CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~ Tuesday, January 23, 2018 6:00 PM City Council Chambers INVOCATION Councilmember Kellar provided the invocation. CALL TO ORDER Mayor Weste called the Regular Meeting to order at 6:04 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Smyth, second by Kellar, to approve the agenda, pulling Items 7, 9, and 10 for Council comment, and Items 5, 8, 9, and 10 for Public comment. RESULT: APPROVED AGENDA PRESENTATIONS Parks, Recreation, and Community Services Commission Vice-Chair Kieran Wong presented the Parks, Recreation, Community Services Commission accomplishments and highlights of 2017 and goals for 2018. Mayor Weste and Council thanked Vice-Chair Wong for the Commission's efforts and expressed appreciation for a job well done.
Holly Schroeder, President and Chief Executive Officer of the Santa Clarita Valley Economic Development Corporation (SCVEDC), presented Council with an annual update. Mayor Pro Tem Mclean inquired regarding the potential location of Amazon's new second head-quarters, and Ms. Schroeder responded that Los Angeles was chosen as a top 20 site selection, with Santa Clarita being a potential part of the Los Angeles region. AWARDS AND RECOGNITIONS Mayor Weste and Council recognized Don Fleming as a founding member of the SCVEDC and provided him with a certificate. Kris Hough, representing State Senator Scott Wilk and Assemblymember Dante Acosta, presented Mr. Fleming with a State Resolution. Mayor Weste and Council proclaimed January 2018 as Homeowners' Exemption Awareness Month and presented Los Angeles County Assessor Jeffrey Prang with the proclamation. Mr. Prang announced that homeowners can apply for the exemption at assessor.lacounty.gov. PUBLIC PARTICIPATION Addressing the Council was Sabina Fetter, representing Blue Star Mothers of Santa Clarita, regarding the Hometown Heroes Military Banner Program; Valerie Thomas, representing the Placerita Canyon Property Owners Association, regarding the proposed Dockweiler to Lyons Avenue extension; and Elaine Ballace, regarding mobilehome park capital improvements. STAFF COMMENTS City Manager Ken Striplin commented regarding reaching out to Ms. Fetter to look for additional ways to increase donations for the Banner Program; commented on public outreach efforts regarding the Dockweiler extension and that this matter will be agendized at the February 27, 2018, Council meeting; commented regarding the extensive work done by the City and Council with mobilehome park issues and that the revised ordinance has had a positive effect on the parks, and if adjustments are needed, the ordinance can be revisited in one year. Councilmember Kellar thanked Ms. Fetter for her comments and indicated that the City's support of the Banner Program has been substantial, and there are multiple opportunities to request a banner, at a reduced- or no-cost. Mayor Pro Tem McLean commented that the work of the Blue Star Moms and Prayer Angels for the Military is appreciated. Mayor Weste inquired if the City s website includes names of all servicemembers, instead of just those that have banners, and Mr. Striplin responded that the City can include all who submit their information. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented on the CEMEX matter and read a short note received regarding the continued fight against CEMEX mining. Mayor Pro Tem McLean announced that due to recent foot surgery, she missed some wonderful events in town, but was able to participate in several conference call meetings; and announced New Heights, a series of free workshops, panel discussions and lectures to engage creative Page 2
individuals, and the kick off to the series is "An Evening with Greg Laemmle" on February 22, 2018, at the Main in Old Town Newhall. Councilmember Miranda announced that the Santa Clarita Cowboy Festival returns for its Silver Anniversary on April 19-22, 2018, at the William S. Hart Park, and tickets are available at CowboyFestival.org Councilmember Smyth commented that tonight is the County-wide count of the homeless community; and announced that at 11:00 a.m. on Thursday, January 25, 2018, the Taylor Trailhead ribbon cutting will take place at Rivendale Park and Open Space. Mayor Weste announced that the Friends of the Santa Clarita Public Library will host the fifth annual Antique Appraisal Day on Saturday, February 10, 2018, from 10 a.m. to 2 p.m. at the Old Town Newhall Library; commented on her attendance at and congratulated the Santa Clarita Cricket Club on their recent tournament; and adjourned the meeting in memory Frank Andrews and Betty Seldner. PUBLIC HEARINGS ITEM 1 SANTA CLARITA LANDSCAPE AND LIGHTING DISTRICT ANNEXATION NO. 2018-1 PUBLIC HEARING Public Hearing related to Annexation No. 2018-1 for the purpose of annexing specific parcels throughout the City, including the Needham Ranch and Newhall Crossings Projects, into Santa Clarita Landscape and Lighting District No. 1. 1. Conduct a public hearing and open and review ballots. 2. Adopt a resolution approving the Engineer's Report for annexing parcels including the Needham Ranch Project, Master Case Nos. 16-042 (Newhall Crossings), 16-077 (Starbucks on Newhall Ranch Road), 16-132 (Black Bear Diner), 17-165 (Eternal Valley Memorial Park), and various commercial and residential parcels into Landscape and Lighting District No. 1 Zone 28 (Newhall), Zone 2008-1 (Major Medians) and Streetlight Maintenance District (SMD), if no majority protest exists, and order levies beginning Fiscal Year 2018-19. If a majority protest exists, no action will be required. Mayor Weste opened the Public Hearing. City Clerk Mary Cusick announced that all notices required by law have been provided. Addressing the Council was Paolo Lopez Reyes in support; Steve Petzold in a neutral position; and Joel Secor in opposition. Page 3
City Manager Ken Striplin commented that staff will reach out to Ms. Reyes to address issues raised; and commented that the reason for the formation of the new district is that there were parcels identified by the Engineer's Report that were not paying their fair share of the costs for maintenance and operation of street lights. Mayor Weste closed the Public Hearing. Special Districts Manager Kevin Tonoian adjourned to the Century Room to tabulate the ballots in an open setting. Council proceeded to Consent Calendar while the ballots were tabulated. Council returned to the Item after Item 14 was heard. City Clerk Mary Cusick announced that 79 percent of the ballots are in favor of the annexations and 21 percent are opposed. Therefore, there is no majority protest. Adopted Resolution No. 18-03 RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Bob Kellar, Councilmember Cameron Smyth, Councilmember Smyth, Weste, Kellar, McLean, Miranda CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth, Councilmember SECONDER: Bob Kellar, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the January 9, 2018, Special Meeting. ITEM 3 APPROVAL OF REGULAR MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the January 9, 2018, Regular Meeting. Page 4
ITEM 4 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 5 SECOND READING OF AN ORDINANCE PERTAINING TO LIBRARY TRANSITION Second reading and adoption of an ordinance pertaining to Santa Clarita Public Library (SCPL) transition. City Council adopt an Ordinance entitled, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SANTA CLARITA MUNICIPAL CODE SECTIONS 2.75.030 AND 2.75.040 TO ADD CERTAIN LIBRARY CLASSIFICATIONS TO THE PERSONNEL SYSTEM BUT EXCLUDE THE CITY LIBRARIAN AND PTS LIBRARY AIDE FROM THE COMPETITIVE SERVICE. Addressing the Council on this item was Alan Ferdman, representing the Canyon Country Advisory Committee; and Steve Petzold. City Manager Ken Striplin commented that comments made during discussion at the previous Council meeting regarding a potential library committee are in the draft minutes and are available as part of the agenda packet. Adopted Ordinance No. 18-02 ITEM 6 CALIFORNIA PUBLIC UTILITIES COMMISSION RESOLUTION: SOUTHERN CALIFORNIA GAS COMPANY The California Public Utilities Commission proposes a resolution, which orders the Southern California Gas Company to implement an emergency moratorium on new and commercial and industrial customer gas connections from January 11, 2018, until further action by the Commission, or March 31, 2018, whichever is earlier. It is recommended that the City Council oppose the proposed moratorium. City Council oppose the proposed California Public Utilities Commission Resolution G-3536, related to imposing a moratorium on Southern California Gas Company, and transmit position statements to the California Public Utilities Commission and Santa Clarita s state legislative delegation. Page 5
ITEM 7 CONTRACT EXTENSION WITH THE SANTA CLARITA VALLEY ECONOMIC DEVELOPMENT CORPORATION This item would approve a contract extension for the Santa Clarita Valley Economic Development Corporation (SCVEDC) to continue the City's financial contribution to the SCVEDC's business attraction and retention activities for three additional years. 1. Authorize expenditures for the renewal of support for the Santa Clarita Valley Economic Development Corporation for three consecutive Fiscal Years (FY 2018-19, FY 2019-20, and FY 2020-21), in the amount of $200,000 annually. 2. Authorize the City Manager or his designee to negotiate and execute a three-year renewal agreement with the Santa Clarita Valley Economic Development Corporation, subject to City Attorney approval. ITEM 8 APPROVAL OF REAL PROPERTY PURCHASE OF 0.24+/- ACRES IN THE CITY OF SANTA CLARITA; LOS ANGELES COUNTY ASSESSOR'S PARCEL NUMBER 2831-018- 028 Purchase of real property, 0.24 +/- acres of land with a 4,598 square foot building in the City of Santa Clarita. 1. Approve the purchase of real property, 0.24 +/- acres of land with a 4,598 square foot building in the City of Santa Clarita; County of Los Angeles, Assessor's parcel number 2831-018-028, at a total cost of $1,425,000; which includes the property purchase price of $1,400,000 and $25,000 for title, escrow, taxes and due diligence costs. 2. Appropriate $1,425,000 from the Public, Educational, and Governmental (PEG) Fund Balance (Fund 330) to Expenditure Account 12205-5201.004, for the purchase of the property and due diligence costs. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman, representing the Canyon Country Advisory Committee. Page 6
City Manager Ken Striplin commented on the use of Public, Educational, and Governmental (PEG) fees for this acquisition. ITEM 9 2018 COMMUNITY SERVICES AND ARTS GRANTS For approximately 28 years, the City of Santa Clarita has provided funds for community organizations through the Community Services and Arts Grants program. 1. Approve the 2018 Community Services and Arts Grants Committee s program funding recommendations in an amount not to exceed $91,369 for Community Services Grants and $88,631 for Arts Grants, for a total of $180,000. 2. Direct staff to execute Grant Program Agreements with the agencies approved for funding. 3. Authorize the City Manager, or designee, to sign all documents pursuant to City Attorney approval. Addressing the Council on this item was Taylor Kellstrom, representing Circle of Hope. Council discussed the extensive process of the scoring system, allocation of funds, recommendation of awarding grants, and feedback opportunities for organizations to improve their grant writing submissions. ITEM 10 AWARD OF CONTRACT FOR PARKS LANDSCAPE MAINTENANCE Consideration to award a two-year contract with three, one-year incremental renewal options to Stay Green Inc., for park landscape maintenance services. 1. Award a two-year contract to Stay Green Inc. to provide contractual landscape maintenance services to Northbridge Park, Chesebrough Park, David March Park, Pacific Crest Park, Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park and West Creek Park for an annual amount of $322,735 for base services, plus $112,957 to be utilized as-needed for unforeseen circumstances and repairs, for a total two-year amount not to exceed $871,384. 2. Appropriate additional funds for five months of landscape maintenance services for Fiscal Year 2017-18 as follows: $14,469 from the Council Contingency expenditure account 19300-5401.001 to expenditure account 12600-5161.010; and $28,215 from LMD Fund Balance (Fund 357) to the following expenditure accounts: Fair Oaks Park $8,268 (12556-5161.010), Northbridge Park $4,502 (12520-5161.010), Chesebrough Park $5,039 (12521-5161.010), Page 7
Copper Hill Park $5,737 (12563-5161.010) and Golden Valley Park $4,669 (12567-5161.010). 3. Commencing in Fiscal Year 2018-19, approve additional ongoing base budget funding in the amount of $34,726 from the General Fund (Fund 100) to expenditure account 12600-5161.010; and $67,717 from the LMD Fund Balance (Fund 357) to the following expenditure accounts to support annual landscape maintenance service as follows: Fair Oaks Park $19,843 (12556-5161.010), Northbridge Park $10,805 (12520-5161.010), Chesebrough Park $12,094 (12521-5161.010), Copper Hill Park $13,769 (12563-5161.010) and Golden Valley Park $11,206 (12567-5161.010) contingent upon the appropriation of funds by the City Council. 4. Authorize the City Manager or designee to execute all contracts and associated documents or modify the award in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 5. Authorize the City Manager to execute up to (3) three additional one-year renewal options beginning in year three in the amount of $303,360, plus $112,957 for as-needed repairs, for a total of $416,317 per year, plus the appropriate Consumer Price Index adjustment, upon request of the contractor. One comment card was received by José and Paola Morales. Mayor Pro Tem McLean inquired about the difference between a regular and a hybrid park, and City Manager Ken Striplin responded that regular parks are maintained by City Staff, and a hybrid park is maintained by contract and supplemented with City Staff. Mayor Weste requested that the City Manager look into the comments made, and Mr. Striplin responded that he will have staff address the issues raised by Mr. and Mrs. Morales. ITEM 11 AWARD OF STREETLIGHT TRANSITION SERVICES CONTRACT On May 23, 2017, the City Council approved a Purchase and Sale Agreement with Southern California Edison (SCE) to acquire Santa Clarita s Streetlight System. The process for transitioning system ownership to the City includes performance of an inventory audit and the conversion of existing streetlights fixtures to light emitting diode (LED) technology. 1. Award a contract for comprehensive streetlight transition services to Tanko Lighting for $3,703,763, plus a twenty percent contingency of $740,750, for a total contract amount not to exceed $4,444,513. 2. Appropriate funds in the amount of $4,444,513 from the Santa Clarita Lighting District (Fund 354) to expenditure account number 12590-5161.001. Page 8
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 12 FISCAL YEAR 2016-17 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS FISCAL YEAR 2016-17 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, Vavrinek, Trine, Day & Co., LLP, has completed the City's annual audit for fiscal year ending June 30, 2017. Based on the audit performed, Vavrinek, Trine, Day & Co., LLP issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements. City Council approve the Comprehensive Annual Financial Report and other related reports for fiscal year ending June 30, 2017. ITEM 13 CHECK REGISTER NOS. 26 AND 1 Check Register No. 26 for the Period 11/24/17 through 12/07/17 and 12/14/17. Electronic Funds Transfers for the Period 11/27/17 through 12/08/17. Check Register No. 1 for the Period 12/08/17 through 12/21/17 and 12/28/17. Electronic Funds Transfers for the Period 12/11/17 through 12/21/17. City Council approve and ratify for payment the demands presented in Check Register Nos. 26 and 1. NEW BUSINESS ITEM 14 CLIMATE CHANGE DISCUSSION AND LETTER At the January 9, 2018, regular City Council meeting, Council Member Smyth requested that the City Council discuss, at the January 23, 2018, regular City Council meeting, sending a letter encouraging the City s federal legislative delegation to sponsor and/or support measures that will acknowledge the serious threat posed by climate change and reduce greenhouse gas emissions in a clear, transparent, and effective way. City Council discuss and provide direction to staff regarding sending a letter to each of the City s Federal Legislative Delegation encouraging them to sponsor and/or support measures that will acknowledge the serious threat posed by climate change and reduce greenhouse gas emissions in Page 9
a clear, transparent, and effective way. Administrative Analyst Masis Hagobian presented the staff report. Addressing the Council was Suzann Rizzo; Sally White, representing Action on Climate Change; Gerald Staack, Cher Gilmore, Shawnee Badger, and Roselya Ungar, representing Santa Clarita Citizens' Climate Lobby; Logan Smith; and Steve Petzold. Two written comments were received from Lynne Girdlestone and Kathleen Brown in support of the recommendation. Council discussed the steps that led to this agenda item; extensive actions taken by the City to combat climate change such as acquisition of natural lands and those documented on the City's website greensantaclarita.com; and effects to the City by State and Federal legislation. Councilmember Miranda made a motion to table this item until next Council meeting and return with a revised letter. Motion died due to lack of a second. Councilmember Smyth made a motion to direct staff to make amendments to the letter as incorporated in the meeting and return the draft letter to the first Council meeting in February for review and approval. RESULT: APPROVED AS AMENDED [4 TO 1] MOVER: Cameron Smyth, Councilmember SECONDER: Bill Miranda, Councilmember AYES: Cameron Smyth, Laurene Weste, Marsha McLean, Bill Miranda NAYS: Bob Kellar ITEM 15 COUNCIL COMMITTEE APPOINTMENTS On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. 1. Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2018. 2. Direct the City Clerk to update the City's Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City's website. Addressing the Council on this item was Alan Ferdman. Mayor Weste proposed that if everyone was okay with their current committee appointments, then no changes proposed. Page 10
City Manager Ken Striplin commented that two committees are specific to roles that require the Mayor be a member of the committee and Council concurred with those changes. As a result, the following changes were made to the list of appointments set forth in the agenda materials: Committee 2017 2018 Sanitation Districts 1 st Dir. Smyth/2 nd Dir. Weste 1 st Dir. Weste/2 nd Dir. Smyth Budget Committee Smyth/Weste Weste/McLean RESULT: MOVER: SECONDER: AYES: APPROVED AS AMENDED [UNANIMOUS] Cameron Smyth, Councilmember Bob Kellar, Councilmember Smyth, Weste, Kellar, McLean, Miranda PUBLIC PARTICIPATION II Three written comments cards were received in opposition to a Dockweiler extension through Placerita Canyon. ADJOURNMENT Mayor Weste adjourned the meeting in memory of Frank Andrews and Betty Seldner at 8:30 p.m. ATTEST: MAYOR CITY CLERK Page 11