOURCES Motion was made by Commissioner Tusa and seconded by Commissioner Henkels to adopt Resolution 14-074 certifying for acquisition 40 acres located in Section 31, Minneota Township by Minnesota Department of Natural Resources from Richard and Rod Voss. Motion carried unanimously. RESOLUTION 14-074 JACKSON COUNTY BOARD OF COUNTY COMMISSIONERS REVIEW OF PROPOSED STATE LAND ACQUISITION In accordance with Minnesota Statutes 97A.145, Subd. 2, the Commissioner of the Department of Natural Resources on February 25, 2014 provided the county board with a description of lands to be acquired by the State of Minnesota for water, forestry, wildlife, and natural plant community conservation purposes. Lands to be acquired are described as follows: The East Half of the East Half of the Southwest Quarter (E1/2 E1/2 SW 1/4) of Section 31, Township 101N, Range 36 W, Minneota Township, Jackson County, Minnesota. IT IS HEREBY RESOLVED, by the Board of County Commissioners of Jackson County on February 25, 2014 that the State s proposed acquisition of the attached described property be approved. Adopted this 25 th Day of February, 2014. ATTEST: Janice Fransen, County Coordinator Kim Hummel, Chair PUBLIC HEARING Chair Hummel opened the Public Hearing at 9:17 am. Jackson County Chief Deputy Auditor/Treasurer, Jill Horn presented a request by Donald Yarns to obtain an off-sale liquor license for the Loon Lake Store and Bait Shop. After all persons who wished to do so had stated or filed their views regarding said Liquor License, Chair Hummel declared the public hearing closed at 9:19am.
Motion was made by Commissioner Schultz and seconded by Commissioner Tusa to adopt Resolution 14-075 approving an Off-Sale Liquor License for the Loon Lake Store and Bait Shop LLC effective April 1, 2014 to March 31, 2015. Motion carried unanimously. PUBLIC HEARING Chair Hummel opened the Public Hearing regarding a Tax Abatement for Justin Farmer at 9:45 am. Justin Farmer and Shannon Sweeney presented information regarding the Tax Abatement. After all persons who wished to do so had stated or filed their views on said Tax Abatement, Chair Hummel declared the public hearing closed at 9:57 am. Motion was made by Commissioner Schultz and seconded by Commissioner Willink to adopt Resolution 14-076 authorizing a Tax Abatement on Property within Jackson County for the purpose of Funding Project Expenses. Motion carried unanimously. RESOLUTION 14-076 AUTHORIZING A TAX ABATEMENT ON PROPERTY WITHIN JACKSON COUNTY FOR THE PURPOSE OF FUNDING PROJECT EXPENSES WHEREAS, the County Board of Commissioners of Jackson County, Minnesota (the County ), has held a public hearing on the proposed abatement, pursuant to Minnesota Statutes, Section 469.1812 thorough and including 469.1815, to finance eligible project expenses for the redevelopment project being implemented by Justin Farmer (the Project ); and WHEREAS, the County Board of Commissioners has proposed to abate a portion of the County share of property taxes on the following parcel for a period of up to 10 years: Parcel I.D. #: 24.032.0765 WHEREAS, the County Board of Commissioners finds that the proposed abatement and benefited project is in the best interest of the County and its businesses and residents. NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of Jackson County, Minnesota, as follows: 1. Abatement. The County Board hereby authorizes the abatement of the County share of property taxes attributable to the increase in market value as a result of the project. The annual amount of the abatement shall not to exceed $1,000 per year, or in any event the abatement shall not exceed the County s tax rate multiplied by the total net tax capacity added by improvements made in 2014 as a result of the aforementioned project. The abatement period shall not exceed 10 years commencing with taxes payable in 2016. Final terms that do not exceed the provisions of this resolution will be established within a business subsidy agreement. 2. Purpose. The Abatements will be provided to Justin Farmer to reimburse a portion of the redevelopment costs incurred on the project site.
3. Public Benefit. The proposed abatements will benefit the public by: a. Increasing the property tax base of Jackson County; and b. Creating new employment opportunities within Jackson County. 4. Business Subsidy Agreement. The proposed abatement assistance shall only be provided upon the execution of a Tax Abatement Agreement between Justin Farmer, Jackson County, and other parties with a financial interest in the project. The terms of assistance provided in said Tax Abatement Agreement shall not exceed the terms authorized by this resolution. The Board Chair and County Coordinator are authorized to execute the Tax Abatement on behalf of Jackson County. Adopted this 25 th Day of February, 2014. ATTEST: Janice Fransen, County Coordinator Kim Hummel, Chair PUBLIC WORKS FACILITIES PROJECT Pete Filippi of Contegrity Group, Inc. gave an update on the Public Works Facilities project. Motion was made by Commissioner Hummel and seconded by Commissioner Willink to adopt Resolution 14-077 approving the purchase of a Tennant model S30 floor sweeper for $35,433.20 from Tennant Sales and Service Company on State Contract #54159. Motion carried unanimously. Motion was made by Commissioner Willink and seconded by Commissioner Tusa to adopt Resolution 14-078 accepting a quote of $18,198.00 from Converged Technologies, LLC of Spirit Lake, Iowa for voice and data cabling for the Public Works Facilities project at the Jackson and Lakefield sites. Motion carried unanimously. Motion was made by Commissioner Henkels and seconded by Commissioner Willink to adopt Resolution 14-079 accepting a quote of $24,013.00 from Paape Companies of Mankato, Minnesota for a card access system for the Public Work Facilities project at the Jackson and Lakefield sites. Motion carried unanimously. COUNTY COORDINATOR Discussion was held regarding organizational structure options for Planning and Zoning, Parks and SWCD. No action was taken. Motion was made by Commissioner Henkels and seconded by Commissioner Schultz to adopt Resolution 14-080 adopting the following revisions to the Jackson County Employee Policy Handbook effective February 25, 2014:
Approve the following new policy: 801 - Information Systems Delete the following policies, which are replaced by Policy 801 - Information Systems: 802 Acceptable Use of Electronic Communications and Internet 801 Definitions 804 Information Systems Equipment 800 Policy Statement and Purpose 805 Security 806 Software 807 Virus Protection Delete the following policy, which is no longer needed: 803 Backup and Recovery. Motion carried unanimously. Motion was made by Commissioner Tusa and seconded by Commissioner Willink to adopt Resolution 14-081 accepting the quote of Leach Decorating Center for vertical blinds for the windows in the old cafeteria of the Government Center East building at a cost of $2,690.00 including freight and installation. Motion carried unanimously. Motion was made by Commissioner Henkels and seconded by Commissioner Willink to adopt Resolution 14-082 authorizing the use of GovDeals.com as an option for disposal of county surplus property with a bidder premium of 7.5%, which will be collected by GovDeals and used to pay the 7.5% Administration fee. Motion carried unanimously. COMMITTEE AND BOARD REPORTS Commissioner Tusa reported on Des Moines Valley Health and Human Services (DVHHS) Joint Powers Board, and meeting with City Attorney and County Attorney regarding litigation. Commissioner Hummel reported on SW Mental Health Center Governing Board, and DVHHS Joint Powers Board. Commissioner Henkels reported on SW Mental Health Center Governing Board, DVHHS Joint Powers Board, HLWD meetings, ATP 7 TAP Sub-Committee, and SWCD Board Meeting. Commissioner Schultz reported on State Audit conference call for Public Health, SHIP, Historical Society, DVHHS Joint Powers Board, SHAC conference call, Plum Creek Library System Board, and Prairie Ecology Bus Center. Commissioner Willink reported on Planning and Zoning Training. Motion was made by Commissioner Willink and seconded by Commissioner Henkels to adjourn the meeting. Motion carried unanimously.
ATTEST: Janice Fransen, County Coordinator Kim Hummel, Chair