21 51 September 2009 Dear Members, The 49th Annual General Meeting (AGM) The Council has decided to hold the 49th AGM on Thursday, 22 October 2009, at the Chinese General Chamber of Commerce Members Club, 7!F, 24-25 Connaught Road, Central, Hong Kong. (~mr:p~-=f~m r:p 24-25 5mr:p*~[JJj~*.1I 7 ~:fj). Enclosed please find attached the formal notice with the Agenda of the meeting and Nomination Form for election of Council Member. May r urge members to show their support to the Association by attending the AGM and to vote for the people who you think best to serve HKSGOA. The Nomination Form is to be returned to the HKSGOA Office not later than 5:00 p.m. on 15 October 2009. The reception will start at 6 pm. Members of the Council and candidates running for the new term will present to answer questions, receive comments, share experiences, and refresh fraternity. Please be reminded that only paid-up members are eligible to attend the AGM. New applications for membership and reinstatement of membership will not be entertained at the AGM. A Chinese dinner, at HK$280 per head, will be served immediately after the AGM. Only 36 persons can be accommodated, and you are therefore advised to obtain your tickets as early as possible by sending the return slip below together with your crossed cheque to the HKSGOA Office, or to contact the undersigned or any Council Members for reserving tickets. r would like to invite members to take part in the Association affairs actively. Those who are willing and able, please come forward and serve HKSGOA. It can only be what you make it to be. Yours sincerely, Enc!. (Nomination Form and Agenda ofagm) ---------------------------------------------------------------._-------------------------------------------- The Treasurer, HKSGOA. Rm. G13, C.G.O., East Wing, 18 Lower Albert Road, H.K. (Tel.: 2522 4267 Fax: 2523 3319 ) Return Slip Enclosed please find a crossed cheque ofhk$, payable to 'Hong Kong Senior Government OffIcers Association', for the payment of the dinner for person(s) to be held after the AGM on Thursday, 22 October 2009, at the Chinese General Chamber of Commerce Members Club. (r:p~~rmwj) Membership No. _ Signature ------------- Name -------------
The 49th Annual General Meeting (AGM) NOTICE IS HEREBY GIVEN THAT the 49th Annual General Meeting of the will be held on 22 October, 2009 (Thursday) at 6:30 p.m. at the Chinese General Chamber of Commerce Members Club, 7IF, 24-25 Connaught Road, Central, Hong Kong. (::m:mr:p$-=f~ili r:p 24-25 5mr:p~*J~rmWf*m 7 *;fi) The following items will be discussed at the AGM: Agenda for the AGM 1. Chainnan's opening remarks. 2. To adopt the minutes of the 48th AGM & EGM. 3. To receive the Annual Report of the Council for the year 2008/2009. 4. To receive the Statement ofaccounts and Balance Sheet and the Hon. Auditor's Report for the year ending 31 March, 2009. 5. To elect members ofthe Council for the year 2009/2010. 6. To elect Ir LAM Kam-kuen as Treasurer for the year 200912010 proposed by the Council as per Rule 10C of the Constitution. 7. To appoint Hon. Auditors for the year 2009/2010. 8. To appoint Hon. Legal Adviser for the year 2009/2010. 9. To discuss the issues relating to Senior Civil Servants Pay-cut, Grade Structure Review and the Post-service Outside Work. 10.Any other business. By order of the Council, 21 September, 2009
Minutes of the 48 th Annual General Meeting Time Venue: 23 October 2008 (Thursday) 6:45 p.m to 7:45 p.m. 7IF Chinese General Chamber of Commerce Members Club 24-25 Connaught Road, Central, Hong Kong. Number of paid-up members present: 36 1. Chairman's opening remarks The Chairman, Dr. Poon Wai Ming, welcomed members to attend the 48 th AGM of the Association. He also announced that he would retire as Chairman after this meeting. He, therefore, took this opportunity of expressing his sincere thanks to members for their support. As the number of members present met the quorum requirement, the Chairman declared the meeting open. 2. To adopt the minutes of the 47 th AGM It was confirmed that the minutes ofthe 4i h AGM on 25 October 2007 were adopted without amendments. (Proposer: Chris LIU Seconder :Ir. Martin Cheung) 3. To receive the Annual Report of the Council for the year 2007-2008 The Chairman briefly reported the contents ofthe report and particularly highlighted the topics concerning the Directorate Pay Structure Review and Incremental Credit for Experience. He explained that the Grade Structure Review would be completed towards the end of this year. Dr. Keith Yuen also briefed members on the latest development of 'Medical and Dental Benefits' issue with regard to the Family Clinics, Specialists Appointments and Dental Services. The Association emphasized that the best available care for Civil Servants should be provided by the Hospital Authority and expressed concern on the disparities on the drugs reimbursement due to the ambiguity on the interpretation of 'medical necessity'. He also stressed that the dental check up should be provided on an annual basis. The Government should reimburse the Civil Servants for any private consultation ifthe government dental services cannot be adequately provided. The Chairman also informed that the Association had actively participated in the Sichuan Earthquake Education Fund Raising Campaign, National Day Celebration and the 15 th Congress of Chinese Trade Unions. The Annual Report was unanimously adopted. (Proposer: Ir. T.C. Pang, Seconder: Mr. K.P. Kui ) 4. To receive the statement of accounts and balance sheet and the auditor's report for the year ending 31 March 2008. The Treasurer, Ir. Lam kam-kuen thanked the Honorary Auditors for auditing the accounts.. The account was improving with a deficit of $4,415 only for the past year, due to the decrease in membership fees as more members became life members. Ir. Martin Cheung thanked the Association in tight control of the expenditure, but suggested whether the postage fee could be reduced by using electronic mails. The
Chairman responded that it was quite difficult to collect the e-mail addresses of members but would still explore the possibility of using e-mails. The Statement of Accounts, Balance Sheet and Auditor's Report for the year ending 31 March 2008 were unanimously adopted. (Proposer: Ir. Martin Cheung, Seconder: Ir. K.M. Bok.) 5. To elect members of the Council for the year 2008/09 The Chairman reported that a total of 19 nominations had been received. As the number of nominations was below the upper limit set out in the Constitution, therefore no ballot was required in this instance. The 19 nominees were elected en bloc ipse facto. The elected Council Members were as follows: Ir. SO Ping-Chi Ir. KWOK Chi-tak, Philip Dr.YUEN Kwok-wah, Keith Mr. KUI Kin-ping Mr. HUNG Chuen-ka, Charles Mr. LIU Chi-ho, Chris Mr. WONG Chun-fai Ir. BOK Kwok-ming Mr. SHAM Chung-ping, Alain Ir.TANG Chung-ming Dr, TO Ngan-fat, Tony Mr. FUNG Kwai-wing, Edwin Mr. CHENG Wo-wing Mr. CHAN Sai-kwing Mr. WONG Chuen-fai Dr. PAU Ka-wai Mr. WONG Hung-10k Mr. CHOI Chun-ming Ir. IU Po-ling, Evans Dr. POON Wai Ming, the Immediate Past Chairman, would be the ex-officio of the Council. 6. To elect Ir.LAM Kam-kuen as Treasurer for the year 2008/09 Pursuant to Rule 10C of the Constitution, Ir. LAM Kam-kuen, an Associate Member, was duly elected by the meeting as the Treasurer to serve the Association on a oneyear term.(proposer : Ir. Martin Cheung Seconder: Ir. C.F. Wong.) 7. To appoint Honorary Auditors for the year 2008/09 The Chairman thanked Mr. MOK Wai-kwong and Mr. LEE Yiu-wai for their kind help and support to the Association for years. He proposed to re-appoint them as the Honorary Auditors for the year 2008/09. The proposal was unanimously adopted. (Proposer: Ir. K.K.Lam Seconder: Ir. Martin Cheung) 8. To appoint Honorary Legal Adviser for the year 2008/09 2
The Chainnan expressed condolence and thanks to the late Mr. John PANG Yiucheung who had served the Association for many years. The Chairman proposed to appoint Miss Melissa PANG, daughter of Mr. John PANG, as the Honorary Legal Adviser for year 2008/09. The proposal was kindly accepted by Miss Melissa PANG and was unanimously adopted at the meeting. (Proposer: Dr. Poon Wai-ming Seconder: II. Peter Chan.) 9. Any other business a) The Chainnan infonned the meeting that the Council had recommended six past Chairmen to be appointed members of the Board of Advisers. Their names were as follows Mr. Lam Kwong Yu, Albert Mr. Ma Siu Leung Mr. Ko Chan Gock, William Dr. Leung Chi Chiu Ir. Pang Tat Choi, Paul Ir. Chan Pak Fong, Peter. The proposal was unanimously adopted. (Proposer: Dr. Poon Wai Ming Seconder: Ir. Martin Cheung) b) Ir. So Ping-chi thanked the Chainnan for his leadership and contribution to the Association. He also thanked the members' support and looked forward to working with the talented Council Members. Ir. Martin Cheung felt that female council members should be encouraged in the coming years. 10. There being no other business, the meeting was adjourned at 7:45 p.m. Dr POON Wai-ming Chairman Mr HUNG Chuen-ka, Charles for Honorary Secretary o Confirmedon: ~;~)~) -~1~0 -~1~o~o~)~_ 3
Minutes of the Extraordinary General Meeting Time Venue: 23 October 2008 (Thursday) 6:30 p.m to 6:45 p.m. 7IF Chinese General Chamber of Commerce Members Club 24-25 Connaught Road, Central, Hong Kong. Number of paid-up members present: 29 1. Chairman's opening remarks The Chairman, Dr. Poon Wai Ming, welcomed members to attend the EGM of the Association.. As the number of members present met the quorum requirement, the Chairman declared the meeting open. 2. Purposes of the EGM The Chairman proposed to allow for the creation of affiliate members ofthe Association and the reduction of membership subscription for those who newly join after 1st day of October. The Chairman circulated the updated draft amendments to the constitution which has incorporated some minor comments from the Registry of Trade Union. 3. To adopt the proposed amendments to the Constitution Ir. Martin Cheung enquired about the total number of civil servants who are entitled to join the Association. The Chairman would search for t~e exact data and Ir. SO Ping Chi would think that quite a lot of eligible members had not joined the Association. 4. Ir.Paul Pang asked how to attract the affiliate members and what benefits the affiliate members would enjoy. The Chairman answered that the membership drive would be further studied and reviewed in detail. If necessary, the Board of Advisers would be consulted for the way forward. The Association would protect the interest of the affiliate members and would deal with their complaints as well. But, the affiliate members would have no voting rights, but enjoy the same benefits when dealing with outsiders. Ir.C.F. Wong would like to clarify whether the affiliate members would join as a group or individual members. The Chairman answered that affiliate members would join as individual members. Ir. Paul Pang enquired whether the Association would accept some trade unions as sub-unions of the Association. The Chairman would further study this proposal. Ir. Martin Cheung raised the concern whether some existing full members would change to become affiliate members for the sake of saving their membership subscriptions. The Chairman replied that the situation would be closely monitored. If necessary, the affiliate membership subscriptions would be increased so as to avoid its abuses. The proposed amendments were unanimously adopted. (Proposer: Ir.Martin Cheung Seconder: Ir. Paul Pang.) Confirmed on: -----'~'---------'--''''------l.o'--''--.:::...t_--
Nomination Form 2009-2010 Section A (To be completed by Nominator) I hereby nominate MrlMslDrlIr a member of this Association for election to the Council for the session 2009/2010. I consider him/her a suitable candidate for the following reasons: (please continue overleaf if the space provided below is insufficient) Signed Name in Block Letters Section B (To be completed by Seconder) I second the nomination in Section A above Signed Name in Block Letters Section C (To be completed by Nominee) I confirm that I am a member of this Association and that I am prepared, if elected, to serve on the Council for the session 2009/2010. I understand that the officers of the Association (i.e. the Chairman, the Senior Vice-Chairman, the Vice-Chairmen, the Secretary, the Assistant Secretary and the Treasurer) will be elected from amongst the members of the Council, in accordance with Rule 34 of the Constitution of the Association. Signed Name in Block Letters N.B. This form, when completed, should be returned to the Secretary of the Hong Kong Senior Government Officers Association, GIF, Rm. G 13, Central Government Offices, East Wing, Lower Albert Road, Hong Kong, at or before 5:00 p.m. on 15 October 2009(Thursday).