Jan-Henrik Tiedemann IEC Community Manager SESKO-IEC Training Workshop Helsinki, September 2017 International Electrotechnical Commission
TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office 2
TCs are established and dissolved by the SMB TCs report to the SMB TCs are identified by their title and scope a statement precisely defining the limits of work Membership of a committee is open to National Committees (NCs) which may choose to act either as participating member (P-Member), or observer (O-member) 3
SCs are established and dissolved by the P-members of the parent committee, subject to ratification by the SMB SCs report to their parent committee SCs are identified by their title and scope defined by the parent committee The scope shall be within the defined scope of the parent committee Membership of a subcommittee is open to any National Body, regardless of their membership status in the parent committee 4
Secretariat A National Committee to which has been assigned the responsibility for providing technical and administrative services to a technical committee or subcommittee Secretary Chair An individual appointed by the secretariat to manage the technical and administrative services provided to the committee An individual proposed by the secretariat and appointed by the SMB for the overall management of the committee 5
Working Groups (WG) Handle several new projects Numbered in sequence of establishment Reasonably limited in size Possibility of having more than one Convenor (Co-convenor) Disbanded on completion of all its projects Project Teams (PT) Work on the development of one new project Designated by the project number ( PT 6XXXX) Disbanded automatically on completion of the project Maintenance Teams (MT) 6 Keep a publication or a set of publications up to date Numbered in the same sequence as Working Groups No minimum size The only permanent group may be populated when needed
Advisory Groups (AG) Assist the Chair and Secretary in coordination, planning and steering of the committee s activities Established based on terms of reference and dissolved by P-members Members nominated by P-members Output only recommendations for approval by P-members (cannot prepare IS, TS, PAS, TR documents) Ad Hoc Groups (AHG) Study a precisely defined problem Members chosen from delegates present at the meeting Can be supplemented by experts later Disbanded at the meeting to which it submits its report Editing Committees Update and edit CDs, CDVs, FDISs Ensure the conformity to the ISO/IEC Directives, Part 2 Recommended membership: Convenor or Project Leader, one English mother tongue Expert, and one French mother tongue Expert 7
Secretary Chair WG 2 AG 1 Secretary WG 2 AHG 1 Secretary WG WG WG 2 WG 1 Convenor WG WG 6YYY PT 6XXX Proj. Lead. WG WG WG 2 MT 1 Convenor Subcommittee A Secretary Chair WG WG WG 2 WG 1 Convenor WG WG Proj. Convenor Lead. 6YYY PT 6XXX WG WG WG 2 MT 1 Convenor Subcommittee Subcommittee B B Subcommittee B Secretary Chair WG WG WG 2 WG 1 Convenor WG WG Convenor 6YYY PT 6XXX Proj. Lead. WG WG WG 2 MT 1 Convenor 8
60 Full Members May submit votes on all TC/SC and Council documents via electronic voting system May submit comments on all TC/SC and Council documents Fully participate in international standardization activities Full access to IS for adoption and for commercial exploitation 23 Associate Members May submit votes/ comments on documents of 4 selected TC/SCs via electronic voting system May submit comments only on TC/SC documents but not on Council documents Limited participation of countries with limited resources Full access to IS for adoption and for commercial exploitation 87 Affiliates May not vote No membership May submit comments on the documents of 10 selected TC/SCs by e- mail A type of participation, but not membership Selection of 200 IS to start basic electronic library. Facilitated adoption procedure 9
TC 120 Electrical Energy Storage (EES) TC 121 Switchgear and controlgear and their assemblies for low voltage TC 122 UHV AC transmission systems TC 123 Standardization of the management of assets in power systems TC 124 Wearable Electronic Devices and Technologies 10
TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office 11
TC/SC Chair TC/SC Secretary WG/MT Convenor PT Leader Experts Resource area on IEC Website: http://www.iec.ch/standardsdev/resources/tcroles/ 12
The Chair of a committee shall act in a purely international capacity, divesting himself of a national point of view and thus cannot serve concurrently as the delegate of a national body in his own committee. 13
The Chair of a TC/SC shall Be responsible for the overall management of the committee, including SC/WG, (where applicable) Advise the Standardization Management Board (SMB) on important matters relating to the committee 14
The Chair of a TC/SC shall Guide the Secretary of the committee in carrying out his duty Conduct meetings with a view to build the consensus Do all possible efforts to speed up the standards development process Attend relevant meetings of coordination bodies such as coordination groups between TCs, advisory groups, TC special advisory (or management) groups, etc. 15
The Chair of a TC/SC shall Be informed of the status of all projects in his committee Promote IEC interests Consult the Secretary of the committee in the decision-making process Ensure that IEC Directives and relevant SMB decisions are adhered to throughout the preparation of standards 16
Among the documents, there are a number of occasions where an action or decision is required from the Chair NP They are submitted to the chair & secretary prior to their circulation so that comments can be added and recommendations given relating to such subjects as committee resource allocation, market relevance and possible overlap with existing work. CC and RVC On receipt of comments or the result of voting, the chair (in cooperation with the secretariat and the project leader) will take a decision on the future course of action of the project. This decision will be stated in the document. 17
Chair of a TC shall be nominated by the TC Secretariat Chair of a TC shall be appointed by the Standardization Management Board (SMB) The maximum initial term for a TC Chair is 6 years Extensions are allowed, up to a cumulative maximum of 9 years 18
Chair of an SC shall be nominated by the SC Secretariat Chair of an SC shall be appointed by the parent TC P-members The maximum initial term for an SC Chair is 6 years Extensions are allowed, up to a cumulative maximum of 9 years 19
20 12 months before end of Chair s term, IEC CO requests TC/SC Secretariat to indicate whether it wishes to nominate a new candidate as Chair, or extend the term of the current Chair. The following process is followed in both cases: 1. All NCs are invited to submit nominations within 12 weeks 2. If multiple candidates are nominated, a formal ballot is organized 3. The TC Secretariat chooses a single candidate 4. The proposed TC Chair is submitted to the SMB, while the proposed SC Chair is submitted to the TC P-members for approval within 6 weeks 5. Any objections by SMB members or P-members will be immediately circulated 6. If a 2/3 majority vote is not achieved, then the process is repeated
One or more Vice-Chair(s) may be appointed The appointment process is the responsibility of the TC/SCs TC/SCs are given wide latitude in the scope and portfolio of responsibility of a Vice-Chair The responsibilities shall be meaningful and not ceremonial A Vice-Chair can be appointed for up to three years 21
The TC/SC Secretary shall Act in a purely international capacity divesting himself/herself of all national points of view Be responsible for the day-to-day management of the committee or subcommittee, including all WG/PT/MT (where applicable) Be responsible for the preparation of all documents to be distributed to the National Committees, including NP, RVN, CD, CC, CDV, RVC, FDIS, DC, Q, INF 22 IEC CO: RVD, ACs (except Call for Experts)
The TC/SC Secretary shall Be responsible for recording of decisions taken at plenary meetings and their subsequent implementation Be responsible for correction of obvious errors in final draft International Standards (FDIS) Be responsible for preparation of meetings (agenda, reports of WGs, all documents necessary for discussion during the meeting) 23
The TC/SC Secretary shall Be responsible for preparation of the Strategic Business Plan (SBP) Be responsible for regular monitoring of the Programme of Work (PW) Be responsible for preparation of the meeting minutes Be responsible for preparation of the Report to the SMB (RSMB) 24
The TC/SC Secretary shall Manage the maintenance cycles of the committee s standards Manage the editing committee (if applicable) Ensure that the Convenors & Project Leaders (and experts, where necessary) are trained and informed on subjects that are critical to the standards development process 25
Once set up, the WG/PT/MT is under the responsibility of the Project Leader or the Convenor who is expected to Manage the development of the project or maintenance of the publication(s) Organize and chair the WG/PT/MT meetings Prepare and upload the meetings agendas, minutes and working drafts in the IEC Collaboration Tools, for future reference 26
The Convenor / Project Leader shall Report to the TC/SC Secretary and Chair on the project progress/delays Report to the TC/SC Secretary and Chair on any significant problem affecting the project Report inactive experts so that corrective actions can be taken Prepare drafts of all working documents related to the project Assist the TC/SC Secretary to complete observations on NC comments on working documents 27
A Convenor is appointed by the TC/SC by the following means TC/SC Plenary meeting decision Circulation of a RQ document following a Q document The Convenor is appointed for up to three-year terms, there is no limit to the number of terms A Project Leader is appointed by the TC/SC, by circulating the RVN document following a NP document 28
TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office 29
General Secretary F. Vreeswijk Council, CB & ExCo Secr. K. Fraga MSB Secretariat P. Lanctot CAB D. Hanlon Affiliate Country Programme F. Rauser Finance F. Vieira HR, General Services, General Meetings S. Chardon, M. Heintz Standardization Strategy J. Sheldon Strategic Development SMB Secretariat Systems Work P. Sebellin G. Ruggiero ICT Standards Coordination G. Thonet IECRE K. McManama IECEE K. McManama IECQ C. Agius IECEx C. Agius Marketing & Communications G. Ehrlich Sales and Business Development G. Fournet IT Operations P. Godwin Technical Department P. Sebellin 30
Monitoring of technical committees and their work Distribution of documents to NCs (all documents except those used internally by working groups) Management of votes and comments on all documents submitted to the NCs Editing of CDVs and verification, preparation and distribution of FDISs Coordination and announcement of TC/SC meetings including IEC General Meetings Administration of all liaisons (internal and external) Preparation of documents for submission to the Standardization Management Board, advisory committees and sector Coordination within IEC Training of Chairs and Secretaries Maintenance of the IEC project database Management of the IEC web site and document server Marketing Meeting facilities for meetings held in Central Office Printing of the final publications 31
Terminology Coordinator J. Goodwin Technical Department P. Sebellin Editing A. Menzies S. Achard E. Monnet M. Ardiri L. Morsley H. Banchet K. Ogden N. Coacci C. Peterkin R. Cook E. Volet C. Louca Document Control A. Menzies E. Boicourt (layout) C. Jacquot (figures) T. Ouk (layout) A. Ponthus (figures) S. Song (layout) Geneva Tech. Team P. Sebellin North America Tech. Team T. Rotti Asia/Pacific Tech. Team D. Chew Technical Committees C. Boyer M. Cocimarov C. Jacquemart L. Mailly Technical Committees P. Lanctot A. Redgate T. Rotti Technical Committees D. Chew S. Yap D. Lee 32 Administration S. Nikomidos (coordination) N. Andrey A. Blattler I. Witik Administration H. Ducharme M. Maillet Administration A. Ching C. Pang P. Teo
Project Management Advise on correct application of the Directives Supervise circulation of working documents Check incoming manuscripts, subsequent publication process TC/SC Plenary Meetings Inform on SMB decisions, Directives, etc. Provide support to delegates Training of TC/SC Officers SMB Interface Act as Secretary for Advisory Committees Act as Secretary for SMB ad-hoc groups 33
Provides support to TC/SCs Officers on administrative procedures Updates and makes sure the database (projects and TC/SC structure) is accurate at any time Prepares, checks and registers documents for circulation Advises TC/SC Officers on deadline for sending in plenary meeting documents, prepares ACs, meeting folders and Programmes of Work, and ensures the update of any data after the meeting Support and management of the GoToMeeting tool 34
TC/SC Structure Role & Responsibilities of TC/SC Officers Role of Central Office 35
Jan-Henrik Tiedemann IEC Community Manager SESKO-IEC Training Workshop Helsinki, September 2017 International Electrotechnical Commission