Participants: Mr. Paul Moore, Chair Mr. Jon Lynne-Davies Mr. George Mychailenko Ms. Lina Rinaldi, VP, Patient Services Mr. Tom Lockyer Mr. Barton Brennan Mr. Paul Stillman Ms. Jean Kincade Dr. Dave Cameron, VP Medical Affairs Mr. Jim Hornell, President & CEO Mr. Ken Stead Dr. Carolynne Locke, President, Medical Staff Ms. Dorothy Mays Mr. Doug Parker Dr. Bernadette McNeil, Vice President, Medical Staff Mr. Gordon Stratford (teleconference) Ms. June Szeman Mr. Reg Madison Mr. Gary Chalk, Director, Public Affairs THE BRANT COMMUNITY HEALTHCARE SYSTEM BOARD OF DIRECTOR MEETING MINUTES May 2, 2013 Boardroom at 1600 hours Regrets: Ms. Janice Mills Guests: Mrs. Sharon Koshowski, Observer Mr. Mike Koshowski, Observer Ms. Elaine Delisle Mr. Matt Speak Dr. Cathy Ballyk Dr. Craig Shott Dr. Scott Elliott Tim Armstrong Don Manning Robert Davidson Sandra Kagoma Sherry McKnight Wendy Pomponio Recorder: Brenna Hewitt, Executive Assistant Motions THAT the 2013 annual General Meeting (AGM) be scheduled for Wednesday June 26, 2013 @ 4:00 p.m. Amended motion As of the June AGM, Board meetings will be scheduled for the 1 st Wednesday of the month when meetings occur. THAT the MSAA be authorized for signature and submission by the Chairman of the Board. ITEM DISCUSSION / S 1.0 Call to Order The meeting was called to order at 1605 hours in the BGH Boardroom, with Mr. Paul Moore, Chair presiding. Page 1 of 7
2.0 Presentations 3.0 Approval of the Agenda THAT the May 2, 2013 agenda be accepted as amended with an addition to the In-camera session of the Board. (1) 4.0 Declaration of Conflict of Interest Moved by Jean Kincade, seconded by George Mychailenko There were no conflicts of interest declared. 5.0 Mission, Vision & Values, and Corporate Priorities 5.1 Performance Metric Huddle The group participated in a Huddle where the Strategic Directions were reviewed. J. Hornell provided an overview of the new metrics that will be monitored VS Leaders and VS Medical Co-Leads also attended and provided supporting information An overview of the Length of Stay (LOS) metric was provided 6.0 Approval of Minutes of Previous Meeting THAT the minutes of the Board of Directors meeting held March 7, 2013 be accepted. THAT the motion for the date of the AGM contained in the March minutes to be amended to reflect the revised date of June 26, 2013. (2) (3) Moved by T. Lockyer, seconded by J. Kincade 7.0 Business Arising from the previous meeting 8.0 President s Operational Report & Events to Note Page 2 of 7
8.1 President s Operational Report 8.2 Events to Note 9.0 Correspondence J. Hornell provided a brief overview of the report: An overview of the Jim RIM s that was conducted today with the VS Leaders, Group Leaders and current Team Leaders o Leaders shared some of the success/challenge that they have experienced to date with regard to the new structure Will need to determine how we will measure the success of the implementation Three patient value streams are in place with support streams intersecting/aligning to and through the patient care value streams Commendation to Jim/Lina for the hard work and transparency that they have provided through this process Shellington Urgent Care Centre has closed and an update was provided An update to the status of the Fracture Clinic was provided Very committed to working with the orthopaedic staff to find a better way to provide care/service to our patients L. Rinaldi provided an overview of the Integrated Stroke Unit Presented to the LHIN Board last week and it has been agreed to accept our voluntary integration proposal Funding methodology for stroke clinic was provided Mohawk/McMaster partnership discussed with regard to implementing a training simulation lab, which would allow training for PSW, RN/RPN on site have received special funding to open lab in Brant County Integration all Board meeting scheduled for May 29. The CEO s and committee members have done prep work Last meeting for G. Chalk as he will be retiring. No action required. R. Madison provided an overview of the Gala which was held on April 28, 2013 Great turnout and will do better than last year 9.1 Compliment Letter 9.2 Brantford Medical Centre 10.0 Reports 10.1 Chief of Staff Report, April 16, 2013 For information only The Chief of Staff Report from the meeting held April 16, 2013 has been moved to the In-Camera session of the Board THAT the Chief of Staff Report from the meeting held April 16, 2013 be moved to the in-camera session of the Board. (4) Page 3 of 7
10.2 Quality Committee Report April 17, 2013 10.3 Corporate Resources Committee Report March 26, 2013 The Quality Committee Report from the meeting held April 17, 2013 was reviewed, a copy of which is appended to the master copy of these minutes. No action is required. THAT the Quality Committee Report from the meeting held April 17, 2013, be accepted. (5) The Corporate Resources Committee Report from the meeting held March 26, 2013 was reviewed, a copy of which is appended to the master copy of these minutes. D. Parker inquired as to the status of the parking study Need clarification of the number of parking spaces that are required at the organization M. Speak provided an overview and will provide the results of the study Discussion has occurred with the owner the private property and we are currently rentingon a monthly basis. We will need the 90 spaces that are owned privately Looking to rezone the adjacent property behind the hospital if needed THAT the Corporate Resources Committee Report from the meeting held March 26, 2013, be accepted. (6) 10.4 Audit Committee Report March 26, 2013 Will add this to the next Corporate Resources Committee Need to find out how long the re-zoning would take Do our spaces conform to the appropriate sizing of what the city allows? Could we re-paint to gain more Has there been a financial study done to see what the difference is between leasing the spaces and letting the owner charge us for the space Moved by J. Kincade, seconded by D. Parker The Audit Committee Report from the meeting held March 26, 2013 was reviewed, a copy of which is appended to the master copy of these minutes. Page 4 of 7
THAT the Audit Committee Report from the meeting held March 26, 2013, be accepted. (7) 10.5 Governance Committee Report April 25, 2013 10.6 Fiscal Advisory Committee Report April 10, 2013 The Governance Committee Report from the meeting held April 25, 2013 has been moved to the In-Camera session of the Board. THAT the Governance Committee Report from the meeting held April 25, 2013, be moved to the In-Camera session of the Board. The Fiscal Advisory Committee Report from the meeting held April 10, 2013 was circulated for information only, a copy of which is appended to the master copy of these minutes. THAT the Fiscal Advisory Committee Report from the meeting held April 10, 2013, be accepted for information only. (8) (9) 11.0 New Business 11.1 Annual Board Social (for discussion) : 11.2 Board Education Event (for discussion) Discussion was held regarding coordinating a Board Social B. Hewitt to survey members for dates. A Board education event is being scheduled to educate the board on the key initiatives taking place PE 101 will be one component of the program Overview of emerging leaders program now in 3 rd cohort will be provided Come an hour early to invitation and participate in huddles, go & see Page 5 of 7
11.3 Awards in Leading Governance Excellence Submission 11.4 Health Links 12.0 Quality, Risk & Safety 13.0 Policies & Procedures for review 14.0 Public Relations For information only Chose to submit to the OHA to show some of the work that we have been doing Done as a team building exercise Ministry strategy based on volume in community 11 Healthlinks within our LHIN Engage community groups to devise care plans for the high users of the system 50% of healthcare resources are consumed by this group We are the Lead organization in this initiative locally. Funds are aligned with each health link to support success; proposals are under development. Nothing to report at this time. No policies for review at this time. 15.0 In-camera Session THAT the meeting move to an In Camera session to discuss and/or approve the following items: - Minutes from March 7, 2013 meeting - Public Relations Update - Chief of Staff Report April 16, 2013 - Governance Committee Report April 25, 2013 - Personnel issue (2) - Legal Issue (1) - COS Update (10) Page 6 of 7
16.0 Report from the Chair on the In-camera session The Chair reported that a motion was made to move the meeting back to the open session. It was reported that the following topics were discussed and/or approved at the In Camera session: - Minutes from March 7, 2013 meeting - Public Relations Update - Chief of Staff Report April 16, 2013 - Governance Committee Report April 25, 2013 - Personnel issue (2) - Legal Issue (1) - COS Update THAT the Report of the Chair on the In Camera Meeting be accepted. (40) 17.0 Future Meeting Date Next Meeting Date The next meeting is scheduled for Wednesday June 26 (AGM), 2013 at 1600 hours in the BGH Boardroom. 18.0 Adjournment The meeting was adjourned at 1910 hrs. Mr. Paul Moore Chair, Board of Directors Page 7 of 7