COMMITTEE OF THE WHOLE MEETING

COMMITTEE OF THE WHOLE MEETING 5/4/2017 [6:00PM 7:00PM] @ District Administraĕon Center, 200 N. Fi h Street, Columbia, PA 17512 COMMITTEE OF THE WHOLE MEETING MINUTES 1. Welcome and Call to Order President Combs called the meeĕng to order at 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call President Combs led the Pledge of Allegiance. Board Members in aĥendance were: Mrs. Anspach, Mr. Ford, Miss Hohenadel, Mrs. Kedney, Mr. Knighton and President Combs. Parĕcipaĕng by phone: Ms. Geesey Administrators in aĥendance were: Dr. Hollister, Mr. Ramsey, Mr. Strickler, Dr. McGough, Mr. Wooten and Mrs. Smith Members not in aĥendance were: Mrs. Schwert and Mr. Leader 4. Noĕce of Execuĕve Session for Personnel and Legal maĥers on April 24 and April 26, 2017 5. Public Comment on Agenda Items The Board recognizes the value of public comment by residents of the district on agenda items. Each resident of Columbia Borough wishing to address the Board will be limited to five (5) minutes to make their comments. While your comments are welcome, please refrain from introducing questions before the Board or Administration. Please forward any questions, via E mail, to the Board President at kcombs@columbiabsd.org. Answers to your questions will be sought from the appropriate Administrative staff. A response will be sent to you in a timely manner. After being recognized by the presiding officer, the speaker must preface their comments by an announcement of their name, address and group affiliation if appropriate. All comments shall be directed to the presiding officer. The presiding officer may interrupt or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene or irrelevant. No Public Comment 6. Acĕon Items (tonight) a. Curriculum Dr. McGough Dr. McGough gave an update on the Reading Programs being piloted in the school district. He stated that neither one fits our needs as far as budget or use of textbooks. He has contacted the top 3 elementary school in PA in hopes of emulaĕng their successful programs. He gave updates on his being asked to speak in Piĥsburgh 1/8

hopes of emulaĕng their successful programs. He gave updates on his being asked to speak in Piĥsburgh regarding our Family Literacy Night and that we now have an agreement for dual enrollment courses with Thaddeus Stevens College. There will be 2 courses added to our syllabus for students to pick from. Miss Hohenadel asked what our plan is for next year since the Reading Programs aren't suitable. Dr. McGough stated that the plan is to develop our own curriculum according to PA Standards and using our own resources. b. Technology Mr. Wooten Mr. Wooten gave an explanaĕon of e rate and how it can be used in the school district for reimbursement. His proposal is to replace all wireless points, ethernet swĕches and to add wiring to classes at the high school. E rate will reimburse the district for 90% of the cost. He would like to use remaining reimburseable dollars the following year to set up our own internet provider by purchasing fire walls and a router. Mrs. Anspach asked when the project will be completed. Mr. Wooten said it would be worked on this summer to have it ready for the new school year. Mr. Combs asked if this will help with current needs. Mr. Wooten said it would. Mr. Combs asked if we could use it for a new sound system in the Board Room. Mr. Wooten said we could not. c. A moĕon is requested to approve the e rate A moĕon to approve was made by Miss Hohenadel and seconded by Mrs. Anspach. A roll call vote was taken: Miss Hohenadel, Mrs. Anspach, Mr. Ford, Ms. Geesey, Mrs. Kedney, Mr. Knighton and Mr. Combs voted yes. Moĕon passed 7 yes, 0 no, 2 absent. (Columbia SD Mini Bid Equipment List Cat 2 17 18 School year.xlsx a ached) d. A moĕon is requested to approve the Resoluĕon Authorizing Proposed Final Budget Display, Adverĕsing and Per Capita Tax Noĕce The proposed final budget includes a proposed tax increase in the total amount of 1.0855 mills or 3.70% and use of $410,425 ($474,740 previous) of fund balance. The proposed final budget of the School District for the 2017 2018 fiscal year shall be made available for public inspecĕon at least twenty (20) days prior to final adopĕon. At least ten (10) days before the date scheduled for adopĕon of the Final Budget, the Final Budget Noĕce shall be adverĕsed in the newspaper and posted at the School District offices. Please note that changes can be made to the 2017 18 budget up unĕl final adopĕon on June 15, 2017. Mr. Ramsey explained the resoluĕon, the adverĕsing and teh Per Capita Tax noĕce. A moĕon ot approve was made by Mr. Ford and seconded by Mr. Knighton. A roll call vote was taken: Mr. Ford, Mr. Knighton, Mrs. Anspach, Ms. Geesey, Miss Hohenadel, Mrs. Kedney and Mr. Combs voted yes. Moĕon passed 7 yes, 0 no, 2 absent. (13 2017 18 Resolu on Authorizing Proposed Final Budget.pdf a ached) (9 2017 18 No ce of Final Budget and Per Capita Tax No ce.pdf a ached) (PDE 2028 2017 18 Proposed Final Budget.PDF a ached) (PDE 2028 2017 18 Proposed Final Budget REVISED 05 04 2017.PDF a ached) e. A moĕon is requested to approve the addiĕon of 12 properĕes to the Review Board property lisĕng for potenĕal future acquisiĕon by the Land Bank 838 Houston Street 2/8

208 210 Locust Street 1221 Franklin Street 839 Blunston Street 647 Franklin Street 240 N. 3rd Street 511 Avenue N 239 S. 5th Street 230 S. 5th Street 145 S. 8th 349 351 N. Second Street 149 151 Stump Avenue A moĕon to approve was made by Mr. Knighton and seconded by Mrs. Anspach. A roll call vote was taken: Mr. Knighton, Mrs. Anspach, Mr. Ford, Ms Geesey, Miss Hohenadel, Mrs. Kedney, and Mr. Combs voted yes. Moĕon passed 7 yes, 0 no, 2 absent. (May COW Mee ng_land Bank Property Informa on Sheets.pdf a ached) 7. Agenda Items (Mr. Combs Board President) Discussion of minutes listed: Regular School Board Meeĕng April 20, 2017 (SCHOOL BOARD MEETING 4.20.17.pdf a ached) 8. Agenda Items Finance and Audit (Mr. Knighton Chair) a. Discussion on Finance and Audit Items b. Acĕon Item Approve the following Finance Items: Treasurer's Reports Check Disbursements Cafeterial Fund Profit and Loss Report Student Acĕvity Account Report Budgetary Transfers c. Acĕon Item Approve the contract for Athleĕc and Student Accident Insurance for 2017 18 The following premiums will remain the same for 2017 18 (no change from 2016 17) All Sports Insurance $6,974.00 Voluntary Insurance: School Time $22.00 24 Hour $88.00 d. Acĕon Item Approve the Special Educaĕon Services Contract with the Lancaster Lebanon IU 13 for 2017 18 (IU 13 2017 18 Es mated costs access billing.xls a ached) 3/8

(IU 2017 18 Es mated Unit Costs 5 1 17 District Consor um.xlsx a ached) e. Acĕon Item Approve the 2017 18 Lancaster County Academy Proposed Budget The plan agreed to last year was a 7.5% increase in 2016 17, 7.5% increase in 2017 18, and 5% increase in 2018 19. Because the Lancaster County Academy had a beĥer balance than budgeted and was able to keep insurance costs down for next year, the budget will only increase 5.6% instead of 7.5%. The slot costs for 2017 18 were projected to be $4,174, but are now $4,100. Total amount for the District for 2017 18 is $41,000 (38,883 for 2016 17) for 10 slots. Miss Hohenadel asked if the LCA would be able to hold to the 5% increase for 18 19 since they lowered it this year. Mr. Ramsey recommended that Mrs. Schwert look into it. (2017 2018 Proposed Budget LCA.pdf a ached) f. Acĕon Item Approve appointment of Deborah J. Weisser as Board Treasurer, a conĕnuaĕon of the current appointment, through 2017 18. g. Acĕon Item Approve the following District Depositories for the 2017 18 School Year with the same terms and condiĕons as 2016 17 Union Community Bank Pennsylvania School District Liquid Asset Fund PNC Bank Pennsylvania Local Government Investment Trust M&T Bank This approval is with the understanding that management changes which may improve the efficiencies of the accounts can be made throughout the 2017 18 year. h. Informaĕon Item Homestead Update Increase/(Decrease) 2017 18 2016 17 Difference Total Allocaĕon $636,522.37 $637,326.84 ($804.47) Total Homestead Properĕes 2,039 2,045 ( 6 ) Property Tax Reducĕon $ 312.17 $ 311.68.49 Mr. Ramsey went over the Homestead Update. 9. Agenda Items Property (Mr. Leader Chair) a. Discussion on Property Items b. Acĕon Item Approve NRG Upgrade as listed below Upgrading controls to Tridium N4 at a total cost of $103,230.00 plus BAS Service Contract for 3 years at $35,005.00. Cost to be spread over 3 years with equal quarterly payments of $11,519.58. Current system is out of date and not serviceable. 4/8

This is a capital expense. Miss Hohenadel asked if this will be billed to the district or taken out of the capital reserve fund each quarter. Mr. Ramsey said the budget piece will be for the service agreement, everything else will be from the capital reserve fund. Mr. Combs asked about a ĕmeline for compleĕon. Mr. Strickler said most will be done by the first day of school so it doesn't impact the educaĕonal process. c. Acĕon Item Approve Facility Use as listed Columbia Middletown Elks #1074 Class C District Administraĕon Center for South Central Elks District Meeĕng November 19, 2017 from 12 6 p.m. Requesĕng waiver of fees. Columbia Public Library Class C Park Elementary School Gym and Cafeteria for Summer Reading Community Program June 12, 13, 20, 27; July 10,11,17, 18, 24, 25; August 1, 7, 8, 14, 15, 2017 from 10 11 a.m. Requesĕng waiver of fees. (Elks Request.pdf a ached) (Columbia Library.pdf a ached) d. Acĕon Item Approve Waiver of Fees for Elks Columbia Middletown Elks is requesĕng a waiver of fees Total: $37.50 (Elks Request.pdf a ached) e. Acĕon Item Approve Waiver of Fees for Library Columbia Public Library is requesĕng a waiver of fees Total: $375 f. Informaĕon Item (Columbia Library.pdf a ached) Administraĕon approval for Mike Zercher to use the CHS Parking Lot for overflow use on May 19 21, 2017 Administraĕon approval for Susquehanna Valley Chamber of Commerce/Columbia Lions Club Class C Park Elementary Parking Lot for Music in the Park May 19, June 16, July 21, August 18 and September 15, 2017 from 4:30 9:30 p.m. (the availability may change based on the progress of the library construcĕon project) (Facility Request Board Approval 2017 Zercher.pdf a ached) (Music in the Park.pdf a ached) 10. Agenda Items Personnel (Mr. Ford Chair) a. Discussion on Personnel Items 5/8

b. Acĕon Item Approve the 2017 18 Fall Coaches (see aĥachment) (Fall 2017 18 Coaches.pdf a ached) c. Acĕon Item Approve the 2017 18 Winter Coaches (see aĥached) (Winter Coaches.pdf a ached) d. Acĕon Item Approve the list of STS Guest Teachers (see aĥached) e. Informaĕon Item (STS Guest Teachers.pdf a ached) Volunteer: Clearances have been provided and approved for the following volunteer Park Elementary School: Lyndy Marley (L Marley Volunteer.pdf a ached) 11. Agenda Items Curriculum & Instrucĕon (Mrs. Anspach Chair) a. Discussion on Curriculum & Instrucĕon b. Acĕon Item Approve the 2017 Candidates for Graduaĕon, pending compleĕon of all graduaĕon requirements 12. Agenda Items Extra Curricular/Athleĕcs (Mrs. Schwert Chair) a. Discussion on Extra Curricular/Athleĕcs b. Acĕon Item Approve Request to Establish a Student Acĕvity as listed Future Business Leaders of America Advisor: Chris Black 13. New Business (Future Business Leaders Club.pdf a ached) (Future Business Leaders Club Budget.pdf a ached) a. Acĕon Item Approve Board Meeĕng Dates for 2017 18 District Calendar Note: Dates can be changed at Board Re Organizaĕon Meeĕng in December A moĕon to approve was made by Mr. Ford and seconded by Mrs. Anspach. A roll call vote was taken: Mr. Ford, Mrs. Anspach, Ms. Geesey, Miss Hohenadel, Mrs. Kedney, Mr. Knighton and Mr. Combs voted yes. Moĕon passed 7 yes, 0 no, 2 absent. (17 18 Board Mee ngs Dates for District Calendar.pdf a ached) b. Second Reading of Policy #209.2 Diabetes Management (209.2 Diabetes Management.pdf a ached) c. Second Reading of Policy #251 Homeless Students (251 Homeless Students.pdf a ached) 6/8

14. Business Manager Report Mr. Ramsey gave his report earlier under Finance & Audit. 15. Director of Operaĕons Report Mr. Strickler gave the following updates: The district is using colored paper for regular copies, files, etc. to use up the older paper that has been in the district, some since 2009. The Air Naĕonal Guard Reserve Band performed for an hour at Park Elementary and interacted with the students. Senior Prom was held at St. Anne's Reĕrement Center and was sponsored by CHS Naĕonal Honor Society, who took care of invites, decoraĕons and music. It was a great ĕme for everyone. Park Elementary students aĥended the Monthly Birthday Celebraĕon held for May at St. Anne's Reĕrement Center. May 5th was designated FOOD SERVICE HERO DAY not only by the District but by Mayor Lutz also. Book Bloom was held at the High School on May 3. Students traded in old books and recieved a new one. Lancaster County Library was here and brought non published books for students to take. Ther was a coffee bar, a cookie bar and lots of great decoraĕons. 16. Superintendent Updates Dr. Hollister complimented everyone on the good work being done despite it being a very busy month. Dr. Hollister gave noĕce of an Execuĕve Session immediately following the meeĕng for a Student Disciplinary Maĥer and Legal Maĥers related to Personnel. 17. Noĕce of Execuĕve Session for Student Disciplinary Maĥer and Personnel and Legal Maĥers immediately following the Commiĥee of the Whole meeĕng 18. Public Comment on Agenda and Educaĕon Items The Board recognizes the value of public comment by residents of the district on agenda and education items. Each resident of Columbia Borough wishing to address the Board will be limited to five (5) minutes to make their comments. While your comments are welcome, please refrain from introducing questions before the Board or Administration. Please forward any questions, via E mail, to the Board President at kcombs@columbiabsd.org. Answers to your questions will be sought from the appropriate Administrative staff. A response will be sent to you in a timely manner. After being recognized by the presiding officer, the speaker must preface their comments by an announcement of their name, address and group affiliation if appropriate. All comments shall be directed to the presiding officer. The presiding officer may interrupt or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene or irrelevant. No Public Comment 19. Adjournment 7/8

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