Item D. August 11, 2015 Waynesboro, PA 17268 The Waynesboro Area Board of School Directors met on Tuesday, July 28, 2015, in the board room, 210 Clayton Avenue, Waynesboro, PA. The meeting was called to order at 7:00 p.m. by Vice President Newcomer. PLEDGE OF ALLEGIANCE Ms. Newcomer began the meeting with the pledge to the flag. ROLL CALL Present were: Billie Finn/Lee Lemley/Ashley Newcomer/Ed Wilson/Bonnie Bachtell/Ms. Cline (by phone at 7:20 p.m.)/firmadge Crutchfield (by phone at 7:04 p.m.). Also present were: Dr. Sherian Diller, Superintendent; Dr. Wendy Royer, Assistant Superintendent; Richard Galtman, Solicitor (by phone); Ruth Berger, recording secretary; Zach Glenn, The Record Herald and Jen Fitch, The Herald Mail. Rita Daywalt and Chris Lind were absent. APPROVAL OF AGENDA On a Lemley/Bachtell motion and unanimous voice vote, the Board of School Directors approved the agenda. APPROVAL OF MINUTES On a Bachtell/Lemley motion and unanimous voice vote, the Board of School Directors approved the minutes of July 14, 2015. PUBLIC COMMENT Pat Heefner, Washington Township Expressed on-going concern over Ms. Daywalt s physical absence from the board meetings. PRESENTATION Kevin Stouffer of Smith Elliott Kearns & Company, LLC presented the results for the 2013/2014 audit. BUSINESS Summary Unmodified audit opinion best you can receive General Fund utilized a portion of existing fund balance ($197,782) Single Audit was performed Two material weaknesses and two significant deficiencies Discuss/Act on 2013/2014 Local Audit Report The administration has received the final 2013/2014 audit report prepared by Smith, Elliott, Kearns & Company, LLC. Recommendations are provided in the report, as well as, the management response to the report.
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 2 On a Lemley/Wilson motion and roll call listed, the Board of School Directors accepted the 2013/2014 audit as prepared and presented by Smith Elliott Kearns & Company, LLC. YEA: Finn/Lemley/Wilson/Bachtell/Cline/Crutchfield/Newcomer Discuss/Act on Personnel Items On a Bachtell/Lemley motion and roll call listed, the Board of School Directors approved the following personnel, with support staff salaries being approved at the current rates. Adjustments will be made retroactively after the support staff salary schedule is approved by the Board of School Directors. Resignation Professional Staff Robert A. Blendinger, French, Waynesboro Area Senior High School, effective July 16, 2015. Resignation Support Staff Sabrina R. Walizer, Server, Waynesboro Area Middle School, effective July 21, 2015. Transfers Support Staff Lavinah J. Sanders from Server, Mowrey Elementary School Salary/Hours/Days = $10.07/5.25 hours/181 days, to Cook, Mowrey Elementary School Salary/Hours/Days = $10.08/6.75 hours/181 days, effective August 19, 2015. Reason: Replacing Linda Shumway who retired. Ashley E. Rock from Server, Mowrey Elementary School Salary/Hours/Days =$10.49/3 hours/181 days, to Server, Mowrey Elementary School Salary/Hours/Days = $10.49/5.25 hours/181 days, effective August 19, 2015. Reason: Replacing Lavinah Sanders who transferred. Brandi L. Bowman from Dishwasher, Mowrey Elementary School Salary/Hours/Days = $8.50/3 hours/181 days, to Server, Mowrey Elementary School Salary/Hours/Days = $8.50/3 hours/181 days, effective August 19, 2015. Reason: Replacing Ashley Rock who transferred. Appointments Support Staff Brandie A. Burd, Cashier, Fairview Elementary School Salary/Hours/Days = $8.47/4 hours/181 days, effective August 19, 2015. Reason: Replacing Peni Plum who transferred. Megan R. Martin, Dishwasher, Fairview Elementary School Salary/Hours/Days - $8.33/4 hours/181 days, effective August 19, 2015. Reason: Replacing Patricia Crews who resigned. Amy L. Vance, Cashier, Waynesboro Area Middle School Salary/Hours/Days = $8.47/3 hours/181 days, effective august 19, 2015. Reason: Replacing Joyce Rowe who resigned. Dixie L. Rook, Server, Hooverville Elementary School Salary/Hours/Days = $8.11/4 hours/181 days, effective August 19, 2015. Reason: Replacing Kimberly Smith who transferred. Lori A. Bakner, Dishwasher, Mowrey Elementary School Salary/Hours/Days = $8.33/3 hours/181 days, effective August 19, 2015. Reason: Replacing Brandi Bowman who transferred. Susanne J. Nelson, Server, Summitview Elementary School Salary/Hours/Days = $8.11/3 hours/181 days, effective August 19, 2015. Reason: Replacing Jeanne Tracy who resigned. Joyce Vaughn, Server, Waynesboro Area Middle School Salary/Hours/Days =$8.11/3 hours/181 days, effective August 19, 2015. Reason: Replacing Sabrina Walizer who resigned.
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 3 Appointments Extra-Curricular Staff Christel D. Ruzicka, National Honor Society Co-Advisor Salary = $499.00, effective for the 2015/2016 school year. Deborah R. Remeikas, National Honor Society Co-Advisor Salary = $499.00, effective for the 2015/2016 school year. Requests for Leave Stacy N. Simmers, Computer Applications, Waynesboro Area Middle School Child Bearing/Family Medical Leave, effective September 23, 2015 through November 4, 2015. Return to work date November 5, 2015. Jenna E. Swailes, English, Waynesboro Area Senior High School Child Bearing/Family Medical Leave, effective October 22, 2015 through December 2, 2015. Return to work date December 3, 2015. Appointments Professional Staff Michaelia D. Conn, Special Education, Summitview Elementary School Salary = Bachelors, Step 1 - $44,442.00, effective August 17, 2015. Reason: Replacing Rachel Nowell who resigned. Mary E. Plastek, Grade 6, Summitview Elementary School Salary = Bachelors, Step 1 - $44,442.00, effective August 17, 2015 pending receipt of Act 168 disclosure/release forms. Reason: Replacing Jenna Hess who transferred. Jennifer A. Reed, English, Waynesboro Area Senior High School Salary = Masters, Step 2, Year 2 - $49,248.00, effective August 17, 2015 pending receipt of official transcripts. Reason: Replacing Ashley Rabatin who resigned. Heidi L. Kunkle, Special education, Waynesboro Area Senior High School Salary = Masters, step 1 - $47,711.00, effective August 17, 2015 pending receipt of official transcripts. Reason: Replacing secondary special education contract. Retirement Support Staff Sandra L. Biesecker, Secretary to the Director of Special Education, retirement with 15.5 years of service, effective July 31, 2015. Retirement Payment - $1,625.00. Appointments Support Staff Substitutes Joel Perez, Jr., Technology Substitute Cody Wible, Technology Substitute Appointment Game Personnel Joseph Price, Game Personnel YEA:Finn/Lemley/Wilson/Bachtell/Cline/Crutchfield/Newcomer Discuss/Act on Food Service Charge Policy Allowing a student to charge for meals is a decision made at the local level. Waynesboro Area School District allows students to charge their meals. It is the responsibility of local officials to set a clear policy on collecting payment of these charges. Waynesboro Area School District Food Service
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 4 Department is scheduled to have an Administrative Review for the 2015/2016 school year which requires the to have a charge policy. Section 2 CFR, 200.426 details that bad debt is an unallowable cost (to the food service account). This debt is absorbed into the General Fund at the end of a school year. Establishment of this policy is required to be in compliance. On a Bachtell/Finn motion and roll call listed, the Board of School Directors approved the Food Service Charge Policy pending changes discussed, allowing three alternative meals at the high school level. YEA:Finn/Lemley/Wilson/Bachtell/Cline/Crutchfield/Newcomer Discuss/Act on Second Reading of Policies On a Wilson/Finn motion and roll call listed, the Board of School Directors approved the second reading of the following policies with the changes as listed: #601 Fiscal Objectives #602 Budget Planning #603 Budget Preparation #604 Budget Adoption #605 Tax Levy #606 Tax Collection #607 Tuition Income #608 Bank Accounts #609 Investment of District Funds #611 Purchases Budgeted Pulled for further edits. #612 Purchases Not Budgeted #613 Cooperative Purchasing #614 Payroll Authorization #615 Payroll Deductions #616 Payment of Bills #617 Petty Cash Last sentence shall state, The person responsible for each petty cash fund shall prepare a monthly total of the disbursement of petty cash funds and report directly to the business office. #618 Student Activity Funds #619 District Audit #620 Fund Balance #621 Finances #622 Capital Assets #624 Taxable Fringe Benefits #626 Federal Fiscal Compliance YEA: Finn/Lemley/Wilson/Bachtell/Crutchfield/Newcomer NAY: Cline
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 5 Discuss/Act on Financial Reports Financial reports were pulled for corrections. Discuss/Act on Bills for Payment On a Bachtell/Lemley motion and roll call listed, the Board of School Directors approved the following: General Fund paid bills in the amount of $1,071,156.36 Cafeteria Fund paid bills in the amount of $115,961.11 Purchase Order requisitions in the amount of $95,055.37, plus the purchase and installation of a new hot water heater by McClure Company at a cost of $16,349. YEA: Finn/Lemley/Wilson/Bachtell/Cline/Crutchfield/Newcomer ABSENT: Daywalt/Lind Discuss/Act on Tax Exemptions On a Wilson/Finn motion and roll call listed, the Board of School Directors approved the following: Per Capita Tax Exemptions 2015/2016 in the amount of $2,052.50. Delinquent Per Capita Tax Exemptions 2015/2016 in the amount of $1,575.75. Occupation Tax Exemptions 2015/2016 in the amount of $6,420.00. Delinquent Occupation Tax Exemptions 2015/2016 in the amount of $4,818.00. Real Estate Tax Exemptions 2015/2016 in the amount of $2,881.32. Per Capita Tax Additions 2015/2016 in the amount of $885.00. Occupation Tax Additions 2015/2016 in the amount of $2,730.00. Delinquent Tax Additions 2015/2016 in the amount of $27.50. YEA: Finn/Lemley/Wilson/Bachtell/Cline/Crutchfield PRESENTATION 2014-2015 MIDDLE SCHOOL SOCIAL STUDIES PILOT Mr. Taylor presented a final report on the Chromebook pilot. The pilot design was reviewed and the results of each goal were shared. Goal #1 Increase Achievement 7 th Grade Marking Period Grades o With Chromebooks 84% o Non-Chromebooks 82% 8 th Grade Marking Period Grades o With Chromebooks 80% o Non-Chromebooks 83% Percentage differences were not significant.
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 6 Goal #2 Less Absenteeism 7 th Grade (mean) o With Chromebook 10.11 days missed of school o Non-Chromebook 9.26 days missed of school 8 th Grade (mean) o With Chromebook 10.48 days missed of school o Non-Chromebook 10.85 days missed of school Absent students are able to share assignments via Google or Schoology including notes from student to student or teacher to student. Differences in number of days missed were not significant. Goal #3 Decreased Disciplinary Incidents 7 th Grade o With Chromebook 5 office discipline referrals o Non-Chromebook 3 office discipline referrals 8 th Grade o With Chromebook 9 office discipline referrals o Non-Chromebook 23 office discipline referrals There was not a significant difference in 7 th grade. 8 th grade twice the number of office discipline referrals were made in the non-chromebook class. Goal #4 Identifying Operational Shortfalls Insufficient bandwidth o When completing benchmark testing, the internet was slower. The technology department added more wireless points to the Social Studies hallway. Computer breakage o 10 incidents from the 128 Chromebooks (screen repairs, keyboards and trac pads) o 55 incidents from the 60 Dell and Lenovo Library/Mobile Lab Laptops. Observed Classroom Advantages of Teaching with Chromebooks Assignment completion was equal or higher in Chromebook classes Students were better prepared for class Videos of teachers were utilized to support students and parents at home to explain homework or assignments. Chromebook allowed for effective differentiation for individual students. Students wrote more content due to typing versus writing. Grading tests on the Chromebooks was easier and required less time. Google Tools allowed for higher accountability for cooperative group work. Improved communication with students and their families (more apt to send an email). Students were more apt to research information about questions they have about topic discussions on their own.
MINUTES OF MEETING HELD JULY 28, 2015 PAGE 7 Parents regularly checked assignments on Schoology. Online grading provided immediate feedback to students. Kris Zaruba shared documents used for a project, and explained the process of collaboration among teachers in designing of the project rubrics and the ability to monitor the students progress and offer suggestions in real time as the students work on the project. Discussion followed regarding long-term plans on the use of technology in the classrooms. INFORMATION ITEMS Calculators Parents of 7 th & 8 th grade students will be required to purchase graphing calculators which cost approximately $100. Calculators will be available to check out of the school library for those who cannot afford to purchase one. PSSA Scores Dr. Royer shared information about the new PSSAs, the preliminary PSSA scores from the 2014-2015 school year and a press release. Academic Committee Meeting scheduled for September 8, 2015 at 6:00 p.m. Donation of $200 from the Waynesboro Area Lioness Club to the Suicide Prevention/Intervention Program Upcoming dates: o Retirement Dinner August 12, 2015 at 6:30 p.m. o New Teacher Luncheon August 13, 2015 at 12:00 Noon o Opening Day August 17, 2015, refreshments beginning at 7:30 a.m. o Strategic Plan Steering Committee Meeting September 3, 2015 at 7:00 p.m. o Strategic Plan Steering Committee Meeting September 9, 2015 at 7:00 p.m. BOARD MEMBER COMMENTS Mr. Lemley gave further explanation of his concerns with Policy #611. ADJOURNMENT On a Wilson/Bachtell motion, the meeting adjourned at 9:20 p.m. with the Board of Directors going into executive session. SIGNED Chris Lind, President Bonnie Bachtell, Secretary