COUNTY OF OSCODA Board of Commissioners Telephone (989) 826-1130 Fax Line (989) 826-1173 Oscoda County Courthouse Annex 311 Morenci Street P.O. Box 399 Mio, MI 48647 OFFICIAL MINUTES August 24, 2010 A REGULAR MEETING OF THE OSCODA COUNTY BOARD OF COMMISSIONERS WAS HELD ON TUESDAY AUGUST 24, 2010 AT 10:00 A.M. IN THE COMMISSIONER S ROOM, COURTHOUSE ANNEX MIO, MICHIGAN Members Present: Members Excused: Others Present: Commissioners Stone, Hunt, Trimmer, Monk, and Marsh. 15 members of the public were in attendance. Chairman Stone called the meeting to order at 10:00 a.m. Roll Call followed by the Pledge to the Flag. **The Board reviewed & approved the agenda for today s meeting August 24, 2010, with one addition. New Business: Motor Pool Advertisement request. Marsh/Monk a motion to accept the agenda for August 24, 2010, with one noted addition. 2010-242 5 ayes: 0 nays: Motion Carried. **The Board reviewed & approved the Minutes from the August 10, 2010 Regular B.O.C Meeting, with one noted correction under Motion 2010-234; to reflect October 3 rd instead of October 4 th. Also, approved were the Closed Session Minutes from the August 10, 2010 Meeting and the Minutes from the Special Board Meeting held on August 17, 2010; as they were presented. Hunt/Marsh a motion to approve the Unofficial Minutes, with one noted correction, and the 2010-243 Closed Session Minutes from the August 10, 2010 B.O.C. Meeting and the Unofficial Minutes from the Special B.O.C Meeting held on August 17, 2010. 5 ayes: 0 nays: Motion Carried. Public Comments: Appointments: The Board held a Public Hearing as it was advertised on the Ambulance Grant-USDA. The grant is to purchase additional Advanced Life Support Equipment. Monk/Trimmer a motion to hold a Public Hearing, as advertised, for the Ambulance Grant- 2010-244 USDA {10:04 a.m.}.
Roll Call Vote: Hunt, yes; Monk, yes; Stone, yes; Marsh, yes; Trimmer, yes. Motion Carried. Monk/Trimmer a motion to return from the Public Hearing to the Regular Board Meeting 2010-245 {10:05 a.m.}. 5 ayes: 0 nays: Motion Carried. Mr. Gary Wyckoff, Mentor Township Supervisor & Bob Hoffman, Mentor Township Trustee along with Ms. Elsner, County resident, addressed the Board in regards to miscommunication with the Building Department. Commissioner Marsh and Monk will meet with Tim Whiting, the Building Inspector, to discuss their concerns. **Ms. Allison Weber and Andy Wallace, from MSU Extension, introduced James Easlick and Jenille Sutton who are active in the 4-H Community Project Task Force. The two young members outlined the CPTF and discussed the plans for a Scholarship Fund. Old Business: New Business: The Board accepted the e-mail received by Tim London, Emergency Management Coordinator, with his resignation/retirement date of September 30, 2010. Marsh/Hunt a motion to accept the retirement/resignation of Tim London, Oscoda County 2010-246 Emergency Management Coordinator, as of September 30, 2010. 5 ayes: 0 nays: Motion Carried. Marsh/Hunt a motion to advertise, in the County Herald, for an Independent Contractor to fill 2010-247 the position of Emergency Management Coordinator for Oscoda County. Roll Call Vote: Marsh, yes; Trimmer, yes; Hunt, yes; Monk, yes; Stone, yes. Motion Carried. **After some discussion, the Board tabled the decision to accept the agreement between the County, on behalf of and in conjunction with the Oscoda County Soldiers and Sailors Relief Fund and the Oscoda County Area Transit Specialist (OCATS), as recommended by an Attorney, until some questions were answered. **The Board approved the Title III & Title II payments to our County from the National Forest Revenues. Hunt/Marsh a motion to accept the full payment method for the 2010 Huron National Forest 2010-248 Revenues and continue to commit 7% of the payment to Title III County Projects and 13% of the payment for Title II Federal Projects, recommended by the RAC Committee. Roll Call Vote: Trimmer, yes; Hunt, yes; Monk, yes; Stone, yes; Marsh, yes. Motion Carried. **Motor Pool will have five cars and a Jimmy ready for sale in late September. Commissioner Stone asked the Board to allow Rod Marsh, Motor Pool Supervisor, to advertise following County policy. Trimmer/Monk a motion to allow Rod Marsh, Motor Pool Supervisor, to advertise the sales 2010-249 of six-(6) County vehicles. 2
Financial: **The Board approved the purchase request presented by Sheriff Grace. Roll Call Vote: Hunt, yes; Monk, yes; Stone, yes; Marsh, yes; Trimmer, yes. Motion Carried. Hunt/Trimmer a motion to authorize the purchase of In-Car Video Equipment for patrol 2010-250 vehicles, approximate cost of $40,000.00 and the purchase of Video Surveillance Equipment and Recording System, in the Jail/Dispatch area, approximate cost of $5,000.00, both expenses to be paid out of the Sheriff s Millage Fund (103), and so amend the Budget. Roll Call Vote: Monk, yes; Stone, yes; Marsh, yes; Trimmer, yes; Hunt, yes. Motion Carried. **The Board tabled the payment request from Allied Information Solutions, Inc. in the amount of $24,759.50, for half of the cost of the delivery of the Ortho and Oblique Photography, which is part of the GIS/Land Portal Project, until a later date. **The Board approved the following amendments; to reflect the department s correct 2010 employees Wages & FICA expense lines. 101/102 Moore Increase 101-102-703.02 $3,156.40 FICA Increase 101-102-715.00 $241.46 $3,397.86 101/132 Barve Increase 101-132-703.00 $3,349.00 Fuhr Increase 101-132-709.00 $3,326.80 Nixon Increase 101-132-710.00 $4,265.26 FICA Increase 101-132-715.00 $836.99 $11,778.05 101/136 Wickham Increase 101-136-703.00 $5,356.40 Wysocki Increase 101-136-703.01 $1,618.60 Green Increase 101-136-704.00 $3,549.60 FICA Increase 101-136-715.00 $805.05 $11,329.65 101/148 Matherson Increase 101-148-704.00 $4,046.40 Anderson Increase 101-148-705.00 $3,540.86 FICA Increase 101-148-715.00 $580.43 $8,167.69 101/215 Smutek Increase 101-215-704.03 $2,656.80 Gusler Increase 101-215-705.00 $3,127.20 FICA Increase 101-215-715.00 $442.48 3
$6,226.48 101/225 Gerber Increase 101-225-703.00 $3,434.50 Sposato Increase 101-225-704.01 $2,784.00 Monk Increase 101-225-704.02 $2,935.20 FICA Increase 101-225-715.00 $700.26 $9,853.96 101/229 Appel Increase 101-229-704.00 $3,629.40 Moscat Increase 101-229-705.01 $3,461.40 FICA Increase 101-229-715.00 $542.45 $7,633.25 101/236 Marsh Increase 101-236-705.00 $2,784.00 Galbraith Increase 101-236-705.01 $2,935.20 FICA Increase 101-236-715.00 $436.62 $6,155.82 101/253 Lunning Increase 101-253-704.01 $2,845.77 FICA Increase 101-253-715.00 $217.20 $3,062.97 101/265 Breaugh Increase 101-265-703.00 $4,163.10 Shea Increase 101-265-704.00 $2,924.00 Warren Increase 101-265-704.01 $3,572.64 FICA Increase 101-265-715.00 $815.48 $11,475.22 101/270 Marsh Increase 101-270-703.00 $2,942.58 FICA Increase 101-270-715.00 $225.10 $3,167.68 101/301 Pok Increase 101-301-703.00 $4,843.00 Stenzel Decrease 101-301-704.01 -$4,534.86 Whetstone Increase 101-301-704.03 $1,291.48 West Decrease 101-301-704.05 -$2,134.71 Wesolowski Increase 101-301-704.06 $1,539.29 Johnson Increase 101-301-704.10 $1,947.15 Allie Decrease 101-301-711.01 -$119.80 Guest Increase 101-301-711.02 $1,947.15 David Increase 101-301-711.03 $1,490.84 Varner Increase 101-301-711.04 $1,947.15 Huges Increase 101-301-711.05 $1,964.48 4
Frost Increase 101-301-711.20 $1,333.08 Allie Increase 101-301-711.21 $2,170.00 Boerner Increase 101-301-712.01 $4.95 Wideman Increase 101-301-712.03 $114.65 Allie Increase 101-301-713.00 $4,082.84 FICA Increase 101-301-715.00 $1,368.37 $19,255.06 101/331 Holiday Decrease 101-331-707.00 -$860.00 Full-Time Decrease 101-331-711.00 -$13,169.00 Pt-Time Increase 101-331-711.01 $7,500.00 FICA Decrease 101-331-715-00 -$397.52 -$6,926.52 101/333 Harris Increase 101-333-711.00 $1,947.15 FICA Increase 101-333-715.00 $148.96 $2,096.11 101/335 Holiday Decrease 101-335-707-00 -$1,510.00 Wages Decrease 101-335-711.00 -$5,000.00 FICA Decrease 101-335-715.00 -$497.25 -$7,007.25 101/426 London Increase 101-426-806.00 $1,849.12 101/430 Schanck Increase 101-430-704.00 $1,404.00 FICA Increase 101-430-715.00 $107.41 $1,511.41 101/890 CONTINGENCY Decrease 101-890-965.00 $93,026.56 210/651 Pullum Increase 210-651-702.00 $2,638.32 Wilson Increase 210-651-704.06 $2,935.80 FICA Increase 210-651-715.00 $426.42 $6,000.54 215/141 Cardinal Increase 215-141-704.01 $5,224.20 Marsh Increase 215-141-705.00 $3,314.00 FICA Increase 215-141-715.00 $653.18 $9,191.38 5
249/371 Whiting Increase 249-371-705.01 $2,722.94 FICA Increase 249-371-715.00 $208.30 $2,931.24 104/911 Wideman Increase 104-301-704.01 $114.65 Boerner Increase 104-301-704.02 $133.55 West Increase 104-301-704.03 $5,937.65 Wesolowski Increase 104-301-704.04 $114.65 Stenzel Increase 104-301-704.05 $3,537.50 FICA Increase 104-301-715.00 $861.60 $10,699.60 Hunt/Marsh a motion to increase/decrease the Wage & FICA expense lines, as listed, for both the 2010-251 General & Special Fund Budgets, and decrease contingency by $93,026.56, and so amend the 2010 Budgets. Roll Call Vote: Stone, yes; Marsh, yes; Trimmer, yes; Hunt, yes; Monk, yes. Motion Carried. The Board approved the following amendments; to reflect the 2009 paid-time off (PTO) paid out to employees, in accordance to County/Union policy in 2009, but reflected in the 2010 Budget. 101-132-719.01 Increase $719.95 101-136-719.01 Increase $937.44 101-215-719.01 Increase $630.52 101-236-719.01 Increase $507.55 101-265-719.01 Increase $467.42 101-301-719.00 Increase $2,515.55 $5,270.88 101-890-965.00 Decrease $5,270.88 104-301-719.01 Increase $1,170.77 210-651-719.01 Increase $1,440.54 215-141-719.01 Increase $70.47 271-790-719.01 Increase $197.70 Hunt/Marsh a motion to increase the PTO expense lines, as listed, in both the General and 2010-252 Special Fund Budgets, and decrease contingency by $5,270.88, and so amend the 2010 Budgets. Roll Call Vote: Marsh, yes; Trimmer, yes; Hunt, yes; Monk, yes; Stone, yes. Motion Carried. **The Board approved the Expenditures for the month of July 2010, in the amount of $580,043.57, as presented by the Clerk s Office. 6
PAYROLL EXPENSES TOTAL 101 General Fund $124,528.90 $202,631.44 $327,160.34 102 Ambulance Equip $4,049.80 $4,049.80 103 Sheriff Equip $1,599.26 $1,599.26 104 911 Emergency $5,610.87 $3,935.39 $9,546.26 205 Officer Training $0.00 $0.00 208 Park Fund $5,308.94 $9,496.41 $14,805.35 209 D.A.R.E. $0.00 $0.00 210 Ambulance Fund $34,560.39 $18,503.06 $53,063.45 215 Friend/Court $4,090.80 $5,590.20 $9,681.00 216 Public Guardian $114.70 $53.37 $168.07 217 Fairgrounds $840.00 $1,225.13 $2,065.13 218 Smith Lake $270.00 $270.00 230 Hazmat $0.00 $0.00 232 Historical Comm. $777.00 $190.60 $967.60 239 Gypsy Moth $0.00 $0.00 245 Public Improvement $0.00 $0.00 249 Building Dept. $2,435.82 $409.18 $2,845.00 256 R.O.D. Automation $3,641.90 $3,641.90 265 Drug Law Enforcement $0.00 $0.00 269 Law Library $536.79 $536.79 271 Library $2,820.39 $3,694.48 $6,514.87 274 Council/Aging $24,000.00 $24,000.00 281 EDC Revolving Loan $0.00 $0.00 285 BRYNE JAG GRANT $0.00 $0.00 290 RSRF $0.00 $0.00 292 Social Services $101,270.41 $101,270.41 293 Child Care $967.00 $967.00 294 Soldiers & Sailors $4,450.00 $4,450.00 295 Veterans Trust $0.00 $0.00 296 Airport $155.01 $155.01 616 Youth Service $1,250.00 $1,250.00 693 Tax Revolving $11,036.33 $11,036.33 Summer Tax $0.00 $0.00 SUB TOTALS $181,087.81 $398,955.76 $580,043.57 201 Road Commission $214,113.83 Grand Total $794,157.40 Hunt/Trimmer 2010-253 a motion to allow the Expenditures for July 2010, as presented. 7
Roll Call Vote: Trimmer, yes; Hunt, yes; Monk, yes; Stone, yes; Marsh, yes. Motion Carried. **The Board reviewed and approved the Claims & Audit Docket dated for August 24, 2010, as presented by the County Clerk s Office, with one addition from GALLS in the amount of $51.58; total Claims & Audit $58,361.71. Hunt/Monk a motion to accept the Claims & Audit Docket, for August 24, 2010, with one 2010-254 noted addition (Invoice for $51.58). Roll Call Vote: Hunt, yes; Monk, yes; Stone, yes; Marsh, yes; Trimmer, yes. Motion Carried. Correspondence, Reports, Resolutions (acknowledge receipt): Committee Reports: Commissioner Hunt: **Participated in the N. Michigan Substance Abuse Interview Committee; in search of a new Director. **Participated in a phone conference along with Commissioner Stone with Peter Cohl, Attorney. **Attended the Big Creek Township Board Meeting. **Attended in the Landfill Claims & Audit Meeting. **Attended the MMRMA Conference, held in Traverse City. **Attended the District Health Department #2 Board Meeting. Commissioner Marsh: **Attended the Steiner Museum Board Meeting. **Met with Tim London, Emergency Management Coordinator, along with Commissioner Stone. **Attended the Literacy Council Meeting. **Attended the EDA Board Meeting. Commissioner Monk: **Attended the Human Service Council Meeting. **Attended the Department of Human Services Board Meeting. **Attended the Comins Township Planning Board Meeting. **Attended the District Health Department #2 Board Meeting. Commissioner Trimmer: **Attended the Housing Commission Board Meeting. **Attended the NEMCOG Meeting. Announced that Broadband has been approved and high speed internet is estimated to be available here in Oscoda County in 2012. Commissioner Stone: **Attended the Mental Health Board Meeting. **Participated in a phone conference along with Commissioner Hunt with Peter Cohl, Attorney. **Met with Tim London, Emergency Management Coordinator, along with Commissioner Marsh. Public Comments: **Sheriff Grace stated that MMRMA is worth looking into. **Commissioner Stone called for a recess {11:18 a.m.}. 8
Closed Session: A Closed Session was called by Chairman Stone (11:27 a.m.) for Land Acquisition, at the Oscoda County Airport, in accordance to the Open Meetings Act 176 PA 267, MCL 15.261 et seq. - Section X - #1. Trimmer/Monk a motion to go into Closed Session {11:27 a.m.}, for Land Acquisition, at the 2010-255 Oscoda County Airport. Roll Call Vote: Monk, yes; Stone, yes; Marsh, yes; Trimmer, yes; Hunt, yes. Motion Carried. Trimmer/Monk a motion to return to the B.O.C meeting {11:42 a.m.}. 2010-256 5 ayes: 0 nays: Motion Carried **Upon return to the regular Board of Commissioner s Meeting the following motion was made: Trimmer/Marsh a motion to allow Mead & Hunt Inc., and Commonwealth Associates Inc. to move 2010-257 forward and make the offers necessary to acquire fee simple interests and the associated relocation benefits cost, in the amounts presented in closed session, as part of the Ten-Year Development Plan, at the Oscoda County Airport. Roll Call Vote: Marsh, yes; Trimmer, yes; Hunt, yes; Monk, yes; Stone, yes. Motion Carried. Trimmer/Monk 2010-258 a motion to adjourn the meeting {11:52 a.m.}. 5 ayes: 0 nays: Motion Carried. **The next Regular B.O.C Meeting is scheduled for Tuesday, September 14, 2010 at 10:00 a.m. 9