Finance Committee Rock Island County Board October 17, 2008 The Finance Committee of the Rock Island County Board met on Friday; October 17, 2008 in the conference room of the County Board Office. Chairperson Tom Rockwell called the meeting to order at 3:00 PM. Committee Members Present: Committee Members Absent: Rockwell, Banaszek, Harmon, Malvik and Mayberry Dueysen and Moreno Others Present: James E. Bohnsack, Diana Robinson, LuAnn Kerr, Heidi Weller, Jeff Terronez, Joan Russell, Captain Steve Dean, Deb Welling, Hillary Knott, Tom Close, Don Bush, Dave VanLandegen, Kathy Wine and Donna Wilkerson Mr. Banaszek moved, Mr. Malvik seconded to approve the minutes of the September 12 th meeting. Carried. RiverAction Ms. Wine presented information to the committee regarding their water shed program. This is a plan to improve the water quality and lower the levels. Once the plan is complete, there will be two complete plans one of which is for the Rock River. She is requesting a County contribution of $6,464 over a two year period. The plan has a total cost of $125,000. Projects will be identified and prioritized. Chairperson Rockwell instructed Ms. Wine to get the information to the Public Works Committee well before the next meeting and the Finance Committee will accept the Public Works Committee s recommendation. Mr. Mayberry moved, Ms. Harmon seconded to table the matter to the Public Works Committee. Carried. Early Retirement Incentive A group of employees attended the meeting to suggest the County pay off the existing Early Retirement Incentive (ERI) and offer another. Mr. Terronez was the spokesperson and stated that opening the window will give employees the opportunity to retire earlier. According to IMRF, the balance to pay off the existing ERI is $1,233,763.31 which is $912,391.44 for regular IMRF and $321,371.87 for SLEP. In order to increase the levy to pay
for this, Finance would have to approve the measure and forward it to the Budget Committee for action. The General Fund can loan funds to the IMRF Fund, but it would need to be repaid with the first tax distribution. The drop dead for changes to the Budget is October 24 th due to publication requirements. Copies of the actuarial study from IMRF were provided. (Record) SLEP has 5 individuals who would be eligible to retire, with an estimated savings of $100,444.38. IMRF had 19 from Oak Glen Home and 47 other employees, for a total of 66, with an estimated savings of $1,774,046.50. Mr. Terronez is not eligible for the program, but he has many employees in his office that are. He would like to be able to offer this to them and then start with fresh employees who would go more in the direction with his thinking. There is an initial cost, but a savings over all. Chairperson Rockwell stated that this is a lot of information for the committee to take-in in such a short time frame. He appointed a special committee to study this matter and make a recommendation to either the Finance Committee or Budget Committee, depending on timing. The committee consisted of Banaszek (Chair), Malvik, and Harmon. Mayberry requested to be on the committee as well and was added. This group will take a serious look at the ERI and whether or not we should spend $1.2 million to pay off the first one and incur another debt. We would have to raise the levy and it most likely would not get done in time for this year, but if it is deemed appropriate, could loan funds from the General Fund. Ms. Kerr asked where the figures came from since neither she nor Ms. Robinson provided them. The actuarial figures came from IMRF directly and the replacement figures came from current payroll information, Ms. Welling advised. It is unknown how many of the listed individuals would really be interested in going. There would be no change in the current health insurance option of 60 years of age with 12 years of service to get the employee rate, 55 years of age with 35 years of IMRF service to obtain the employee rate and all others is 50/50. Most on the list would go the 50/50 route. Employee Health Insurance Committee Ms. Knott presented the request from the Labor-Management Health Insurance Committee to increase the 2009 employer premium by 13%. By next year, the group will need to raise the fund 25%. The consensus of the committee was 13% from the employer. When asked how much that would raise, Ms. Knott did not know. Mr. Malvik moved, Mr. Banaszek seconded to go into closed session as per 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its
employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; AND 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Carried with a roll call vote, 3 ayes 1 nay (Mayberry). Closed Session began at 3:28 PM. Mr. Malvik moved, Mr. Mayberry seconded to return to open session. Carried. Closed Session ended at 3:49 PM. Mr. Banaszek moved, Ms. Harmon seconded to approve the recommendation to notify the other parties involved in the County Insurance Committee that we wish to terminate or modify this agreement. Carried unanimously. The County Board will send a letter indicating it is our intent to either modify or terminate the joint labor management group on insurance. Ms. Kerr advised that in fiscal year 2007, our total insurance cost was $5,268,880. As of the end of September, 2008 we had already spent $4,287,614 this fiscal year which did not include prescription costs. We still have one month and one quarter for claims against this year. All the money that was suppose to be in the fund from the last increase is now in the fund. There is currently a checking account balance of $149.68 and $154,000 in investments. Disbursements for the past couple of weeks were: October 3 rd $207,000; October 10 th : 150,000; subs $101,000. We will need to adjust our budget again this year. We currently have 23 individuals with catastrophic claims. Ms. Harmon moved, Mr. Mayberry seconded to authorize the Chairman to appropriate up to $100,0000 for the Insurance Fund to pay their claims between committee cycles. Carried. The proposed 13% increase would generate $688,987.13 with $388,620.57 coming from the General Fund. The General Fund budgeted $2,468,329 for FY 07-08 and has amended that to $2,590,036. Actual costs are $2,989,389 and will jump to $3,378,009.57 with this 13% increase.
Mr. Malvik moved, Ms. Harmon seconded to approve a $100,000 resolution for the current year to modify insurance. Carried. Work Fitness/Concentra Mr. Malvik reported that we will not renew the contract with Concentra. We will take a look at the options with other providers. This will also give us a chance to define actually what services we want. New Money Resolutions The committee reviewed a long list of new money requests: A. Court Administration B. County Clerk - Grant Revenue/Expense C. Sheriff - Tool Crib (approved last month) D. Sheriff - K-9 Deputy & Equipment (approved last month) E. State s Attorney - Contractual employee to regular (approved last month) F. Assessment Map - Temporary employee extension (approved last month) G. Emergency Management Agency - Grant Revenue/Expense H. Information Systems - server for Microsoft Outlook Migration I. County Office Building Maintenance - additional expenses J. County Office Building Maintenance - roof repair (approved several months ago) K. General County - Grant Revenue/Expense L. FICA - State s Attorney/Map employee changes M. IMRF - State s Attorney employee changes N. Animal Control - Loan of $20,000 O. Animal Control - Donation Appropriation P. Animal Control - additional expenses Q. Liability Insurance - settlement costs Mr. Mayberry moved, Ms. Harmon seconded to approve the new money resolutions. Carried. Budget FY 08-09 Chairperson Rockwell stated that copies of the Budget will be provided to each board member once they are copied. This will be laid on display this month. Ms. Harmon moved, Mr. Malvik seconded to lay the draft budget on display effective October 25 th. Carried. From Other Committees
The Health & Human Services Committee forwarded a request for five appropriations to the Finance Committee. This is needed in Oak Glen Homes budget in order to meet the expenses for the remainder of the year. Mr. Malvik moved, Mr. Mayberry seconded to approve the resolution as presented. Carried. Chief County Assessment Office Mr. Wilson presented the routine monthly report. (Record) Mr. Malvik moved, Mr. Mayberry seconded to approve the report. Carried. Board of Review Ms. Russell presented the routine report. (Record) She advised that so far, they have received 50 complaints. Mr. Mayberry moved, Ms. Harmon seconded to approve the report. Carried. Purchasing Ms. Wilkerson presented the routine monthly report. (Record) Chairman Bohnsack moved, Mr. Mayberry seconded to approve the report. Carried. Other Chairperson Rockwell commented for the record the sense of the committee in closed session regarding the joint labor management committee. The decision that was made was not a reflection on any employee or the dedication of any of the members of the committee. The Finance Committee feels that the issue is too large and complex an issue, a big concern of the County, to be handled in the manner it is currently being handled. Chairperson Rockwell reminded the committee that his personal beliefs are that it is the employer s responsibility to provide health care to all employees at little or no cost to the employee. Treasurer Ms. Kerr presented the routine interest, cash position and supplemental sales tax reports. (Record) She advised that the Forest Preserve Commission will take action at the Tuesday evening meeting and hold a Bond Issue Notification Act (BINA) Public Hearing. It is the recommendation of Bernardi & Associates not to sell the bonds at this time. We have up to 3 years to sell them and the paperwork will have been completed. Instead of the projected 4%
interest, they are selling currently at 6% or 7% due to the financial condition of the Country. Mr. Malvik moved, Ms. Harmon seconded to approve the report. Carried. Auditor Ms. Robinson presented the routine monthly report. (Record) She expressed her concern over the possibility of additional costs coming out of the General Fund, such as $1.2 million for the ERI, additional health insurance costs, etc. Placement costs this month were $98,000 up from the average of $50,000. Mr. Mayberry moved, Ms. Harmon seconded to approve the report. Carried. Ms. Harmon moved, Mr. Mayberry seconded to approve the per diem/mileage report. Carried. Ms. Harmon moved, Mr. Malvik seconded to approve transfers of appropriations in 11 funds. Carried. Mr. Mayberry moved, Ms. Harmon seconded to approve 1 delinquent tax resolution. Carried. Ms. Harmon moved, Mr Malvik seconded to approve the Treasurer s Disbursements totaling $2,467,706.52. Carried. Mr. Mayberry moved, Ms. Harmon seconded to approve the claims of $4,472,397.83 plus late claims of $213,140.07 for a total of $4,651,725.95. Carried. An invitation for the Board Members to attend the QCDG Fall Breakfast on October 29 th beginning at 7:30 AM at the I-wireless in Moline. RSVP s are due by October 24 th to Shelly. There being nothing further to discuss, the meeting was adjourned at 4:21 PM. Shelly Chapman