THE McCANDLESS TOWNSHIP SANITARY AUTHORITY THE ORGANIZATIONAL AND REGULAR MEETING MINUTES MEETING NO. 01 CALL TO ORDER The organizational and regular meeting of the McCandless Township Sanitary Authority Board of Directors was held on Thursday, January 4, 2018 at 7:30 p.m. at the Authority s Administration Building, 418 Arcadia Drive, Pittsburgh, Pennsylvania 15237. Mr. William C. Kirk, Jr. called the meeting to order. ROLL CALL Mr. Kirk, Jr., Chairman called roll. Authority Board Members present were R. Thomas Riley, James J. Wallaert, Patrick Semon and Christopher Eddy. Also present were: Ronald Brown, Solicitor of Dickie, McCamey, Chilcote, P.C.; Donald Newman, Engineer of Record, Buchart Horn, Inc.; Greg Scott, Engineer, Buchart Horn, Inc.-Absent; William Youngblood, Executive Director; Dennis Blakley, Director of Operations; Raymond Aufman, Development/Administrative Manager; Mike Stupy; Superintendent; Mr. Flaherty, Business Manager, and Elizabeth Keast, Recording Secretary. INVOCATION: Mr. Kirk, Jr. gave the invocation. PLEDGE OF ALLEGIANCE: Mr. Kirk, Jr., led the Board and staff in the Pledge of Allegiance to the Flag. PUBLIC COMMENTS: Mr. Kirk reported that there were no public comments. COMMUNICATIONS: Secretary Riley read into the record a letter from the Town of McCandless dated September 8, 2017, addressed to Christopher L. Eddy, P.E. The letter reads: At Council s Regular Business Meeting of August 28, 2017, you were unanimously appointed to a five-year term on the Board of the McCandless Township Sanitary Authority. This appointment will commence on January 1, 2018 and will expire on December 31, 2022. Your willingness to serve on this Board is greatly appreciated. Sincerely, Tobias M. Cordek, Town Manager. Secretary Riley read into the record a note dated December 21, 2017, received from the MTSA Staff and Employees thanking the Board of Directors and the Executive Director for sponsoring our holiday event. NOMINATIONS AND ELECTION OF OFFICERS TO THE McCANDLESS TOWNSHIP SANITARY AUTHORITY BOARD OF DIRECTORS FOR THE YEAR 2018: In accordance with the Municipalities Authority Act of 1945, as amended, Mr. Kirk, Acting Chairman appointed Solicitor Ronald J. Brown to assume the position of temporary Chairman to conduct The McCandless Township Sanitary Authority Board of Directors annual reorganization for the year 2018.
ORGANIZATIONAL MEETING CONTINUED: PAGE 2 OFFICE OF CHAIRMAN FOR 2018: Temporary Chairman Brown accepted nominations for the office of Chairman. Mr. Kirk motioned to nominate R. Thomas Riley for the Office of Chairman, seconded by Mr. Semon. There being no other nominations, Mr. Kirk moved to close nominations, seconded by Mr. Semon. All in favor, motion carried. Mr. Kirk moved to elect R. Thomas Riley to serve as Chairman of the Board of Directors of the McCandless Township Sanitary Authority for the year 2018, by acclamation, seconded by Mr. Semon. All in favor, motion carried. OFFICE OF VICE CHAIRMAN FOR 2018: Newly Elected Chairman Riley accepted nominations for the office of Vice Chairman. Mr. Riley motioned to nominate William C. Kirk, Jr., for the office of Vice Chairman, seconded by Mr. Semon. There being no other nominations, Mr. Semon moved to close nominations, seconded by Mr. Wallaert. All in favor, motion carried. Chairman Riley moved to elect William C. Kirk, Jr. to serve as Vice Chairman of the Board of Directors of the McCandless Township Sanitary Authority for 2018, by acclamation, seconded by Mr. Semon. All in favor, motion carried. OFFICE OF SECRETARY FOR 2018: Chairman Riley accepted nominations for the office of Secretary. Mr. Wallaert motioned to nominate Christopher Eddy for the office of Secretary, seconded by Mr. Kirk. There being no other nominations, Mr. Wallaert moved to close nominations, seconded by Mr. Semon. All in favor, motion carried. Mr. Semon moved to elect Christopher Eddy, to serve as Secretary of the Board of Directors of the McCandless Township Sanitary Authority for 2018, by acclamation, seconded by Mr. Kirk. All in favor, motion carried. OFFICE OF TREASURER FOR 2018: Chairman Riley accepted nominations for the office of Treasurer. Mr. Semon motioned to nominate James Wallaert for the office of Treasurer, seconded by Mr. Eddy. There being no other nominations, Mr. Semon moved to close nominations, seconded by Mr. Eddy. All in favor, motion carried. Mr. Semon moved to elect James Wallaert, as Treasurer of the Board of the McCandless Township Sanitary Authority for 2018, by acclamation, seconded by Mr. Eddy. All in favor, motion carried. OFFICE OF ASSISTANT TREASURER FOR 2018: Chairman Riley accepted nominations for the office of Assistant Treasurer. Mr. Wallaert motioned to nominate Patrick Semon for the office of Assistant Treasurer, seconded by Mr. Kirk. There being no other nominations, Mr. Wallaert moved to close nominations, seconded by Mr. Kirk. All in favor, motion carried. Mr. Wallaert moved to elect Patrick Semon, as Assistant Treasurer of the Board of the McCandless Township Sanitary Authority for 2018, by acclamation, seconded by Mr. Kirk. All in favor, motion carried. Chairman Riley offered his best wishes to the Board of Directors on their appointments for the new year. APPOINT PROFESSIONAL SERVICES FOR THE YEAR 2018: Chairman R. Thomas Riley entertained motions to appoint the professional services for year 2018.
ORGANIZATIONAL MEETING CONTINUED: PAGE 3 APPOINTMENT OF SOLICITOR: A motion was made by Mr. Kirk and seconded by Mr. Wallaert to appoint the firm of Dickie, McCamey, Chilcote, P.C. to provide legal services, represented by Ronald J. Brown, Esquire, as Solicitor to the Authority for the year 2018 based on the reappointment letter submitted dated December 4, 2017, outlining their fee schedule. All members present voted Aye and the motion carried unanimously. APPOINTMENT OF ENGINEER OF RECORD: A motion was made by Mr. Wallaert and seconded by Mr. Semon to appoint the firm of Buchart Horn, Inc. to provide engineering services, represented by Donald H. Newman, P.E., as Engineer of Record for the year 2018 based on the reappointment letter submitted dated December 21, 2017, with Annual Engineering Services Agreement and 2018 Hourly Rate Schedule attached. All Mr. Riley expressed appreciation on behalf of the Board of Directors to the firms of Buchart Horn, Inc. and Dickie, McCamey, & Chilcote, P.C. for the level of service that each firm has provided to the McCandless Township Sanitary Authority. AUDITOR: A motion was made by Mr. Wallaert and seconded by Mr. Semon to appoint the firm of Maher Duessel, Certified Public Accountants to provide professional services as Auditors for the year 2018 in the amount of $22,250.00 for the Authority Audit and Review and $4,300.00 for the Lowries Run Audit, as recommended by Business Manager Flaherty. All APPOINTMENT OF INSURANCE AGENT: A motion was made by Mr. Semon and seconded by Mr. Kirk to appoint The HDH Group, Inc., as MTSA s Insurance Agent effective January 1, 2018, for the policy period January 1, 2018 to January 1, 2019, for the following policies: Property Equipment Breakdown Inland Marine Crime Coverage General Liability Fire & Damage Automobile Liability & Physical Damage Commercial Excess Liability All APPOINTMENT OF INSURANCE CARRIER: A motion was made by Mr. Semon and seconded by Mr. Kirk to ratify the acceptance of the following policies covered by Argonaut Great Central Insurance Company for the MRM Property & Liability Trust, managed by The HDH Group, Inc. for an estimated annual premium of $116,918.00, effective January 1, 2018, for the policy period January 1, 2018 to January 1, 2019, for the following policies: Property Equipment Breakdown Inland Marine Crime Coverage General Liability Fire & Damage Automobile Liability & Physical Damage Commercial Excess Liability All
ORGANIZATIONAL MEETING CONTINUED: PAGE 4 WORKERS COMPENSATION INSURANCE CARRIER: A motion was made by Mr. Semon and seconded by Mr. Kirk to appoint Municipal Risk Management (MRM) as the Authority s Workers Compensation Insurance Carrier for coverage for the year 2018 for an estimated annual premium of $94,408.48, effective January 1, 2018 through December 31, 2018. All members present voted Aye and the motion carried unanimously. The Authority has been a member of the Municipal Risk Management program for sixteen years. PUBLIC OFFICALS LIABILITY INSURANCE COVERAGE: A motion was made by Mr. Semon and seconded by Mr. Wallaert to approve the Public Officials Liability insurance coverage through The HDH Group, Inc. covered by National Casualty Company, policy term January 31, 2018 to January 31, 2019 for an annual premium of $24,596.00. All OFFICIAL PUBLICATION FOR THE YEAR 2018: A motion was made by Mr. Eddy and seconded by Mr. Kirk to appoint The Pittsburgh Post Gazette, as the official publication for the Authority for the year 2018. All members present voted Aye and the motion carried unanimously. OPERATIONAL APPOINTMENTS FOR THE YEAR 2018: A motion was made by Mr. Kirk and seconded by Mr. Wallaert to appoint William Youngblood as Executive Director and Assistant Secretary to the Board of Directors for the year 2018. All Mr. Youngblood thanked the Authority Board for the appointment as Executive Director and Assistant Secretary to the Board of Directors for the year 2018. LOWRIES RUN OPERATING COMMITTEE REPRESENTATIVES FOR THE YEAR 2018: A motion was made by Mr. Kirk and seconded by Mr. Semon to appoint Christopher Eddy and William Youngblood to serve as representatives, with James Wallaert to serve as alternate representative of The McCandless Township Sanitary Authority to the Lowries Run Operating Committee (LROC) for the year 2018. All BEAR RUN OPERATING COMMITTEE REPRESENTATIVES FOR THE YEAR 2018: A motion was made by Mr. Semon and seconded by Mr. Kirk to appoint James Wallaert and William Youngblood to serve as representatives, with Christopher Eddy to serve as alternate representative of The McCandless Township Sanitary Authority to the Bear Run Operating Committee (BROC) for the year 2018. All
ORGANIZATIONAL MEETING CONTINUED: PAGE 5 PENSION PLAN COMMITTEE AND PLAN ADMINISTRATOR FOR YEAR 2018: A motion was made by Mr. Eddy and seconded by Mr. Kirk to appoint R. Thomas Riley, James Wallaert and William Youngblood to serve as representatives, with Patrick Semon to serve as alternate representative to the Pension Plan Committee for the Year 2018 and to appoint John T. Flaherty to serve as Plan Administrator to the Pension Plan Committee for the Year 2018. All members present voted Aye and the motion carried unanimously. RECOMMEND THE FOLLOWING BE PLACED IN MOTION: APPROVAL OF THE MINUTES OF THE REGULAR MONTHLY MEETING OF DECEMBER 7, 2017 AND THE RECONVENED MEETING OF DECEMBER 21, 2017: A motion was made by Mr. Kirk and seconded by Mr. Wallaert to approve the Minutes of the Regular Monthly Meeting of December 7, 2017 and the Reconvened Meeting of December 21, 2017, as submitted to each Board Member. All members present voted Aye and the motion carried unanimously. APPROVAL OF THE LIST OF BILLS DATED : A motion was made by Mr. Wallaert and seconded by Mr. Semon to approve for payment the List of Bills dated January 4, 2018, as presented to each Board Member. Mr. Wallaert provided information on the List of Bills and satisfactorily answered several questions. All APPROVAL OF A 2 PERCENT PAY RATE INCREASE IN THE EMPLOYEE WAGE CLASSIFICATIONS AND.5 PERCENT FOR MERIT INCREASES AND PROMOTIONS, EFFECTIVE THE FIRST FULL PAY OF JANUARY 2018: A motion was made by Mr. Semon and seconded by Mr. Wallaert to approve a 2 percent pay rate increase in the employee wage classifications and.5 percent for merit increases and promotions, effective the first full pay of January 2018. All members present voted Aye and the motion carried unanimously. APPROVAL OF APPLICATION FOR PAYMENT NO. 4 TO W. A. PETRAKIS CONTRACTING IN THE AMOUNT OF $93,021.89: Engineer Newman reviewed Application for Payment No. 4 dated December 15, 2017 with the Board. A motion was made by Mr. Eddy and seconded by Mr. Kirk to approve the Application for Payment No. 4 to W. A. Petrakis Contracting in the amount of $93,021.89 for the Sample Valley Pump Station Project, as recommended by Buchart Horn, Inc. All SYSTEM REPORTS: SOLICITOR: Solicitor Brown reported on the following issues: MTSA New Website Review: Solicitor Brown has reviewed the proposed new website for the Authority. He has provided his comments and revisions to MTSA staff.
ORGANIZATIONAL MEETING CONTINUED: PAGE 6 Bidding Thresholds for 2018: Solicitor Brown provided for Board review a copy of the new bidding thresholds for municipal authorities effective January 1, 2018, announced by the Pennsylvania Municipal Authorities Association. The bidding thresholds provide for an annual inflation adjustment based on the Consumer Price Index. He pointed out purchases and contracts over $20,100.00 will require formal bidding. Fiscal Code bill Act 44-2017 - Update: Solicitor provided for Board review a copy of information on provisions in the Fiscal Code bill Act 44-2017 legislation allowing authorities to use public funds to repair and replace private water laterals or private sewer laterals. Mr. Kirk advised that he has been appointed Town of McCandless Liaison to the McCandless Township Sanitary Authority. He said as discussed at the December Work Session Meeting by Mr. Aufman, Jr., the language in the bill may need additional clarification as it relates to the use of public funds for private infrastructure repairs. BUCHART HORN ENGINEER S REPORT: Engineer Newman reported on the following: ALCOSAN Wasteload Management Report: Engineer Newman reported Buchart Horn, Inc. will begin to prepare the annual Wasteload Management Report for the Lowries Run service area and Franklin Park system due to ALCOSAN by March 2, 2018. Buchart Horn, Inc. will also prepare the Chapter 94 Report submittals for the McCandless Township Sanitary Authority sewer systems to be sent to Allegheny County Health Department and Pennsylvania Department of Environmental Protection (PADEP) due by the end of March 2018. Chapter 94 Reports: Engineer Newman has prepared the 2016 Chapter 94 Report review response letters addressing the additional information requested for the resubmittals. The response letters have been submitted to MTSA s staff for review. Sample Valley Pump Station Project: A progress meeting with the Contractor is scheduled for January 8, 2018 to discuss schedule and change order items. A & B Plant NPDES Permit Renewal: Engineer Newman reported that the NPDES Permit Renewal Application for the A & B Sewage Treatment Plant has been prepared. The permit application was submitted to Pennsylvania Department of Environmental Protection and the Allegheny County Health Department on December 21, 2017. Pine Creek Plant NPDES Permit Renewal: Engineer Newman reported Buchart Horn is preparing the NPDES Permit Renewal Application submittal for the Pine Creek Sewage Treatment Plant to be submitted to Pennsylvania Department of Environmental Protection and Allegheny County Health Department by the February 1, 2018 deadline.
ORGANIZATIONAL MEETING CONTINUED: PAGE 7 Longvue No. 2 Plant NPDES Permit Renewal: Engineer Newman reported flow information is currently under review for the Longvue No. 2 Plant. Upon completion of this review, Buchart Horn will proceed with preparing the NPDES Permit Renewal Application for the Longvue No. 2 plant to be submitted to the regulatory agencies by April 1, 2018. Buchart Horn will prepare the Part II Permit Application to include ultraviolet disinfection. Salem Drive Project GROW Grant Program Status: Engineer Newman reported Buchart Horn, Inc. is preparing the Project Performance Report required to be submitted to ALCOSAN for final completion and closeout of the project. The Authority will proceed with preparing the release of retainage request form to submit to ALCOSAN. Lowries Run Offset Capacity Program Update: Engineer Newman reported Buchart Horn, Inc. along with MTSA are continuing to review possible line segment projects for the Lowries Run Offset Capacity Program. ALCOSAN Regionalization/Wet Weather: Buchart Horn, Inc. and MTSA have reviewed the CCTV inspection report for the Lowries Run interceptor. Buchart Horn and MTSA met with ALCOSAN concerning the information provided in the Defect Report for the Lowries Run interceptor. Buchart Horn is in the process of developing a cost estimate for the proposed lining and repair work. MTSA will review grant funding opportunities available for these new projects. Executive Director s Report: Mr. Youngblood provided an update on the following: MTSA Development Operation-Update: Mr. Aufman discussed with the Board the Sanitary Sewer Permit and Tap Fee Report submitted by the development office summarizing the figures for the month of December. He also reviewed with the Board reports on the 2017 Permits by Municipality, Permit Comparison by Year and Current Development Projects. Mr. Kirk requested Staff to prepare a presentation using Google Earth to view the new developments located in the MTSA service area for board review and discussion at a future work session meeting. MTSA Field and Maintenance Operation: Mr. Stupy reviewed his report with the Board dated January 4, 2017. He explained that the lines crew is currently working on repairs to the Babcock Pump Station force main. Currently, the flow is being diverted to the Longvue No. 1 Plant. The lines crew has completed the Madison Place project. The crew will return in the Spring to complete one encasement and the restoration work. The lines crew is working on building a ladies restroom in the lab at the Pine Creek Plant. The maintenance crew is in the process of installing the plumbing at the building.
ORGANIZATIONAL MEETING CONTINUED: PAGE 8 Allegheny County Health Department Meeting-January 10, 2018: Mr. Blakley advised that the Authority along with Buchart Horn, Inc. is scheduled to meet with the Allegheny County Health Department on January 10, 2018 to discuss administrative compliance issues that occurred at the Longvue No. 2 and Pine Creek Plants. A & B STP Conversion Project: Mr. Blakley reported that KLH Engineers, Inc. is in the process of completing the survey work for the new easement for A & B Sewage Treatment Plant Conversion Project. The Authority is continuing discussions with the County of Allegheny concerning our plan to utilize our existing easement from Hemlock Drive to the rear of the North Park Swimming Pool as well as the plans for the new easement. The Authority has reviewed an existing agreement between the Authority and County of Allegheny, wherein the County of Allegheny has transferred the ownership of the gravity sewer lines connected to the North Park Swimming Pool to the McCandless Township Sanitary Authority. The Authority has requested KLH Engineers, Inc. to prepare a proposal to evaluate the Peebles pump station system to determine if the system is adequately sized for the proposed project. The proposal will be provided to the Board for review at the January 21, 2018 Work Session Meeting. Solicitor Brown will begin to prepare the new right of way agreement with inclusion of the survey description prepared by KLH Engineers, Inc. Form 43 Annual Sludge Analysis: Mr. Blakley reported MTSA Staff will begin the process of setting up the tests with the lab to complete the Form 43 Annual Sludge Analysis that will be sent to the permitted landfills. This testing is required for the landfill permit once a year. Wet Weather Issues: Mr. Youngblood reported that MTSA has received the January 2018 update transmittal from 3 Rivers Wet Weather concerning their upcoming informational workshops dates. 3 Rivers Wet Weather has been talking with the Department of Environmental Protection and the Environmental Protection Agency and others on upcoming regulatory action concerning the Source Reduction Studies and compliance with the adaptive management concepts. 2018 Water & Wastewater (WWETT) Show: The 2018 Water & Wastewater Environmental Trade Show is scheduled to be held on February 21 st through February 24 th, 2018 at the Indiana Convention Center in Indianapolis Indiana. PMAA 76th Annual Conference and Trade Show: The Pennsylvania Municipal Authorities Association is scheduled to hold its 76 th Annual Conference and Trade show on September 9 through September 12, 2018 at the Erie Bayfront Convention Center in Erie, Pennsylvania. Employee Year End Meeting: The Authority Board and Staff met with employees on December 27, 2017 for the Employee Year End Meeting.
ORGANIZATIONAL MEETING CONTINUED: PAGE 9 Articles of Interest: Mr. Youngblood reviewed several correspondence provided in the Board packet. ADJOURNMENT: At this time, Mr. Wallaert moved to adjourn the January 4, 2018 Reorganizational and Regular Meeting, seconded by Mr. Semon and carried. The meeting adjourned at 9:05 p.m. Eak/1/17/2018